Monmouthshire District Scout Council (A charitable incorporated organisation) Charity Registration Number: 1013482 Monmouthshire District Scout Council Trustees, report and financial statements Year ended 31 st March 2025 Monmouthshire District Scout Council (A charitable incorporated organisation) Contents Page Legal and administrative details Trustees Report Independent examiners report Statement of financial activities Balance Sheet Notes to the financial statements 8-13 Monmouthshire District Scout Council (A charitable incorF)orated organisation) Legal and administrative details For the period ending 31" March 2025 Trustees Elliot Smart, Chair Linda Revill, Treasurer Alex Hawkins, District Commissioner Bethanie Kate Headworth L* Philpot Richard Baker Dorothy Ann Munslow Chris Munslow REchard Quick Deborah Bainbridge Patricia Hillman Charity registered number 1013482 Principle address The Oaklands Wainfield Lane Gwehelog Usk NP15 1RT Monmouthshire District Scout Council (A charitable incorporated organisation) Report by the Trustees For the Period ending 31st March 2025 Objectives and Activities Scouts exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. Monmouthshire District Scout Council Garries out this purpose across Monmouthshire with 1 Network Scout Unit, 8 Explorer Scout Units and 12 Scout Groups. The charitable activities of Monmouthshire District Scout Council further extend beyond the county boarders to access communities in Gloucestershire, Newport, Torfaen Blaenau, Gwent and Powys, District continues to provide training and development to volunteer leaders throughout the District. This enabled the opening of new sections, particularly for the new squirrels age group. The annual census on 31st January showed youth membership had declined by 2 % to 1011 and adult volunteer membership of 269. The growth in volunteer leaders remains encouraging as it enables the charity to continue to fulfil its aims and objectives in a more sustainable and robust manner. Achievements and Performance The delivery of a broad and interesting programme of activities has attracted members and provided all members with personal development opportunities to grow their Skills for Life. Summer 2024 saw a significant number of groups camping and enjoying the outdoors. This included expeditions to the Battlefields in Belgium as well as to the Kandersteg international Scout centre located in the Swiss alps. District supported the opening of 2 new Squirrel Dreys along with 2 new cub packs. The success of a strong programme across all sections has ted to our biggest challenge of waiting lists for new members. Financial Review Income for the year was £103321. Expenditure was £99979 resulting in net inGome of £3,342. Our reserves policy is to hold sufficient resources to continue the charitable activities of the District shoLild income or fund-raising activities fall short of expectations and to enable the District to underwrite its planned programme of activities, including large scale events. The Trustee Board has reviewed the impact of recent economic, social, and financial pressures on its capability to deliver education and development opportunities to young people and has maintained the level of Designated Reserves. The District holds Restricted Reserves totalling £5,200 in respect of donations for specific purposes. The District also hold Designated Reserves as follows:. Explorer Scout Units District Campsite - Tudor Cule Other TOTAL £17313 £6153 £1230 £24,696 The District currently holds a General Reserve of £46610 which is used to support day to day activities and major events. None of the funds managed are in deficit and no assets are held by the Charity in the capacity of custodian trustee. Monmouthshire District Scout Council (A charitable incorporated organisation) The District held total funds of some £110234 at year end and has adopted a low-risk investment strategy. All funds Report by the Trustees (continued) For the Period ending 31 St March 2025 are held in current accounts and low risk interest bearing accounts, using only FSCS protected accounts. With the District Treasurer, the Trustees regularly monitor levels of bank balances and interest rates to ensure the District is receiving best value and income from its banking arrangements. The risks that would significantly impact the finances of the District are primarily a reduction in the membership numbers and the poor management of large events. Management and decision-making processes are in place to minimise these risks and have been operating effectively for many years. Structure, Governance and Management The Monmouthshire District Scout Council is a trust established under the rules which are common to all District Scout Councils as prescribed within the Policy, Organisation and Rules (POR) of the Scout Association. Trustees are recruited and appointed in accordance with the relevant sections of the POR. Monmouthshire District Scout Council is registered with the Charities Commission, number 1013482. The Trustees have in place systems and internal controls that are designed to provide reasonable reassurance against material mismanagement or loss, These include two signatories/authorisers for all payments, comprehensive insurance policies to ensure that insurable risks are covered and regular reports and risk assessments by those seeking to lor running events or activities on behalf of the Scout District, The Trustees have had due regard to the guidance published by the Charity Commission on public benefit and are of the opinion that the Charity meets the Charity Commission public benefit criteria under both the advancement of education and the advancement of citizenshiplcommunity development. The Charity has no principal office. The public address for correspondence is The Oaklands, Wainfield Lane, Gwehelog, Usk, Monmouthshire NP15 1 RT. The day-to-day operations of the charity are organised and delivered by the District Lead Volunteer and a small team of District Team Volunteers. Strategic and governance matters are agreed with the Trustee Board. Monmouthshire District Scout Council (A charitable incorporated organisation) Trustees. Responsibilities in relation to the financial statements: The charity trustees are responsible for preparing 2 Trustees, report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The law applicable to charities in England and Wales requires the Trustees to prepare financial statements for each financial period which give a true and fair view of the state of affairs of the CIO and its income resources, including its income and expenditure, for that period. In preparing these financial statements, the Trustees are required to. Select suitable accounting policies and then apply them consistently, ObseNe the methods and principles of the Charities SORP (FRS 102). Make judgements and estimates that are reasonable and prudent. State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements. Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the CIO will continue in business. The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the CIO'S transactions and disGlose with reasonable aGGuracy at any time the finanGial position ofthe CIO and enable them to ensure that the financial statements comply with the Companies Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the CIO and hen￿ taking reasonable steps for the prevention and detection of fraud and other irregu larities. Approved by order ofthe members of the board of Trustees on 16 September 2024 and signed on their behalf by: Elliot Smart Trustee- Chair Monmouthshire Dlstrict Scout Councll (A charitable incorporated oryanisation) Independent exarnlnerfs report For the period ended 31 March 2025 I report on the accounts of Monmouthshire District Scout Council for the year ended 31 March 2025, which are set out in pages 6 to 13. Respective responsibilities of the Trustees and the Independent Examiner and the basis of the report The charity's Trustees are responsible for the preparation of the financial statements. The charity'3 trustees consider that an audit is not required for thls year under the Charities AGt 2011. s 144(2) (the Charities Act 2011) and that an independent examination is needed. It is my responsibility to: examine the accounts under s. 145 of the 2011 Act; follow the procedure bid down in th8 general directlons given by the Charity Commisslon und s.145(5)(b) of the 2011 Act and. state whether particular matters have come to my attention Basis of Independent Examinerfs Statement and scope of work undertaken My examination was carried out in accordance with the ganeral Dirèctions given by the Charity Commission. An examination includes a review if the accounting records kept by the charity and a comparison to the accounts pres8nt8d with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required In an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view, and the report is limited to those matters set out in the statement below, Independent Examlner's Statement In connection with my examination, no matter has Gome to my attention: which glves me reasonable cause to believe that in any material respect the raquirements: to keep accounting records in accordance with s. 130 of the 2011 Act; and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act. have not been met, or 2. to which, in my oplnion, attentlon should be drawn in order to enable a proper understanding of the accounts to be reached. Adnan Khalid Chartered Certified Accountant Integritax Accountants Ltd 68 Yardley Road Acocks Green Blrmingham B27 6LG Monmouthshire District Scout Council (A charitable incorporated organisation) Statement of Financial Activities For the period ended 31st March 2025 Unrestricted Funds Restricted Funds Totals Funds Unrestricted Funds Restricted Funds Totals Funds Notes Income from 3110312025 4973 3110312025 3110312025 4973 87605 3110312024 3110312024 3110312024 Donations & Le acies Incl Grants 4705 82644 2450 7155 Charitable Activities Other Tradin 87605 82644 Activities 9885 9885 11072 11072 Investments 858 858 103321 408 98829 408 Total Income 103321 2450 101279 enditure on Charitable Activities 84293 449 84742 80127 107 80234 Other Tradin Activities 8459 8459 8886 8886 8506 ort Costs 6778 6778 8506 Total Ex enditure 99530 449 99979 97519 107 97626 Net Income enditure 3791 449 3342 1310 2343 3653 Total Funds BIFwd. 67515 5649 73164 3342 66205 1310 3306 2343 69511 Net movement in funds 3791 -449 3653 Total Funds CIFwd. 71306 5200 76506 67515 5649 73164 Monmouthshire District Scout Council (A charitable incorporated organisation) Balance Sheet For the period ended 31" March 2025 Notes 2025 2024 Fixed Assets Tan ible Assets 10 8929 11508 Current Assets Stock 2457 2672 15387 Debtors 24798 Cash at Bank & in hand 110234 111209 Total Current Assets 137489 129268 Creditors; Amounts fallin due within one ear 12 69912 67612 67577 61656 Net Assets 76506 73164 Funds of the Charit Restricted 5200 71306 5649 Unrestricted 67515 Total chari funds 13 76506 73164 The financial statements were approved and authorised for issue by the Trustees on 16th July 2025 and signed on their behalf by £eL"JLLI Linda Revill - Trustee The notes on pages form part of these financial statements Monmouthshire District Scout Council (A charitable incorporated organisation) General Infonnation Monmouthshire District Scout Council is a Charitable Incorporated Organisation (CIO) registered with the Charity Commission in England and Wales, 1013482. The address of the registered office is detailed on Page 1, The objects and activities of the charity are included in the Trustee's Report beginning on Page 2, Accounting policies 2.1 Basis of preparation and assessment of going concern The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011. The financial statements have been prepared to give a 'true and fairf view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fairf view. This departure has involved following the Charities SORP (FRS 102) published on 16 July 2014 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has been withdrawn. Monmouthshire District Scout Council meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless othervvise stated in the relevant accounting policy, The financial statements are presented after rounding numeric values to the nearest £1. 2.2 Going concern The financial statements have been prepared on a going concem basis. The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern and that the charity has adequate funds to meet anticipated future objectives. 2.3 Income All income is recognised once the CIO has entitlement to the income, it is probable that the income will be received, and the amount of income can be measured reliably. Grants are included in the Statement of financial activities on a receivable basis. The balance of income received for specific purposes but not extending during the period is shown in the relevant funds on the Balance sheet. Where income is received in advance of entitlement of receipt, its recognition is deferred and included in creditors as deferred income. Where entitlement occurs before income is received, the income is accrued. Other income is recognised in the period in which it is receivable and to the extent that goods have been provided or on completion ofthe services. Monmouthshire District Scout Council (A charitable incorporated organisation) 2.4 Expenditure Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefi't to a third paty, it is probable that a transfer of economic benefit will be required in settlement and the amount of the obligation 12n be measured reliably. Expenditure is classified by activity. The cost of each activity is made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribut@ to more than one activity and support costs which are not attributed to a single activity are apportioned be￿een those activities on a basis consistent which the use of reSoUr￿s. Central staff costs are allocated on the basis on time spent, and depreciation charges allocated on the portion of the asset's use. Expenditure on charitable activities is incurred on directly undertaking the activities which further the CIO'S objectives, as well as any associated support costs. 2.5 Interest receivable Interest on funds held on deposit is included when receivable and the amount Gan be measured reliably by the CIO, 2.6 Tangible fixed assets and depreciation Tangible fixed assets are capitalised and recognised when future economic benefits are probable, and the cost or value of that asset can be measured reliably. Tangible fixed assets are initially recognised at cost. After recognition, under the cost model, tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. All costs incurred to bring the tangible asset into its intended working condition should be included in the measurement cost. Depreciation has been provided at the following rates in order to write off the assets to their ants"cipated residual value over their estimated useful lives. Building & container 100/0 Straight line Equipment 10,/0 & 20 % straight line Motor Vehicle 20 % straight line 2.7 Debtors Trade and other trade debtors are recognised at the settlement amount after any discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due. 2.8 Cash at bank and in hand Cash at bank and In hand includes cash and short term highly liquid investments which have a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account, 2.9 Liabilities Liabilities are recognised where there is an obligation at the Balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably Lsabilities are recognised at the amount that the CIO anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide. Monmouthshire District Scout Council (A charitable incorporated organisation) 2.10 Fund accounting General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the CIO and which have not been designated for other purposes. Designated funds compromise unrestricted funds that have been set aside by the Trustees for particular purposes. The aim and use of @2ch designated fund is set out in the notes to the financial statements. Restricted funds are funds which are Ljsed in accordance with specific restrictions imposed by donors, or which have been raised by the CIO for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use ofeach restricted fund is set out in the notes to the financial statements. Monmouthshire District Scout Council (A charitable incorporated organisation) Notes to the financial statements For the period ending 31" March 2025 3 Income from donations & legacies UnrestriGted Funds 3110312025 1566 3157 250 4973 Restricted Funds 3110312025 Totals Funds 3110312025 1566 3157 250 4973 Unrestricted Restricted Funds Funds 3110312024 3110312024 3282 2450 1423 Totals Funds 3110312024 5732 1423 Donations Gift Aid Grants 4705 2450 7155 4 InGome from charitable activities Unrestricted Funds Totals Funds 3110312025 Unrestricted Funds 3110312024 Totals Funds 3110312024 3110312025 Membership Fees 62248 62248 55004 55004 Explorer Scout Units 19582 19582 23677 23677 District Events 5205 5205 2236 2236 Tudor Cule 570 87605 570 87605 1727 82644 1727 82644 5 Income from other trading activities Unrestricted Funds 9885 Totals Funds 9885 Unrestricted Funds Totals Funds 11072 Badge Shop 11072 Investment Income Unrestricted Funds Totals Funds Unrestricted Funds 3110312024 Totals Funds 3110312024 3110312025 3110312025 858 858 408 408 7 Analysis of charitable activity costs Unrestricted Funds 3110312025 Restricted Funds 3110312025 Totals Funds 3110312025 Unrestricted Funds 3110312024 Restricted Funds 3110312024 Totals Funds 3110312024 HQ Capitation 54216 54216 47889 47889 Explorer Scout Units 21464 21464 27894 27894 District Events 4638 449 5087 1399 107 1506 Tudor Cule 3975 84293 3975 84742 2945 80127 2945 80234 449 107 Analysis of other trading activity costs Monmouthshire District Scout Council (A charitable incorporated organisation) Totals Funds 3110312025 8459 Totals Funds 3110312024 8886 Badge Shop Analysis of support costs Totals Funds 3110312025 Totals Funds 3110312024 Containers costs 88 150 InsuranGe 693 626 Scout Manager OSM 2361 1664 Depreciation 1681 2598 Profit from disposal of fixed asset -1602 Other support costs 3557 3468 6778 8506 Profit on disposal of Fixed Assets Sale of trailer Cost Depreciation 2200 1302 Cash received 2500 Profit on disposal -1602 Monmouthshire District Scout Council (A charitable Incorporated organisation) 10 Tan ible fixed assets Freehold land and buildin Building & container Equipment Motor Vehicles Total Cost As at 31st March 2024 550 6162 9850 4000 20562 Additions Ds osals As at 31st March 2025 2200 2200 550 6162 7650 4000 18362 De reciation As at 31st March 2024 Charged for the eriod 1173 4081 3800 9054 616 865 200 1681 Dis osals As at 31 st March 2025 1302 1302 178g 3644 4000 9433 Net Book Value As at 31st March 2024 As at 31 st March 2025 550 4989 5769 200 11508 550 4373 4006 8929 11 Debtors 2025 2024 Trade debtors 18042 11679 Pre ments 6756 3708 24798 15387 12 Creditors: Amounts fallin due within one ear 2025 2024 Accruals 4800 4820 Deferred income 65112 62792 69912 67612 13 Anal sis of funds Balance at the starts of the year Balance at end of the year Income Expenditure Unrestricted funds 67515 103321 gg530 71306 Restricted funds 5649 449 5200 Total Funds 73164 103321 99979 76506 14 Related party transactions There were no disclosable related party transactions during the year ended 31 st March 2025 nor during the year ended 31 st March 2025