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2020-09-30-accounts

Charity registration number: 1013186

Husthwaite Village Hall

Annual Report and Financial Statements for the Year Ended 30 September 2020

Husthwaite Village Hall

Contents

Reference and Administrative Details 1
Trustees' Report 2
Statement of Trustees' Responsibilities 3
Accountants' Report 4
Independent Examiner's Report 5
Statement of Financial Activities 6
Balance Sheet 7
Notes to the Financial Statements 8 to 13

Husthwaite Village Hall

Reference and Administrative Details

Chair

Sheila Mowatt

Treasurer

Steve Broughton

Principal Office The Nookin Husthwaite North Yorkshire YO61 4PF Charity Registration Number 1013186 Independent Examiner Approachable Accountants Ltd Marlborough House Westminster Place York Business Centre York YO26 6RW

Page 1

Husthwaite Village Hall

Trustees' Report

The trustees present the annual report together with the financial statements of the charity for the year ended 30 September 2020.

Objectives and activities

Objects and aims

The Charity's main objective is the provision of a village hall for the inhabitants of the parish of Husthwaite North Yorkshire.

Public benefit

The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.

Structure, governance and management

The annual report was approved by the trustees of the charity on 21 July 2021 and signed on its behalf by:

......................................... Steve Broughton Treasurer

Page 2

Husthwaite Village Hall

Statement of Trustees' Responsibilities

The trustees are responsible for preparing the trustees' report and the financial statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations.

The law applicable to charities requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the constitution. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by the trustees of the charity on 21 July 2021 and signed on its behalf by:

......................................... Steve Broughton Treasurer

Page 3

Chartered Certified Accountants' Report to the Trustees on the Preparation of the Unaudited Statutory Accounts of Husthwaite Village Hall for the Year Ended 30 September 2020

In order to assist you to fulfil your duties under the Companies Act 2006, we have prepared for your approval the accounts of Husthwaite Village Hall for the year ended 30 September 2020 as set out on pages 6 to 13 from the company's accounting records and from information and explanations you have given us.

As a practising member firm of the Association of Chartered Certified Accountants, we are subject to its ethical and other professional requirements which are detailed at

https://www.accaglobal.com/gb/en/member/standards/rules-and-standards/rulebook.htm ].

This report is made solely to the Board of Directors of Husthwaite Village Hall, as a body, in accordance with the terms of our engagement letter dated 16 April 2021. Our work has been undertaken solely to prepare for your approval the accounts of Husthwaite Village Hall and state those matters that we have agreed to state to the Board of Directors of Husthwaite Village Hall, as a body, in this report in accordance with the requirements of the Association of Chartered Certified Accountants as detailed at https://www.accaglobal.com/gb/en/member/standards/rules-and-standards/rulebook.html

october/factsheet-163-audit-exempt-companies.html. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than Husthwaite Village Hall and its Board of Directors as a body for our work or for this report.

It is your duty to ensure that Husthwaite Village Hall has kept adequate accounting records and to prepare statutory accounts that give a true and fair view of the assets, liabilities, financial position and results of Husthwaite Village Hall. You consider that Husthwaite Village Hall is exempt from the statutory audit requirement for the year.

We have not been instructed to carry out an audit or a review of the accounts of Husthwaite Village Hall. For this reason, we have not verified the accuracy or completeness of the accounting records or information and explanations you have given to us and we do not, therefore, express any opinion on the statutory accounts.

.................................................

Approachable Accountants Ltd Marlborough House Westminster Place York Business Centre York YO26 6RW

21 July 2021

Page 4

Husthwaite Village Hall

Independent Examiner's Report to the trustees of Husthwaite Village Hall

I report to the charity trustees on my examination of the accounts of the charity for the year ended 30 September 2020 which are set out on pages 6 to 13.

Respective responsibilities of trustees and examiner

As the charity’s trustees of Husthwaite Village Hall you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Husthwaite Village Hall's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of Husthwaite Village Hall as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

...................................... Julie Brook FCCA

Approachable Accountants Ltd Marlborough House Westminster Place York Business Centre York YO26 6RW

21 July 2021

Page 5

Husthwaite Village Hall

Statement of Financial Activities for the Year Ended 30 September 2020

Note
Income from:
Donations and legacies
Charitable activities
Investment income
4
Other income
Total income
Expenditure on:
Raising funds
Charitable activities
Other expenditure
6
Total expenditure
Net income
Net movement in funds
Reconciliation of funds
Total funds brought forward
Total funds carried forward
11
Note
Income from:
Donations and legacies
Charitable activities
Investment income
4
Other income
Total income
Expenditure on:
Raising funds
Other expenditure
6
Total expenditure
Net income/(expenditure)
Net movement in funds
Reconciliation of funds
Total funds brought forward
Total funds carried forward
11		 Unrestricted
funds
£
17,340
11,094
25
1,169
29,628
(5,598)
-
(8,760)
(14,358)
15,270
15,270
53,280
68,550
Unrestricted
funds
£
446
20,357
38
1,912
22,753
(6,103)
(11,134)
(17,237)
5,516
5,516
47,764
53,280		 Unrestricted
funds
£
17,340
11,094
25
1,169		 Restricted
funds
£
7,853
940
2
-		 Total
2020
£
25,193
12,034
27
1,169
29,628 8,795 38,423
(5,598)
-
(8,760)		 (1,467)
(509)
-		 (7,065)
(509)
(8,760)
(14,358) (1,976) (16,334)
15,270 6,819 22,089
15,270
53,280		 6,819
2,037		 22,089
55,317
68,550 8,856 77,406
Restricted
funds
£
-
1,200
4
-
1,204
(1,712)
-
(1,712)
(508)
(508)
2,545
2,037		 Total
2019
£
446
21,557
42
1,912
23,957
(7,815)
(11,134)
(18,949)
5,008
5,008
50,309
55,317

The notes on pages 8 to 13 form an integral part of these financial statements. Page 6

Husthwaite Village Hall

(Registration number: 1013186) Balance Sheet as at 30 September 2020

Note
Fixed assets
Tangible assets
8
Current assets
Stocks
9
Cash at bank and in hand
10
Net assets
Funds of the charity:
Restricted income funds
Restricted funds
Unrestricted income funds
Unrestricted funds
Total funds
11		 2020
£
11,826
261
65,319
65,580
77,406
8,856
68,550
77,406		 2019
£
14,282
948
40,087
41,035
55,317
2,037
53,280
55,317

The financial statements on pages 6 to 13 were approved by the trustees, and authorised for issue on 21 July 2021 and signed on their behalf by:

.........................................

Steve Broughton Treasurer

The notes on pages 8 to 13 form an integral part of these financial statements. Page 7

Husthwaite Village Hall

Notes to the Financial Statements for the Year Ended 30 September 2020

1 Accounting policies

Statement of compliance

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.

Basis of preparation

Husthwaite Village Hall meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.

Exemption from preparing a cash flow statement

The charity opted to early adopt Bulletin 1 published on 2 February 2016 and have therefore not included a cash flow statement in these financial statements.

Going concern

The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.

Income and endowments

Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability.

Donations and legacies

Donations and legacies are recognised on a receivable basis when receipt is probable and the amount can be reliably measured.

Grants receivable

Grants are recognised when the charity has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income to be released.

Expenditure

All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.

Page 8

Husthwaite Village Hall

Notes to the Financial Statements for the Year Ended 30 September 2020

Raising funds

These are costs incurred in attracting voluntary income, the management of investments and those incurred in trading activities that raise funds.

Charitable activities

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Support costs

Support costs include central functions and have been allocated entirely to unrestricted funds.

Government grants

Government grants are recognised based on the accrual model and are measured at the fair value of the asset received or receivable. Grants are classified as relating either to revenue or to assets. Grants relating to revenue are recognised in income over the period in which the related costs are recognised. Grants relating to assets are recognised over the expected useful life of the asset. Where part of a grant relating to an asset is deferred, it is recognised as deferred income.

Taxation

The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.

Tangible fixed assets

Individual fixed assets costing £100 or more are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses.

Depreciation and amortisation

Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life. All fixed assets are depreciated at 20% on a reducing balance basis.

Stock

Stock is valued at the lower of cost and estimated selling price less costs to complete and sell, after due regard for obsolete and slow moving stocks. Cost is determined using the first-in, first-out (FIFO).

Cash and cash equivalents

Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.

Page 9

Husthwaite Village Hall

Notes to the Financial Statements for the Year Ended 30 September 2020

Fund structure

Unrestricted income funds are general funds that are available for use at the trustees's discretion in furtherance of the objectives of the charity.

Restricted income funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.

2 Income from donations and legacies

Unrestricted
funds
General
£
Donations and legacies;
Donations from individuals
5,500
Donations from community
groups
340
Grants, including capital grants;
Local Government grants
11,500
17,340
3
Income from charitable activities
Unrestricted
funds
General
£
11,094
4
Investment income
Unrestricted
funds
General
£
Interest receivable and similar
income;
Interest receivable on bank
deposits
25
5
Other income
Rental income		 Restricted
funds
£
-
375
7,478
7,853
Restricted
funds
£
940
Restricted
funds
£
2
Unrestricted
funds
General
£
1,169		 Total
2020
£
5,500
715
18,978
25,193
Total
2020
£
12,034
Total
2020
£
27
Total
2020
£
1,169		 Total
2019
£
446
-
-
446
Total
2019
£
21,557
Total
2019
£
42
Total
2019
£
1,912

Page 10

Husthwaite Village Hall

Notes to the Financial Statements for the Year Ended 30 September 2020

6 Other expenditure

Note
Depreciation, amortisation and other similar costs
Allocated support costs		 Unrestricted
funds
General
£
2,956
5,804
8,760		 Total
2020
£
2,956
5,804
8,760

Page 11

Husthwaite Village Hall

Notes to the Financial Statements for the Year Ended 30 September 2020

7 Taxation

The charity is a registered charity and is therefore exempt from taxation.

8 Tangible fixed assets

Cost
At 1 October 2019
Additions
At 30 September 2020
Depreciation
At 1 October 2019
Charge for the year
At 30 September 2020
Net book value
At 30 September 2020
At 30 September 2019
9
Stock
Stocks
10 Cash and cash equivalents
Cash on hand
Cash at bank		 Furniture and
equipment
£
43,477
500
43,977
29,195
2,956
32,151
11,826
14,282
2020
£
261
2020
£
230
65,089
65,319		 Furniture and
equipment
£
43,477
500
43,977
29,195
2,956
32,151
11,826
14,282
2020
£
261
2020
£
230
65,089
65,319		 Total
£
43,477
500
43,977
29,195
2,956
32,151
11,826
14,282
2019
£
948
43,977
29,195
2,956
32,151
11,826
14,282
2020
£
261
2020
£
230
65,089
65,319
2019
£
577
39,510
40,087

11 Funds

Page 12

Husthwaite Village Hall

Notes to the Financial Statements for the Year Ended 30 September 2020

Unrestricted funds
General
Restricted funds
Total funds
Unrestricted funds
General
Restricted funds
Total funds		 Balance at 1
October 2019
£
53,280
2,037
55,317
Balance at 1
October 2018
£
47,764
2,545
50,309		 Incoming
resources
£
24,128
8,420
32,548
Incoming
resources
£
22,307
1,204
23,511		 Resources
expended
£
(8,858)
(1,601)
(10,459)
Resources
expended
£
(16,791)
(1,712)
(18,503)		 Balance at 30
September
2020
£
68,550
8,856
77,406
Balance at 30
September
2019
£
53,280
2,037
55,317

Page 13

Husthwaite Village Hall

Statement of Financial Activities by fund for the Year Ended 30 September 2020

Income and Endowments from:
Donations and legacies
Charitable activities
Investment income
Other income
Total income
Expenditure on:
Raising funds
Other expenditure
Total expenditure
Net income
Net movement in funds
Reconciliation of funds
Total funds brought forward
Total funds carried forward		 Total
Unrestricted
Funds
2020
£
17,340
11,094
25
1,169
29,628
(5,598)
(8,760)
(14,358)
15,270
15,270
53,280
68,550		 Total
Unrestricted
Funds
2019
£
446
20,357
38
1,912
22,753
(6,103)
(11,134)
(17,237)
5,516
5,516
47,764
53,280

This page does not form part of the statutory financial statements. Page 14

Husthwaite Village Hall

Statement of Financial Activities by fund for the Year Ended 30 September 2020

Income and Endowments from:
Donations and legacies
Charitable activities
Investment income
Total income
Expenditure on:
Raising funds
Charitable activities
Total expenditure
Net income/(expenditure)
Net movement in funds
Reconciliation of funds
Total funds brought forward
Total funds carried forward		 Total
Restricted
Funds
2020
£
7,853
940
2
8,795
(1,467)
(509)
(1,976)
6,819
6,819
2,037
8,856		 Total
Restricted
Funds
2019
£
-
1,200
4
1,204
(1,712)
-
(1,712)
(508)
(508)
2,545
2,037

This page does not form part of the statutory financial statements. Page 15