Monmouthshire District Scout Council (A charitable incorporated organisation) Charity Registration Number: 1013482 Monmouthshire District Scout Council Trustees, report and financial statements Year ended 31 st March 2026 Monmouthshire District Scout Council (A charitable incorporated organisation) Contents Page Cover Title Contents Legal and administrative details Trustees Report Independent examiners report Statement of financial activities Balance Sheet Notes to the financial statements 10-16 Monmouthshire District Scout Council (A charitsble incorporated organisation) Legal and administrative details For the period ending 31st March 2026 Trustees Elliot Smart, Chair Linda Revill, Treasurer Alex Hawkins, District Commissioner Bethanie Kate Headworth Lee Philpot Richard Baker Dorothy Ann Munslow Chris Munslow Richard Quick Deborah Bainbridge Patricia Hillman Charity registered number 1013482 Principle address The Oaklands Wainfield Lane Gwehelog Usk NP15 1RT Monmouthshire District Scout Council (A charitsble incorporated organisation) Report by the Trustees For the Period ending 31st March 2026 Objectives and Activities Scouts exist to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. Monmouthshire District Scout Council carries out this purpose across Monmouthshire with 1 Network Scout Unit, 8 Explorer Scout Units and 11 Scout Groups. The charitable activities of Monmouthshire District Scout Council further extend beyond the county borders to access communities in Gloucestershire, Newport, Torfaen Blaenau, Gwent and Powys. District continues to provide training and development to volunteer leaders throughout the District. This enabled the opening of new sections, particularly for the new squirrel age group. The annual census on 31st January 2026 showed that overall membership had increased by 5.6 %, with a total of 1379 adults and youth members. The growth in volunteer leaders remains encouraging as it enables the charity to continue to fulfil its aims and objectives more sustainably and robustly. Achievements and Performance The delivery of a broad and interesting program of activities has attracted members and provided all members with personal development opportunities to grow their Skills for Life. Summer 2025 saw a significant number of groups camping and enjoying the outdoors. This included the charity hosting the Monmouthshire District camp, attended by over 400 members. District supported the opening of 1 new Squirrel Drey, though regrettably also supported the closure of 1st Y Felin Fach Scout Group due to lack of demand locally. Financial Review Income for the year ending 31st March 2026 was £114,404. Expenditure was £110,316, resulting in a net income of £4,088. Our reserves policy is to hold sufficient resources to continue the charitable activities of the District should income or fundraising activities fall short of expectations and enable the District to underwrite its planned program of activities, including large-scale events. The Trustee Board has reviewed the impact of recent economic, social, and financial pressures on its capability to deliver education and development opportunities to young people and has maintained the level of Designated Reserves. The District holds Restricted Reserves totalling £5,080 in respect of donations for specific purposes. The District also holds Designated Reserves as follows: Explorer Scout Units District Campsite - Tudor Cule Other TOTAL £20,265 £5,097 £1,138 £26,500 Monmouthshire District Scout Council (A charitable incorporated organisation) Report by the Trustees (continued) For the Period ending 31st March 2026 The District currently holds a General Reserve of £49,014, which is used to support day-to-day activities and major events. None of the funds managed are in deficit and no assets are held by the Charity in the capacity of custodian trustee. The District held total funds of some £105,432 at year end and has adopted a low-risk investment strategy. All funds are held in current accounts and low-risk interest-bearing accounts, using only FSCS-protected accounts. With the District Treasurer, the Trustees regularly monitor levels of bank balances and interest rates to ensure the District is receiving the best value and income from its banking arrangements. The risks that would significantly impact the finances of the District are primarily a reduction in the membership numbers and the poor management of large events. Management and decision-making processes are in place to minimise these risks and have been operating effectively for many years. Structure, Governance and Management The Monmouthshire District Scout Council is a trust established under the rules which are common to all District Scout Councils as prescribed within the Policy, Organisation and Rules (POR) of the Scout Association. Trustees are recruited and appointed in accordance with the relevant sections of the POR. Monmouthshire District Scout Council is registered with the Charities Commission, number 1013482. The Trustees have in place systems and internal controls that are desFgned to provide reasonable reassurance against material mismanagement or loss. These include two signatorieslauthorisers for all payments, comprehensive insurance policies to ensure that insurable risks are covered, and regular reports and risk assessments by those seeking to lor running events or activities on behalf of the Scout District. The Trustees have had due regard to the guidance published by the Charity Commission on public benefit and believe that the Charity meets the Charity Commission public benefit criteria under both the advancement of education and the advancement of citizenshiplcommunity development. The Charity has no principal office. The public address for correspondence is The Oaklands, Wainfield Lane, Gwehelog, Usk, Monmouthshire NP15 1 RT. The day-to-day operations of the charity are organised and delivered by the District Lead Volunteer and a small team of District Team Volunteers. Strategic and governance matters are agreed with the Trustee Board. Monmouthshire District Scout Council (A charitable incorporated organisation) Report by the Trustees (continued) For the Period ending 31st March 2026 Trustees, Responsibilities in relation to the financial statements: The charity trustees are responsible for preparing a Trustees, report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The law applicable to charities in England and Wales requires the Trustees to prepare financial statements for each financial period which give a true and fair view of the state of affairs of the CIO and its income resources, including its income and expenditure, for that period. In preparing these financial statements, the Trustees are required to: Select suitable accounting policies and then apply them consistently. Observe the methods and principles of the Charities SORP (FRS 102). Make judgements and estimates that are reasonable and prudent. State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements. Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the CIO will continue in business. The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the CIO'S transactions and disclose with reasonable accuracy at any time the financial position of the CIO and enable them to ensure that the financial statements comply with the Companies Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the CIO and, hence, taking reasonable steps for the prevention and detection of fraud and other irregu larities. Approved by order of the members of the board of Trustees on 13th July 2026 and signed on their behalf by: Elliot Smart Trustee - Chair Monmouthshire District Scout Council (A charitable incorporated organisation) Independent examiner's report For the period ended 31 March 2026 I report on the accounts of Monmouthshire District Scout Council for +he year ended 31 March 2026, which are set out in pages 8 to 16. Respective responsibilities of the Trustees, the Independent Examiner and the basis of the report The charity's Trustees are responsible for the preparation of the financial statements. The charity's trustees consider that an audit is not required for this year under the Charities Act 2011. s 144(2) (the Charities Act 2011) and that an independent examination is needed. Jt is my responsibility to.. examine the accounts under s. 145 of the 2011 Act. follow the procedure laid down in the general directions given by the Charity Commission under s.145(5){b) of the 2011 Act and; state whether particular matters have come to my attention Basis of Independent Examiner's Statement and scope of work undertaken My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review if the accounting records kept by the charity and a comparison to the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently, no opinion is given as to whether the accounts present a 'true and fair view, and the report is limited to those matters set out in the statement below. Independent Examiner's Statement In connection with my examination, no matter has come to my attention: which gives me reasonable cause to believe that in any material respect the requirements: to keep accounting records in accordance with s. 130 of the 2011 Act; and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act. have not been met, or to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Adnan Khalid Chartered Certified Accountant Integritax Accountants Ltd 116 Yardley Road Acocks Green Birmingham B27 6LG Monmouthshire District Scout Council (A charitsble incorporated organisation) Statement of Financial Activities For the period ended 31st March 2026 Unrestricted Funds Restricted Funds Totals Funds Unrestricted Funds Restricted Funds Totals Funds Notes Income from 3110312026 3110312026 3110312026 3110312025 3110312025 3110312025 Donations & Le acies Incl Grants 3988 3988 4973 4973 Charitable Acttvities 102059 102059 87605 87605 Other Tradin Activities 7325 7325 9885 9885 Investments 1032 1032 858 858 Totsl Income 114404 114404 103321 103321 enditure on Charitable Activities 96020 120 96140 84293 449 84742 Other Tradin Activities 5654 5654 8459 8459 ort Costs 8522 8522 6778 6778 Total Ex enditure 110196 120 110316 99530 449 99979 Net Income enditure 4208 -120 4088 3791 449 3342 Total Funds BIFwd. 78084 5200 76506 67515 5649 73164 Net movement in funds 4208 ~120 4088 3791 -449 3342 Total Funds CIFwd. 82292 5080 80594 71306 5200 76506 Monmouthshire District Scout Council (A charitable incorporated organisation) Balance Sheet For the period ended 31st March 2026 Balance Sheet For the eriod endin 31st March 2026 Notes 2026 2025 Fixed Assets Tan ible Assets 10 7717 8929 Current Assets Stock Debtors Cash at Bank & in hand 2962 8657 105432 2457 24798 110234 Total Current Assets 117051 137489 Creditors: Amounts falling due within one ear 12 44174 69912 72877 80594 67577 76506 Net Assets Funds of the Charit Restricted Unrestricted Total chari 5080 75514 80594 5200 71306 76506 funds 13 The financial st2tements were approved and authorised for issue by the Trustees on July 2026 and signed on their behalf by Linda Revill - Trustee District Treasurer The notes on pages 13 to 16 form part of these financial statements Monmouthshire District Scout Council (A charitable incorporated organisation) General Infomiation Monmouthshire District Scout Council is a Charitable Incorporated Organisation (CIO) registered with the Charity Commission in England and Wales, 1013482. The address of the registered office is detailed on Page 1. The objects and activities of the charity are included in the Trustee's Report beginning on Page 2. Accounting policies 2.1 Basis of preparation and assessment of going concern The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordap,ce wit.h the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015), the Financial Reporting Standard applicable in the UK and Republic af Ireland (FRS 102) and the Charities Act 2011. The financial statements have been prepared to give a 'true and fairf view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair, view. This departure has involved following the Charities SORP (FRS 102) published on 16 July 2014 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has been withdrawn. Monmouthshire District Scout CounGiI meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy. The financial statements are presented after rounding numeric values to the nearest £1. 2.2 Going concern The financial statements have been prepared on a going GOn￿M basis. The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern and that the Charity has adequate funds to meet anticipated future objectives. 2.3 Income All income is recognised once the CIO has entitlement to the income, the income will probably be reGeived, and the amount of inGome Gan be measured reliably. Grants are included in the Statement of Financial Activities on a receivable basis. The balance of income received for specific purposes but not extending during the period is shown in the relevant funds on the Balance Sheet. v￿￿ere income is received in advance of entitlement of receipt, its recognition is deferred and included in creditors as deferred income. Where entitlement occurs before income is received, the income is accrued. Other income is recognised in the period in which it is receivable and to the extent that goods have been provided or on completion of the services. Monmouthshire District Scout Council (A charitable incorporated organisation) 2.4 Expenditure Expenditure is recognised On￿ there is a legal or constructive obligation to transfer economic benefit to a third paty, a transfer of economic benefit will probably be required in settlement, and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The cost of each activity is made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs, which contribute to more than one activity and support costs, which are not attributed to a single activity, are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset's use. Expenditure on charitable activities is incurred on directly undertaking the activities which further the CIO'S objectives, as well as any associated support costs. 2.5 Interest receivable Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the CIO. 2.6 Tangible fixed assets and depreciation Tangible fixed assets are capitalised and recognised when future economic benefits are probable, and the cost or value of that asset can be measured reliably. Tangible fixed assets are initially recognised at cost. After recognition, under the cost model, tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. All costs incurred to bring the tangible asset into its intended working condition should be included in the measurement cost. Depreciation has been provided at the following rates in order to write off the assets to their anticipated residual value over their estimated useful lives. Building & container 100/0 Straight line Equipment 10 % & 20 % straight line Motor Vehicle 20 % straight line 2.7 Debtors Trade and other trade debtors are recognised at the settlement amount after any discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due. 2.8 Cash at bank and in hand Cash at bank and in hand includes cash and short-term highly liquid investments which have a short maturity of thi ee rnoriLhs or Irss from the date of acquis5tion or opening Oi L S +kie depo?It or Similar akncount. 2.9 Liabilities Liabilities are recognised where there is an obligation at the Balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably. Liabilities are recognised at the amount that the CIO anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide. Monmouthshire District Scout Council (A charitable incorporated organisation) 2.10 Fund accounting General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the CIO and which have not been designated for other purposes. Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements. Restricted funds are funds which are used in accordance with specific restrictions imposed by donors, or which have been raised by the CIO for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements. Monmouthshire District Scout Council (A charitable incorporated organisation) Notes to the financial statements For the period ending 31st March 2026 Income from donations & le acies Unrestricted Funds Restricted Funds Totals Funds Unrestricted Funds Restricte d Funds 311031202 Totals Funds 3110312026 3110312026 3110312026 3110312025 3110312025 Donations Gift Aid Grants 2137 1851 2137 1851 1566 3157 250 4973 1566 3157 250 4973 3988 3988 4 Income from charitable activities Unrestricted Funds Restricted Funds Totals Funds Unrestricted Funds Restricte d Funds 311031202 Totals Funds 3110312026 3110312026 3110312026 3110312025 3110312025 Membership Fees Explorer Scout Units 62823 62823 62248 62248 22868 22868 19582 19582 District Events 16293 16293 5205 5205 Tudor Cule 75 102059 75 102059 570 87605 570 87605 Income from other trading activities Unrestricted Funds Restricted Funds Totals Funds Unrestricted Funds Restricte d Funds 311031202 Totals Funds 3110312026 Badge Shop 7325 7325 9885 9885 Investment Income Unrestricted Funds 3110312026 Unrestricte d Funds 3110312025 Totals Funds 3110312025 Totals Funds 3110312026 1032 1032 858 858 Monmouthshire District Scout Council (A charitable incorporated organisation) Analysis of charitable activity costs Unrestricted Funds Restricted Funds Totals Funds Unrestricted Funds Restricte d Funds 311031202 Totals Funds 3110312026 3110312026 3110312026 3110312025 3110312025 HQ Capitation Explorer Scout Units 56005 56005 54216 54216 23800 23800 21464 21464 District Events 15084 120 15204 4638 449 5087 Tudor Cule 1131 96020 1131 96140 3975 84293 3975 84742 120 449 8 Analysis of other trading activity costs Totals Funds Totals Funds 3110312025 8459 3110312026 5654 Badge Shop 9 Analysis of support costs Totals Funds Totals Funds 3110312025 3110312026 Containers costs Insurance 308 88 620 693 Scout Manager OSM 2399 2361 Depreciation Profit from the disposal of fixed assets 1213 1681 -1602 Other support costs 3982 3557 8522 6778 Monmouthshire District Scout Council (A charitable incorporated organisation) 10 Tangible fixed assets Freehold land and buildin Building Equipment Motor Vehicles Total container Cost As at 31st March 2025 Additions Dis osals As at 31st March 2026 550 6162 7650 4000 18362 550 6162 7650 4000 18362 De reciation Asat31st March 2025 Charged for the eriod Dis osals Asat31st March 2026 1789 3644 4000 9433 615 5g7 1212 2404 4241 4000 10645 Net Book Value Asat31st March 2025 Asat31st March 2026 550 4373 4006 8929 550 3758 3409 7717 11 Debtors 2026 2025 Trade debtors 986 18042 Pre ments 7671 6756 8657 24798 Creditors: Amounts falling due within one 12 year 2026 2025 Accruals Deferred income 10619 4800 33555 65112 69912 44174 Monmouthshire District Scout Council (A charitable incorporated organisation) Analysis of 13 Funds 11 Balance at the starts of the ear Balance at end of the ear Income Expenditure Unrestricted funds Restricted funds 71306 114404 110196 75514 5200 120 5080 Total Funds 76506 114404 110316 80594 14. Related party transactions There were no disclosable related party transactions during the year ended 31st March 2026.