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2021-03-31-accounts

Charity Registration No. 1013897

BATH AREA PLAY PROJECT

ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

BATH AREA PLAY PROJECT

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees A Henderson
E Hendy
V Heslop
J Cooper
F Wikeley
C White
M Bogg
T Hill (Appointed 6 May 2021)
C McKeever (Appointed 3 December
2020)
Charity number 1013897
Principal address Odd Down Community Centre
Odins Road
Odd Down
Bath
BA2 2TL
Independent examiner Mark Garrett Chartered Accountant
23 Leafield Industrial Estate
Leafield Way
Corsham
Wiltshire
SN13 9RS
Bankers Cooperative Bank
PO Box 101
1 Balloon Street
Manchester
M60 4EP
Barclays Bank PLC
4-5 Southgate Street
Bath
BA1 1AQ

BATH AREA PLAY PROJECT

CONTENTS

Page
Trustees' report 1 - 2
Independent examiner's report 3
Statement of financial activities 4
Balance sheet 5
Notes to the financial statements 6 - 17

BATH AREA PLAY PROJECT

TRUSTEES' REPORT

FOR THE YEAR ENDED 31 MARCH 2021

The trustees present their report and financial statements for the year ended 31 March 2021.

The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity's governing document, the Charities Act 2011 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2016)

Objectives and activities

The policies adopted in furtherance of these objects are listed in the constitution statement and there has been no changes in these during the year.

The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake. The trustees have paid due regard to guidance issued by the Charity Commission on public benefit when exercising any powers or duties to which the guidance is relevant.

The Charity continues provision of play support for children and families, holiday playschemes, youth provision and early years including provision specifically for disabled children and young people in the form of short breaks. The Trustees prioritised use of reserves in order to maintain service levels despite some reductions in funding from B&NES. We also endeavoured to provide a number of free community based play sessions open to all disadvantaged children and families across B&NES, as part of the partnership with Brighter Futures and Bath Rugby Foundation for which donations and grants were used in order to maintain this important aspect of our work.

Financial review

During the year, despite the Covid-19 pandemic, income and expenditure from contracts being used to continue to support vulnerable families were reduced slightly, however some services were unable to be delivered due to the restrictions (overnights). With support from National Lottery Community Fund, Quartet and Clothworkers Foundation, we were more able to provide flexible, personalised support for more vulnerable children and families. Our work as Lead Partner on the Short Breaks contract will continue for a further year whilst a review of Short Breaks is completed. We were delighted to have contract we share with Southside for the Family Support & Play Service contract recommissioned for a further 3 years.

It is the policy of the charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three and six month’s expenditure. The trustees considers that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity’s current activities while consideration is given to ways in which additional funds may be raised. A level of 5 months’ reserves has been maintained throughout the year.

The trustees have assessed the major risks to which the charity is exposed and are satisfied that systems are in place to mitigate exposure to the major risks. As part of their ongoing commitment to Quality Governance and Management, the organisation has held the ISO9001 Quality Award since 2010 and has now achieved the 2018 standard. Ofsted registration has been maintained for 5 settings in addition to a new Social Care Ofsted registration for Residential Holiday Schemes for Disabled Children.

BATH AREA PLAY PROJECT

TRUSTEES' REPORT (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2021

Structure, governance and management

The charity was established by a charitable trust deed in 1992. The charity objects are as follows:

(ii) to promote a range of inclusive and accessible play opportunities for children in their own communties within the Bath area.

The trustees who served during the year and up to the date of signature of the financial statements were: F Andrews (Resigned 30 September 2020)

A Henderson

E Hendy V Heslop J Cooper F Wikeley C White M Bogg C Gerrish (Resigned 30 April 2021) T Hill (Appointed 6 May 2021) C McKeever (Appointed 3 December 2020)

Trustees are recruited from the area in which the Charity operates and are appointed at the annual general meeting.

The charity's organisation structure consists of a board of unpaid Trustees, who have appointed a director, who is not a trustee, to manage the day to day operation of the charity. The director is supported by a number of paid administration staff in that role. The charity also employs project workers who carry out day to day functional tasks. These staff are under the control of the director and administration team.

Specific investment powers are outlined in the constitution statement.

There were no connected charities.

The trustees' report was approved by the Board of Trustees.

A Henderson

Trustee Dated: 6 October 2021

BATH AREA PLAY PROJECT

INDEPENDENT EXAMINER'S REPORT

TO THE TRUSTEES OF BATH AREA PLAY PROJECT

I report to the trustees on my examination of the financial statements of Bath Area Play Project (the charity) for the year ended 31 March 2021.

Responsibilities and basis of report

As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Act).

I report in respect of my examination of the charity’s financial statements carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

Since the charity’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1 accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act; or

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Mark Garrett Chartered Accountant

23 Leafield Industrial Estate Leafield Way Corsham Wiltshire SN13 9RS

Dated: 6 October 2021

BATH AREA PLAY PROJECT

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31 MARCH 2021

Unrestricted
Designated
Restricted
funds
funds
funds
Notes
£
£
£
Income from:
Donations and legacies
3
14,402
-
2,170
Incoming resources from
charitable activities
4
481,240
-
48,404
Other trading activities
5
-
-
-
Investments
6
-
-
-
Material other income
39,089
-
-
Total income
534,731
-
50,574
Expenditure on:
Charitable activities
7
507,225
-
-
Other
11
-
-
-
Total resources expended
507,225
-
-
Net incoming resources before
transfers
27,506
-
50,574
Gross transfers between funds
50,574
-
(50,574)
Net income for the year/
Net movement in funds
78,080
-
-
Fund balances at 1 April 2020
165,463
85,278
20,000
Fund balances at 31 March
2021
243,543
85,278
20,000		 Total
2021
£
16,572
529,644
-
-
39,089
585,305
507,225
-
507,225
78,080
-
78,080
270,741
348,821		 Total
2020
£
27,501
564,722
2,632
59
-
594,914
563,301
439
563,740
31,174
-
31,174
239,567
270,741

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities.

BATH AREA PLAY PROJECT

BALANCE SHEET

AS AT 31 MARCH 2021

Notes
Fixed assets
Tangible assets
12
Current assets
Debtors
13
Cash at bank and in hand
Creditors: amounts falling due within one
year
14
Net current assets
Total assets less current liabilities
Income funds
Restricted funds
Designated funds
Unrestricted funds		 2021
£
20,426
366,486
386,912
(48,207)		 £
10,116
338,705
348,821
20,000
85,278
243,543
348,821		 2020
£
18,808
272,636
291,444
(34,190)		 £
13,487
257,254
270,741
20,000
85,278
165,463
270,741

The accounts were approved by the Trustees on 6 October 2021

T Hill Trustee

BATH AREA PLAY PROJECT

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2021

1 Accounting policies

Charity information

Bath Area Play Project is an unincorporated charity.

1.1 Accounting convention

The financial statements have been prepared in accordance with the charity's [governing document], the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)". The charity is a Public Benefit Entity as defined by FRS 102.

The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.

The financial statements have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following the Statement of Recommended Practice for charities applying FRS 102 rather than the version of the Statement of Recommended Practice which is referred to in the Regulations but which has since been withdrawn.

The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.

1.2 Going concern

At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.

Designated funds comprise funds which have been set aside at the discretion of the trustees for specific purposes. The purposes and uses of the designated funds are set out in the notes to the financial statements.

Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

Endowment funds are subject to specific conditions by donors that the capital must be maintained by the charity.

1.4 Income

Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

BATH AREA PLAY PROJECT

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2021

1 Accounting policies

Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.

Turnover is measured at the fair value of the consideration received or receivable and represents amounts receivable for services provided in the normal course of business.

1.5 Expenditure

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

1.6 Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Fixtures, fittings & equipment 25% reducing balance basis Motor vehicles 25% reducing balance basis

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in net income/(expenditure) for the year.

1.7 Impairment of fixed assets

At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).

1.8 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

BATH AREA PLAY PROJECT

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2021

1 Accounting policies

1.9 Financial instruments

The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

Basic financial liabilities

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

Derecognition of financial liabilities

Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.

1.10 Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

1.11 Retirement benefits

Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due.

1.12 Leases

Rentals payable under operating leases, including any lease incentives received, are charged as an expense on a straight line basis over the term of the relevant lease.

BATH AREA PLAY PROJECT

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2021

2 Critical accounting estimates and judgements

In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

3 Donations and legacies

Unrestricted Restricted Total Unrestricted Restricted Total
funds funds funds funds
2021 2021 2021 2020 2020 2020
£ £ £ £ £ £
Donations and gifts 14,402 2,170 16,572 26,001 1,500 27,501

Andrew Fletcher, Joyce Fletcher Trust, Combe Down Holiday Trust, Andrew Furse, Aviva, Alice Park Cafe, LocalGiving and Give as You Live are all gratefully acknowledged. Our particular thanks for all donations from parents, members of the public at play events and anonymous donors.

BATH AREA PLAY PROJECT

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2021

4 Incoming resources from charitable activities

Office and
O.D.C.C.
Family, play
and support
Pre school
and Creche
2021
2021
2021
£
£
£
Services provided
under contract
17,672
143,992
107,636
Performance related
grants
20,000
18,615
9,996
Ancillary trading income
-
11,979
9,840
Charitable rental
income
4,689
-
-
Other income
6,018
118
118
48,379
174,704
127,590
Analysis by fund
Unrestricted funds
28,379
157,240
117,594
Restricted funds
20,000
17,464
9,996
48,379
174,704
127,590		 Disabled
services
2021
£
178,027
944
-
-
-
178,971
178,027
944
178,971		 Total
2021
£
447,327
49,555
21,819
4,689
6,254
529,644
481,240
48,404
529,644		 Total
2020
£
447,186
42,913
31,159
22,196
21,268
564,722
530,989
33,733
564,722

Grant receivable sub-analysis: -

Charitable trading income

Grants and contracts include the following: - Bath and North East Somerset commissioning contracts £372,527 St John's Foundation £20,000 Clothworkers Foundation £1,630 Bath Disability Trust £944 National Lottery Community Fund £9,996 Co-Operative Community Fund £1,377 Groundworks UK (Tesco) £1,000 Quartet Community Foundation £14,834

Other grants received Coronavirus support funding £39,089 (including Job Retention Scheme)

BATH AREA PLAY PROJECT

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2021

4 Incoming resources from charitable activities

For the year ended 31 March 2020

Office and
O.D.C.C.
Family, play
and support
Pre school
and Creche
£
£
£
Services provided under contract
18,813
142,024
60,389
Performance related grants
4,000
8,042
-
Ancillary trading income
-
1,405
12,786
Charitable rental income
21,454
382
180
Other income
20,703
7
400
64,970
151,860
73,755
Analysis by fund
Unrestricted funds
64,970
148,998
73,755
Restricted funds
-
2,862
-
64,970
151,860
73,755		 Disabled
services
£
225,960
30,871
16,968
180
158
274,137
243,266
30,871
274,137		 Total
2020
£
447,186
42,913
31,159
22,196
21,268
564,722
530,989
33,733
564,722

Fundraising events

Total Unrestricted funds 2021 2020 £ £ - 2,632

BATH AREA PLAY PROJECT

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2021

6 Investments

Total Unrestricted
Endowment
funds
funds
designated
2021
2020
2020
£
£
£
Interest receivable
-
4
55
Charitable activities
Play
services
Office and
support
Pre-school
and nursery
Disabled
services
Total
2021
2021
2021
2021
2021
£
£
£
£
£
Staff costs
105,754
74,584
78,839
70,168
329,345
Depreciation and
impairment
3,372
-
-
-
3,372
Direct Charitable
Expenditure
95
5,243
1,769
5,950
13,057
Payments to subcontract
partners
-
1,629
-
94,695
96,324
109,221
81,456
80,608
170,813
442,098
Share of support costs
(see note 8)
33,468
10,264
13,051
6,184
62,967
Share of governance costs
(see note 8)
2,160
-
-
-
2,160
144,849
91,720
93,659
176,997
507,225		 Total
2020
£
59
Total
2020
£
343,282
4,495
32,387
114,672
494,836
65,777
2,688
563,301

7 [Charitable activities]

BATH AREA PLAY PROJECT

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2021

8 Support costs

Rent, rates and venue hire
Utility costs
Stationery and postage
Telephone and internet
Materials and repairs
Travel and vehicle costs
Professional fees, bookkeeping, DBS checks,
OFSTED and compliance costs
Staff welfare, hygiene and training
Miscellaneous costs
Accountancy
Other professional fees
Analysed between
Charitable activities		 Support
costs
Governance
costs
£
£
14,777
-
7,893
-
1,320
-
4,046
-
16,789
-
4,258
-
11,863
-
121
-
1,900
-
-
2,160
-
-
62,967
2,160
62,967
2,160		 2021
£
14,777
7,893
1,320
4,046
16,789
4,258
11,863
121
1,900
2,160
-
65,127
65,127		 2020
£
10,858
9,386
2,786
5,693
8,246
9,600
16,097
1,789
1,322
1,680
1,008
68,465
68,465

9 Trustees

None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year.

10 Employees

The average monthly number employees during the year was:

Employment costs
Wages and salaries
Social security costs
Other pension costs		 2021
Number
44
2021
£
302,996
17,046
9,303
329,345		 2020
Number
60
2020
£
318,539
16,629
8,114
343,282

BATH AREA PLAY PROJECT

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2021

10 Employees

Part time and sessional staff have been included in the totals above in their entirety and the numbers above do not represent full time equivalent numbers.

11 Other

Net loss on disposal of tamgible fixed assets

Total Unrestricted
funds
£
2021 2020
- 439
- 439

12 Tangible fixed assets

12
Tangible fixed assets
Fixtures,
fittings &
equipment
Motor
£
Cost
At 1 April 2020
60,989
At 31 March 2021
60,989
Depreciation and impairment
At 1 April 2020
55,827
Depreciation charged in the year
1,290
At 31 March 2021
57,117
Carrying amount
At 31 March 2021
3,872
At 31 March 2020
5,162
13
Debtors
Amounts falling due within one year:
Trade debtors
Prepayments and accrued income		 vehicles
£
11,100
11,100
2,775
2,081
4,856
6,244
8,325
2021
£
10,695
9,731
20,426		 Total
£
72,089
72,089
58,602
3,371
61,973
10,116
13,487
2020
£
17,392
1,416
18,808

BATH AREA PLAY PROJECT

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2021

14 Creditors: amounts falling due within one year

Creditors: amounts falling due within one year
Other taxation and social security
Trade creditors
Other creditors
Accruals and deferred income		 2021
£
8,354
1,852
1,374
36,627
48,207		 2020
£
8,251
9,383
488
16,068
34,190

BATH AREA PLAY PROJECT

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2021

15 Analysis of net assets between funds

Analysis of net assets between funds
Unrestricted
funds
Designated
funds
Restricted
funds
2021
2021
2021
£
£
£
Fund balances at 31 March 2021 are represented
by:
Tangible assets
10,116
-
-
Current assets/(liabilities)
338,705
-
-
348,821
-
-		 Total
Unrestricted
funds
Designated
funds
Restricted
funds
2021
2020
2020
2020
£
£
£
£
10,116
13,487
-
-
338,705
151,976
85,278
20,000
348,821
165,463
85,278
20,000		 Total
2020
£
13,487
257,254
270,741

BATH AREA PLAY PROJECT

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2021

16 Related party transactions

Remuneration of key management personnel

The remuneration of key management personnel is as follows.

2021 2020
£ £
Aggregate compensation 37,766 45,000