
## **Trustees’ Annual Report for the period** 

**From  Period start date  : 1[st] July 2021                 To  Period end date: 30[th] June 2022** 

**Charity name: THE CARIBBEAN ELDERLY HAIROUN DAY CENTRE** 

## **Charity registration number: 1013824** 

## **Objectives and Activities** 

||SORP reference||
|---|---|---|
|Summary of the purposes of<br>the charity as set out in its<br>governing document|Para 1.17|**Improve the welfare of the elderly in the**<br>**High Wycombe area, without**<br>**discrimination. To advance the physical**<br>**& mental health of the elderly by**<br>**promoting social inclusion, appropriate**<br>**exercises and nutritional meals.**|
|Summary of the main<br>activities in relation to those<br>purposes for the public<br>benefit, in particular, the<br>activities, projects or services<br>identified in the accounts.|Para 1.17 and<br>1.19|**Provision of help & support to the elderly,**<br>**their next of kin and carers. Exercise of**<br>**Upper & Lower body as well as sensory**<br>**organs.**|
|Statement confirming<br>whether the trustees have<br>had regard to the guidance<br>issued by the Charity<br>Commission on public<br>benefit|Para 1.18|**In our planning for the year, we have kept**<br>**in mind the Charity Commission’s**<br>**guidance on public benefit.**|



## **Additional information (optional)** You may choose to include further statements where relevant about: 

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers 



## **Achievements and Performance** 

||SORP reference||
|---|---|---|
|Summary of the main<br>achievements of the charity,<br>identifying the difference the<br>charity’s work has made to<br>the circumstances of its<br>beneficiaries and any wider<br>benefits to society as a<br>whole.|Para 1.20|**This year, we have maintained our**<br>**transportation service to get clients to**<br>**the centre. They have been fed nutritional**<br>**meals.**<br>**We have introduced more upper & lower**<br>**body exercises to aid mobility and**<br>**improve health.**<br>**Started to clear up our garden area, to**<br>**help the elderly promote feelings of**<br>**accomplishment and competence. It has**<br>**also helped them psychologically.**|



|**Additional information (optional)**<br>You may choose to include further statements|**Additional information (optional)**<br>You may choose to include further statements|where relevant about:|
|---|---|---|
|Achievements against<br>objectives set|Para 1.41||
|Performance of fundraising<br>activities against objectives<br>set|Para 1.41||
|Investment performance<br>against objectives|Para 1.41||
|Other|||





## **Financial Review** 

|**Financial Review**|||
|---|---|---|
|Review of the charity’s<br>financial position at the end<br>of the period|Para 1.21|**The Charity continues to face challenges**<br>**in its finances and the revenue from**<br>**clients and grants is not covering the**<br>**outlay.**|
|Statement explaining the<br>policy for holding reserves<br>stating why they are held|Para 1.22|**Reserves were designed to give the**<br>**charity 6 months operating costs in case**<br>**of force majeure. However covid and**<br>**falling numbers mean that the reserved**<br>**have been deployed to keep the charity**<br>**solvent**|
|Amount of reserves held|Para 1.22|**£30,328**|
|Reasons for holding zero<br>reserves|Para 1.22|**N/A**|
|Details of fund materially in<br>deficit|Para 1.24|**The general fund has been impacted by**<br>**covid 19 and loss of clients who have**<br>**died or gone into care**|
|Explanation of any<br>uncertainties about the<br>charity continuing as a going<br>concern|Para 1.23|**The charity requires an increase in**<br>**clients and grant income to be**<br>**sustainable.**|



**Additional information (optional)** You may choose to include further statements where relevant about: 

|The charity’s principal<br>sources of funds (including<br>any fundraising)|Para 1.47||
|---|---|---|
|Investment policy and<br>objectives including any<br>social investment policy<br>adopted|Para 1.46||
|A description of the principal<br>risks facing the charity|Para 1.46||
|Other|||





## **Structure, Governance and Management** 

|Description of charity’s<br>trusts:||**Constitution adopted October 1998**|
|---|---|---|
|Type of governing document<br>(trust deed, royal charter)|Para 1.25|**Charitable Association**|
|How is the charity<br>constituted?<br>(e.g unincorporated<br>association, CIO)|Para 1.25|**Unincorporated Association**|
|Trustee selection methods<br>including details of any<br>constitutional provisions e.g.<br>election to post or name of<br>any person or body entitled<br>to appoint one or more<br>trustees|Para 1.25|**Trustees are appointed bi-annually at an**<br>**AGM**|



## **Additional information (optional)** You may choose to include further statements where relevant about: 

||||
|---|---|---|
|Policies and procedures<br>adopted for the induction and<br>training of trustees|Para 1.51||
|The charity’s organisational<br>structure and any wider<br>network with which the<br>charity works|Para 1.51||
|Relationship with any related<br>parties|Para 1.51||
|Other|||



## **Reference and Administrative details** 

|Charity name|THE CARIBBEAN ELDERLY HAIROUN DAY CENTRE|
|---|---|
|Other name the charity uses|The Hairoun Elderly Day Centre|
|Registered charity number|1013824|
|Charity’s principal address|Lady Verney Close<br>High Wycombe<br>Buckinghamshire HP13 6TB|
|||





**Names of the charity trustees who manage the charity** 

|1<br>2<br>3<br>4<br>5<br>6<br>7<br>8<br>9<br>10<br>11<br>12<br>13<br>14<br>15<br>16<br>17<br>18<br>19<br>20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**<br>**year**|**Name of person (or body) entitled**<br>**to appoint trustee(if any)**|
|---|---|---|---|---|
||Paul Hodgson|Chair|2022|Management Committee|
||Kojo Bonsu||2022|Management Committee|
||Makeda Bonsu||2022|Management Committee|
||Dwight Bushay|Vice Chair|2022|Management Committee|
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||



– Corporate trustees names of the directors at the date the report was approved 

## **Director name** 

Name of trustees holding title to property belonging to the charity 

**Trustee name Dates acted if not for whole year** 



## **Funds held as custodian trustees on behalf of others** 

Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets 

## **Additional information (optional)** 

## **Names and addresses of advisers (Optional information)** 

**Type of Name Address adviser** 

## **Name of chief executive or names of senior staff members (Optional information)** 

## **Exemptions from disclosure** 

Reason for non-disclosure of key personnel details 

## **Other optional information** 



## **Declarations** 

**The trustees declare that they have approved the trustees’ report above.** 

**Signed on behalf of the charity’s trustees** 

|**Signature(s)**<br>**Full name(s)**<br>**Position (eg Secretary,**<br>**Chair, etc)**<br>**Date**|||
|---|---|---|
||Paul Hodgson||
||<br>Chair||
||27thApril 2023||
||27thApril 2023||





## TAR-DOC 2022 

Final Audit Report 

2023-04-29 

Created: 2023-04-29 By: Rosalyn Hodgson (ros@bcams.co.uk) Status: Signed Transaction ID: CBJCHBCAABAA8W90Ml_a-AWAmy5NkV4kEfvx40FBNVmf 

## "TAR-DOC 2022" History 

Document created by Rosalyn Hodgson (ros@bcams.co.uk) 

2023-04-29 - 5:34:56 PM GMT- IP address: 92.15.90.46 

Document emailed to pnh@bcam.co.uk for signature 

2023-04-29 - 5:35:25 PM GMT 

Email sent to pnh@bcam.co.uk bounced and could not be delivered 

2023-04-29 - 5:35:35 PM GMT 

Rosalyn Hodgson (ros@bcams.co.uk) added alternate signer Paul Hodgson (pnh@bcams.co.uk). The original signer pnh@bcam.co.uk can still sign. 

2023-04-29 - 5:42:50 PM GMT- IP address: 92.15.90.46 

Document emailed to Paul Hodgson (pnh@bcams.co.uk) for signature 

2023-04-29 - 5:42:50 PM GMT 

Email sent to pnh@bcam.co.uk bounced and could not be delivered 2023-04-29 - 5:42:55 PM GMT 

Email viewed by Paul Hodgson (pnh@bcams.co.uk) 

2023-04-29 - 9:03:02 PM GMT- IP address: 92.15.90.46 

Document e-signed by Paul Hodgson (pnh@bcams.co.uk) 

Signature Date: 2023-04-29 - 9:04:24 PM GMT - Time Source: server- IP address: 92.15.90.46 

Agreement completed. 

2023-04-29 - 9:04:24 PM GMT 




## **Caribbean Elderly Hairoun Day Centre** 

## **Annual Accounts** 

**30th June 2022** 

**Registered Charity no: 1013824** 



## **Caribbean Elderly Hairoun Day Centre Registered Charity no: 1013824** 

## **Statement  of Financial Activities for the year ended 30th June 2022** 

|**Note**<br>**Incoming Resources**<br>**_Incoming resources from generated funds_**<br>**Voluntary Income:**<br>Donations<br>**3**<br>Grants<br>**4**<br>Covid, furlough claims & Grant<br>**4**<br>**Sub total voluntary Income**<br>**Activities for generating funds**<br>Fundraising activities<br>**5**<br>**Investment income**<br>**6**<br>**Incoming resources from Charitable activities**<br>Day Care Provision<br>**7**<br>**Other incoming resources**<br>**8**<br>**Total Incoming resources**<br>**Resources Expended**<br>**_Costs of generating funds:_**<br>Cost of generating Voluntary income<br>**9**<br>Fundraising trading costs<br>**10**<br>Cost of generating Investment income<br>**11**<br>**Charitable Activities**<br>Day Care Resources<br>**12**<br>Support Costs<br>**13**<br>Governance Costs<br>**14**<br>Losses through Depreciation<br>**15**<br>**Total Resources Expended**<br>**Net Incoming Resources**<br>Total funds brought forward<br>**20**<br>Gross Transfers between Funds<br>**21**<br>**21**<br>Prior Year Adjustment<br>**1.4**<br>**Balance carried forward as at 30th June 2021**|**Unrestricted**<br>**Funds**<br>2,882<br>1,000<br>-<br>**3,882**<br>1,049<br>-<br>1,049<br>0<br>39,044<br>-<br>39,044<br>-<br>43,976<br>-<br>-<br>104<br>**104**<br>46,090<br>15,968|**Restricted**<br>**Funds**<br>10,560<br>**10,560**<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>10,560<br>-<br>-<br>-<br>**-**<br>7,520<br>-<br>7,520<br>-<br>239<br>**7,759**<br>**2,801**<br>1,803<br>-<br>-<br>-|**Total Funds**<br>**2022**<br>2,882<br>11,560<br>-<br>**14,442**<br>1,049<br>-<br>1,049<br>0<br>39,044<br>-<br>39,044<br>-<br>54,536<br>-<br>-<br>104<br>**104**<br>53,610<br>15,968<br>69,578<br>2,405<br>239<br>**72,326**<br>**17,791**<br>**-**<br>42,597<br>-<br>-<br>-<br>**24,806**|**Total Funds**<br>**2021**<br>865<br>19,130<br>32,565|
|---|---|---|---|---|
|||||**52,561**<br>4,477<br>-|
|||||4,477<br>1<br>16,594<br>-|
|||||16,594<br>-|
||||||
|||||73,632|
|||||-<br>-<br>64|
|||||**64**<br>49,954<br>2,394|
||62,058<br>2,405<br>-<br>**64,567**<br>**20,591**<br>**-**<br>40,795<br>-<br>-|||52,349<br>1,193<br>319|
|||||**53,925**|
|||||**19,708**|
|||||22,890<br>24,697<br>24,697<br>-<br>-|
||**20,203**|**4,603**||**42,597**|



2 



## **Caribbean Elderly Hairoun Day Centre** 

**Registered Charity no: 1013824** 

## **Balance Sheet as at 30th June 2022** 

|**Notes**<br>**2022**<br>**Fixed Assets**<br>**15**<br>718<br>**Intangible Assets**<br>-<br>718<br>**Current Assets**<br>Debtors<br>**17**<br>12,300<br>Cash at bank & in hand<br>**18**<br>12,756<br>25,056<br>**Liabilities: amounts falling due within one year**<br>**19**<br>1,409<br>**Net Current Assets**<br>**24,365**<br>**Funds**<br>Unrestricted Fund Balance<br>19,762<br>Restricted Fund Balance<br>4,603<br>**Total Charity Funds**<br>**24,365**<br>Approved by the Trustees and signed on their behalf by:<br>……………………………………………………………**}**<br>**Paul Hodgson**<br>**}**<br>**}**<br>**}**<br>**Dated**<br>Mar 31, 2023|**2021**<br>1,277<br>-|
|---|---|
||1,277<br>347<br>22,000|
||22,347<br>734|
||**22,890**|
||3,852<br>-<br>26,742|
||**22,890**|
|||



3 



## **Caribbean Elderly Hairoun Day Centre Registered Charity no: 1013824** 

## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30TH JUNE 2022** 

## **1 .  Accounting Policies** 

The principle accounting policies are summarised below.  The accounting policies have been applied consistently thoughout the year and in the preceeding year. 

## **1.1 Basis of preparation** 

(i) These accounts are the accounts of the Caribbean Elderly Hairoun Day Centre 

(ii)  These accounts have been prepared on the accrual basis and include income and expenditure as they are earned or incurred, rather than as cash is received or paid. 

(ii)  The Statement of Recommended Practice - (SORP 2005) has been followed in the preparation of these accounts. 

## **1.2 Fund accounting** 

(i)  The charity's unrestricted general fund consists of funds which the charity may use for it purposes at its discretion. 

(ii) The charity's restricted funds are those where the donor has imposed restrictions on the of the funds which are legally binding. 

## **1.3 Change in basis of accounting** 

(i) There has been no change to the accounting policies (valuation rules and methods of accounting) since last year. 

## **1.4 Changes to previous accounts** 

(i)  No changes have been made to the accounts for previous years. 

## **2.1 Incoming Resources** 

(i)  All income is accounted for when the charity has entitlement, there is certainty of receip the amount is measurable. 

(ii)  Grants and donations are only included in SOFA when the charity has unconditional entitlement to resouces. 

(iii) The value of any voluntary help received is not included in the accounts but is described in the trustees' annual report. 

(iv)  Investment income is included in the accounts when receivable. 

## **2.2 Resources Expended** 

(i)  Resources expended are included in the Statement of Financial Activities on an accrual basis inclusive of any VAT which cannot be recovered. 

(ii)  Grants and donations are only included in SOFA when the charity has unconditional entitlement to resouces. 

(iii)  The value of any voluntary help received is not included in the accounts but is described in the trustees' annual report. 

(iv)  Investment income is included in the accounts when receivable. 

(v)  Administrative expenditure comprises costs incurred in running the charity.  Where applicable. some of these costs have been treated as direct charit 

4 



## **Caribbean Elderly Hairoun Day Centre Registered Charity no: 1013824** 

## **NOTES TO THE ACCOUNTS** 

## **FOR THE YEAR ENDED 30TH JUNE 2022** 

|**3**<br>**Donated Income**<br>Covid related<br>General Donations<br>Bequeths & Legacies<br>Mini-Bus Donations<br>**4**<br>**Grant Income**<br>Bucks County Council - Core Grant<br>Global Fund UK<br>Other - Covid related<br>Paypal Fund<br>GroundWork<br>**5**<br>**Fundraising Activities**<br>Food Sales<br>Sponsored Income<br>Mini-bus hire<br>Event Income - Cricket match<br>Commission<br>**6**<br>**Investment Income**<br>Bank Interest Received<br>**7**<br>**Day Care Income**<br>Local Authority Clients<br>Self-funded Clients<br>**8**<br>**Other Income**<br>Oline Filing Incentive<br>Miscellaneous Income|**2022**<br>**£**<br>2882.15<br>-<br>-<br>2,882<br>**2022**<br>**£**<br>7,520<br>-<br>3,040<br>-<br>1,000<br>11,560<br>**2022**<br>**£**<br>1,049<br>-<br>-<br>1,049<br>**2022**<br>**£**<br>0<br>**2022**<br>**£**<br>6,360<br>32,684<br>39,044<br>**2022**<br>**£**<br>-<br>-<br>-|**2021**<br>**£**<br>865<br>-<br>-|
|---|---|---|
|||865|
|||**2021**<br>**£**<br>7,520<br>10,000<br>32,565<br>1,610|
|||51,695|
|||**2021**<br>**£**<br>4,477<br>-<br>-|
|||4,477|
|||**2021**<br>**£**<br>1|
|||**2021**<br>**£**<br>4,739<br>11,855|
|||16,594|
|||**2021**<br>**£**<br>-<br>-|
|||-|



5 



## **Caribbean Elderly Hairoun Day Centre Registered Charity no: 1013824** 

## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30TH JUNE 2022** 

|**9**<br>**Cost of Generating Voluntary IncomeUnrestricted FundsRestricted Funds**<br>**£**<br>**£**<br>Staff Cost<br>-<br>Staff Expenses<br>-<br>**-**<br>**-**<br>**10**<br>**Fundraising Trading Costs**<br>**Unrestricted FundsRestricted Funds**<br>**£**<br>**£**<br>Public Collection Resources<br>-<br>**-**<br>**11**<br>**Unrestricted FundsRestricted Funds**<br>**£**<br>**£**<br>Bank Charges<br>5<br>Finance Charge<br>99<br>Interest paid<br>-<br>104<br>-<br>**12**<br>**Day Care Resources**<br>**Unrestricted**<br>**Funds**<br>**Restricted**<br>**Funds**<br>**£**<br>**£**<br>Staff Costs<br>36,713<br>7,520<br>Groceries<br>3,569<br>Mini-Bus Expenses<br>4,020<br>Client Welfare Resources<br>407<br>Day Centre Running Costs<br>1,381<br>46,090<br>7,520<br>**13**<br>**Support Costs**<br>**Unrestricted**<br>**Funds**<br>**Restricted**<br>**Funds**<br>**£**<br>**£**<br>Staff Costs<br>12,890<br>-<br>Staff Expenses - Mileage<br>-<br>-<br>Administration<br>1,167<br>-<br>IT<br>433<br>-<br>Insurance<br>611<br>-<br>Equipment<br>51<br>-<br>Gift & Donations<br>20<br>-<br>Repairs & Maintenance<br>637<br>-<br>Subscription & Memberships<br>159<br>-<br>Other Expense<br>-<br>**15,968**<br>**-**<br>Supplies for Community Event|**2022 Total**<br>**£**<br>-<br>-<br>**-**<br>**2022 Total**<br>**£**<br>-<br>**-**<br>**2022 Total**<br>**£**<br>5<br>99<br>-<br>104<br>**2022 Total**<br>**£**<br>44,233<br>3,569<br>4,020<br>407<br>1,381<br>53,610<br>**2022 Total**<br>**£**<br>12,890<br>-<br>1,167<br>433<br>611<br>51<br>20<br>637<br>159<br>-<br>**15,968**|**2021 Total**<br>**£**<br>-<br>-|
|---|---|---|
|||**-**|
|||**2021 Total**<br>**£**<br>-|
|||**-**|
|||**2021 Total**<br>**£**<br>64<br>-|
|||64|
|||**2021 Total**<br>**£**<br>44,910<br>1,273<br>2,883<br>194<br>694|
|||49,954|
|||**2021 Total**<br>**£**<br>-<br>152|
|||1,460|
|||92<br>532<br>-<br>-<br>-<br>158<br>-|
|||**2,394**|



6 



## **Caribbean Elderly Hairoun Registered Charity no: 1013824** 

## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30TH JUNE 2022** 

|**14**<br>**Governance**<br>**2022**<br>DBS check cost<br>-<br>Accounting & Payroll<br>2,405<br>Compliance Costs<br>Trustee's Expenses<br>-<br>2,405<br>**Tangible**<br>**15**<br>**Motor**<br>**Vehicle**<br>At 1 July 2021<br>30,581<br>Additions<br>-<br>At 30 June 2022<br>30,581<br>**Depreciation**<br>At 1 July 2021<br>29,855<br>Charge for the period<br>182<br>At 30 June 2022<br>30,037<br>**Net book Value**<br>At 1 July 2021<br>726<br>At 30 June 2022<br>545<br>**Annual Depreciation Rate**<br>**25%**<br>Basis<br>**Reducing**<br>**15**<br>**Losses Through Depreciation**<br>**Unrestricted**<br>Depreciation<br>-|**2021**<br>-<br>1,193<br>-<br>1,193<br>**Centre**<br>**Equipment**<br>7,169<br>-<br>7,169<br>6,938<br>58<br>6,996<br>231<br>173<br>**25%**<br>**Reducing**<br>**Restricted**<br>-|**Computer**<br>**Equipment**<br>498<br>-<br>498<br>498<br>498<br>-0<br>-0<br>**20%**<br>**5 Year**<br>**2022 Total**<br>239|**Total**<br>38,248<br>-|
|---|---|---|---|
||||38,248|
||||37,291<br>239|
||||37,530|
||||958|
|||||
||||718|
||||**2021**<br>319|



7 



## **Caribbean Elderly Hairoun Day Centre Registered Charity no: 1013824** 

## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30TH JUNE 2022** 

## **20 Fund Balances (1)** 

|<br>**Restricted**<br>Mini-Bus Fund<br>**(i)**<br>Client Welfare Fund<br>**(ii)**<br>General Fund<br>**(iii)**<br>**Unrestricted**<br>Reserves<br>**(iv)**<br>Capital & Equipment Fun<br>**(v)**<br>Client Welfare Fund<br>**(vi)**<br>General Fund<br>**(vii)**<br>**At 30 June 2022**<br>**21**<br>**Fund Balances (2)**<br>Mini-Bus Fund<br>**(i)**<br>Client Welfare Fund<br>**(ii)**<br>General Fund<br>**(v)**<br>Reserves<br>**(vi)**<br>Capital & Equipment Fun<br>**(vii)**<br>**Total Funds**|**Balance**<br>**Income**<br>**Expenditure**<br>**Transfers**<br>**Net**<br>**Inflow/Outflo**<br>**w**<br>**Balance**<br>**1 Jul 2021**<br>**in year**<br>**in year**<br>**in year**<br>**30 Jun 2022**<br>-<br>-<br>-<br>-<br>-<br>-<br>1,802.57<br>-<br>-<br>-<br>-<br>1,802.57<br>-<br>10,560.00<br>7,759.40<br>-<br>2,800.60<br>2,800.60<br>-|
|---|---|
||1,802.57<br>10,560.00<br>7,759.40<br>-<br>2,800.60<br>4,603.17|
||30,328.34<br>-<br>-<br>-<br>30,328.34<br>-<br>-<br>51.48<br>-<br>51.48<br>-<br>51.48<br>-<br>5,822.85<br>3,882.15<br>406.51<br>-<br>3,475.64<br>9,298.49<br>4,643.40<br>39,652.21<br>64,109.20<br>-<br>24,456.99<br>-<br>19,813.59<br>-|
||40,794.59<br>43,534.36<br>64,567.19<br>-<br>21,032.83<br>-<br>19,761.76|
|||
||**42,597.16**<br>**54,094.36**<br>**72,326.59**<br>**-**<br>**18,232.23**<br>**-**<br>**24,364.93**|
||**Balance**<br>**Income**<br>**Expenditure**<br>**Transfers**<br>**Net**<br>**Inflow/Outflo**<br>**Balance**<br>**1 Jul 2021**<br>**in year**<br>**in year**<br>**in year**<br>**44,742.00**<br>-<br>-<br>-<br>-<br>-<br>-<br>7,625.42<br>3,882.15<br>406.51<br>-<br>3,475.64<br>11,101.06<br>4,643.40<br>50,212.21<br>71,868.60<br>-<br>21,656.39<br>-<br>17,012.99<br>-<br>30,328.34<br>**-**<br>**-**<br>-<br>-<br>30,328.34<br>-<br>-<br>51.48<br>-<br>51.48<br>-<br>51.48<br>-|
||**42,597.16**<br>**54,094.36**<br>**72,326.59**<br>**-**<br>**18,232.23**<br>**-**<br>**24,364.93**|



## **NOTES** 

## **(i) Mini-Bus Fund** 

The Mini-bus is funded from an Age-Concern Grant, donations and fundraising during the year. The written down value of the bus is set aside each year to assist in funding future purchases. Due to Covid losses this fund has been considerably depleted & funds have been used for the centre running costs 

## **(ii) Client Welfare Fund** 

The Client Welfare Fund consists of income and expenditure for specific projects for client well-being, such as gardening, mental health & physical exercise.  The fund also funds the Christmas dinner for clients and any trips and outings. 

## **(iii) General Fund** 

The General Fund maintains the core funding of the charity to provide day care provision for the elderly, and those with physical and mental support needs. Funds are provided by charges directed to clients and to the local authority, as well as additional grants. This fund is now overdrawn due to Covid losses and reservesa will need to be accessed in the next year to ensure the charity can continue to function. 

- **(iv) Reserves** Charity provides for a reserve of at least 6 months running cost of the Charity. Whilst it is unrestricted, it's usuage is limited to a 'force majeure' being inflicted upon the charity and by decision of a quorum of the managment commitee and trustees. 20% of the General unrestricted surplus for the year is transfered to the reserve fund & the minimum reserve is currently set at £30,000. 

## **(v) Capital & Equipment Fund** 

- The Capital & Equipment Fund provides for the funding and replacement of the centre's equipment, including computer hardware and software, kitchen appliances, clients specialist equipment and general fixtures and fittings. It is provided for each year by the written down value of the current equipment. This has been depleted due to Covid losses. 

8 



## Hairoun SORP accounts 2022 - Corporated Master .xls 1.2 

## Final Audit Report 

## 2023-03-31 

Created: 2023-03-31 By: Rosalyn Hodgson (ros@bcams.co.uk) Status: Signed Transaction ID: CBJCHBCAABAAOMUZLAtPkCgNF1Bi18JS18hm3N8Cf5dg 

## "Hairoun SORP accounts 2022 - Corporated Master .xls 1.2" His tory 

Document created by Rosalyn Hodgson (ros@bcams.co.uk) 

2023-03-31 - 12:14:50 PM GMT- IP address: 81.178.255.2 

Document emailed to Paul Hodgson (pnh@bcams.co.uk) for signature 

2023-03-31 - 12:15:31 PM GMT 

Email viewed by Paul Hodgson (pnh@bcams.co.uk) 

2023-03-31 - 1:11:40 PM GMT- IP address: 81.178.255.2 

## Document e-signed by Paul Hodgson (pnh@bcams.co.uk) 

Signature Date: 2023-03-31 - 1:11:59 PM GMT - Time Source: server- IP address: 81.178.255.2 

## Agreement completed. 

2023-03-31 - 1:11:59 PM GMT 

Names and email addresses are entered into the Acrobat Sign service by Acrobat Sign users and are unverified unless otherwise noted. 



## **Independent examiner's report to the trustees of the Caribbean Elderly Hairoun Day Centre** 

I report on the accounts of the Trust for the year ended Caribbean Elderly Hairoun Day Centre **for the year ended 30[th] June 2022** which are set out on pages **1 to 8.** 

Respective responsibilities of trustees and examiner 

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. 

It is my responsibility to: 

- examine the accounts under section 145 of the 2011 Act; 

- to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and 

- to state whether particular matters have come to my attention. 

## **Basis of independent examiner's report** 

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below. 

## **Independent examiner's statement** 

In connection with my examination, no matter has come to my attention: 

(1) which gives me reasonable cause to believe that in any material respect the requirements: 



- to keep accounting records in accordance with section 130 of the 2011 Act; and 

- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act 

have not been met; or 

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. 

Signed: 


## Name: **Jackie Stewart** 

Relevant professional qualification or body: **Association of Accounting Technicians** 

Address: **27 Old Gloucester Street, London, WC1X 3AN** 

Date: Mar 21, 2023 



## Independent examiner 2022 

## Final Audit Report 

2023-03-21 

Created: 2023-03-21 By: Rosalyn Hodgson (ros@bcams.co.uk) Status: Signed Transaction ID: CBJCHBCAABAABOccVSG2h_1YIZDcZoSUzAXf7wdnyALw 

## "Independent examiner 2022" History 

Document created by Rosalyn Hodgson (ros@bcams.co.uk) 

2023-03-21 - 3:25:54 PM GMT- IP address: 92.15.89.58 

Document emailed to Jackie Stewart (jstewart@fwcommunity.co.uk) for signature 

2023-03-21 - 3:27:03 PM GMT 

Email viewed by Jackie Stewart (jstewart@fwcommunity.co.uk) 

2023-03-21 - 6:09:53 PM GMT- IP address: 149.86.52.5 

## Document e-signed by Jackie Stewart (jstewart@fwcommunity.co.uk) 

Signature Date: 2023-03-21 - 6:10:19 PM GMT - Time Source: server- IP address: 149.86.52.5 

## Agreement completed. 

2023-03-21 - 6:10:19 PM GMT 

Names and email addresses are entered into the Acrobat Sign service by Acrobat Sign users and are unverified unless otherwise noted. 

