2025-03-31-accounts

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1[st] Warsash Sea Scouts

Royal Navy Recognised Group No. 88

ANNUAL GENERAL MEETING

Wednesday 25 June 2025 Venue: Scout HQ

1[st] Warsash Sea Scouts Reports

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|||| |---|---|---| |Trustees' Annual Report ............................................................................................................................................... 2| |1|[st ]|Warsash Sea Scouts – Chairman’s Report for the year 2024 / 2025 ....................................................................10| |1|[st ]|Warsash Sea Scouts - Treasurer’s Report for the Financial Year ended 31 March 2025 .....................................11| |Receipts and Payments Accounts ...............................................................................................................................18| |1st Warsash Sea Scouts - Group Lead Volunteer Team Report AGM June 2025 .......................................................21| |1st Warsash Sea Scouts - AGM Report year ended 31 March 2025: Squirrels ...........................................................22| |1st Warsash Sea Scouts - AGM Report year ended 31 March 2025: Owls Beavers Colony .......................................23| |1st Warsash Sea Scouts - AGM Report year ended 31 March 2025: Red Oaks Beavers Colony ................................24| |1st Warsash Sea Scouts - AGM Report year ended 31 March 2025: Wight Cubs ......................................................25| |1st Warsash Sea Scouts - AGM Report year ended 31 March 2025: Dover Cubs ......................................................26| |1st Warsash Sea Scouts - AGM Report year ended 31 March 2025: Fastnet Scout Troup ........................................28| |1st Warsash Sea Scouts - AGM Report year ended 31 March 2025: Viking Scout Troup ..........................................29|

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Trustees' Annual Report

For the period

0 1 0 4 2 4 3 1 0 3 2 5 From (start [TTTTT1] t o end date (CITI date)

Section A Reference and administration details

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|||||||| |---|---|---|---|---|---|---| |Charity| |name|1|[st]|Warsash Sea Scout Group| |[|| |Other names| |the charity is|1|[st]|Warsash Sea Scouts| |known by:| |[|| |Registered|1|0|1|3|1|7| |charity|[TTTTT1| |number:| |HQ| |registration|[TTTIT1| |number:|TI| |Charity’s| |New Road (off Church Road)| |principal| |address:| |Warsash| |Southampton| |0|3|1|9|U|H| |Postcode|[S ]|

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Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

Trustee Name	Office (if any)	Dates acted if not for whole year
Trevor Stabb	Chair
James Winterton	Vice Chair
Mihaela Weems	Treasurer
Tom Rees-Blanchard	GroupLead Volunteer
Louise Roberts	GroupLead Volunteer
Sam Gardner	GroupLead Volunteer
Annie Tibbit	Secretary	From Oct 2024

Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)

Type of advisor Name Address

Section B

Structure, governance and management

Description of the charity’s trusts

Type of governing document

The Group's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

(e.g. trust deed, constitution)

How the charity is constituted (e.g. trust, association, company)

Trustee selection methods (e.g. appointed by, elected by)

The Group is a trust established under its rules which are common to all Scouts.

The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.

Additional governance issues (optional information but encouraged as best practice)


You may choose to include additional information, where relevant, about:		The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity
Policies and procedures adopted for: a) The induction and		trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making
	training of Trustees	returns to the Charity Commission as appropriate.
b)	Trustees’
	consideration of major	The Trustee Board consists of the Chair, Vice Chair,
	risks and the systems and procedures to manage them	Treasurer, Secretary and the Group Lead Volunteer team (3) and meets approximately every 3 months.
		Members of the Trustee Board complete the required
		Scout Association learning.
		This Group Trustee Board exists to make sure the
		charity is well-managed, risks are assessed and
		mitigated, buildings and equipment are in good working
		order, and everyone follows legal requirements and the
		organisation's policies and rules. Their support helps
		other volunteers run high- quality and safe programmes
		that gives young people skills for life.

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||| |---|---| |Section B|Structure, governance and management (continued)| |Risk and Internal Control (Specimen 1)| |The Group Trustee Board has identified the major risks to| |which they believe the Group is exposed, these have been| |reviewed and systems have been established to mitigate| |against them. The main areas of concern that have been| |identified are:| |Damage to the building, property and equipment. The Group| |would request the use of buildings, property and equipment| |from neighbouring organisations such as the church,| |community centre and other Scout Groups. Similar reciprocal| |arrangements exist with these organisations. The Group has| |sufficient buildings and contents insurance in place to mitigate| |against permanent loss.| |Injury to leaders, helpers, supporters and members. The Group| |through the capitation fees contributes to the Scout| |Associations national accident insurance policy. Risk| |Assessments are undertaken before all activities.| |Reduced income from fund raising. The Group is primarily| |reliant upon income from subscriptions and fundraising. The| |group does hold a reserve to ensure the continuity of activities| |should there be a major reduction in income. The Board could| |raise the value of subscriptions to increase the income to the| |group on an ongoing basis, either temporarily or permanently.| |Reduction or loss of leaders. The group is totally reliant upon| |volunteers to run and administer the activities of the group. If| |there was a reduction in the number of leaders to an| |unacceptable level in a particular section or the group as a| |whole then there would have to be a contraction, consolidation| |or closure of a section. In the worst case scenario the| |complete closure of the Group.|

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Reduction or loss of members. The Group provides activities for all young people aged 4 to 14. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.

Risk and Internal Control (Specimen 2)

The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered.

Section C Objectives and activities	Section C Objectives and activities
Summary of the objects of the charity set out in its governing document	The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: -enjoy what they are doing and have fun -take part in activities indoors and outdoors -learn by doing -share in spiritual reflection -take responsibility and make choices -undertake new and challenging activities -make and live bytheir Promise.

Section C
Objectives and activities

Summary of the objects of the charity set
out in its governing document

The Purpose of Scouting
Scouting exists to actively engage and support young
people in their personal development,
empowering them to make a positive contribution to
society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity -We act with integrity; we are honest,
trustworthy and loyal.
Respect -We have self-respect and respect for others.
Care -We support others and take care of the world in
which we live.
Belief -We explore our faiths, beliefs and attitudes.
Co-operation -We make a positive difference; we
co- operate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership
with adults, work together based on the
values of Scouting and:
-enjoy what they are doing and have fun
-take part in activities indoors and outdoors
-learn by doing
-share in spiritual reflection
-take responsibility and make choices
-undertake new and challenging activities
-make and live bytheir Promise.

Summary of the main activities in relation to these objects

Squirrels/Beavers/Cubs/Scout numbers continue to average 170 over the year. All young people work towards the relevant Chief Scout’s Award for their section. The programmes offered to Squirrels, Beaves, Cubs and Scouts show a wide range of activities, indoors and outdoors, to build skills, develop and challenge our young people in a fun and exciting way, using all aspects of the Scout Method. These balanced programmes are underpinned by the values of Scouting. As young people move between the sections, they’re encouraged to become more involved in drawing up their Scouting programme. Water activities continue using the sailing dinghies and kayaks which we have invested in. Scouts spend the summer months on the water. Squirrels, Cubs and Beavers have sessions in various water sports. Leaders are encouraged to train for the water activities permit so that they can run these sessions.

Nights away residential trips encourage the independence and resilience of young people, ranging from nights at HQ to Beaver, Cub and Scout camps.

A number of team volunteers now have archery permits, adding yet another resource to the Scout Group.

1st Warsash Sea Scouts has Royal Naval recognition and can draw on activities offered by the Royal Navy for members of the Scout Association.

A new Group Lead Volunteer team of 3 section Team Leads, took over in the Spring term and are currently bringing the Scout Group up to date with the new requirements under the changes to Scouting which have taken place nationally over the past year.

Additional details of the objectives and activities (optional information but encouraged as best practice)

You may choose to include Leadership of the Scout Group totals over 40 adult further statements, where volunteers. All Trustee Board members are also relevant, about: volunteers. The Group is supported by the parents of the Squirrels/ Beavers/Cubs/Scouts and by other • policy on grantmaking; members of the local community who volunteer to • contribution made by volunteers; help when needed on many occasions. • policy on investments.

Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

Section D Achievements and performance

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|||| |---|---|---| |Summary of the main achievements| |of the charity during the year|The Scout Group has seen changes this year in| |the overall management. National processes| |and systems have changed, as well as the| |Group Lead Volunteer team. Sections have| |continued to run strong programmes, despite| |the challenges faced.| |Section E|Financial Review| |Brief statement of the charity’s policy on|Reserves Policy| |reserves| |The group holds reserves for 4 months of running costs| |which would equate to £25,000.| |The group has £62,543 in reserves.| |Quantify and explain any designations| |Details of any funds materially in| |deficit (circumstances plus steps to| |eliminate)| |=| |Further financial review details (optional information)| |Investment Policy (Specimen 1)| |You|may choose|to include| |additional information,| |The Group's Income and Expenditure is very small and as| |where relevant, about:|a consequence does not have sufficient funds to invest in| |• the charity’s principal sources of funds|longer-term investments such as stocks and shares. The| |(including any fundraising);|Group has therefore adopted a low-risk strategy to the| |investment of its funds. All funds are held in cash using| |• how expenditure has supported the key|only mainstream banks or building societies.| |objectives of the charity;| |The Group Trustee Board regularly monitors the levels of| |bank balances and the interest rates received to ensure| |the group obtains maximum value and income from its| |banking arrangements. Occasionally this may involve| |using an account that requires a period of notice before| |funds may be withdrawn, before doing so the Group| |Trustee Board considers the cash flow requirements.| |• investment policy and objectives;| |Investment Policy (Specimen 2)| |The Group does not have sufficient funds to invest in| |longer term investments. The Group has therefore| |adopted a risk averse strategy to the investment of its| |funds. All funds are held in cash using only mainstream| |banks or building societies.|

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OO——CSSCSCC Section F Other Optional Information Plans for future periods (details of any significant activities planned to achieve them) Section G Declaration OO —S—SSS

The trustees declare that they have approved the trustees’ report

above Signed on behalf of the charity’s trustees

Signature(s)
Full name(s) Position (eg Secretary, Chair) Date	Chair 1 5 Trevor Stabb [[~~a~~	0 6 Trevor Stabb	Secretary 2	Secretary 5	Secretary Annie Tibbit

1[st ] Warsash Sea Scouts – Chairman’s Report for the year 2024 / 2025

For another year, 1[st] Warsash Sea Scouts have continued to provide an excellent programme of land based scouting activities and the development of water-based boating skills.

I do see the incredible hard work put in by Volunteers through the activities of all sections of the group and I cannot thank you enough for making this such a successful scouting group, maintaining our position as a leading sea scout group.

This year we have continued our programme of repairs to the main building and boat store together with another major expenditures in refurbishment of the buildings metal cladding to give our HQ a bright new look.

The next year will, undoubtably, be one of many challenges, both old and new. Rising costs, changing priorities and difficulty in obtaining finance will all impact our delivery of scouting activities, maintenance of our facilities and future development of our scouting programmes.

Finance is required for both upkeep and development of the Scout HQ and Boating stock and must come from various grants and supporting bodies.

Finding and applying for available grants is currently a weakness for us and we need to strengthen this vital area of fundraising with new volunteers dedicated to the task of fundraising.

The existence of 1st Warsash Sea Scouts is entirely due to volunteers, so please continue to support in any way you can.

I would like to thank my Trustee Committee, who have given tremendous support both to the Scout Group and to me personally.

1[st ] Warsash Sea Scouts - Treasurer’s Report for the Financial Year ended 31 March 2025

Attached to the AGM papers is the annual Receipts and Payments account for the financial year from 1 April 2024 to 31 March 2025 . These accounts were approved by the Trustee Board on 3rd of June 2025. We are awaiting the report from the independent examiner but do not envisage any material changes to the accounts presented at this meeting.

The report represents the Group’s financial activity for the year to 31 March 2025, with a comparison shown against the prior year to 31 March 2024.

I attach the following appendices:

Appendix A – Summary of bank balances and Group receipts and payments
Appendix B – Grant Report

Overall, the Group’s finances remain in good health, despite high cost-of-living. Funds held at yearend totalled £ 62,658, up £7,580 from £55,078 last year (adjusted for erroneous water refund of £21,778), primarily driven by gift aid proceeds of £16,533. The trustees have raised concerns regarding the Group’s ability to continue to fund the rising energy and maintenance costs for the Scout HQ building as well as the boating fleet maintenance and therefore, the Trustee Board had to make the difficult decision to increase subscriptions twice during the financial year, in April 2024 and again in January 2025 to offset an increase in Capitation payments and to ensure we can continue to offer children amazing experiences on land and water.

Due to increasing running costs, Subscriptions are under regular review by the Trustee Board, but are mindful that this needs to also be balanced with the other financial pressures on parents and carers.

Grant funds received from government Covid support have been designated to assist with future increase in Group costs, as required. During the year, £6,284.72 “borrowed” from this fund last year have been returned. The funds had been borrowed last year to cover a shortfall in capitation payment and boats operating expenditure but no further “loan” has been made this year from the Covid grant as the Group has a good cash flow position.

Receipts

Receipts for the year are £ 91,883, down £3,795 from last year’s adjusted receipts of £95,678 (adjusted for £21,778 erroneous water refund), primarily driven by reduction is receipts from scouting activities (timing) and water refund.

Income from membership subscriptions totals £31,887, a 15% increase on last year’s £27,743, as Subs increased twice in the financial year. The subs paid to District (Capitation fee) increased by 9 % from £10,620 to 11,545 for the current year, hence the decision to also increase the subs charged by the Group starting April 2024 and then again in January 2025.

Due to increased cost of living, the Explorers rent has also been increased at the beginning of the financial year, resulting in an increase in Explorers income.

Income from grants and donations of £3,600 this year was in line with last year.

Many grants are subject to restrictions on use, and all have been allocated for a specific purpose. Further detail relating to the grants and donations during the year, is set out in Appendix B.

At the end of last financial year, the Group held a credit balance of £3,171.76 with the water supplier which was refunded in May 2024.

Funds of £140 (compared to £770 last year) have been received through sale of various boating equipment. These funds will be reinvested in new equipment in the future.

Income from Warsash Wasps is significantly lower than the prior year but this due to timing of invoices.

There has been no change to the financial arrangements with Warsash Wasps during the financial year.

Low fundraising income this year due to lack of volunteer resources.

Payments

Payments for the year total £106,081 which is in line to the prior year spend

Electricity spend of £7,321 is marginally lower than last year, however significantly higher than budgeted due to increased consumption over the winter period.

Policy renewal payments for property & building insurance of £3,368 and boating insurance of £1,491 have been made during this financial year.

Capital investment of £1,229 was made during the year on our boating equipment. This included the purchase of boating equipment like SUPs and paddles. This was funded from grant monies provided for this purpose.

The HQ refit project work which started in early 2022 is winding down with £1,503 spent this year on fire protection & safety and kitchen plumbing upgrade. Further work planned to repaint the cladding of the HQ building.

The erroneous water refund has been repaid in June 2024.

Group funds

Please refer to the reconciliation at Appendix A.

Group Total funds total 62,543.46 and are made up as follows:

Groupfunds(excl. water refund error)	£8,355.95
Sections	£13,659.45
Boat funds	£4,736.95
Grant & Donations	£35,791.11
	£62,543.46

It is a requirement to hold the equivalent of 4 months’ running costs. Group running costs for the year, as per the Group Accounts, accounting for Wasps recharges and erroneous water refund totalled £74,818.

This revised expenditure equates to £6,235 per month on average and hence 4 months’ totals £25,000.

The Group is therefore holding sufficient funds to meet this requirement.

Statement of Assets & Liabilities

No significant changes to the assets, other than the revised insured value 5% on buildings and 7% on equipment.

The Group is leasing the land Fareham Borough Council, and the lease cost is accounted for in the payments section under Ground lease.

The unclaimed gift aid is significantly lower than last year as this was related to previous years as well.

As the claim hasn’t yet been submitted with HMRC yet, the value is estimated assuming we can claim back for 80% of our subs but historically this has been higher.

Other Finance Issues

Our accounts continue to be processed through OSM. The finance function is entirely paperless, with receipts and invoices being sent by email.

We continue to use OSM for parent communication and payments for events and subscriptions. This works very well and gives leaders more control over section finances. Payments are processed via Stripe to ensure we comply with GDPR.

The group finances are discussed at every Trustee Board meeting and all requests for capital expenditure are reviewed for approval.

We have a full set of finance procedures for approving operational & capital expenditure which prevent unauthorised and excessive spending and ensure resource optimisation.

Mihaela Weems Group Treasurer

3[rd] of June 2025

Appendix A

Summary of Funds held as of 31 March 2025

		£
1st Warsash Sea Scouts - Group 1st Warsash – Squirrels 1st Warsash - Red Oaks 1st Warsash – Owls 1st Warsash – Dover 1st Warsash – Wight 1st Warsash – Fastnet 1st Warsash – Viking 1st Warsash - Boat Sales 1st Warsash – Boats BAU 1st Warsash - Grant Funds		£8,388.45 £100.43 £153.45 £2,061.43 £1,530.78 £5,022.89 £2,152.07 £2,720.80 £4,430.56 £306.39 £35,791.11
		£62,658.34

Group Accounts as of 31 March 2025

Opening balance	Income	Expense	£742.50
Badges		507.72	- 507.72
Bank Fees		60.00	- 60.00
Capitation Received	11,179.12		11,179.12
Cleaning		1,234.12	- 1,234.12
Donation	3.00		3.00
Fundraising	188.70	110.00	78.70
Health & Safety		39.42	- 39.42
HQ Maintenance		364.51	- 364.51
Income from HQHire
Explorers	630.00		630.00
Wasps	9,488.71		9,488.71
Insurance
BuildingInsurance		2,058.01	- 2,058.01
Equipment Insurance		1,257.91	- 1,257.91
Boats		1,490.67	- 1,490.67
PAME Non-Members		52.00	- 52.00
Maintenance		256.22	- 256.22
Rent		1,973.00	- 1,973.00
Subscriptions	8,995.73		8,995.73
Subscriptions - Stripe Fee		1,222.67	- 1,222.67
Uniform/Necker/Book	98.50	378.80	- 280.30
Utilities		243.13	- 243.13
Water Refund	3,171.76		3,171.76

Bank Interest	125.03		125.03	125.03
Electric		7,297.36	- 7,297.36
Admin		229.06	- 229.06
Water(Excl. err water refund)		£7,635.46	- 7,635.46
OSM Fees		202.07	- 202.07
Gift Aid	16,533.93		16,533.93
Capitation		11,545.00	- 11,545.00
Sale of Assets	140.00			140.00
Gas for cookingburners		23.80		- 23.80
Repaid load to Covid Grant		4,760.10		- 4,760.10
Trf from Covid Grant hardshipfund	32.50			32.50

Total for the year	50,554.48	42,941.03		7,645.95

Closing balance			8,388.45

Appendix B

Grant Report 2025

Total Grants and donations for the financial year totals £ 35,791.14 which is made up as follows:

Grant & Donation Summary Covid Grants (Unrestricted) HQ Refurbishment Grants & Donations Boat & Kayak Grants & Donations Equipment & Training Grants Other Grant & Donations (Unrestricted)		£ 24,541.93 5,374.03 2,500.00 1,323.18 2,052.00
		35,791.14

Grants obtained

£3,600.00 grants have been obtained during the financial year and are restricted for the purpose of:

Purchasing boating equipment .

Rotary Club	£850
Royal Navy matched funding	£2,500

Purchasing camping equipment

Tailor Wimpey £250

1st Warsash Sea Scout GroupScout Group (Charity no. 1013172) Receipts and Payments Account

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Year start date Year end date
For the year
01-Apr-24 To 31-Mar-25
from
Receipts and payments
2024/25 2023/24
Unrestricted Restricted Endowment
Total funds Total funds
funds funds funds
£ £ £ £ £
Receipts
Donations, legacies and similar income
Membership subscriptions 31,887 - - 31,887 27,743
Donations 280 - - 280 249
Gift Aid 16,534 - - 16,534 -
Income from Section Activities 25,538 - 25,538 35,400
Income from Uniform / Woggles 489 - 489 1,584
Misc receipts - - - - -
Sub total 74,728 - - 74,728 64,976
Grants
Other grants 3,600 - 3,600 3,592
Sub total - 3,600 - 3,600 3,592
Fundraising events (gross)
Other fundraising activities - - - -
Sub total - - - - -
Scout hut income
Explorers Rents 630 - - 630 555
Warsash Wasps recharge 9,489 - - 9,489 13,734
Sub total 10,119 - - 10,119 14,289
Investment income
Bank interest 125 - - 125 154
Sub total 125 - - 125 154
Total Gross Income 84,971 3,600 - 88,571 83,011
Water refund 3,172 - 3,172 33,675
Asset and investment sales, etc. 140 - - 140 770
Total receipts 88,283 3,600 - 91,883 117,456
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1st Warsash Sea Scout GroupScout Group (Charity no. 1013172) Receipts and Payments Account

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Year start date Year end date
For the year
01-Apr-24 To 31-Mar-25
from
Receipts and payments
2024/25 2023/24
Unrestricted Restricted Endowment
Total funds Total funds
funds funds funds
£ £ £ £ £
Payments
Charitable Payments
Membership subscriptions paid on 11,545 - - 11,545 10,620
(National/County/Area/District)
Youth programme and activities 35,407 - - 35,407 33,970
Adult support and training 374 - - 374 10
Ground Lease (charitable activities) [1)]
329 - 329
- 658
Water and Sewerage (charitable activities) [2]
915 - 915
- 755
Electricity and Oil 7,321 - - 7,321 7,666
Buildings Insurance (charitable activities) [3]
2,491 - 2,491
- -
HQ Maintenance, Cleaning, Waste Disposal 1,599 1,599 2,202
HQ Refit Costs 1,503 - 1,503 18,136
Equipment (Boats and Camping) 1,539 2,079 - 3,618 8,986
Boating (Maintenance, Insurance, Fuel, Sailing Club fees) 5,499 - 5,499 3,734
Badges, uniform & handbooks 2,256 - - 2,256 4,315
Administrative Expenses 1,789 - - 1,789 1,556
Bank charges 63 - - 63 60
Sub total 71,126 3,582 - 74,708 92,668
Fundraising expenses
Other fundraising costs 110 - - 110 20
Sub total 110 - - 110 20
Recharged Expenses
Ground lease (non-charitable activities) [1)] 1,644 - 1,644
- 1,315
Water and sewerage (non-charitable activities) [2)] 28,741 - - 28,741 14,347
Building insurance (non-charitable activities) [3]
877 - 877
- -
Sub total 31,263 - - 31,263 15,662
Total Gross Expenditure 102,499 3,582 - 106,081 108,350
Asset and investment purchases, etc. - - - - -
Total payments 102,499 3,582 - 106,081 108,350
Net of receipts/(payments) - 14,216 18 - - 14,198 9,106
Transfers between funds - - - - -
Cash funds last year end 67,677 9,179 - 76,856 67,750
Cash funds this year end 53,461 9,197 - 62,658 76,856
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1st Warsash Sea Scout GroupScout Group (Charity no. 1013172) Receipts and Payments Account Year start date Year end date For the year 01/04/2024 To 31/03/2025 from Statement of assets and liabilities at the end of the year ~~L———~~ 31st March 31st March 2025 2024 Unrestricted Restricted Endowment Total funds Total funds funds funds funds £ £ £ £ £ Cash funds Bank current account 53,461 9,197 - 62,658 76,856 Total cash funds 53,461 9,197 - 62,658 76,856 (agree balances with receipts and payments a/c) ok ok ok ok ok Other monetary assets Gift Aid unclaimed[ 5)] 6,377 - - 6,377 16,533 Water supplier credit balance 3,172 Sub total 6,377 - - 6,377 19,705 Investment assets Investment property - detail - Quoted investments - Other investments - detail Sub total - - - - - Non monetary assets for charity's own Leaseheld Land & buildings[ 4)] 831,469 - - 831,469 791,876 HQ Furniture & Fittings 32,367 - - 32,367 30,250 Trailers 3,256 - - 3,256 3,044 Camping Equipment 27,619 - - 27,619 26,808 Boats & Equipment 83,447 - - 83,447 80,779 Sub total 978,157 - - 978,157 932,757 Liabilities Water refund error - 21,778 Insurance payments - 4,806 Subscriptions not yet paid - Loan - detail - Other liabilities - cheques not deposited - 82 - - - 82 - Sub total - 82 - - - 82 - 26,584 = ~~f~~ Total net assets 1,037,913 9,197 - 1,047,111 1,002,734 1) Ground Rent : 33% share (Fareham Borough Council) with Warsash Wasps Football Club, payable quarterly.

2) Water Rates : 5% share of Southern Water Services Plc charges with Warsash Wasps Boys Football Club. Includes refund of erroneous receipt

3) Land & Buildings: 40% share of headquarters building at the Recreation Ground, New Road, Warsash, Southampton by covenant agreement with Fareham Borough Council through The Scout Association.

4) Presented at revised Insurance Value. Building is subject to a lease with Fareham Borough Council ending in 2054

5) Estimated value for the fiscal year The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 2nd of June 2025 (the date of the Trustee Board meeting that approved the accounts) and signed on their behalf by Signature Print Name Trevor Stabb - Chair Mihaela Weems - Treasurer —— — 3 of 3

LT700003 February 2024)

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examlner's Report Roportto the trustsesl mombern of 1•t Warsash Sea Scout Group On accounts fortho year ended 31 March 2025 Chartty no (If any 1013172 Set out on pages 1to3 I report lo the Iruslees on my examinalion of the accounts of the above charily (Ihe Tru.} for the year ended 31 March 2025. Responslbllltles and As the charity Irustees of the Trust, you are responsible for the preparalion basls of report of the accounts in accordance wilh Ihe requlrements of the Chaiiti'es Act 2011 ("the Act.). I report in respecl of my examination of the Trusfs accounts carrled out under section 145 of the 2011 Act and In carylng out my examlnalion, I have followed the applicable Directions glven by the Charity Commls3lon under section 145(5)(b) of the Act. I have completed my examination. I conflrm Ihat no rnaterfal matter3 havè come to my attention in connection wlth the examination which gives r cause to believe that in, any malerial resrrtt: accounling records were not kept in 8(xordance with $8clion 130 of the Act or the accounts do not accord with the accounling records Independent examiner's statement I have no concerns and have corm across no other mattef3 in c4)nneclion with the examination to which attention should be drawn in order lo enable proper understanding of the acca)unts to be rnached. Slgned: Dat•: 2010112026 Name: Marc Barnett Relevant professlonal quallflcatlon(s) or body Ilf any): Fellow of the Institute of Chartered Ac(x>untants for Ervaland & Wales Address: 10 Conslable Way Sandhurst GU47 OFE

1st Warsash Sea Scouts - Group Lead Volunteer Team Report AGM June 2025

1[st] Warsash Sea Scout Group is 60 years old this year! All Sections have enjoyed their Scouting with over 170 young people across the Scout Group. The adult volunteers, (leaders, assistant leaders and section assistants) all do a fantastic job in providing opportunities for our young people, supported by the Trustee Board and other administrative roles. Thank you.

Scout Team Members

At the census date of 31 January 2025, our adult team member numbers are 48, however we are in need of more adult volunteers across all sections, behind the scenes and on the Trustee Board. A recruitment campaign will be undertaken in the next few weeks.

Training

All team members and Trustees must complete the new Safety course by mid-July. Completion rates are gradually increasing.

New System

The new Scout Association admin system replacing Compass, has proved difficult to master in places but we will persevere.

Key activities and events during the year

Sections have continued to offer a wide range of activities in their weekly meetings, from arts and crafts to pioneering and navigation. Additional activities such as hikes, camps and water expeditions have also been run, getting everyone out and about. Individual Section reports are included in the AGM papers.

There are now permitted teams of leaders within 1[st] Warsash for climbing, abseiling, archery, kayaking, powerboating, paddleboarding and sailing. Not only do these teams run activities for their own sections, they can also be seen out and about at other section meetings.

It is also good to see joint section camps taking place each year, with Dover, Owls and Red Oaks camping together in May 2024. Squirrels joined in the fun by coming for a visit as well.

Trustee Board

The Trustee Board works behind the scenes managing the financial resources as well as ensure HQ runs smoothly. The cladding on the outside of HQ has just been repaired and resprayed, to ensure it lasts for several more years.

Going forwards

We continue to work to strengthen links and progression across age groups so that leaders get to know each other and to ensure that we function as a whole Scout Group and not just as individual sections.

Thank you to everyone in the Scout Group for your continued contribution.

Yours in Scouting

Tom, Louise & Sam

1st Warsash Sea Scouts - AGM Report year ended 31 March 2025: Squirrels

Membership of Section

Squirrels has 11 children, although this will increase to 12 in September. We have 1 Young Leader who is part of Brookfield D of E Award and 4 leaders.

Summer 2024

Yoga, Warsash Hike, Nature Art, Tag Rugby, Tennis, Holly Hill Hike, Stick Trail, Bird Feeder, Mini Sports Day, Teddy’s Bear Picnic.

Autumn 2024

Allotment Visit, Potato Planting, Clay, Fireworks Biscuits, Baking Biscuits, Library Visit, Waitrose Food Shop for Food Bank, Little Big Village Trip.

Spring 2025

Experiments, Chinese New Year, Hike, Beavers Take Over, Pancakes, Litter Pick, Harbour Master Visit, Easter Egg Hunt

Badges

So far, each child has been awarded: Chief Acorn 5 Challenge badges 24 Activity badges 51

As always, we thank our squirrel parents for all their support.

1st Warsash Sea Scouts - AGM Report year ended 31 March 2025: Owls Beavers Colony

Membership of Section

Leadership: Sam Gardner, Tracy Wahltuch, Martin Smith, Rebecca Webber, Ian Haslam, James Hitchcock and Emily Charles

Young Leaders: Hannah and Matilda Beavers: 24

Summer term 2024

This term Beavers worked towards the ‘My adventure. Challenge badge and ‘Camp Craft’ and ‘cyclist’ activity badges. They also achieved Time on the Water badges as the younger Beavers went out on the power boats and older Beavers had a chance to go sailing.

Beavers collected twigs at Warsash Common so they could build a small raft and test it on the paddling pool! They have been on scavenger hunts and grown a bean in a bag. They learnt cycling skills with a session at Osborne Road recreation ground.

We went to Manor Farm Country Park to practise putting up tents and follow a trail and had an amazing session at Cricket camp doing pétanque and climbing (with thanks to the Dover leaders!).

Autumn term 2024

Beavers completed their ‘My Personal’ challenge badge, ‘Air Activities level 1’ and ‘Communicator’ and ‘Global Issues’ activity badges. We were lucky enough to go aboard the aircraft carrier HMS Queen Elizabeth – including the flight deck! Very excited Beavers and leaders!!!

Beavers learnt semaphore, morse code and how to make phone calls. Learnt about Fairtrade and endangered animals and took a ‘flight to Paris’ going through security and having a ‘French picnic’.

Spring term 2025

This term Beavers worked towards their ‘My World’ challenge badge and ‘Creative’ and ‘International’ activity badges. We had a Chinese night – trying Chinese food and doing a dragon dance. Learnt about Towers around the World and had a go at building the tallest tower with cardboard boxes.

We had lots of fun when Wickham Baggies Morris dancers came to visit and teach us a dance. We visited hamble lifeboat station and helped the community by doing a litter pick on Warsash Shore.

Other activities

We had planned to attend District Camp and despite this getting cancelled were able to join Dover cubs for a camp in May at Lyons Copse. July, we ended the term with a day at Lyons Copse doing camp craft skills, catapults, sewing, cooking and a sleepover at HQ after.

We had an amazing day at Paulton’s park in October and were honoured to take part in

The Remembrance Day Parade. We were incredibly proud of our Beavers behaving so well.

Badges

Number of activity and staged badges awarded: 124 Number of challenge badges awarded: 55 Number of Chief Scout Awards awarded: 10

Well done to all our Beavers and thank you to parents for your help and support. Owls Beavers Colony Leadership Team

1st Warsash Sea Scouts - AGM Report year ended 31 March 2025: Red Oaks Beavers Colony

Membership of the Section.

Leadership: Becki Bissell (Kite), Laura Budden (Merlin), Dan Gibbons (Eagle), Ben Cardy (Falcon) Emily Robets (Hawk) Emily Munro (Kestral), Sarah Hawkes (Osprey) Claire Williams (renamed Owl as a 1:1 support)

Beavers: 24

Summer term 2023

Our Beavers worked towards their Teamwork challenge badge this term alongside their Disability Awareness, Health and Fitness, Nautical skills and Paddle sport badges. We got our beavers on the water again this summer with a trip up the river on the scout powerboats and a paddle sports session – a favourite amongst all of us! We also had our first outdoor camp! The current Beaver leader team had not camped outside with beavers before and we joined forces with Dover Cubs and Owls Beavers. This was a fantastic opportunity for all and was thoroughly enjoyed. We were very thankful to the other two sections for inviting us along to experience a two-night outdoor camp.

Autumn term 2024

The challenge badge we worked towards during the autumn term was My Skills. Whilst doing this we also managed to undertake our Navigator, Explore, Creative and Builder badges! Our Beavers designed and built their own marble runs, got to see bats on a dusky walk flying over their heads and had great fun dressing up in glowsticks and dancing in the dark. We went climbing courtesy of the fantastic Dover Cubs permit holders and had a fabulous session thanks to the creature teachers who came and brought a number of reptiles and insects for us to see and hold.

Spring term 2024

During our spring term we worked on our Personal challenge badge, and undertook our Space, Experiment and Gardener badges. Our Beavers had a fun session visiting Tesco in Whiteley for a behind the scenes tour and made a giant octopus out of recyclable plastic which was displayed in the store. We went climbing again at Cricket, thanks to the Dover permit holders and teamed it up with a fun pétanque session. We had a visit from some Policemen who brought their van - all the Beavers got a chance to have a good look round and enjoyed our yearly pancake session which involves a favourite activity of pancake eating! We ended the term with a great Easter egg hunt around Warsash!

Other activities

We had a fantastic day at Paulton’s Park, with our Beavers surpassing themselves with trying the rides and enjoying the ‘scarier’ looking ones.

We took part in The Remembrance Day Parade, and we were honoured to be involved. Our Beavers did us proud.

Badges

Number of Activity badges awarded: 154 (+61 You Shape)

Number of staged badges awarded: 115

Number of challenge badges awarded:84

Number of Chief Scout Awards awarded:8

Thank you to all the time and effort from all our leaders, you are fantastic! Thank you also to our parents for your continued support and help when needed!

1st Warsash Sea Scouts - AGM Report year ended 31 March 2025: Wight Cubs

Membership of Section

32 cubs 5 leaders 1 regular non-member disclosure required 3 young leaders

Summer term 2024

Bug hunt in the churchyard Brecon 2024 – including The Big Pit museum, Pen Y Fan, kayaking and the Waterfall walk South Downs hike – part #new2 Backwoods cooking Evolution camp Jamboree 2024 in Gloucestershire added Visit to Police station Family BBQ

Autumn term 2024

Coasteering & paddle boarding on the Jurassic Coast South Downs hike – part #new3 PGL Liddington adventure weekend Pumpkin carving Remembrance Day Parade South Downs hike – part #new4 Family Pantomime

Spring term 2025

Hedgehog night Night hike & sleepover Skittles night (kindly run by Explorers) Nautical Skills & knots nights Fire Station visit South Downs hike – part #new5 Household Skills night Craft night with Mums

Badges

(1 April 2024 – 31 March 2025)

Number of activity (137) and staged badges (128) awarded: 265

Number of challenge badges awarded: 59

Number of Chief Scout Awards awarded: 9

We’d like to thank parents for their support, particularly those who have helped at activities.

1st Warsash Sea Scouts - AGM Report year ended 31 March 2025: Dover Cubs

Membership of Section

Dover Cubs continue to run at 30+ Cubs and 8 fantastic team members (leaders), supported by the parents who ‘step-up’ whenever asked. Mark S moved to the Viking team and Nick M joined from Squirrels.

Summer term 2024

The Cub kayaking programme resumed run by our excellent kayaking leaders. Every Cub kayaked once every three weeks, as well as having optional Sunday sessions. They all gained Nautical Skills, Paddle sports and Time on the Water badges, good preparation for Scouts when they move up.

The land-based programme was based on the Skills challenge, enjoying bowls, golf and athletics, as well as evening walks and backwoods cooking. The summer hike was up the River Hamble and then back down the other side to Hamble, returning on the ferry.

Our annual spring camp was with Owls and Red Oaks Beavers at Lyons Copse. We were delighted that Squirrels came for their first visit to a camp. This was a traditional camp with everyone learning how to camp together. Activities included climbing, crafts and races.

Autumn term 2024

The 6 oldest Cubs once again took part in the Supreme Box Kart Racing Championships run by West Sussex District Scouts, against a backdrop of the Goodwood horse racing stands. A great time was had by all. This is a fantastic event for Cubs across the UK.

This term focused on fire safety with a visit to Fareham Fire Station. The Communicator badge was completed with lots of fun activities, as well as Xmas crafts and a Xmas ‘bake-off’ where Cubs showed off their icing skills.

Nights away was an expedition weekend to Arundel. We went by train to Amberley, enjoyed the museum and then hiked back to Arundel through the mud and over the hills. After pizza and a sleepover in 1st Arundel Scout HQ, we discovered that there were problems on the trains. We managed to reach Chichester by train and then got the last seats on the rail replacement bus back to Havant and the waiting parents. An unforeseen adventure!!

Fright Night followed at Ferny Crofts – a scary experience for 300+ Cubs and Beavers!!

We ran our annual Remembrance Hike after Remembrance parade, walking to the WarsashHamble ferry and then on to Netley. A picnic lunch, trip on the model railway, visit to the war graves and then ferry back to Swanwick, made for a full day.

Spring term 2025

Space and Science were the subjects of this term with some great models and experiments taking place. Cubs also climbed and cooked at Cricket campsite, finishing off the term with the Cyclist badge. The annual renewal of First Aid also took place.

Once again, we went to Little Canada, the PGL centre on the Isle of Wight where Cubs took part in climbing, problem solving, archery and zip wire amongst other activities. Yet again public transport let us down with the cancellation of the Southampton ferry, meaning a diversion to the Portsmouth route on and off the island. Well done to the parents for getting to the correct ferry port for the correct time at the last minute! The Cubs coped admirably with the walk up and down Ryde pier with their luggage. We have now upskilled the Cubs (and leaders) in coping with public transport!!!!

Badges

Number of activity badges awarded: 171 Number of challenge badges awarded: 54

Number of staged badges awarded: 95 Number of Chief Scout Awards awarded: 7

Going forwards

Louise will be stepping down from Cubs, as will Andy, at the end of Summer 2025. The Pack will however be in safe hands as Mark and Sam take over as joint Team Leads. We are looking for at least 2 new adult team members to join the team so step forwards to take part in our fun!!

Thank you to all leaders and parents – you are invaluable!

1st Warsash Sea Scouts - AGM Report year ended 31 March 2025: Fastnet Scout Troup

Membership of Section

24 Scouts 2 Young Leaders

10 Adult leaders, now including four former young leaders

Summer term 2024

During Summer term 2024 we took the scouts afloat every week doing a mixture of dinghy sailing, kayaking and powerboating.

Summer camp this year was as at Buddens on the Isle of Purbeck and we had a great time afloat and ashore. We used the powerboats to travel across to Brownsea Island, the birthplace of scouting and enjoyed a hike along the Purbeck coastline finishing the day with fossil hunting and dinner cooked on the beach.

Autumn term 2024

The autumn term was action packed with a trip to the Royal Navy’s newest aircraft carrier, a kayak expedition camp through the Norfolk Broads and a fun filled autumn camp at Ferny Crofts. Two of our oldest scouts were proud to welcome Princess Anne to Warsash Sailing Club which was an honour for both them and our accompanying leaders. During the autumn term we also improved our patrol boxes by adding legs and a fresh coat of varnish. The scouts had the opportunity to attend a kayak pool session to practice their skills over the winter and get used to capsizing with a spray deck. We finished the term with a trip to the pop up ice rink outside West Quay.

Spring term 2025

Spring 2024 saw us do an expedition camp hiking from Warsash to old Winchester hill via the scout campsite at Everetts Coppice. The scouts slept in hammocks and all of them got the opportunity to hike independently on the second day. Our older scouts did the whole route on their own whilst carrying all their equipment, a fantastic achievement. We also learnt to cook on trangias, hiked to the beach to learn about the navigation lights in the Solent and had a fun pioneering and team work session at Lyons Copse.

Badges

Number of activity and staged badges awarded: 80 Number of challenge badges awarded: 21 Number of Chief Scout Awards awarded: 3

Thank you to all leaders and parents!

1st Warsash Sea Scouts - AGM Report year ended 31 March 2025: Viking Scout Troup

Membership of Section

Viking started 2025 with 22 scouts

On the Leadership Team, we said goodbye to Rich Beniston, but after a recruitment drive we welcome Rob Barton and Peter Drake.

Congratulations also to Robert Cole who progressed form a young leader to an Adult Volunteer.

Summer term 2024

Viking participated and wide range of activities during the summer term, both on water and off water including kayaking, sailing, paddleboarding, raft-building, shelters, hammocks and climbing. In June we held a weekend camp on Lyons, climbing and prepping for expedition hikes.

We also held 2 x yachting weekends with Discovery Sailing Project. First trip we made it to Poole and Yarmouth the second.

Autumn term 2024

The Autumn term started with the theory behind the Power Coxswain badge, but inclement weather prevented us from getting back on the water to practice. We also covered the World Challenge badge, tracking, hiking, backwoods cooking and finished with a frantic session at Ninja Warrior.

Spring term 2025

Vikings scouts were building up their traditional scouting skills, with pioneering, knife skills and shooting. They also all passed their science badge, creating and launching rockets.

Other activities

In June we held a weekend camp on Lyons, climbing and prepping for expedition hikes. We also held 2 x yachting weekends with Discovery Sailing Project. First trip we made it to Poole and Yarmouth the second.

In the October, 7 of the eldest scouts undertook their Expedition Hike in The New Forest hammock camping overnight at Ferny Crofts.

Spring camp was held at Ferny Crofts, taking part in archery and the Gladiator climbing challenge. But perhaps the biggest highlight was the enormous campfire.

Badges

Number of activity and staged badges awarded: 73 Number of challenge badges awarded: 64 Number of Chief Scout Awards awarded: 8

Thank you to the Leadership Group for their continued support of Viking. Thank you to the Viking Parents who continue to encourage and promote scouting and the values, when young people have so many distractions.

ANNUAL GENERAL MEETING

1[st] Warsash Sea Scouts Reports

Contents

Trustees' Annual Report

0 1 0 4 2 4 3 1 0 3 2 5 From (start ~~[TTTTT1] t~~ o end date ~~(CITI~~ date)

Section A Reference and administration details

Names of the charity trustees who manage the charity

Section B

Structure, governance and management

Additional governance issues (optional information but encouraged as best practice)

Risk and Internal Control (Specimen 2)

OO——CSSCSCC Section F Other Optional Information Plans for future periods (details of any significant activities planned to achieve them) Section G Declaration ~~OO~~ —S—SSS

1[st ] Warsash Sea Scouts – Chairman’s Report for the year 2024 / 2025

1[st ] Warsash Sea Scouts - Treasurer’s Report for the Financial Year ended 31 March 2025

Receipts

Payments

Group funds

Statement of Assets & Liabilities

Other Finance Issues

Summary of Funds held as of 31 March 2025

Group Accounts as of 31 March 2025

Grant Report 2025

Grants obtained

1st Warsash Sea Scout GroupScout Group (Charity no. 1013172) Receipts and Payments Account

1st Warsash Sea Scout GroupScout Group (Charity no. 1013172) Receipts and Payments Account

1st Warsash Sea Scouts - Group Lead Volunteer Team Report AGM June 2025

Scout Team Members

Training

New System

Key activities and events during the year

Trustee Board

Going forwards

1st Warsash Sea Scouts - AGM Report year ended 31 March 2025: Squirrels

Membership of Section

Summer 2024

Autumn 2024

Spring 2025

Badges

1st Warsash Sea Scouts - AGM Report year ended 31 March 2025: Owls Beavers Colony

Membership of Section

Summer term 2024

Autumn term 2024

Spring term 2025

Other activities

Badges

1st Warsash Sea Scouts - AGM Report year ended 31 March 2025: Red Oaks Beavers Colony

Membership of the Section.

Summer term 2023

Autumn term 2024

Spring term 2024

Other activities

Badges

Membership of Section

Summer term 2024

Autumn term 2024

Spring term 2025

Badges

Membership of Section

Summer term 2024

Autumn term 2024

Spring term 2025

Badges

Going forwards

1st Warsash Sea Scouts - AGM Report year ended 31 March 2025: Fastnet Scout Troup

Membership of Section

Summer term 2024

Autumn term 2024

Spring term 2025

Badges

1st Warsash Sea Scouts - AGM Report year ended 31 March 2025: Viking Scout Troup

Membership of Section

Summer term 2024

Autumn term 2024

Spring term 2025

Other activities

Badges

0 1 0 4 2 4 3 1 0 3 2 5 From (start [TTTTT1] t o end date (CITI date)

OO——CSSCSCC Section F Other Optional Information Plans for future periods (details of any significant activities planned to achieve them) Section G Declaration OO —S—SSS