Charfty Reglstratlon Numbor: 1013482 Monmouthshlre District Scout Council Trustees, report and financial statements For the year ended 31 March 2024
Monmouthshire Dlstrfct Scout Councll (A charitable incorporated organisation) Cont•nt8 Page Legal and administrative detsils Trustee8' report Independent examiner'$ report Statement of financial 8Ctivitias Balance sheet Notes to the financial statements 7-13
Monmouthshlre Dlstrlct Scout Councll (A charltsble incorporated organisation) L•gal and admlnlstratlve dota118 For the perfod ended 31 March 2024 Tru8t088 Elliot Smart, Chair Linda Revill, Treasurer Alex Hawkins, District Commissioner Bethanie Kate Headworth Lee Philpot Madeline Patricia Quick Richard Baker Dorolhy Ann Munslow Chris Munslow Richard Quick Deborah Bainbridge Patricrd Hillman Charfty rnglBter•d numb•r 1013482 Prlnclpal addro•• The Oaklands Gwehelog USK Gwent NP15 1RT Page I
Monmouthshire Distrlct Scout Councll (A ch•ritabl8 incorporated oryanlsatlon) Report of the trustees For the period ended 31 March 2024 The trustees are pleased to present their annual report together with the consolidated financial statements of the charity, for the year ending 31 March 2024. ObJ•ctlv08 and Actlvltle8 Scout8 exists to activoly angage and support young people in their personal dèvelopment, empowering them to make a posltive contribution to 8OCiOty, Monmouth8hire District Scout Council carrie8 Out thi8 purp08e across Monmoulhshire with l Network Scout Unit, 7 8 Explorer Scout Units and 12 Scout Groups. The charitable activities of Monmouthshire District Scout Council further extend beyond the county boarders to access communities in Gloucestershire, Newport, Torfaen Blaenau, Gwent and Powy8. Dlstrict continues to provide training and development to volunteer18aders throughout the District. Thi8 enabled the opening of new sections, particularty for the new squirrels age group. The annual census on 31sl January Showed youth membership had grown by 7.40A to 1031 and adult volunteer membership of296. The growth in volunteer leaders is encouraging a8 Itenables new Sectn$ to develop and provide places to young people that may be on a waiting list. Achlovemonts and Perfornianc• The delivery of a broad and interesting programme of activities has attracted new members and provided all members with personal development opportunities to grow their Skllls for Life. Summer 2023 88W the return on International Scouting with a Scout Group visiting It81y and other Groups preparing plans for future International trips. Explorer Units took part in UK activities and attended an International Jamboree. District supported the opening of 3 new Squirr81 Drey8. The success of a strong programme across all sections has led to our biggest challenge of wailing lists for new members. Financial R•vlew Activity continued to return to nomal levels as we recovered from the aftereffects of the pandemic. Income for the year was £101,279. Expenditure was £98,189 Su111n9 in net income of £3,090. Our reserves policy is to hold sufficient resources to continue the charitable activities of the District should incom8 or fund-raising activities fall short of expectations and lo enable the District to underwrite its planned programme of activities, including large scale events. The Trustee Board has reviewed the impact of recent economic, social, and financial pressures on its capability to deliver education and development opportunities to young people and has maintained the level of Designated ReseNes. Page 2
Monmouthshlre Dlstrlct Scout Councll (A charitable incorporatod organ18atlon) Report of tho trusts08 (continued> For the rIOd anded 31 March 2024 The District holds Restricted Reserves totalling £5,648 in respect of donations for specific purposes. The District also hold Designated Reser¥es as follows'.- Explorer Scout Units District Campsite- Tudor Cule Other TOTAL £13,296 £9.372 £2.292 £24,960 The District currently holds a General Reserve of £42,555 which is used to support day to day activities and major events. None of the funds managed are in deficit and no assets are held by the Charity in the capacity of custodian trustee. The District held total funds of some £111,209 at year end and has adopted a low-risk investment strategy. All funds are held in current accounts and low risk interest bearing account8. using only FSCS protected account8. wrth the District Treasurer, the Trustees regularly monitor levels of bank balances and interest rates to ensure Ihe District is receiving best value and income from its banking arrangements. The risks that would significantty irnpact the finances of thè District are primarily 8 reduction in the membership numbers and the poor management of large events. Management and decision making proce8se8 are in place to minimise these risks and have been operating effeciively for many years. Structure. Gov•rnan¢• and Managem•nt The Monmoulh8hire District Scout Council 18 a IruBt established under th• rules which are common to all District Scout Councils as prescribed within the Pollcy, Organisation and Rules (POR) of the Scout Association. Trusteas are recruited and appointed in accordance with the relevant sections of the POR. Monmouthshire District Scout Council is registered with the Charities Commission, number 1013482. The Trustees have in place systems and interna5 controls that are designed lo provide reasonable reassurance against material mismanagement or loss. These include signatorieslauthorisefs for all payments, comprehensive insurance policies lo ensure that insurable risks are covered and regular reports and risk assessments by those seeking to lor running events or activities on behalf of the Scout District. The Trustees have had due regard to the guidance published by the Charity Commission on public benefit and are of the opinion that the Charity meets the Charity Commission public benefit criteria under l)oth the advancement of education and the advancement of citizenshiplcommunity developmenl. The Charity has no principal office. The public address for correspondence is The Oaklands, Wainfield Lane, Gwehelog, Usk. Monmouthshire NP15 1RT. The day-to-day operations of the charity are organi8ed and delivered by the District Commissioner (in future to be known as the District Lead Volunteer) and a small team of District Team Volunteers. Strategic and governance matters are agreed with the Trustee Board. Page 3
Monmouth8hire District Scout Council (A charltable Incorporated organlsatlon) Report of the trusteos {¢ontlnued) Forthe period ended 31 March 2024 Tru$tee8' Re8pon8lbllltles In relatlon to the flnanclal statements: The charity trustees are responsible for preparing a Trustees, report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The law applicable to charities in England and Wales requires the Tru8tees to pr8pare financia statements for 8ach financial period which give a true and fair view of the state of affairs of th8 CIO and it5 income resources, including its income and expenditure, for that period. In preparing these financial ststements, the Trustees are required to.. Select suitable accounting policies and then apply them consistenlly. Observe the method8 and principles of the Chorilies SORP (FRS 102). Make judgements and estimates that are reasonable and prudent. State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements. Prepare the financial statements on the going concern basis unless It is inappropriata to pre8ume that the CIO will continue in business. The Trustee8 are responsible for keeping adequate accounting records that are sufficient to show and explain the CIO'S transactions and disclose with reasonable accuracy at any time the financial position of the CIO and enable them to ensure that the financial statements comply with the Companies AGt 2011, the Charity (Account8 and Reports) Regulalion8 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the CIO and hence taking reesonabl8 8t8P8 for the prevention and deteclion of fraud and other irregularili8S. Approved by order of the members of the board of Trustees on 16 September 2024 and signed on their behalf by. Elliot Smart Trustee Page 4
AlonmouthhfY• Dlstrkt Scout Councll IA charliabl• Incorporated ory•nl•atlffll Ind•p•nd•nt •x•mln•f• f•POrt For th• p•rlod •nd•d 31 March 2024 I report on Ihe accounts ol Nl)r*nouththlrn Dlstrict Scwt Councll for tho y•ar ended 31 March 2024, Ich are 8•t Crtrt on page$ 6 to 14. R••pKtlv• rn•pon•lbllltle• of th• TnMt••8 •nd th• Ind•p•nd•nt Examln•r and the ba•h of th• The ch8ritl8 ar• rwon8lbla for the prapai3tion of the financial •tat•ment8. The Gharfty'8 tru8tees con8kler that an audii li not requlred this year under the Ch8rltte8 Act 2011. 1 144(2) (the Chorltl88 Ad 2011) and that an independent examination Is needed. 11 18 my re8ponslbllty to: exarnine the account• under 8. 145 of the 2011 Act; folltxv the procedure latd down In the general Dire¢tlM• glven by the Charlty Commlsslon under .145<5)(b) ofthe 2011 A¢1 and.,
tatfj whth•r partkular matt•r8 hav• ¢m to my attentlon
B••l• ol Ind•p•nd•nt Examln•f• 3tat•m•nt •nd Kop• of work und•rtak•n My •xamlnatlon wa8 carrS8d out In accoftlanco wlth th• general Dlrectlon8 glv•n by Ihe Charfty CLYnmlJ8lon. An examln•tk>n In¢d a rwlwl tt th• accountlng recordi k•pt by th• charfty and cofflparf•on to the accounts Prn8ented wllh those r6cord8. It al80 Includes ¢on8ideration of 8ny unu8ual •m8 or dlsclo8ureJ in the accounts. and 8•oking explanatDn8 from you a8 trustees C{YarnIng aty •uch mgttorn. The Pcedures undertaken do nrA provlde all the evldon¢e Ihat WOU l)e requir•d In an •udtt and conBequentty no Iwink>n IJ glvon as to whether the accounts prent •'trua and falr VI ond th• report l• Imlt•J to thom matt•rn ••t out In tho 8tateffont hbw. Ind•p•nd•nt Examln•rf• 8tat•m•nt In conmctlon with my exwnln•tlon, no m•tt•r ha8 come ty my attentlon: {1) whtch gives re•8onabl• caus• to belkn that in any mat•rtal f•8pect iho requlrnments: to ke8p accourrtlng record8 in accordance wilh S. 130 of the 2011 Act; and to prepare Kcounts which aCrd wlth the accountlng record8 and comply wlth the accounting rnqulr•monts of th• 2011 Act. have not been met. or (2) to whkh, in my oplnlon. attentlon 8houkl b• drawn In Order to •noblo • proper und•rstanding of th• Adnwt Khalld Chartered Certllled Accountant Integrlax Accountants Ltd 68 Yaldley Road Acocks GrMn Blm)ingham B27 6LG Pa8e S
Monmouth8hlr• Dlstrfct Scout Councll (A charitable incorporated organisation) Stat8ment of Financial Activities Forthe period ended 31 March 2024 Rostrictod funds Year ended 31 March 2024 Total fund8 Yoar ended 31 March 2024 Total fund8 Period ended 31 March 2023 Unrestricted fund8 Yearend 31 March 2024 In¢omefrom: Donations and Legacies Charitable Activities Other Trading Activit Investments 4,705 82,644 11,072 7.155 82,644 11,072 3,975 53,497 8,093 Total Incom• 98,829 101,279 66,610 Expendltur• on.. Charitable activities Other Trading Activitias 88,633 8,886 107 89,303 8,886 60,191 10,986 Total •xp•ndltur• 97,619 107 97,626 71,177 Not Incomel(•xp8ndltur• 1,310 3,653 15,667) Total funds brought foThvard 66.205 3,306 69.511 76,076 Net movement in fvnds 1,310 3.663 (6,567) Total funds carried forward The note8 on pages 7 to 13 form part of these financial ststements. Page 6
Monmouthshlre Distrlct Scout Council IA charltablo incorporated organ18ation} Balance Sh8•t For tha Porlod endod 31 March 2024 Notos 2024 2023 Flxod a88et8 Tangible assets 11,508 14,106 Currnnt aet1 Stock Debtors Cash at bank and in hand 2,672 15,387 111.209 2,588 1,054 51,783 10 Total ¢urront as80ts 129,268 55,405 Credltor8". amount• falllng du• wlthln one year 11 87,612 61,656 55,405 N•t o•8•ts Funds of the charlty Restricted Fund8 Unrestricted Funds 5,849 87,515 3,306 66,205 Total charlty fund• 12 The financi81 statements were approved and authorised for issue by the Trustees on 16 September 2024 and sned on their behalf by.. Q,k Linda Revill Trustee The notes on pages 8 to 14 form part of these financial statements. Page 7
Monmouthshlre Dlstrlct Scout Council (A charitable incorporated organlsatlon) Notes to the flnanclal statements For the perlod ended 31 March 2024 General Infomiatlon Monmouthshire District Scout Council is a Charitable Incorporated Organisation (CIO) registered with the Charity Commission in England and Wales. 1013482. The address of the registered office is detailed on Page 1. Th8 objects and activities of th6 charity are included in the Trustee's Report beginning on Page 2. Accountlng pollcle• Bo81• of preparation and a88•s8m•nt of golng concorn The flnancial statement8 have been prepared in accordance with the Charities SORP (FRS 1021 Accounting and Reporting by Charities. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 (effective 1 January 2015), the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 1021 and the Charities Act 2011. The financial statements have been prepared to give a 'true and fair, view and have departed from the Charities (Accounts and Reports) Regulation8 2008 only to the extent required to provide a 'true and fair, view. This departufe has involved following the Charittes SORP {FRS 102) published on 16 July 2014 rathér than the Accounting and Reporting by Charities.. Statement of Recommended Practice effective from 1 April 2005 which ha8 been withdrawn. Monmouthshire District Scout Council meets the definition of a public benefit antity under FRS 102. Assets and liabilities are initially r8cognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy. The financial statements are presented after rounding numeric values to the nearest £1. Golng concern The financial statements have been prepared on a going concem basis. The trustees consider that there are no matefial unGertainties aboul the charity's ability to conlinue as a going concern and thal the charity has adequate funds to meet anticipated future objectives. Income All income 18 recogni3ed once the CIO has entitlement to the income, it 18 probable that the income will b8 received and the amount of income can be measured feliably Grants are included in the Statement of financial activities on a receivable basi8. The balance of income received for specific purposes but not 8Xtending during the penod is shown in the relevant funds on the Balance sheet. Where income 15 received in advance of entrtlement of receipt, its recognition is deferred and included in creditors as deferred income. Where entitlement occurs before income is received, the income is accrued. other income is recognised in the period in which it is receNable and to the extent that goods have been provided or on completion of the 8eryices. Page 8
Monmouth8hlre Dlstrlct Scout Councll (A charttable Incorporated organi8atlon) Note8 to the financial 8tatoments For the perlod ended 31 March 2024 2.4 Expenditurn Expenditure is recognised once there is a legal or constructNe obligation to transfer economic benefit to a third party. it is probable that a transfer of economic benefit will be required in settlement and the amount of the obligation can be measured reliabty. Expenditure is classified by activity. The cosl of each activity is made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity ar8 allocated directly to that activity. Shared cost8 which contribute to more than one activity and support costs which are not attribule to a 8ingle activty are apportioned beeen those activitie8 on a basis consistent which the use of re80urce8. Central staff costs are allocated on tho basis on time spent, and d6preciation charges allocated on the portion of the asset's use. Expenditure on charitable activities is incurred on directly undertaking the activities which further the CIO'S objectives, as well as any associated support costs. 2.0 Int•r•8t rncolvable Interest on funds held on deFX)Sit is included when recelvable and the amount can be measured rellably by the CIO. 2.6 Tangible flxod a8••t• and doproGlatlon Tangible fixed assets are capitali8ed and recognised when future economic benefits are probable and the cost or value of the asset CAn be measured reliably. Tangible fixed assets are Inltially recognlsed at Cost. After recognition, under the cost model, tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses, All costs incurred to bring the tangible asset into its Intend6d working condition should be included in the measurement cost. Depreciation has been provided at the following rates in order to write off the assets lo their anticipated residual value over their estimated useful lives. Building & container Equipment Motor vehicle 10% 8traighl line 12% straight line 20% 8traight line 2.7 Debtorn Trade and other trade debtors are recognised at the settlement amount after any discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due. Pa8e 9
Monmouthshlre Distrlct Scout Councll (A charitable incorporated organlsatlon) Not08 to the financial 8tatements For the porlod ended 31 March 2024 2.8 Ca8h at bank and In hand Cash at bank and in hand includes cash and short term highly liquid investments which a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account. 2.9 Llabllltl•8 Liabilities are recognised where there is an obligation at the Balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlemenl, and the amount of the settlement be estimated reliably. Liabilities are recognised at the amount that the CIO anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide. 2.10 Fund accountlng General funds ar8 unrestricted funds which are available for use at the discretion ol the Truste8s in furtherance of the general objectives of the CIO and which have not been designated for other purposes. Designated funds compromise unrestricted funds that have been set aside by the Trustees for particular purposes. The aim and use of each designated fund 1$ set out in the notes to the financial statements. Restricted funds are funds which are used in accordance with specific restrictions imposed by donors or which have been raised by the CIO for particular purposes. The costs of raising and administering such funds are charged against the specrfic fund. The aim and use of each restricted fund 1$ set out in the notes to the financial statements. Page 10
Monmouthshirn Di8trlct Scout Councll (A charitable incorporated organisatlon) Note8 to the financlal statements For the perfod ended 31 March 2024 Income from donations and1oga¢lo8 Unr••trfctod Re8trtctsd Total funds fund8 funds Yoarendod Y•aronded Year ended 31 March 31 Mah 31 March 2024 2024 2024 Donations Gift aid 3,282 2,450 6,732 Totsl 2024 4,705 2,450 7,155 Income from charltable actlvltl88 Unre•trfctod Total fund• Funds Y•arend•d Yeargnded 31 March 31 March 2024 2024 Total Fund• Year•nded 31 March 2023 Scouting actNrties 82,644 82,644 53,497 Incom• from othor tradlng actlvftle8 Unro8trlcted Total fund8 Funds Yearended Yoarended 31 March 31 March 2024 2024 Total Fund• Yèar ended 31 March 2023 8adge shop 11,072 11,702 8,093 Page 11
Monmouthshire Dlstrict Scout Council (A charitable incorporated organ18atlon) Note8 to the financlal Statements Forthe poriod ended 31 March 2024 Investmont Income Unrn8trict6d Totsl funds Fund8 Y•ar ended Y•ar onded 31 March 31 March 2024 2024 Total Fund8 Year ended 31 March 2023 Interest income Analy818 of expendlturn on charftabl8 actlvlt108 Summary by fund type Total Funds Y•ar•ndod 31 March 2024 Total Fund• Yearended 31 March 2023 Scouting actNities 89.303 60,191 Analy•l• of •xpendlture by a¢tlvltlg• (contlnuod) Analy818 of 8UPPOrt C08ts Total Funds Yearonded 31 March 2024 Total Fund8 Yeargndod 31 March 2023 Container costs Insurance Scout manager OSM fees Depreciation Other support costs 160 6,358 1,337 1,976 1,664 2.598 3,848 1,315 Total 2024 8,886 10,986 Page 12
Monmouthshlre Dlstrlct Scout Councll (A charftable Incorporated organisation> Note8 to the flnancial statements For the porlod ended 31 March 2024 Tangiblo fix•d a88•t8 Freehold land & bulldlngs Buildlng & contalner Equlpment Motor Vehicle8 Total Cost At 31 M8rch 2023 Addrtion8 550 6.162 9,850 4,000 20,662 At 31 March 2024 600 6.162 9,850 4,000 20,562 Depreclatlon At 31 March 2023 Charge for the period 557 616 2,899 3,000 800 6,456 2,589 9,054 At 31 March 2024 1,173 4,081 3,800 Not book valu• At 31 March 2023 5,605 6,951 1,000 14,106 At 31 Merch 2024 4,989 5,769 200 11,508 10. D•btorn 2024 2023 Trade debtors Pr8payment8 11,679 3,078 1,054 15,387 1,064 11. Cr•dltorn: Amounts falllng du• wlthln on• y•ar 2024 2023 Accruals and deferred income 87,612 Page 13
Monmouth8hlro Di8trf¢t Scout Council (A charitable Incorporated organlsatlon) Note8 to the financial statements For the period gnded 31 MarGh 2024 12. Analys18 of fund8 Balanco at 8tsrt of the year Balance at end of the year InGomo Expondlturn Unrestricted funds Restricted funds Total funds 66,205 3,306 98,829 2,450 101,279 97,519 107 97,826 67,515 73.164 13. Relat•d party tran8actlon• There were no di8closable related paty transactions during th• year ended 31 March 2024 nor during the year ended 31 March 2023. Page 14