Eastington Community Centre, Owen Harris Memorial Ground, Snakey Lane, Eastington, Gloucestershire, GL10 3AQ
MINUTES OF AGM FOR YEAR 2023/2024
HELD AT OWEN HARRIS MEMORIAL GROUND, EASTINGTON 22[nd] OCTOBER 2024
Trustees: Present at Meeting:
John Morris - Chair of Trustees (JM), Andrew Cozens -Treasurer (AC) Committee Members: Martin Elliott, Tom Hawtin (TH), Anthea McCann (AM) Muriel Bullock - Eastington Parish Council, Donna & Jen (Playgroup)
Apologies from: Graeme Dougan, Jorja Hawtin, Ben Ittyvirah, Roger Beese (Cricket), & Joanne Firth Bernard (Zumba)
CHAIRMANS REPORT:
The chairman opened the meeting, and presented his report to the meeting for the year ended 31[st] January 2023. Following the resignation of Brian Wright we are still short of user group representatives on the committee, and we would also welcome new Trustees and need to the expand the age demographic. Most of the current Trustees have been in post since the Charity was originally founded. John spoke about the availability of grant funding and the reliance that we have on volunteer input for maintenance of the hall & field. The building was repainted in the Summer of 2023 and needs doing every 3-4 years. The fencing around the building still requires attention. He expressed the need to maintain momentum, and to try to identify local contractors who would be willing to help with building and maintenance
Playgroup are the main users of the hall on a day to day basis, with various other group using the hall in the evenings, and strong one off bookings at weekends.
Trustees were voted in for another year, with no changes to offices held. The Chairman expressed thanks for the support they have received from the Management Committee, and from the Hall and Field user groups.
The items highlighted were:
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PR – greater publicity on activities
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Articles in Newsletter
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The need to strengthen Trustees
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Expanding the Contractors available to help at the hall
On behalf of the committee he extended thanks to Nigel Shuster for his help with Accounts Examination
Telephone No 07717 747106 Email:enquiries@ohmg.org.uk R EGISTERED CHARITY NO 1013643
Eastington Community Centre, Owen Harris Memorial Ground, Snakey Lane, Eastington, Gloucestershire, GL10 3AQ
TREASURERS REPORT
The Treasurer presented his report to the meeting. The financial statement was provided to the meeting. He highlighted the major costs during the year. These were £2500 for new shutter motors, £4300 for painting the hall, and £495 for replacement of carpets in one of the meeting rooms.
There were slight increases in Insurance & Water charges.
PRS charges were reduced - AC & AM worked to separate out the costs relevant to field use only which had not been ‘factored out’ quite so diligently in previous years.
It was agreed that we needed to monitor the cleaning service provided by the new contractors.
JM raised the question of price review for users of the hall. TH & AM confirmed that in line with the agreement in 2022, we are able to consider a review in 2025.
The Current & Deposit accounts remains steady.
Acceptance of the Accounts proposed from Chair (JM) and seconded by TH
Financial Examiner Nigel Shuster, passed by Committee, and expression of thanks to NS for his input.
Trustees are willing to continue in post.
There are also vacant positions for Trustees from Playgroup, Football and Cricket.
Re-election of Trustees proposer AM, 2nd TH
The Chairman thanked, the committee for their ongoing work, and all other for attending and closed the meeting at 7.45pm
Telephone No 07717 747106 Email:enquiries@ohmg.org.uk R EGISTERED CHARITY NO 1013643
OWEN HARRIS MEMORIAL GROUND CHARITY
Charity number 1013643
FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2024
RECEIPTS AND PAYMENTS ACCOUNTS
| RECEIPTS Charitable activities Lettings Field Pavillion Voluntary receipts Donations & grants Activities for generating funds Bar sales and hire Repayable loans C Bullock Trust Loan repayment Stroud Football Club Investment income Deposit income Total receipts PAYMENTS Charitable activities Building maintenance Field maintenance Insurance Water Electricity Kerosene/gas Cleaning Alarms, health & safety Licences, office & other Total Activities for generating funds Bar purchases Staff Total Other payments Building additions Equipment additions Donations Loan repayment Total payments SURPLUS/(DEFICIT) RECEIPTS LESS PAYMENTS CASH AT BANK & IN HAND at 1 February 2023 CASH AT BANK & IN HAND at 31 January 2024 |
2024 Unrestricted Fund £ 3,454 21,449 0 0 0 0 498 25,401 8,325 2,756 1,283 504 1,219 1,500 4,944 909 3,747 25,187 0 0 0 0 0 0 0 25,187 214 33,674 33,888 |
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| STATEMENT OF ASSETS AND LIABILITIES At 31 December: CASH FUNDS Bank current account Deposit account Cash in hand Total OTHER MONETARY ASSETS Loan to Stroud Football Club Bar stock ASSETS FOR CHARITABLE USE Community Centre Equipment Total LIABILITIES Loan from C Bullock Trust |
2024 Unrestricted Fund £ 6,995 26,893 0 33,888 0 0 0 601,775 15,246 617,021 0 |
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INDEPENDENT EXAMINER’ S REPORT TO THE TRUSTEES OF THE OWEN HARRIS MEMORIAL GROUND CHARITY
I report to the trustees on my examination of the accounts of the Owen Harris Memorial Ground Charity for the year ended 31 January 2024.
Responsibilities and basis of report
As the trustees of the Charity, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011.
I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act
Independent Examiner’s Statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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Accounting records were not kept in respect of the Charity as required by section 130 of the Act, or
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The accounts do not accord with those records, or
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The accounts do not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report to enable a proper understanding of the accounts to be reached.
Signed: N Y Souster
Eastington
23 December 2024