Charity registration number 1013314 IEngland and Wales) Company registration number 02173226 STROUD VINTAGE TRANSPORT & ENGINE CLUB ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 OCTOBER 2025
STROUD VINTAGE TRANSPORT & ENGINE CLUB LEGAL AND ADMINISTRATIVE INFORMATION Trustees Mr M Slaler Mr P Simper Mr J Grange Mr M Smith Secretary Mr M Smith Charty number (England and Wales} 1013314 Company number 02173228 Prlnclpal addross 6 Far Weslrip stroud Glos GL8 6HD Reglster&d offlce 6 Far Weslrip Stroud Glos GL6 6HD Indepgndent examlngr Griffilhs Marshall Business Advisory Limited 4th Floor Llanthony Warehouse The Docks Gloucester Gloucestershire United Kingdom GL12EH
STROUD VINTAGE TRANSPORT & ENGINE CLUB CONTENTS Page Trustees. report Independent examine¢s report statement of financial activities Balance sheet Notes lo the financial ststemenls 6-11
STROUD VINTAGE TRANSPORT & ENGINE CLUB TRUSTEES, REPORT (INCLUDING DIRECTORS, REPORT) FOR THE YEAR ENDED 31 OCTOBER 2025 The trustees present their annual report and financial statements for the year ended 31 October 2025. The financial slalements have been prepared in accordance with the accounting policies sel out in note 1 to the financial statements and comply with the SVtEC's articles of association, the Companies Act 2006 and 'Accounling and Reporting by Charities". Statement of Recommended Practice applicable lo charities preparing their accoun15 in accordance with the Financial Reporting Standard applicable in the UK and Republic of Irelantl IFRS 1021° las amended for accounting periods commencing from 1 January 20161 Objectives and activities To advance the education of the public by increasing knowledge and interest in.. All types of historic mechanically propelled vehicles including but without prejudi to the generality of the foregoing Iraclion engines, steamrollers and other steam vehicles. other historic mobile machinery including bul wthoul prejudice to the generality of the foregoing fair organs, fairground and showman's equipment, agricultural machinery and agricultural equipment. Other historic machinery of a static nature including bul wilhoul prejudice lo the generality of the foregoing all or any mill, factory or industrial equipment and machinery whether the same be powered by steam, water, electricity. petrol or diesel oils bul including also those driven by the action of wind or tide. All or any historic crafts and craftmanship bl lo make any payments in favour of such registered ¢harilies or for such Charitsble purposes in the united kingdom as the directors shall from lime lo lime determine. The trustees have paid due regard lo guidance issued by the Charity Commission in deciding what activities the SWEC should undertake. Achlevements and perfomance SWEC exists to inform and educate the public in all aspects Df vintage machinery. To achieve that, we run an annual steam and vintage event featuring vintsge machinery of all types, from bicydes to full size road steam vehicles. The Charity also runs monthly lecture programmes during the Autumn and Wnter featuring experts in the field of vintsge transport and industrial archaeology. Financial review The company was incorporated on 2 Odober 1987. The wmpany is limited by guarantee and does not have any share capital. The company was registered as a Charity in 1992. The company made a surplus before donations of £34,369 12024 - £47,687}. Donations of £6,810 12024 £5,358) were made lo charities during the year. The net incoming resources of £41,17912024 -1£53,0451 have been added lo the accumulated fund5. The directors have examined the requirement for free reserves which are those unrestricted funds not designated for specific purposes. These free reserves represent the unrestricted funds arising from past and present operating results. 11 Is the directors policy lo maintain these reserve5 al such a level that any significant drop in funding or results would not hinder them from continuing the current activities of the company. The level of these funds were £371,186 12024 £318.1411 al the balan sheet date which the directors believe is satisfactory. The trustees have assessed the major risks lo which the SWEC is exposed, and are satisfied that systems are in place lo mitigate exposure to the major risks.
STROUD VINTAGE TRANSPORT & ENGINE CLUB TRUSTEES, REPORT (INCLUDING DIRECTORS, REPORT) (CONTINUED) FOR THE YEAR ENDED 31 OCTOBER 2025 structure. governance and management The SWEC is a company limited by guarantee. The trustees, who are also the directors for the purpose of company law, and ¥fvho served during the year and up to the date of signature of the financial statements were". Mr M Slater Mr P Simper Mr J Grange Mr M Smith The trustees are the directors of the company. The directors are the Chariman and the Vice Chairman of the SVTEC. They are elected by the SWEC membership annual general meeting. SWEC comprises of four trustees who are all directors of the cornpany. These four are responsible for the day to day management of the Charity. The Trustees, report was approved by the Board of Trustees. Mr M Slater Director Dated.. 13 April 2026
STROUD VINTAGE TRANSPORT & ENGINE CLUB INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF STROUD VINTAGE TRANSPORT & ENGINE CLUB I report to the trustees on my examination of the financial statements of Stroud Vintage Transport & Engine Club Ilhe SWECI for the year ended 31 October 2025. Responsibilities and basis of report As the Iruslees of the SWEC land also ils directors for the purposes of company lawl, you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006. Having satisfied myself that the financial slalements of the sEc are not required lo be audited under Part 16 of the Companies Act 2006 and are eligible for independent examination. I report in respect of my examination of the SWEC'S finanaal statements carried out under section 145 of the Charities Act 2011. In ¢arrying out my examination I have followed the Directions given by the Charity Commission under section 14515llbl of the Charities Ac12011. Indepgndent examlngrfs statement Since the SWEC'S gross income exceeded £250,000, the independent examiner must be a member of a body listed in section 145 of the Charities Act 2011. 1 confirm that l am qualified to undertake the examination because I am a member of The Institute of Chartered Accounlanls in England and Wales, which is one of the listed bodies. I have completed my examination. I confirm that no matters have come lo my attention in connection with the examination giving me cause lo believe that in any material respect". accounting records were not kept in respect of the SWEC as required by section 386 of the Companies Act 2006. the financial slalements do not accord with those records., or the financial slalemenls do not Comply with the awunting requirements of section 396 of the Companies Act 2006 other than any requirement that the finanaal slalements give a true and fair view, which is not a matter considered as part of an independent examination,. or the financial slalements have not been prepared in accordance wth the methods and principles of thè Statement of Recommended Practice for accounting and reporting by charities spplicable lo Charities preparing their financial slalements in accordance wlh the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021. I have no concems and have come across no other matters in connection with the examination lo which attention should be drawn in this report in order lo enable a proper understanding of the financial slalements lo be reached. Griffiths Marshall Business Advisory Limited 4th Floor Llanthony Vvarehouse The Docks Gloucester Gloucestershire GL12EH United Kingdom 13 April 2026
STROUD VINTAGE TRANSPORT & ENGINE CLUB STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 OCTOBER 2025 2025 2024 Notes Income from: Donations and fundraising Investments 285,619 7,039 261,779 6,279 Total Income 292,658 268,058 enditure on- Raising funds 251.479 215,013 Total resources expended 251,479 215,013 Net income for the yearl Net movement in funds 41,179 53,045 Fund balances al 1 November 2024 371,186 318,141 Fund balances at 31 October 2025 412,365 371,186
STROUD VINTAGE TRANSPORT & ENGINE CLUB BALANCE SHEET ASAT31 OCTOBER 2025 2025 2024 Notes Fixed assets Tangible assets 11 8,440 8,440 Current assets Cash at bank and in hand 406,033 367,845 Creditors- amounts falling due within one yoar 12 12,1081 15,0991 Net current assets 403,925 362,746 Total assets less current liabilities 412,365 371,186 The funds ofthe SVTEC Unrestricted funds 13 412,385 371.186 412,385 371,186 The company is entiued to the exemption from the audit requirement wntsined in secty'on 477 of the Companies Act 2006, for the year ended 31 October 2025. The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements. The members have not required the company lo obtain an audit of ils financial statements for the year in question in accordance with section 476. These financial stslemenls have been prepared in accordan with the provisions applicable to ¢ompanies subject to the small companies regime. The financial stslemenls were approved by the Iruslees on 13 April 2026 Mr M Slater DireOr Company registration number 02173226 (England and Wales)
STROUD VINTAGE TRANSPORT & ENGINE CLUB NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 OCTOBER 2025 Accounting policies Charity inforniation Slroud Vintage Transport & Engine Club is a private company limited by guarantee incorporated in England and Wales. The registered office is 6 Far Westrip, Stroud, Glos, GL6 6HD. 1.1 Accounting convention The financial statements have been prepared in accordance wlh the SWEC'S articles of association. the Companies Act 2006 and 'Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021. las amended for accounting periods commencing from 1 January 20161. The svfEC is a Public Benefit Ents"ty as defined by FRS 102. The SIThEC has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Stslemenl of Cash Flows. The financial statements are prepared in sterling, which is the functional currency of the SWEC. Monetsry amounts in these financial stslemenls are rounded lo the nearest £. The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are sel out below. 1.2 Going ¢on¢em Al the lime of approving the financial slatemenls, the trustees have a reasonable expectation that the SWEC has adequate resources to conlinLJe in operational existence for the foreseeable fLJture. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements. 1.3 Charitable funds Unrestricted funds are available for use al the discretion of the trustees in furtherance of their charitable objectives. Reslricled funds are subject lo specific conditions by donors or grantors as lo how they may be used. The purposes and uses of the restricted funds are set out in the notes lo the financial slalements. Endowment funds are subject lo specific conditions by donors that the capfcal must be maintained by the SWEC. 1.4 Incoming resources Income is recognised when the SWEC is legally entitled lo it after any performance conditions have been mel, the amounts can be measured reliably, and it is probable that income wll be received. Cash donations are recognised on receipt. Other donations are recognised once the SWEC has been notified of the donab'on, unless perfomiance conditions require deferral of the amount. Income tax recoverable in relation lo donations received under Gift Aid Dr deeds of covenant is recognised al the lime of the donation. Legacies are recognised on receipt or olhernise if the SWEC has been notified of an impending dislribulion, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a ntingent asset.
STROUD VINTAGE TRANSPORT & ENGINE CLUB NOTES TO THE FINANCIAL STATEMENTS {CONTINUED} FOR THE YEAR ENDED 31 OCTOBER 2025 Accountlng pollcles Icontlnuedl 1.5 Resources expended Expenditure is recorded on the accruals basis and liabilities are included when the legal obligation has been created. Expenditure in charitable acliviles represents the cost incurred in carrying out the charitable objectives of the project. As a registered charity, the activiles are generally exempt from Income Tax and Capital Gains Tax in connection with its direct charitable purpose. Unrestricted funds are available for use al the discretion of the trustees in fvrtherance of their charitable objedives. 1.6 Tanglble flxed assets Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses. Depreciation is recognised so Ss lo write off the cost or valuation of assets less their sIdUal values over their useful lives on the following bases". Plant and equipment No depre¢iation The gain Dr loss arising on the disposal of an asset is determined as the differen between the sale proceeds and the carrying value of the asset, and is recognised in the stslemenl of financial activities. 1.7 Impalrment of flxed assets At each reporting end date, the SWEC reviews the carrying amounts of rf(s tangible assets lo determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the assèt is estimated in order to determine the extent of thè impairment loss lif any). 1.8 Cash and cash equlvalents Cash and cash equivalents include cash in hand, deposits held at call wth banks, other short-temi liquid investments wth original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown thin borrowngs in current Iiabililies. BasiTC financial assets Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction pri including Iransa¢lion costs and are subsequently Carried al amortised cost using the effective interest method unless the arrangement constilules a financing transaction, where the transaction is measured at the present value of the future reIP1S discounted at a market rale of interest. Financial assets classified as receivable within one year are not amortised.
STROUD VINTAGE TRANSPORT & ENGINE CLUB NOTES TO THE FINANCIAL STATEMENTS {CONTINUED} FOR THE YEAR ENDED 31 OCTOBER 2025 Accountlng pollcles Icontlnuedl Basic financial liabilities Basic finanaal liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured al the present value of the future payments discounted at a market rale of interest. Financial Iiabililies dassilied as payable thin one year are not amortised. Debt instruments are subsequently carried al amortised cost, using the effective interest rale method. Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequenuy measured al amortised cost using the effective interest method. Derecognition of financial liabilities Financial lisbilities are derecognised when the SWEC'S contractual obligations expire or are discharged or cancelled. Critical accounting estimates and judgements In the application of the svfEC's accounting policies, the trustees are required lo make judgements, eslimales and assumptions about the carrying amount of assets and Iiabilrties that are not readily apparent from other source5. The eslimales and associated assumptions are based on historical experience and other factors that are Considered lo be relevant. Actual results may differ from these estimates. The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and ftjture periods where the revision affects both current and future periods. Donatlons and fundralslng Unrestrlcted Unrestrlcted funds funds 2025 2024 Membership and stsnds Camping and gale income Programme sales and advertising Donations Concessions and other miscellaneous in¢ome Club Sales 38,709 198,540 7,353 9,931 31,026 60 30,429 184,275 9,451 8,540 28,667 417 285,619 261,779 Membership and Stands Membership Trade stsnds, craft tents and tables 2,979 35,730 1,933 28,496 38,709 30,429
STROUD VINTAGE TRANSPORT & ENGINE CLUB NOTES TO THE FINANCIAL STATEMENTS {CONTINUED} FOR THE YEAR ENDED 31 OCTOBER 2025 Donatlons and fundralslng Icontlnuedl Concessions and other miscellaneous income Concessions MislIaneOUS Income 28,850 2,176 28,010 657 31,026 28,667 Camping and Gate Income Camping Ticket and gate receipts 16.099 182,441 13,825 170,450 198,540 184,275 Income from investments Unrestricted Unrestricted funds funds 2025 2024 Interest receivable 7,039 6,279 Raising funds Unrestricted Unrestricted funds funds 2025 2024 Fundraisin and ublici offi supplies, telephone, computer costs, and marketing Members meètings, events, and expenses Catering and bar entertaining Sile Rent H&S. security and traffic management Public address and commentary Toliels, plant maintenance, coal and other fuels, and programmes Waste disposal Insurance 17,232 11,681 897 11,258 39,694 8,404 62,114 9.540 2,534 19,187 5,900 5.220 12,000 36,638 4,653 44,269 16,200 3,744 Fundraising and publicity 163,354 147,811
STROUD VINTAGE TRANSPORT & ENGINE CLUB NOTES TO THE FINANCIAL STATEMENTS {CONTINUED} FOR THE YEAR ENDED 31 OCTOBER 2025 Ralslng funds Icontlnuedl Adminislralion costs Bank Charges Accountancy Donations & Sponsorship Bus service, fencing, show fees, and plant and marquee hire Miscellaneous costs Animals and countryside 208 2,100 6,810 68,589 98 8,820 840 2,100 5,358 47,016 343 11,545 Adminislralion costs 86,625 67,202 Investment mana emenl 1,500 251,479 215,013 Net movement in funds 2025 2024 The nel movement in funds is slated after chargingllcredilingl.. Fees payable lo the charity's Independent examiner.. for the independent examination of the charity's financial slalements for other financial services 900 1,200 900 1,200 Auditor's remuneration Fees payable to the charity's auditor and associates.. 2025 2024 For audit servicos Audit of the financial statements of the charity 900 900 For other services l other non-audit services 1,200 1,200 Trustees None of the ttuslees lor any peisons connected wth them) received any remuneration during the year, bul 4 of them were reimbursed a lolal of £900 Iravelling expenses12024- We reimbursed £01. Employees The average monthly number of ernployees during the year was.. 2025 Number 2024 Number Total 10-
STROUD VINTAGE TRANSPORT & ENGINE CLUB NOTES TO THE FINANCIAL STATEMENTS {CONTINUED} FOR THE YEAR ENDED 31 OCTOBER 2025 10 Taxation The charity is exempt from laxalion on its activities because all ils income is applied for charitable purposes. 11 Tangible fixed assets Plant and equipment Cost Al 1 November 2024 8,440 Al 31 October 2025 8,440 Carrying amount Al 31 October 2025 8,440 Al 31 October 2024 8,440 12 Credltors: amounts falllng due wlthln one year 202S 2024 Trade creditors Accruals and deferred income 3,000 2,099 2,099 2,108 5,099 13 Unrestrlcted funds The unrestricted funds of the charty comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as lo how they may be used. These include designated funds which have been set aside out of unreslricled funds by the trustees for specific purposes. At1 November 2024 Incoming Resour¢es At 31 October resources expended 2025 General funds 371,186 292,658 1251,4791 412,365 Previous year- At1 November Incoming resources Resources At 31 October expended 2024 2023 General funds 318,141 268,058 1215,0131 371,186 14 Related party transactions There were no disclosable related party transactions during the ye8r12024 - none).