Charity registration number: 1013186
Husthwaite Village Hall
Annual Report and Financial Statements for the Year Ended 30 September 2023
Husthwaite Village Hall
Contents
| Contents | |
|---|---|
| Reference and Administrative Details | 1 |
| Trustees' Report | 2 |
| Statement of Trustees' Responsibilities | 3 |
| Accountants' Report | 4 |
| Independent Examiner's Report | 5 |
| Statement of Financial Activities | 6 |
| Balance Sheet | 7 |
| Notes to the Financial Statements | 8 to 12 |
Husthwaite Village Hall
Reference and Administrative Details
Chair
Sheila Mowatt Treasurer
Steve Broughton Vice Chair
Lynn Colton Other Trustees'
Paul Hampshire Doreen French Elizabeth Walton Gill Allanson Simon Eedle Craig Colton
Principal Office
The Nookin Husthwaite North Yorkshire YO61 4PF
Charity Registration Number
1013186
Independent Examiner
Approachable Accountants Ltd Westminster Business Centre 10 Great North Way York Business Park York YO26 6RB
Page 1
Husthwaite Village Hall
Trustees' Report
The trustees present the annual report together with the financial statements of the charity for the year ended 30 September 2023.
Objectives and activities
Objects and aims
The Charity's main objective is the provision of a village hall for the inhabitants of the parish of Husthwaite North Yorkshire.
Public benefit
The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.
Structure, governance and management
The annual report was approved by the trustees of the charity on 14 July 2024 and signed on its behalf by:
......................................... Steve Broughton Treasurer
Page 2
Husthwaite Village Hall
Statement of Trustees' Responsibilities
The trustees are responsible for preparing the trustees' report and the financial statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations.
The law applicable to charities requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the constitution. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the trustees of the charity on 14 July 2024 and signed on its behalf by:
......................................... Steve Broughton Treasurer
Page 3
Chartered Certified Accountants' Report to the Trustees on the Preparation of the Unaudited Statutory Accounts of Husthwaite Village Hall for the Year Ended 30 September 2023
In order to assist you to fulfil your duties under the Companies Act 2006, we have prepared for your approval the accounts of Husthwaite Village Hall for the year ended 30 September 2023 as set out on pages 6 to 12 from the company's accounting records and from information and explanations you have given us.
As a practising member firm of the Association of Chartered Certified Accountants, we are subject to its ethical and other professional requirements which are detailed at https://www.accaglobal.com/gb/en/member/standards/rules-and-standards/rulebook.htm].
This report is made solely to the Board of Directors of Husthwaite Village Hall, as a body, in accordance with the terms of our engagement letter dated 20 June 2024. Our work has been undertaken solely to prepare for your approval the accounts of Husthwaite Village Hall and state those matters that we have agreed to state to the Board of Directors of Husthwaite Village Hall, as a body, in this report in accordance with the requirements of the Association of Chartered Certified Accountants as detailed at https://www.accaglobal.com/gb/en/member/standards/rules-and-standards/rulebook.html
october/factsheet-163-audit-exempt-companies.html. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than Husthwaite Village Hall and its Board of Directors as a body for our work or for this report.
It is your duty to ensure that Husthwaite Village Hall has kept adequate accounting records and to prepare statutory accounts that give a true and fair view of the assets, liabilities, financial position and results of Husthwaite Village Hall. You consider that Husthwaite Village Hall is exempt from the statutory audit requirement for the year.
We have not been instructed to carry out an audit or a review of the accounts of Husthwaite Village Hall. For this reason, we have not verified the accuracy or completeness of the accounting records or information and explanations you have given to us and we do not, therefore, express any opinion on the statutory accounts.
................................................. Approachable Accountants Ltd Marlborough House Westminster Place York Business Centre York YO26 6RW
Date: 14 July 2024
Page 4
Husthwaite Village Hall
Independent Examiner's Report to the trustees of Husthwaite Village Hall
I report to the charity trustees on my examination of the accounts of the charity for the year ended 30 September 2023 which are set out on pages 6 to 12.
Respective responsibilities of trustees and examiner
As the charity’s trustees of Husthwaite Village Hall you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Husthwaite Village Hall's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of Husthwaite Village Hall as required by section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
...................................... Julie Brook (FCCA ATT)
Approachable Accountants Ltd Westminster Business Centre 10 Great North Way York Business Park York YO26 6RB
Date: 14 July 2024
Page 5
Husthwaite Village Hall
Statement of Financial Activities for the Year Ended 30 September 2023
| Unrestricted funds Restricted funds Total 2023 |
Unrestricted funds Restricted funds Total 2023 |
|---|---|
| Note £ £ £ |
|
| Income from: | |
| Donations and legacies | 600 18,500 19,100 |
| Charitable activities | 22,965 509 23,475 |
| Investment income 4 |
142 30 171 |
| Other income | 1,408 - 1,408 |
| Total income | |
| 25,114 19,040 44,154 |
|
| Expenditure on: | |
| Raising funds | (9,615) (200) (9,815) |
| Other expenditure 6 |
(8,388) (49,098) (57,487) |
| Total expenditure | |
| (18,003) (49,298) (67,302) |
|
| Net (expenditure)/income | |
| 7,111 (30,258) (23,148) |
|
| Gross transfers between funds | (22,243) 22,243 - |
| Net movement in funds | |
| (15,132) (8,016) (23,148) |
|
| Reconciliation of funds | |
| Total funds brought forward | |
| 66,367 11,050 77,417 |
|
| Total funds carried forward 11 |
|
| 51,235 3,034 54,269 |
|
| Unrestricted Total |
|
| funds Restricted funds 2022 |
|
| Note | £ £ £ |
| Income from: | |
| Donations and legacies | 4,210 8,355 12,565 |
| Charitable activities | 9,273 1,050 10,323 |
| Investment income 4 |
9 1 10 |
| Other income | 1,130 - 1,130 |
| Total income | |
| 14,622 9,406 24,028 |
|
| Expenditure on: | |
| Raising funds | (4,861) (368) (5,229) |
| Other expenditure 6 |
(9,170) - (9,170) |
| Total expenditure | |
| (14,031) (368) (14,399) |
|
| Net income | |
| 591 9,038 9,629 |
|
| Net movement in funds | |
| 591 9,038 9,629 |
|
| Reconciliation of funds | |
| Total funds brought forward | |
| 65,776 2,012 67,788 |
|
| Total funds carried forward 11 |
|
| 66,367 11,050 77,417 |
The notes on pages 8 to 12 form an integral part of these financial statements. Page 6
Husthwaite Village Hall
(Registration number: 1013186) Balance Sheet as at 30 September 2023
| 2023 £ 2022 £ 8,827 11,265 261 261 45,581 66,056 45,842 66,317 (400) (165) 45,442 66,152 54,269 77,417 3,034 11,050 51,235 66,367 54,269 77,417 |
|
|---|---|
| Note | |
| Fixed assets | |
| Tangible assets 8 |
|
| Current assets | |
| Stocks 9 |
|
| Cash at bank and in hand 10 |
|
| Creditors: Amounts falling due within oneyear | |
| Net currentassets | |
| Netassets | |
| Funds of the charity: | |
| Restricted income funds | |
| Restricted funds | |
| Unrestricted income funds | |
| Unrestricted funds | |
| Total funds 11 |
The financial statements on pages 6 to 12 were approved by the trustees, and authorised for issue on 14 July 2024 and signed on their behalf by:
......................................... Steve Broughton Treasurer
The notes on pages 8 to 12 form an integral part of these financial statements.
Page 7
Husthwaite Village Hall
Notes to the Financial Statements for the Year Ended 30 September 2023
1 Accounting policies
Statement of compliance
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.
Basis of preparation
Husthwaite Village Hall meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.
Exemption from preparing a cash flow statement
The charity opted to early adopt Bulletin 1 published on 2 February 2016 and have therefore not included a cash flow statement in these financial statements.
Going concern
The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.
Income and endowments
Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability.
Donations and legacies
Donations and legacies are recognised on a receivable basis when receipt is probable and the amount can be reliably measured.
Grants receivable
Grants are recognised when the charity has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income to be released.
Expenditure
All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.
Page 8
Husthwaite Village Hall
Notes to the Financial Statements for the Year Ended 30 September 2023
Raising funds
These are costs incurred in attracting voluntary income, the management of investments and those incurred in trading activities that raise funds.
Support costs
Support costs include central functions and have been allocated entirely to unrestricted funds.
Government grants
Government grants are recognised based on the accrual model and are measured at the fair value of the asset received or receivable. Grants are classified as relating either to revenue or to assets. Grants relating to revenue are recognised in income over the period in which the related costs are recognised. Grants relating to assets are recognised over the expected useful life of the asset. Where part of a grant relating to an asset is deferred, it is recognised as deferred income.
Taxation
The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.
Tangible fixed assets
Individual fixed assets costing £100 or more are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses.
Husthwaite Parish Council is the registered legal owner of the village hall building and land. Therefore, the value of the building, site and subsequent extension are off balance sheet and are not included in the balance sheet of the accounts.
Depreciation and amortisation
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life. All fixed assets are depreciated at 20% on a reducing balance basis.
Stock
Stock is valued at the lower of cost and estimated selling price less costs to complete and sell, after due regard for obsolete and slow moving stocks. Cost is determined using the first-in, first-out (FIFO).
Cash and cash equivalents
Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.
Fund structure
Unrestricted income funds are general funds that are available for use at the trustees's discretion in furtherance of the objectives of the charity.
Restricted income funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.
Page 9
Husthwaite Village Hall
Notes to the Financial Statements for the Year Ended 30 September 2023
| 2 Income from donations and legacies |
2 Income from donations and legacies |
|---|---|
| Unrestricted | |
| funds Restricted Total Total |
|
| General funds 2023 2022 |
|
| £ £ £ £ |
|
| Donations and legacies; | |
| Donations from individuals 600 500 1,100 7,565 |
|
| Grants, including capital grants; | |
| Local Governmentgrants - 18,000 18,000 5,000 |
|
| 600 18,500 19,100 12,565 |
|
| 3 Income from charitable activities |
|
| Unrestricted | |
| funds Restricted Total Total |
|
| General funds 2023 2022 |
|
| £ £ £ £ |
|
| 22,965 510 23,475 10,323 |
|
| 4 Investment income |
|
| Unrestricted | |
| funds Restricted funds Total |
|
| General 2023 2023 |
|
| £ £ £ |
|
| Interest receivable on bank deposits 142 30 171 |
|
| 5 Other income |
|
| Unrestricted | |
| funds Total Total |
|
| General 2023 2022 |
|
| £ £ £ |
|
| Hall rental income 1,408 1,408 1,130 |
|
| 6 Other expenditure |
|
| Unrestricted | |
| funds Total |
|
| General 2023 |
|
| Note | £ £ |
| Depreciation, amortisation and other similar costs | 2,438 2,438 |
| Allocated support costs | 5,950 5,950 |
| 8,388 8,388 |
Page 10
Husthwaite Village Hall
Notes to the Financial Statements for the Year Ended 30 September 2023
7 Taxation
The charity is a registered charity and is therefore exempt from taxation.
8 Tangible fixed assets
| 8 | Tangible fixed assets | ||
|---|---|---|---|
| Furniture and | |||
| equipment | Total | ||
| £ | £ | ||
| Cost | |||
| At | 1 October 2022 | 48,597 | 48,537 |
| At | 30 September 2023 | 48,597 | 48,537 |
| Depreciation | |||
| At | 1 October 2022 | 37,332 | 37,332 |
| Charge for theyear | 2,438 | 2,438 | |
| At | 30 September 2023 | 39,770 | 39,770 |
| Net book value | |||
| At | 30 September 2023 | 8,827 | 8,767 |
| At | 30 September 2022 | 11,205 | 11,205 |
| 9 | Stock | ||
| 2023 | 2022 | ||
| £ | £ | ||
| Stocks | 261 | 261 | |
| 10 | Cash and cash equivalents | ||
| 2023 | 2022 | ||
| £ | £ | ||
| Cash on hand | 229 | 164 | |
| Cash at bank | 45,352 | 65,892 | |
| 45,581 | 66,056 |
Page 11
Husthwaite Village Hall
Notes to the Financial Statements for the Year Ended 30 September 2023
| 11 Funds | Balance at 1 October 2022 £ Incoming resources £ Resources expended £ Transfers £ Balance at 30 September 2023 £ 66,367 25,114 (18,003) (22,243) 51,235 11,050 19,040 (49,298) 22,243 3,034 77,417 44,154 (67,301) - 54,269 |
|---|---|
| Unrestricted funds | |
| General | |
| Restricted funds | |
| Total funds |
Page 12
This page does not form part of the statutory financial statements. Page 14