## **RELATE BRADFORD & LEEDS LTD**
**TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023**
**Charity Registration No. 1013811 Company Registration No. 02652414 (England and Wales)**
## **RELATE BRADFORD & LEEDS LTD**
## **CONTENTS**
||**Page**|
|---|---|
|Legal and administrative information|1|
|Trustees’ report|2 – 4|
|Independent examiners’ report|5|
|Statement of financial activities|6|
|Balance sheet|7|
|Statement of cashflows|8|
|Notes to the accounts|9 – 15|
1.
## **RELATE BRADFORD & LEEDS LTD**
## **LEGAL AND ADMINISTRATIVE INFORMATION**
|**Trustees**|Paul Stockwell|
|---|---|
||Lynne Joyce|
||Saeed Khan|
||Magdalena O’Connell|
||Mahmud Nawaz|
||Jennifer Brearley|
||Sabreen Ahsan|
||Karen Bodger|
||Fiona Hibbits|
||Nazia Kotia|
||Susan Long|
||Hazel Murgatroyd|
||William Dawson|
||Catherine Jowitt (appointed 12 June 2023)|
|**Charity number**|1013811|
|**Company number**|02652414|
|**Registered office**|Bradford Trident Business Centre|
||1stFloor|
||11 Edward Street|
||Bradford|
||West Yorkshire|
||BD4 7BH|
|**Independent examiner**|Kevin J Meddings MAAT|
||Kevin Meddings Accountancy Services|
||55 Crowther Avenue|
||Calverley|
||Leeds|
||West Yorkshire|
||LS28 5SA|
|**Bankers**|The Co-Operative Bank|
||P O Box 101|
||1 Balloon Street|
||Manchester|
||M60 4EP|
2.
## **RELATE BRADFORD & LEEDS LTD**
## **TRUSTEES’ REPORT** _**FOR THE YEAR ENDED 31 MARCH 2023**_
The trustees present their report and accounts for the year ended 31 March 2023.
The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity’s Memorandum and Articles of Association, the Companies Act 2006 and Charities Act 2011.
## **Structure, governance and management**
The company is a company limited by guarantee, incorporated on 8 October 1991, and registered as a charity with the Charity Commission on 20 August 1992. The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association. The liability of the members in the event of the Centre being wound up is limited to a sum not exceeding £1. Relate Bradford & Leeds Ltd charitable objects were revised on 2 September 2008, in line with Relate Central Office’s recommendations and the Articles of Association were amended on 2 September 2013.
The trustees, who are also directors for the purpose of company law, and who served during the year were:-
Carol Ann Duerden (resigned 30 January 2023) Paul Stockwell Jonathan Smith (resigned 6 June 2023) Hazel Jackson (resigned 20 April 2022) Catherine Jowitt (resigned 18 July 2022 and re-appointed 12 June 2023) Lynne Joyce Saeed Khan Magdalena O’Connell Mahmud Nawaz Jennifer Brearley (appointed 10 May 2022) Sabreen Ahsan (appointed 8 March 2023) Karen Bodger (appointed 8 March 2023) Fiona Hibbits (appointed 8 March 2023) Nazia Kotia (appointed 8 March 2023) Susan Long (appointed 8 March 2023) Hazel Murgatroyd (appointed 8 March 2023) William Dawson (appointed 10 March 2023)
The directors of the company are also charity trustees for the purpose of charity law and under the company’s Articles are known as Members of the Executive. One third (or the number nearest one third) of the Executive must retire each year or at each AGM, those longest in office retiring first and the choice between any of equal service being made by drawing lots. A retiring member of the Executive who is eligible may be re-appointed.
The Executive seeks to maintain a broad mix of relevant skills amongst its members. In the event of particular skills being lost due to retirement, individuals are approached to offer themselves for election to the Executive.
A formal induction Policy Document: A Trustee Induction Pack and Trustee Code of Conduct for new and existing trustees are available.
The Executive must have a minimum of six members and a maximum of eighteen members. At present the Executive has fourteen members from a variety of professional backgrounds relevant to the work of the charity. The CEO also sits on the committee although has no voting rights.
Day to day responsibility is with the CEO, Tina Butler, who is responsible for ensuring that the charity delivers the services specified and that the key performance indicators are met. She is also responsible for the day-to-day operational management of the Centre and ensuring that the team continue to develop
3.
## **RELATE BRADFORD & LEEDS LTD**
## **TRUSTEES’ REPORT**
## _**FOR THE YEAR ENDED 31 MARCH 2023**_
their skills and working practices in line with good practice. All practitioners receive supervision from the Clinical Supervisors.
Relate Bradford & Leeds Ltd, whilst being an autonomous organisation in its own right, is a member of the Relate Federation and operates to the standards set by the Council of Relate Central Office.
The trustees have assessed the major risks to which the charity is exposed and are satisfied that systems are in place to mitigate exposure to the major risks. Where appropriate, systems or procedures have been established to mitigate the risks the charity faces.
## **Financial Review**
This year the organisation can report a surplus of £11,645 (2022: surplus of £15,546).
Total reserves at the end of the financial year were £279,926 (2022: £265,281).
The trustees and senior leadership team meet on a regular basis to review budgeted income with actual expenditure and monitor closely any significant variations in anticipated cash-flow.
It is the policy of the organisation to aim to increase reserves to a level where we are able to continue, in the short term, to maintain and support existing services and users in the event of a loss of specific funding. To this end we believe that as an organisation we should be striving to ensure that our reserves at the end of any financial year are at least six months of total annual expenditure. Our Designated Funds contains a fund specifically named Liabilities Fund which represents this amount.
Our principal unrestricted funding sources are:
1. We are able to ask clients where possible to make a contribution towards the costs of some of our services.
2. We are able to charge for room hire to other agencies who wish to make use of our premises.
3. Donations from individuals and fundraising endeavours.
Details of our restricted funding is shown in Note 9.
4.
## **RELATE BRADFORD & LEEDS LTD**
## **TRUSTEES’ REPORT** _**FOR THE YEAR ENDED 31 MARCH 2023**_
## **Statement of Directors Responsibilities**
The directors of Relate Bradford & Leeds Ltd are responsible for preparing the Trustees’ Annual report and accounts in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the directors to prepare accounts for each financial year. Under company law the directors must not approve the accounts unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these accounts the directors are required to:-
- select suitable accounting policies and apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgements that are reasonable and prudent;
- state whether UK accounting standards have been followed, subject to any departures disclosed and explained in the accounts; and
- prepare the accounts on a going concern basis unless it is inappropriate to presume that the charity will continue in business.
The directors are responsible for the maintenance and integrity of the charity and financial information included on the charity’s website. Legislation in the United Kingdom governing the preparation and disseminator of accounts may differ from legislation in other jurisdictions.
The directors are responsible for maintaining proper accounting records which disclose at anytime the financial position of the charitable company and to enable them to ensure that the accounts comply with the Companies Act 2006, and the Charities Act 2011. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
On behalf of the board of trustees
Jennifer Brearley
Trustee
Dated: 14 December 2023
5.
## **RELATE BRADFORD & LEEDS LTD**
## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF RELATE BRADFORD**
I report on the accounts of the charity for the year ended 31 March 2023, which are set out on pages 6 to 15.
## **Respective responsibilities of Trustees and Examiner**
The trustees, who are also the directors of Relate Bradford & Leeds Ltd for the purposes of company law, are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under Section 144(2) of the Charities Act 2011, (the 2011 Act) and that an independent examination is needed.
Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination it is my responsibility to:
- (i) examine the accounts under section 145 of the 2011 Act;
- (ii) to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
- (iii) to state whether particular matters have come to my attention.
## **Basis of Independent Examiner’s report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.
## **Independent Examiner’s statement**
In connection with my examination, no matter has come to my attention:
- (a) which gives me reasonable cause to believe that in any material respect the requirements:
- (i) to keep accounting records in accordance with section 386 of the Companies Act 2006; and
- (ii) to prepare accounts which accord with the accounting records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities;
- have not been met; or
- (b) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
**Kevin J Meddings MAAT Kevin Meddings Accountancy Services 55 Crowther Avenue Calverley Leeds West Yorkshire LS28 5SA**
Dated: 18 December 2023
6.
## **RELATE BRADFORD & LEEDS LTD**
## **STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT** _**FOR THE YEAR ENDED 31 MARCH 2023**_
|**Notes**
**Unrestricted Designated Restricted**
**funds**
**funds**
**funds**
**£**
**£**
**£**
**Income**
Donations
1,701
-
-
Income from charitable activities:
Client income
23,505
-
-
Contract income
-
-
41,700
Room hire
1,620
-
-
Investment income
112
-
-
Grants receivable
2
5,714
-
331,022
Other income
3,307
-
-
Job retention scheme
-
-
-
**Total income**
35,959
-
372,722
**Expenditure**
Charitable activities
3
24,314
-
372,722
**Total expenditure**
24,314
-
372,722
**Net income/net**
**movement in funds before transfers**
11,645
-
-
**Transfers between funds**
(11,645)
11,645
-
**Net income/net**
**movement in funds after transfers**
-
11,645
-
Total funds brought forward
-
265,281
-
**Total funds carried forward**
-
276,926
-
|**Total**
**2023**
**£**
1,701
23,505
41,700
1,620
112
336,736
3,307
-
408,681
397,036
397,036
11,645
-
11,645
265,281
276,926
|**Total**
**2022**
**£**
7,630
13,728
30,511
-
27
320,987
-
644
373,527
357,981
357,981
15,546
-
15,546
249,735
265,281|
|---|---|---|
The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.
7.
## **RELATE BRADFORD & LEEDS LTD**
## **BALANCE SHEET** _**AS AT 31 MARCH 2023**_
|**Unrestricted Designated**
**Restricted**
**Notes**
**funds**
**funds**
**funds**
**£**
**£**
**£**
**Current assets**
Debtors
7
704
-
21,743
Cash at bank and in hand
7,233
276,926
(9,629)
**Total assets**
7,937
276,926
12,114
**Creditors: amounts falling due**
**within one year**
8
(7,937)
-
(12,114)
**Total assets less current liabilities**
-
276,926
-
**The funds of the charity**
Restricted funds
9
-
-
-
Unrestricted funds
-
-
-
Designated funds
10
-
276,926
-
**Total charity funds**
-
276,926
-
|**Total**
**Total**
**2023**
**2022**
**£**
**£**
22,447 66,722
274,530 213,874
296,977 280,596
(20,051) (15,315)
276,926 265,281
-
-
-
-
276,926 265,281
276,926 265,281|
|---|---|
||(20,051)|
||276,926|
||-
-
276,926|
||276,926|
The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 March 2023. No member of the company has deposited a notice, pursuant to section 476, requiring an audit of those accounts.
The directors acknowledge their responsibilities for ensuring that the company keeps accounting records which comply with section 386 of the Act and for preparing accounts which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its incoming resources and application of resources , including its income and expenditure, for the financial year in accordance with the requirements of section 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to accounts, so far as applicable to the company.
These accounts have been prepared in accordance with the provisions applicable to companies subject to small companies’ regime.
The accounts were approved by the Board on 14 December 2023
Jennifer Brearley
Trustee
**Company Registration No. 02652414**
8.
## **RELATE BRADFORD & LEEDS LTD**
## **STATEMENT OF CASHFLOWS** _**FOR THE YEAR ENDED 31 MARCH 2023**_
|
**Notes**
**Cash generated/(used) in operating activities**
12
**Cashflow from investing activities**
Increase/(decrease) in cash equivalents in the year
Cash equivalents at the beginning of the year
**Total cash equivalents at the end of the year**|**2023**
**£**
60,544
112
60,656
213,874
247,530|**2022**
**£**
(51,128)
27
(51,101)
264,975
213,874|
|---|---|---|
9.
## **RELATE BRADFORD & LEEDS LTD**
## **NOTES TO THE ACCOUNTS** _**FOR THE YEAR ENDED 31 MARCH 2023**_
1. **Accounting policies**
- 1.1 **Basis of preparation**
The accounts have been prepared under the historical cost convention, unless otherwise stated.
The accounts are prepared in accordance with Accounting and Reporting by Charities; Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) published on 16 July 2014, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS102) the Charities Act 2011, the Companies Act 2006 and UK Generally Accepted Accounting Practice as it applies from 1 January 2015.
The charity constitutes a public benefit entity as defined by FRS102.
Having considered future planned activities and the reserves available to the charity, the trustees are satisfied that the financial statements should be prepared on a going concern basis.
## 1.2 **Incoming resources**
Donations are accounted for when received by the Centre.
Grants of a revenue nature are also accounted for as and when received by the Centre, except where received in advance of the next year when they are deferred into the period to which they relate. Any unspent amounts are carried forward into the next financial year when considered appropriate.
## 1.3 **Resources expended**
Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be recovered and is reported as part of the expenditure to which it relates.
Charitable expenditure comprises, those costs incurred by the charity in the delivery of its activities and services for beneficiaries.
Governance costs includes those costs associated with meeting the constitutional and statutory requirement of the charity.
All costs are allocated between the expenditure categories on the SOFA on a basis designed to reflect the use of the resource.
## 1.4 **Fund accounting**
Restricted funds are subject to specific conditions by donors as to how they may be used. The purpose and uses of the restricted funds are set out in the note 9 to the accounts.
## 1.5 **Pensions**
The charity pays contributions into The Peoples Pension which is a defined contribution workplace scheme.
10.
## **RELATE BRADFORD & LEEDS LTD**
## **NOTES TO THE ACCOUNTS** _**FOR THE YEAR ENDED 31 MARCH 2023**_
## 2. **Grants receivable** :
|CBMDC: Children, Young People and Family Counselling
NHS WY ICB: Relationship and PST Counselling (Bradford)
NHS WY ICB: Schools/Young People
DoH: CALM Counselling Services
NHS WY ICB: Relationship Counselling (Leeds)
NHS WY ICB: Wellbeing
Horton and City Health Collaboration
One Adoption West Yorkshire
NHS West Yorkshire Integrated Care Board: Wellbeing Hub|**2023**
**2022**
**£**
**£**
38,299
38,299
161,720
161,720
18,981
18,171
41,863
64,528
48,443
31,557
21,716
1,170
5,714
-
-
3,468
-
2,074
336,736
320,987|
|---|---|
11.
## **RELATE BRADFORD & LEEDS LTD**
## **NOTES TO THE ACCOUNTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2023**_
## 3. **Charitable activities**
|Counselling and supervision salaries
Training and supervision fees
Centre salaries
Rent and utilities
Rates
Insurance
Pension costs
Telephone
Centre running costs
Membership fees
Payroll costs
Marketing
Interpreter costs
DBS costs
Computer costs, IT and telephone upgrades
Governance costs (note 4)
**Governance costs**
Relate federation charge
Independent examination fee
Annual return and Companies House costs|**2023**
**£**
140,786
420
171,383
42,115
1,664
2,785
8,050
749
4,752
294
900
400
830
172
8,037
13,699
397,036
**2023**
**£**
12,186
1,500
13
13,699
|**2022**
**£**
124,814
626
154,674
36,547
699
2,358
7,712
1,035
4,149
315
900
275
310
419
10,561
12,587
357,981
**2022**
**£**
11,062
1,504
21
12,587|
|---|---|---|
## 4. **Governance costs**
12.
**RELATE BRADFORD & LEEDS LTD**
## **NOTES TO THE ACCOUNTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2023**_
## 5. **Trustees**
None of the trustees (or any persons connected with them) received any remuneration during the year (2022 £nil).
We can confirm that there are no related party transactions that require disclosure in the accounts (2022: none).
## 6. **Employees**
## **Number of employees**
The average number of employees during the year was:
|
Counselling and supervision
Administration and management
**Employment costs**
Wages and salaries
Social security costs
Pension costs
|**2023**
**Number**
8
9
17
**2023**
**£**
295,262
16,907
8,050
320,219
|**2022**
**Number**
8
9
17
**2022**
**£**
264,850
14,638
7,712|
|---|---|---|
|||287,200|
There were no employees whose annual emoluments were £60,000 or more.
## 7. **Debtors**
|Prepayments
Trade debtors
**Creditors: amounts falling due within one year**
Accruals
Trade creditors
Deferred income|**2023**
**£**
539
21,908
22,447
**2023**
**£**
1,500
6,437
12,114
20,051|**2022**
**£**
2,586
64,136
66,722|
|---|---|---|
|||**2022**
**£**
1,395
13,920
-|
|||15,315|
## 8. **Creditors: amounts falling due within one year**
13.
## **RELATE BRADFORD & LEEDS LTD**
## **NOTES TO THE ACCOUNTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2023**_
## 9. **Restricted funds**
The income funds of the charity include restricted funds comprising unexpended balances of donations and grants held on trust for specific purposes:
||||**Movement in funds**|||
|---|---|---|---|---|---|
|**Balance**|**at**|**Incoming**|**Resources Transfers**||**Balance at 31**|
|**1 April 2022**||**resources**|**expended**||**March 2023**|
||**£**|**£**|
**£**|**£**|**£**|
|CBMDC: Children, Young People and||||||
|Family Counselling|-|38,299|
(38,299)|-|-|
|NHS WY ICB: Relationship||||||
|and PST Counselling (Bradford)|-|161,720|
(161,720)|-|-|
|NHS: WY ICB: Talking Therapies|-|39,150|
(39,150)|-||
|NHS: WY ICB: Schools/Young People|-|18,981|
(18,981)|-|-|
|DoH: CALM Counselling Services|-|41,863|
(41,863)|-||
|Parkinson’s UK|-|1,235|
(1,235)|-|-|
|NHS WY ICB: Relationship Counselling||||||
|(Leeds)|-|48,443|
(48,443)|-|-|
|NHS WY ICB: Wellbeing|-|21,716|
(21,716)|-|-|
|Relate National Contracts|-|1,315|
(1,315)|-|-|
||-
|372,722|
(372,722)
|-
|-|
## **City of Bradford Metropolitan District Council: Children, Young People and Family Counselling**
To provide counselling for children, young people and families.
## **NHS West Yorkshire Integrated Care Board: Relationships and Psycho-Sexual Therapy Counselling (Bradford)**
To provide relationship counselling and psycho-sexual therapy services for people across the Bradford district.
## **NHS West Yorkshire Integrated Care Board: Talking Therapies**
To provide counselling services for couples where one or both partners are experiencing moderate depression.
## **NHS West Yorkshire Integrated Care Board: Schools/Young People**
Young people’s counselling is provided in schools or at the Relate Bradford & Leeds Centre with a focus on supporting the emotional wellbeing of the young person.
## **Department of Health: CALM Counselling Services**
To support children, young people and families, who are struggling with their emotional health and wellbeing, which may be as a result of childhood trauma.
## **Parkinson’s UK**
To support people affected with Parkinson’s across the Leeds area.
## **NHS West Yorkshire Integrated Care Board: Relationship Counselling (Leeds)**
To provide counselling services for people who need adult relationship support, individually or for couples. There is an outpost in Leeds.
.
14.
## **RELATE BRADFORD & LEEDS LTD**
## **NOTES TO THE ACCOUNTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2023**_
## **NHS West Yorkshire Integrated Care Board: Wellbeing Hub**
To support people across the NHS and social care, impacted by COVID-19, with their relationships.
## **Relate National Contracts**
To provide specific counselling sessions, across Bradford & Leeds.
## 10. **Designated funds**
The income funds of the charity include the following designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes:
|||**Movement**|**in funds**|||
|---|---|---|---|---|---|
||**Balance at**|**Incoming**|**Resources**||**Balance at 31**|
||**1 April 2022**|**resources**|**expended**|**Transfers**|**March 2023**|
||**£**|**£**|**£**|**£**|**£**|
|Liabilities Fund|179,000|-|-|20,000|199,000|
|CALM Counselling Services||||||
|Fund|24,528|-|-|(24,528)|
-|
|Organisational Growth and||||||
|Development Fund|61,753|-|-|16,173
|77,926|
||265,281|-|-|11,645
|276,926|
## 11. **Commitments under operating leases**
At 31 March 2023 the company had annual commitments under non-cancellable operating leases as follows:-
||**Land and**|**Buildings**|
|---|---|---|
||**2023**|**2022**|
||**£**|**£**|
|**Expiry date**:|||
|Within one year|26,500|30,000|
|Between two and five years|-|7,500|
||26,500|37,500|
15.
## **RELATE BRADFORD & LEEDS LTD**
## **NOTES TO THE ACCOUNTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2022**_
## 12. **Reconciliation of net movement in funds to net cashflow from operating activities**
|Net movement in funds
Deduct interest income
Decrease/(increase) in debtors
Increase/(decrease) in creditors
**Net cash generated/(used) in operating activities**|**2023**
**£**
11,645
(112)
44,275
4,736
60,544|**2022**
**£**
15,546
(27)
(35,493)
(31,154)
(51,128)|
|---|---|---|