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2022-03-31-accounts

Charity registration number 1013897

BATH AREA PLAY PROJECT

ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

BATH AREA PLAY PROJECT

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees A Henderson
E Hendy
V Heslop
J Cooper
F Wikeley
C White
M Bogg
T Hill (Appointed 6 May 2021)
C McKeever
Charity number 1013897
Principal address Odd Down Community Centre
Odins Road
Odd Down
Bath
BA2 2TL
Independent examiner Mark Garrett Chartered Accountant
23 Leafield Industrial Estate
Leafield Way
Corsham
Wiltshire
SN13 9RS
Bankers Cooperative Bank
PO Box 101
1 Balloon Street
Manchester
M60 4EP
Barclays Bank PLC
4-5 Southgate Street
Bath
BA1 1AQ

BATH AREA PLAY PROJECT

CONTENTS

Page
Trustees' report 1 - 2
Independent examiner's report 3
Statement of financial activities 4
Balance sheet 5
Notes to the financial statements 6 - 16

BATH AREA PLAY PROJECT

TRUSTEES' REPORT

FOR THE YEAR ENDED 31 MARCH 2022

The trustees present their report and financial statements for the year ended 31 March 2022.

The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity's governing document, the Charities Act 2011 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2016)

Objectives and activities

The policies adopted in furtherance of these objects are listed in the constitution statement and there has been no changes in these during the year.

The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.

The trustees have paid due regard to guidance issued by the Charity Commission on public benefit when exercising any powers or duties to which the guidance is relevant.

The Charity continues provision of play support for children and families, holiday playschemes, youth provision and early years including provision specifically for disabled children and young people in the form of short breaks. The Trustees continued use of reserves in order to ensure the FSPS team were managed effectively. We collaborated and provided a number of free community based play sessions open to all disadvantaged children and families across B&NES, as part of the partnership with Bath Rugby Foundation on the Summer BreakOut umbrella for which grants were used to open these to all in order to maintain this important aspect of our work.

Financial review

During the year, with Covid-19 still very much present, income and expenditure from contracts was used to fulfil our obligations, supporting vulnerable families at full capacity, after negotiations with B&NES for the changes in Short Breaks contracts. With support from local Trusts and Foundation, we were able to provide much needed community play support again. Our work as Lead Partner on the Short Breaks contract was continued for a further year and will shortly be finishing the review of Short Breaks. We were delighted to have the CYPN contract funded by St. Johns through B&NES Council, providing longer term security.

We successfully completed our first Gift Aid claim and have registered with Government Tax free Childcare scheme in order to further support parents/carers when using our services.

It is the policy of the charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three and six month’s expenditure. The trustees considers that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity’s current activities while consideration is given to ways in which additional funds may be raised. A level of 5 months’ reserves has been maintained throughout the year.

The trustees have assessed the major risks to which the charity is exposed and are satisfied that systems are in place to mitigate exposure to the major risks. As part of their ongoing commitment to Quality Governance and Management, the organisation has held the ISO9001 Quality Award since 2010 and has now achieved the 2018 standard. Ofsted registration has been maintained for 5 settings in addition to a new Social Care Ofsted registration for Residential Holiday Schemes for Disabled Children.

BATH AREA PLAY PROJECT

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

Structure, governance and management

The charity was established by a charitable trust deed in 1992. The charity objects are as follows:

(i) to advance the education of children and young people.

(ii) to promote a range of inclusive and accessible play opportunities for children in their own communties within the Bath area.

The trustees who served during the year and up to the date of signature of the financial statements were:

A Henderson

E Hendy V Heslop J Cooper F Wikeley C White M Bogg C Gerrish (Resigned 30 April 2021) T Hill (Appointed 6 May 2021) C McKeever

Trustees are recruited from the area in which the Charity operates and are appointed at the annual general meeting.

BAPP Trustees were delighted to appoint Tracy Hill as Trustee Treasurer who has greatly assisted and guided us in utilisation of Quick Books, ensuring that systems across all our projects have improved financial reporting, greatly assisting Trustees responsibilities in financial management.

The charity's organisation structure consists of a board of unpaid Trustees, who have appointed a director, who is not a trustee, to manage the day to day operation of the charity. The director is supported by a number of paid administration staff in that role. The charity also employs project workers who carry out day to day functional tasks. These staff are under the control of the director and administration team.

Specific investment powers are outlined in the constitution statement.

There were no connected charities.

The trustees' report was approved by the Board of Trustees.

A Henderson

Trustee Dated: 19 October 2022

BATH AREA PLAY PROJECT

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF BATH AREA PLAY PROJECT

I report to the trustees on my examination of the financial statements of Bath Area Play Project (the charity) for the year ended 31 March 2022.

Responsibilities and basis of report

As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Act).

I report in respect of my examination of the charity’s financial statements carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

Since the charity’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Mark Garrett Chartered Accountant

23 Leafield Industrial Estate Leafield Way Corsham Wiltshire SN13 9RS

Dated: 19 October 2022

BATH AREA PLAY PROJECT

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2022

Unrestricted
Designated
Restricted
funds
funds
funds
Notes
£
£
£
Income from:
Donations and legacies
3
22,710
-
9,805
Incoming resources from
charitable activities
4
633,904
-
41,680
Investments
5
2
764
-
Material other income
-
-
-
Total income
656,616
764
51,485
Expenditure on:
6
Raising funds
7
4,320
-
-
Charitable activities
8
617,615
-
-
Total resources expended
621,935
-
-
Net incoming resources before
transfers
34,681
764
51,485
Gross transfers between funds
60,711
-
(60,711)
Net income/(expenditure) for the year/
Net movement in funds
95,392
764
(9,226)
Fund balances at 1 April 2021
243,543
85,278
20,000
Fund balances at 31 March
2022
338,935
86,042
10,774
Total
2022
£
32,515
675,584
766
-
708,865
4,320
617,615
621,935
86,930
-
86,930
348,821
435,751
Total
2021
£
16,572
529,644
-
39,089
585,305
-
507,225
507,225
78,080
-
78,080
270,741
348,821

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities.

BATH AREA PLAY PROJECT

BALANCE SHEET

AS AT 31 MARCH 2022

Notes
Fixed assets
Tangible assets
12
Current assets
Debtors
13
Cash at bank and in hand
Creditors: amounts falling due within
one year
14
Net current assets
Total assets less current liabilities
Income funds
Restricted funds
Designated funds
Unrestricted funds
2022
£
24,248
438,585
462,833
(35,548)
£
8,466
427,285
435,751
10,774
86,042
338,935
435,751
2021
£
20,426
366,486
386,912
(48,207)
£
10,116
338,705
348,821
20,000
85,278
243,543
348,821

The accounts were approved by the Trustees on 19 October 2022

T Hill Trustee

BATH AREA PLAY PROJECT

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

1 Accounting policies

Charity information

Bath Area Play Project is an unincorporated charity.

1.1 Accounting convention

The financial statements have been prepared in accordance with the charity's [governing document], the Charities Act 2011, FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The charity is a Public Benefit Entity as defined by FRS 102.

The charity has taken advantage of the provisions in the SORP for charities not to prepare a Statement of Cash Flows.

The financial statements have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following the Statement of Recommended Practice for charities applying FRS 102 rather than the version of the Statement of Recommended Practice which is referred to in the Regulations but which has since been withdrawn.

The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.

1.2 Going concern

At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.

Designated funds comprise funds which have been set aside at the discretion of the trustees for specific purposes. The purposes and uses of the designated funds are set out in the notes to the financial statements.

Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

Endowment funds are subject to specific conditions by donors that the capital must be maintained by the charity.

1.4 Income

Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

BATH AREA PLAY PROJECT

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

1 Accounting policies

(Continued)

Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.

Turnover is measured at the fair value of the consideration received or receivable and represents amounts receivable for services provided in the normal course of business.

1.5 Expenditure

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

1.6 Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Fixtures, fittings & equipment 25% reducing balance basis Motor vehicles 25% reducing balance basis

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.

1.7 Impairment of fixed assets

At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).

1.8 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

BATH AREA PLAY PROJECT

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

1 Accounting policies

(Continued)

1.9 Financial instruments

The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

Basic financial liabilities

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

Derecognition of financial liabilities

Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.

1.10 Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

1.11 Retirement benefits

Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due.

BATH AREA PLAY PROJECT

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

2 Critical accounting estimates and judgements

In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

3 Donations and legacies

Unrestricted Restricted Total Unrestricted Restricted Total
funds funds funds funds
2022 2022 2022 2021 2021 2021
£ £ £ £ £ £
Donations and gifts 22,710 9,805 32,515 14,402 2,170 16,572

Donations from Bath Building Society, The Medlock Charitable Trust, Van Neste Foundation, Andrew Fletcher, The Combe Down Holiday Trust, The Joyce Fletcher Charitable Trust, Co-operative Local Donations and Amazon Smile Program are all gratefully acknowledged. Our particular thanks for all donations from parents, members of the public at play events and anonymous donors.

BATH AREA PLAY PROJECT

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

4 Incoming resources from charitable activities

Office and
O.D.C.C.
Family, play
and support
services
Pre school and
Creche
2022
2022
2022
£
£
£
Services provided under
contract
45,332
137,534
115,025
Performance related
grants
14,317
119,088
19,446
Ancillary trading income
727
-
35,947
Charitable rental
income
8,952
-
806
Other income
3,333
-
4,065
72,661
256,622
175,289
Analysis by fund
Unrestricted funds
62,611
232,897
167,384
Restricted funds
10,050
23,725
7,905
72,661
256,622
175,289
Disabled
services
2022
£
170,322
690
-
-
-
171,012
171,012
-
171,012
Total
2022
£
468,213
153,541
36,674
9,758
7,398
675,584
633,904
41,680
675,584
Total
2021
£
447,327
49,555
21,819
4,689
6,254
529,644
481,240
48,404
529,644

For the year ended 31 March 2021

Office and
O.D.C.C.
Family, play
and support
services
Pre school and
Creche
£
£
£
Services provided under contract
17,672
143,992
107,636
Performance related grants
20,000
18,615
9,996
Ancillary trading income
-
11,979
9,840
Charitable rental income
4,689
-
-
Other income
6,018
118
118
48,379
174,704
127,590
Analysis by fund
Unrestricted funds
28,379
157,240
117,594
Restricted funds
20,000
17,464
9,996
48,379
174,704
127,590
Disabled
services
£
178,027
944
-
-
-
178,971
178,027
944
178,971
Total
2021
£
447,327
49,555
21,819
4,689
6,254
529,644
481,240
48,404
529,644

BATH AREA PLAY PROJECT

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

5 Investments

**Unrestricted ** Endowment Total Total
funds funds
designated
2022 2022 2022 2021
£ £ £ £
Interest receivable 2 764 766 -

6 Grants and Contracts

Grants and contracts include the following: -

Bath and North East Somerset commissioning contracts £377,300 Quartet Community Foundation £14,825 Midsomer Norton Town Council £800 Keynsham Town Council £1,100 The Ludlow Trust £6,000 GWR CEP £9,573 Radstock Town Council £1,000 Westfield Parish Council £1,000 Soil Association £150 Groundwork UK £1,000

Other grants received: Covid support funding £10,667

7 Raising funds

Unrestricted
funds
2022
£
Fundraising and publicity
Fundraising agents
4,320
4,320
Total
2021
£
-
-

BATH AREA PLAY PROJECT

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

8 Charitable activities

Play
services
Office and
support
services
Pre-school
and nursery
Disabled
services
2022
2022
2022
2022
£
£
£
£
Staff costs
85,429
145,281
107,644
81,806
Depreciation and
impairment
2,578
-
-
-
Direct Charitable
Expenditure
150
-
1,897
12,606
Payments to subcontract
partners
-
1
-
79,307
88,157
145,282
109,541
173,719
Share of support costs (see
note 9)
61,745
14,124
17,107
5,540
Share of governance costs
(see note 9)
2,400
-
-
-
152,302
159,406
126,648
179,259
Total
2022
£
420,160
2,578
14,653
79,308
516,699
98,516
2,400
617,615
Total
2021
£
329,345
3,372
13,057
96,324
442,098
62,967
2,160
507,225

9 Support costs

Rent, rates and venue hire
Utility costs
Stationery and postage
Telephone and internet
Materials and repairs
Travel and vehicle costs
Professional fees, bookkeeping, DBS checks,
OFSTED and compliance costs
Staff welfare, hygiene and training
Miscellaneous costs
Accountancy
Analysed between
Charitable activities
Support
costs
Governance
costs
£
£
32,413
-
4,781
-
1,412
-
3,978
-
24,665
-
11,535
-
17,049
-
293
-
2,390
-
-
2,400
98,516
2,400
98,516
2,400
2022
£
32,413
4,781
1,412
3,978
24,665
11,535
17,049
293
2,390
2,400
100,916
100,916
2021
£
14,777
7,893
1,320
4,046
16,789
4,258
11,863
121
1,900
2,160
65,127
65,127

BATH AREA PLAY PROJECT

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

10 Trustees

None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year.

11 Employees

The average monthly number employees during the year was:

Employment costs
Wages and salaries
Social security costs
Other pension costs
2022
Number
40
2022
£
390,959
17,079
12,122
420,160
2021
Number
44
2021
£
302,996
17,046
9,303
329,345

Part time and sessional staff have been included in the totals above in their entirety and the numbers above do not represent full time equivalent numbers.

There were no employees whose annual remuneration was more than £60,000.

12 Tangible fixed assets

Fixtures,
fittings &
equipment
Motor vehicles
£
£
Cost
At 1 April 2021
60,989
11,100
Additions
928
-
At 31 March 2022
61,917
11,100
Depreciation and impairment
At 1 April 2021
57,117
4,856
Depreciation charged in the year
1,017
1,561
At 31 March 2022
58,134
6,417
Carrying amount
At 31 March 2022
3,783
4,683
At 31 March 2021
3,872
6,244
Total
£
72,089
928
73,017
61,973
2,578
64,551
8,466
10,116

BATH AREA PLAY PROJECT

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

13 Debtors

Debtors
Amounts falling due within one year:
Trade debtors
Other debtors
Prepayments and accrued income
2022
£
15,846
8,401
1
24,248
2021
£
10,695
-
9,731
20,426

14 Creditors: amounts falling due within one year

Other taxation and social security
Trade creditors
Other creditors
Accruals and deferred income
2022
£
6,477
21,864
2,197
5,010
35,548
2021
£
8,354
1,852
1,374
36,627
48,207

15 Retirement benefit schemes

Defined contribution schemes

The charity operates a defined contribution pension scheme for all qualifying employees. The assets of the scheme are held separately from those of the charity in an independently administered fund.

The charge to profit or loss in respect of defined contribution schemes was £12,122 (2021 - £9,303).

BATH AREA PLAY PROJECT

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

16
Analysis of net assets between funds
Unrestricted
funds
Designated
funds
Restricted
funds
2022
2022
2022
£
£
£
Fund balances at 31 March 2022 are represented
by:
Tangible assets
8,466
-
-
Current assets/(liabilities)
339,243
86,042
2,000
347,709
86,042
2,000
Total
Unrestricted
funds
Designated
funds
Restricted
funds
2022
2021
2021
2021
£
£
£
£
8,466
10,116
-
-
427,285
233,427
85,278
20,000
435,751
243,543
85,278
20,000
Total
2021
£
10,116
338,705
348,821

BATH AREA PLAY PROJECT

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2022

17 Related party transactions

Remuneration of key management personnel

The remuneration of key management personnel is as follows.

2022 2021
£ £
Aggregate compensation 39,820 37,766