2024-03-31-accounts - 1st Warsash Sea Scout Group

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1 [st] Warsash Sea Scouts
IZ
“sn
Royal Navy Recognised
Group No. 88
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ANNUAL GENERAL MEETING

Wednesday 10[th] July 2024 Venue: Scout HQ

1[st] Warsash Sea Scouts

REPORTS

Contents

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|||| |---|---|---| |Trustees’ Annual Report ....................................................................................................................... 1| |1|[st]|Warsash Sea Scout Group - Chair’s Report: AGM July 2024 ............................................................ 8| |1st Warsash Sea Scout Group - Treasurer’s Report for the FY ended 31 March 2024 ..........................9| |Receipts and Payments Accounts ....................................................................................................... .15| |1|[st]|Warsash Sea Scouts - Group Scout Leader’s Report AGM July 2024 ............................................. 20| |1st Warsash Sea Scout Group – Water Activities Report for the Year 2023/24 ................................. 21| |1|[st]|Warsash Sea Scouts: Squirrels Annual Report July AGM 2024 ...................................................... 22| |AGM Report year ended 31 March 2024: Owls Beavers Colony ........................................................ 23| |1st Warsash Sea Scout Group: Red Oaks Beavers Annual Report AGM July 2023 ............................. 25| |AGM Report year ended 31 March 2024: Wight Pack ....................................................................... 27| |AGM Report year ended 31 March 2024: Dover Cubs ....................................................................... 29| |1|[st]|Warsash Sea Scouts - Fastnet Troop Annual Report AGM July 2024 ........................................... 31| |1|[st]|Warsash Sea Scouts: Viking Troop Annual Report 2024 ................................................................ 33|

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Trustees’ Annual Report

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Trustees' Annual Report

For the period

From (start date) 0 1 0 4 2 3 to end date 3 1 0 3 2 4

Section A Reference and administration details

Charity name

1st Warsash Sea Scout Group

Other names the charity is known by

Registered charity number (if any)

HQ registration number

Charity’s principal address

1st Warsash Sea Scouts

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1 0 1 3 1 7 2
New Road (off Church Road)
Warsash
Southampton
Postcode S 0 3 1 9 U H
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Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

Trustee Name	Office (if any)	Dates acted if not for whole year
Trevor Stabb	Chair
James Winterton	Vice-Chair
Melissa Johnson	GroupScout Leader	From 01.01.2024
Mihaele Portase	Treasurer
Claire O'Neill	Secretary
Chris Pilling	Assistant GroupScout
Louise Roberts	Assistant GroupScout
Carol Dawson	Fundraising	01.04.2023 -21.04.2024

Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)

	Type of advisor	Name	Address





	Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

(e.g. trust deed, constitution)

The Group's/District's/Area's/County's (delete as appropriate) governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and

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How the charity is constituted	The Group is a trust established under its rules which
(e.g. trust, association, company)	are common to all Scouts.

Trustee selection methods	The Trustees are appointed in accordance with the
(e.g. appointed by, elected by)	Policy, Organisation and Rules of The Scout
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional	The Group is managed by the Group Trustee Board, the
information, where relevant, about:	members of which are the ‘Charity Trustees’ of the Scout
	Group which is an educational charity. As charity trustees
	they are responsible for complying with legislation applicable
	to charities. This includes the registration, keeping proper
	accounts and making returns to the Charity Commission as
	appropriate.
Policies and procedures adopted for:	The Trustee Board consists of the Chair, Treasurer and 4
	Trustees (including 2 Ex Officio Trustees, and 2 co-opted
	Trustees) and meets every 3 months.
a) the induction and training of trustees;	Members of the Trustee Board complete Being a Scouts
b) trustee' consideration of major risks	Trustee learning within the first 6 months of joining the
and the systems and procedures to	Board.
manage them
	This Group Trustee Board exists to make sure the charity is
	well-managed, risks are assessed and mitigated, buildings
	and equipment are in good working order, and everyone
	follows legal requirements and the organisation's policies
	and rules. Their support helps other volunteers run high-
	quality and safe programmes that gives young people skills
	for life.

Section B Structure, governance and management (continued)	Section B Structure, governance and management (continued)
	Risk and Internal Control The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently.

Section B
Structure, governance and management (continued)

Risk and Internal Control
The Group Trustee Board has identified the major risks to
which they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment
from neighbouring organisations such as the church,
community centre and other Scout Groups. Similar reciprocal
arrangements exist with these organisations. The Group has
sufficient buildings and contents insurance in place to
mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Board could raise the value of subscriptions to increase the
income to the group on an ongoing basis, either temporarily
or permanently.

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Section C	Objectives and activities
Summary of the objects of the charity set
out in its governing document
	The Purpose of Scouting
	Scouting exists to actively engage and support young people
	in their personal development,
	empowering them to make a positive contribution to society.
	The Values of Scouting
	As Scouts we are guided by these values:
	Integrity -We act with integrity; we are honest, trustworthy
	and loyal.
	Respect -We have self-respect and respect for others.
	Care -We support others and take care of the world in which
	we live.
	Belief -We explore our faiths, beliefs and attitudes.
	Co-operation -We make a positive difference; we co-
	operate with others and make friends.
	The Scout Method
	Scouting takes place when young people, in partnership with
	adults, work together based on the
	values of Scouting and:
	- enjoy what they are doing and have fun
	- take part in activities indoors and outdoors
	- learn by doing
	- share in spiritual reflection
	- take responsibility and make choices
	- undertake new and challenging activities
	- make and live by their Promise.

Summary of the main activities in relation The Groups' Squirrels/ Beavers/Cub/Scout members to these objects numbers continue to average 180-190 over the year. All young people work towards the relevant Chief Scout's Award

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for their section. The programmes offered to Squirrels, Beaves, Cubs and Scouts show a wide range of activities, indoors and outdoors, to build skills, develop and challenge our young people in a fun and exciting way, using all aspects of the Scout Method. These balanced programmes are underpinned by the values of Scouting. As young people move between the sections, they’re encouraged to become more involved in drawing up their Scouting programme. Water activities continue using the sailing dinghies and kayaks which we have invested in. Scouts spend the summer months on the water. Squirrels, Cubs and Beavers have sessions in various water sports. Leaders are encouraged to train for the water activities permit so that they can run these sessions. Nights away residential trips encourage the independence and resilience of young people, ranging from nights at HQ to Beaver, Cub and Scout camps. The Sea Scout Group has Royal Naval recognition and ca there draw on activities offered by the Royal Navy for members of the Scout Association. We have a change of Group Scout Leader (GSL), with the District Commissioner being the acting GSL during the Autumn term and our new GSL starting in January.

Additional details of the objectives and activities (optional information but encouraged as best practice)

You may choose to include further Leadership of the Scout Group totals over 40 adults statements, where relevant, about: volunteers. All Trustee Board members are also volunteers. The Group is supported by the parents of the Squirrels/ • policy on grantmaking; Beavers/ Cubs/Scouts and by other members of the local • contribution made by volunteers; community who volunteer to help when needed on many • policy on investments. occasions.

Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings

Section D Achievements and performance Summary of the main achievements of the charity during the year Continued maintenance and upkeep of Scout HQ including the successful replacement of the flooring within the main hall which was a major undertaking and was funded by extensive fundraising and grants obtained. Further maintenance to the outside of the building with the

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Section E	Financial Review
Brief statement of the charity’s policy on
reserves	Reserves Policy
	The Group's policy on reserves is to hold sufficient resources
	to continue the charitable activities of the group should
	income and fundraising activities fall short. The Group
	Trustee Board considers that the group should hold a sum
	equivalent to 4 months running costs, circa £13,000.
Quantify and explain any designations	The Group held reserves of approximately £19,000 against
	this at year end. This is above the level required for
	operatingexpenses.
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
	No areas of deficit, however there are concerns
	regarding the Group's ability to cover increasing
	running cost of the HQ and boating fleet through subs
	only in the long term. The Group is expecting a refund
	of approximately £16,000 in respect of gift aid which
	will further strengthen the Group's reserve position
	and the Trustees are discussing opportunities of

Further financial review details (optional information)

	Youmay chooseto include additional
	information, where relevant, about:	Investment Policy
•	the charity’s principal sources of funds
	(including any fundraising);	The Group's Income and Expenditure is very small and as a
		consequence does not have sufficient funds to invest in
		longer-term investments such as stocks and shares. The
		Group has therefore adopted a low risk strategy to the
		investment of its funds. All funds are held in cash using only
		mainstream banks or building societies or The Scout
		Association's Short Term Investment Service.

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• how expenditure has supported the key objectives of the charity;[The Group Trustee Board regularly monitors the levels of ] bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements.

investment policy and objectives;

Section F Other Optional Information

Plans for future periods (details of any significant activities planned to achieve Through grants obtained, it is proposed to purchase two them) large paddleboards to enable the Squirrels to enhance their water programme next summer (2025)

Section G Declaration

The trustees declare that they have approved the trustees’ report above Signed

on behalf of the charity’s trustees

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Signature(s)
Full name(s)
Trevorstabp
Position (eg Secretary, Chair)
Date 0 8 0 7 2 4
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10/07/2024

1[st] Warsash Sea Scout Group - Chair’s Report: AGM July 2024

For another year, 1[st] Warsash Sea Scouts have continued to provide an excellent programme of land based scouting activities and the development of water based boating skills.

There is a waiting list to join our families and we provide good value for money, despite having to increase the subscriptions this year.

We have a strong Trustee Board who, through strong leadership are dedicated to providing excellent scouting and to maintaining our position as a leading sea scout group.

I do see the incredible hard work put in by volunteers through the activities of all sections of the group and I cannot thank you enough for making this such a successful scouting group. Support by the parents of our young people in scouting is essential for the group.

The existence of 1st Warsash Sea Scouts is entirely due to volunteers, so please continue to support in any way you can, as it is only through the sharing of the load that we are able to continue to provide such a fantastic service to Warsash Children, Teens and Young Adults.

We have provided new kayaks this year as well as introducing Paddle Boarding to our range of water-based activities as well as new flotation vests to ensure the safety of our scouts on the water.

This year we have continued our programme of repairs to the main building and boat store together with some major expenditures such as the flooring replacement in HQ and installation of infrared heating.

As with everything in life, we need money to both maintain the Scout Group and to allow development. Subscriptions paid by parents are only used for the direct benefit of the scouts themselves. Finances required for both upkeep and development of the Scout HQ and Boating stock must come from the various grants and supporting bodies that our fundraisers are so successful at obtaining.

Next Year will be one of change in both the roles of volunteers and the way in which we carry out our “business”. These changes have been instigated by the scouting organisation and we will have to implement a range of changes across our activities, including a new computer system.

I, for one, look forward to the challenge.

Trevor Stabb 1[st] Warsash Chairman of the Trustee Board 01.07.2024

10/07/2024

1[st] Warsash Sea Scout Group Treasurer’s Report for the Financial Year ended 31 March 2024

Attached to the AGM papers is the annual Receipts and Payments account for the financial year from 1 April 2023 to 31 March 2024 . These accounts were approved by the Trustee Board on 1st of July 2024. We are awaiting the report from the independent examiner but do not envisage any material changes to the accounts presented at this meeting.

The report represents the Group’s financial activity for the year to 31 March 2024, with a comparison shown against the prior year to 31 March 2023.

I attach the following appendices:

Appendix A – Summary of bank balances and Group receipts and payments
Appendix B – Grant Report

Overall, the Group’s finances remain in good health, despite high cost-of-living and energy crisis. Funds held at year-end totalled £76,856, which includes a water refund received in error of £21,778 therefore the adjusted funds total £55,078. The trustees have raised concerns regarding the Group’s ability to continue to fund the rising energy and maintenance costs for the Scout HQ building as well as the boating fleet maintenance and therefore, the Trustee Board had to make the difficult decision to increase subscriptions starting next financial year to ensure we continue to offer children amazing experiences on land and water.

Due to increasing running costs, Subscriptions are under regular review by the Trustee Board, but are mindful that this needs to also be balanced with the other financial pressures on parents and carers.

Grant funds received from government Covid support have been designated to assist with future increase in Group costs, as required. During the year, £9,590 “borrowed” from this fund last year have been returned. Further £6,284.72 have been “borrowed” from this fund to cover a shortfall in capitation payment and boats operating expenditure until we receive the gift aid proceeds of £16,533.

Receipts

Receipts for the year are £ 117,456 , including the £21,778 erroneous water refund. The refund has been queried with water company who confirmed in was indeed sent in error and repaid in June 2024. The adjusted total receipts of £ 95,678 is lower than the prior year receipts of £ 108,314 primarily due to significantly lower grant, donations & fundraising receipts in the current year .

Income from membership subscriptions totals £27,743 and in line with last year as the subs have been maintained at the same level during the year. However, the subs paid to District increased from £9,953 to £10,620 for the current year, hence the decision to also increase the subs charged by the Group starting April 2024.

The increase in Explorers’ income from £375 in the prior year to £555 in the current year is purely due to timing of invoicing.

Income from grants and donations this year was significantly lower than the prior year, totalling £3,592, which is due to less focus on raising grants and more focus utilising the funds raised in prior years for Scouts HQ improvements & scouting equipment.

Many grants are subject to restrictions on use, and all have been allocated for a specific purpose. Further detail relating to the grants and donations during the year, is set out in Appendix B.

Funds of £770 have been received through sale of a trailer and inflatable dinghy and outboard. These funds will be reinvested in new equipment in the future.

Income from Warsash Wasps is significantly higher than the prior year. This is due to an invoice being raised in the prior year totalling £5,620 which was only paid in April 2023 as well as the rising cost of rent and water.

There has been no change to the financial arrangements with Warsash Wasps during the financial year.

There was no fundraising income this year due to lack of volunteer resources.

Payments

Payments for the year total £108,350 which is a significant decrease on the prior year spend of £ 135,236 . This is primarily due to:

Higher spend on the HQ refurbishment in prior year
Water spend last year includes a credit balance of £11,898 which was only received in the current financial year.

Electricity spend of £7,666 is significantly higher compared to last year due £3,334.26 paid in April 2023 related to last year’s electricity consumption and increasing energy prices.

Policy renewal payments for property & building insurance of £3,315 & boating insurance of £1,491 have been made in the following financial year.

Capital investment of £7,063.95 was made during the year on our boating equipment. This included the purchase of boating equipment like new kayaks, trailers & safety equipment. This was funded from Grant monies provided for this purpose.

Grant funds of £1,922.37 were also spent on expedition tents, mess tent and a gazebo.

The HQ refit project work which started in early 2022 has continued. The flooring has been replaced, 5 new electric heaters have been purchased and roof work has been carried out. Total spend for the year totals £18,136.

Group funds

Please refer to the reconciliation at Appendix A.

Group funds total £55,078.03 and are made up as follows:

Groupfunds(excl. water refund error)	742.50
Sections	18,513.58
Boat funds	6,301.18
Grant & Donations	29,520.77
	55,078.03

It should be noted that the year-end balance includes the funding of a shortfall in boats expenditure of £1,524.62. At year-end the Group held a credit balance of £3,171.76 with the water supplier which was only refunded in May 2024. The group is also expecting gift aid refund of £16,533 which will put the group in a much more comfortable financial position.

It is a requirement to hold the equivalent of 4 months’ running costs. Group running costs for the year, as per the Group Accounts, accounting for Wasps recharges & adjusted for water refund totalled £39,101.23.

This revised expenditure equates to £3,258.44 per month on average and hence 4 months’ totals £13,033.74.

The group’s reserve is 21,084.21 and is exclusive of Sections funds reserved for funding scouting activities & events, boats funds reserved for boating capital expenditure and any restricted grants & donations.

The Group is therefore holding sufficient funds to meet this requirement.

Group funds	742.50
Covid grant funds (unrestricted)	18,289.71
Other unrestricted Grants & Donations	2,052.00
	21,084.21

Statement of Assets & Liabilities

The Scout HQ property has been restated as an asset as the property is owned by the Scout Group and only the land is leased from Fareham Borough Council. The lease costs are accounted for in the payments section under Ground lease.

Other Finance Issues

Our accounts continue to be processed through OSM. The finance function is entirely paperless, with receipts and invoices being sent by email.

We continue to use OSM for parent communication and payments for events and subscriptions. This works very well and gives leaders more control over section finances. Payments are processed via Stripe to ensure we comply with GDPR.

The group finances are discussed at every Trustee Board meeting and all requests for capital expenditure are reviewed for approval.

We have a full set of finance procedures for approving operational & capital expenditure which prevent unauthorised and excessive spending and ensure resource optimisation.

Mihaela Weems Group Treasurer

1[st] of July 2024

Appendix A

Summary of Funds held as at 31 March 2024

Section Balances 1st Warsash Sea Scouts - Group (excl. water refund error) 1st Warsash - Squirrels 1st Warsash - Red Oaks 1st Warsash - Owls 1st Warsash - Dover 1st Warsash - Wight 1st Warsash - Fastnet 1st Warsash - Viking 1st Warsash - Boat Sales 1st Warsash - Grant Funds Grant & Donation Summary Covid Grants (Designated for Group Funds as needed) HQ Refurbishment Grants & Donations Boat & Kayak Grants & Donations Equipment & Training Grants Squirrels Grants & Donations Unrestricted Grant & Donations		£ 742.50 268.06 483.18 2,225.24 1,844.45 7,722.33 2,944.45 3,025.87 6,301.18 29,520.77 55,078.03 £ 18,289.71 6,876.53 0.00 1,911.18 391.35 2,052.00
		29,520.77

£ £ 0

Group Accounts as at 31 March 2024

Opening Balance 1 April 2023 (excl. Grant Funds)

Income Bank Interest Capitation Received Donation Events - Warsash festival Fundraising Income from HQ Hire Warsash Wasps Subscriptions Uniform / Necker / Book Water Refund Water Refund received in error Expense Admin (web domain) Badges (Incl. Allowance to Group) Bank Fees Camping Equipment Capitation Paid Cleaning Electric Events - Remembrance Day Events - Warsash festival Fundraising Gas for cooking burners Health & Safety / HQ Supplies HQ Maintenance Insurance OSM Fees Property Improvements Refuse Rent Subscriptions - Stripe Fee Training Uniform / Necker / Book Water Boats BAU shortfall funding	153.68 8,745.90 52.55 0.00 71.12 455.00 13,833.96 10,582.60 203.99 11,897.58 21,777.90	67,774.28
	115.98 936.01 60.00 98.44 10,620.00 1,062.88 7,558.75 23.98 0.00 20.00 106.89 33.48 1,139.17 0.00 132.18 0.00 0.00 1,973.00 1,061.07 10.00 369.90 15,102.16 1,524.62

41,948.51

25,825.77

Balance in hand

"Borrowed" Covid money for shortfall in Capitation "Borrowed" Covid money for shortfall in Boats expenditure Repay "borrowed" Covid Grant money Balance in hand Water refund received in error - ringfence Actual balance	4,760.10 1,524.62 (9,590.09) 22,520.40 (21,777.90) 742	4,760.10 1,524.62 (9,590.09) 22,520.40 (21,777.90) 742	4,760.10 1,524.62 (9,590.09) 22,520.40 (21,777.90) 742
Add: Unrestricted grant funds Covid grant funds			18,289.71
Other unrestricted grant funds			2,052.00
Remaining Group funds (inc Covid grant monies)			21,084.21

Appendix B

Grant Report for AGM 2024

Total Grants and donations for the financial year totals £29,520.77 which is made up as follows:

Covid Grants (Designated for Group Funds as needed)	18,289.71
HQ Refurbishment Grants & Donations	6,876.53
Equipment & Training Grants	1,911.18
Squirrels Grants & Donations	391.35
Unrestricted Grant & Donations	2,052.00
Total	29,520.77

Grants obtained

£3,592.00 grants have been obtained during the financial year and are restricted for the purpose of:

 Purchasing boating equipment. British Canoeing £1,800	 Purchasing boating equipment. British Canoeing £1,800

 Purchasing camping equipment

The following grants were obtained and allocated to a specificpurpose identified as follows:
NATS Tents County Councillor grant Camping Equipment	£ £495 £1,297 £1,792

1st Warsash Sea Scout GroupScout Group (Charity no. 1013172) Receipts and Payments Account

		For the year from	For the year from		01-Apr-23	To	31-Mar-24	31-Mar-24	31-Mar-24
Receipts and payments
					2023/24						2022/23
		Unrestricted funds			Restricted funds	Endowment funds	Total funds	Total funds			Total funds
			£		£	£		£	£		£
Receipts
Donations, legacies and similar income
Membership subscriptions Donations Gift Aid			27,743 249								Lo
Income from Section Activities			35,400								31,972
Income from Uniform / Waggles			1,584								1,904
Miscreceipts			-		-
Sub total		..	f;!1;'ITT
Grants
Maintenenace grant			-		-
Other grants Sub total	eS	. . ..·	- . . · . · ·. WEEIBEEES	3,592 tT 3: i Sl foes e							21,747
Fundraising events (gross)
Warsash Festival					-
Other fundraising activities					-
Sub total
Scout hut income
Explorers Rents			555		-
Warsash Wasps recharge Other Scout hut income	13,734 - aE			--	aes				ee
Sub total	. _, ... p1,•r..1,,r... ·.., _-.-,;• _
Investment income
Bank interest 154 eae e Ee				_	- _if	if				154i	i
Sub total	,				'I
TotalGrossincomemm				(3)(es)		(es)(eT	(eT)
IWater refund Asset and investment sales, etc.			33,675 770						33,675 7)eS	Ij eS	rd eS

L T700003 February 2024)

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1st Warsash Sea Scout Groupscout Group (Charity no. 1013172) Receipts and Payments Account For thè yèar from 01-Aprry23 To 31-Mar-24 Receipts and payments 2023124 Restricted funds 2022123 unstriCted funds Endowmént funds Total funds Total fund$ Payments Charitable Payments Membership b$CriptionS paKI on INabonaVCountyiknanL%tncti Youth prograrnrne and actsvilies Adult support and toinirrfj 10.620 9,953 33.970 io 42.975 202 Ground Lease Icharllable acuvlttesl 533 Water and Sewerage (charitable act'vitiesl 755 1.104 533 ElectricityaThY Oil 7.666 8uildirvJ5 IUran Icharitable activitsesl 1.190 3.180 29.409 HQ Mainienance. Cleani HQ Refit Costs . Waste Dis 18.136 6.708 Equipment (Boats arKI Camping) 8oaDng (Maintenance, Insurance. FUEI. Sailing 2.278 10.752 3.734 2.157 Badges. uniform & handbooks Administrative Expenses Bank charges 4.315 1,556 60 5,785 1,760 1.579 111.1.17 Sub total Fundraislng expenses War5a5h fe51iva1 267 otr fundr8iSiry Costs Sub total 20 20 20 Recharyetl Expenses Ground lease Inon<haritable aEtsvib"esl 1.315 Water and setrage (non-charitab xts"vitiesl 1{347 20,981 BuildiThJ insur8re IrK)n<haritable acti¥ilie51 1,786 Sub total Total Gross Expenditure Asset and inv•stment purcha5e5. etc. Totalpayments Net of Teceipts/(payments) Transfers between funds Cash funds 135t year end Cash funds this year end 37.319 30A31 94,672 LT7(XJX13 February 20241 2of4

1st Warsash Sea Scout Groupscout Group (Charity no. 1013172) Receipts and Payments Account For the y•ar from 0110412023 To 3110312024 Statement of assets and liabilities at the end of the year 31st March 2023 {Re5tated) Totsl funds 31st March 2024 Unrestrlctod funds Re5trictsd funds Endowment fvnds Total funds Cash funds Bank currenl account 67,677 9.179 67,750 Bank dep05It account Building sociely accounl The S¢oul As50riaUon Short Tenn Investment Service Ca5hlFIoa15 Totsl cash fund$ b8iinco5ith r•cfA Other monetsry asB•ts Gift Aid unclaimed Bond Ok o Ok ok Ok 18,533 3,172 S,770 Waler suppller Cdi1 balance Unpaid invoices IWar503h W8spsl D•b15 due from the CountyiArealDi5tricVGroup 7,413 Insurance ¢lalm Sub total Inv$$tm•nt a8sets Inveslmeni propErty- detall Quotsd inv•sim¢nts Oihtr Inveslmenl$- delall Sub total Non mon•tary a8$¢ts for char5ty'B own Badge 51ock Shop 51ock Olher slock Leaseh•lrl LaThJ & bulldln9S' 791.876 707.032 27,500 HQ FurnSlure & Fillings 30,250 Camping Equiprnent Boats & Equlpmenl 26,808 80.779 17,822 77,774 Sub total Llabilitie5 Water ofund error 21,778 4,806 Insurance payments Subscriptions not yel paid Loan- deta51 Sub total Total net ass•ts 11 Gre& Rent 33% 5harE IFaiehAm 8orcu9n ¢tKI} ith watgath Wasps Footb211CbJb. PayBbk wartety 21Watir Rotes 5% thAr¢lSouuMwit•r8vT¢v1 Plr thar4esith Worsuh Wasp9 BDYSFOUJ1 CIL 31 LaThY & Buildingy 40% Shate llf hB3dquartgr5 al th RQatiOn Gn. New RogJ. Watsash. stsu1MplQn C0venAntaEry1Wth Fareham BoroLty Coun LT700003 Febluary 20241 3of4

41 Ptesentedatw5ed InsuRnre Vau? 8LVhfmpisiXt to a ka5e*ith Fareharp 8Ough CourK41endmoin2054 The above r8C8iPts and payments accourrt and statement of as$¢ts and liabilities were approved by the Trust•¢$ on 1st July 2024 (the dat8 of th• Trn5tee Board meeting that approved the accounts) and $ign?d on their behalf by ature Print Name V141.VJl Trevor Stabb - Chair Mihaela Weems- Treasurer LT700003 Febnjary 20241 4of4

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of 141 W8rsash Sea Scout Group On accounts forthe year ended 31 March 2024 Charlty no (If any) 1013172 Set out on pages 1to4 I report to the trustees on my examination of the accounts of the above charity (Ihe Trusf) ft)r the year ended 31 March 2024. Rupon8lbllltles and As the charity Irustees of the Trust, you are SpOnSible for the pparatiOn basls of report of the accounts in accordance with the requirements of the Charits'es Act 2011 (Xhe Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed the applicable Directions given by the Chanty Commission under section 145(5){b) of the Act. I have completed my examination. I confinTr that no material matters have come to my attention in connection with the examination which gives n cause to believe that in, any material respect: accounting records were not kept in attordance with sedion 130 of the Act or the accounts do not accord with the aCUnting records Independent examiner's statsment I have no concem8 and have come acro&8 no other matters in connection with the examinalion to which attention should be drawn in order to enable a prop8r understanding of the accounts to b8 reached. Slgned: 2710112025 Nam•: Marc Bamett Relevant profosslonal quallficatlonls) or body (If any): Fellow of the Institute of Chartered Accountsnts for England & Wales Address: 10 Constable Way Sandhurst GU47 OFE

1[st] Warsash Sea Scouts - Group Scout Leader’s Report AGM July 2024

All Sections have had another great year of Scouting with all Sections full in terms of young people (191 in total) although recruitment of leaders is an issue. The leaders, assistant leaders and section assistants are all continuing to do a fantastic job in providing opportunities and memorable experiences for our young people.

Leadership

Our leadership numbers have dipped to 42, we are working on bringing those numbers back up. Multiple leaders have now completed and received their Wood Beads and all leaders are up-to-date on safeguarding, safety and GDPR. We now have five leaders with climbing permits instructing across all sections, which means they are giving up a lot of their time over and above their section work and is a fantastic resource.

Scout Association Awards

Two long service awards have been issued to our members.

Young people

Our numbers currently stand at: 16 Squirrels, 50 Beavers, 68 Cubs, 57 Scouts.

Key activities and events during the year

Sections have continued to offer a wide range of activities in their weekly meetings, from arts and crafts to pioneering and navigation. Additional activities such as hikes, camps and water expeditions have also been run, getting everyone out and about. Individual Section reports are included in the AGM papers.

Trustee Board

Thank you to Trevor, James and Chris for upkeep and maintenance to the building, boat shed and equipment, Carol for fundraising, Louise with her work across the sections, Claire for keeping us organized and Mihaela for keeping our accounts in check!

Going forwards

We continue to work to strengthen links and progression across age groups so that leaders get to know each other and to ensure that we function as a whole Scout Group and not just as individual sections.

Thank you to everyone in the Scout Group for your continued contribution.

Yours in Scouting

Melissa Johnson 1[st] Warsash Sea Scouts Group Scout Leader – June 2024

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10/07/2024

1st Warsash Sea Scout Group – Water Activities Report for the Year 2023/24

Chris Pilling AGSL (Water), June 2024

Water activities continue to run well in the Group with both scout sections providing a full summer term of sailing, kayaking and powerboating and Dover cubs running an active kayaking programme. Both Beaver sections now offer introductions to powerboating and sailing, weather and tides permitting. Both scout troops are also expanding their camps to include more water activities with yachting via the Discover Sailing Projects organisation and 2023/24 was a first for a sailing expedition to the IoW and narrowboat weekend for Fastnet troop. Fastnet also held a summer camp on at Corf Camp on the Isle of Wight which included sailing and kayaking.

We completed our upgrade phase of our boat asset management plan with the delivery of 6 larger kayaks (suitable for large scouts and adults and also capable of expeditions) and 2 smaller kayaks for cub-aged children. In addition, to support ambitions to travel further afield with our equipment we also took delivery of a large kayak trailer, thanks to funding from Paddle UK (was British Canoeing).

We have continued to invest in maintaining and securing our current equipment with the delivery of launching trolleys for our powerboats and protective covers for all our dinghies. We have also performed some time-consuming but critical maintenance on our powerboat boat Jem to ensure she is safe to operate at minimal cost, many thanks to Will Sayer for his expertise and time in helping with this.

The management of boating assets is now in the expansion phase where a new process has been introduced to allow any leader to propose and lead the fundraising for additional equipment. As a result of this, Trustee approval has been granted for expanding what we can offer with 2 large paddleboards, likely ready for summer 2025.

As a Group we have also made good use of Royal Navy funding for training to gain additional permits, this includes Chris Pilling and Jacqui Trippier gaining their RYA Powerboat Instructor qualification.

Chris Pilling is stepping down as AGSL (Water) at the AGM this year. This presents an opportunity for someone or a small team to take the Group into a new phase of supporting our water activities, however, the maintenance, planning and running of water activities will benefit from a wide team effort, especially as we expand what we offer.

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1[st] Warsash Sea Scouts: Squirrels Annual Report July AGM 2024

Membership Section

Squirrels: 13 active at present

Leaders: Angela, Nick, Melissa, Andrew, Claire (joining mid-June), Gareth (Viking Leader and squirrel parent)

Highlights from the year are as follows:

Summer Term 2023 Twig Trail Fruit kebabs Kings Coronation Big hotels Games challenge Holly hill hike Stone art Mini indoor camp

Autumn 2023 Terracotta pots Police officer visit Indoor den building Build a bridge Teacher visit Marble run building Fireworks biscuits Junk models

Spring 2024 (so far) Warsash shore hike Nature art sculpture Tag rugby Nature treasure hunt

Other activities Christmas visit to Little Big Village

Badges Activity 88 Challenge 24 Chief acorn 7

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The squirrel leaders would like to thank all the parents for their continued support and encouragement.

Squirrels Leader 2024

AGM Report year ended 31 March 2024: Owls Beavers Colony

Membership of Section

Leadership: Sam Gardner, Tracy Wahltuch, Martin Smith, Rebecca Webber, Ian Haslam, James Hitchcock and Emily Charles

Young Leaders: Matilda

DofE voluntary work through school: Hannah

Beavers: 24

Summer term 2023

This term we worked towards the ‘My Outdoors’ challenge badge and ‘Explore’ activity badge. Learning how to put up tents, tie knots, identify bugs, complete activities with natural things and an incident hike. A couple of our sessions were rained off and we had to go to HQ but we still got to go to Holly Hill, Swanwick Lakes, Lyons Copse, out on the river and paddleboarding at Alverstoke. Other water activities included working towards level 1 of the ‘Sailing’ staged badge for our older Beavers – dinghy sailing with the scouts and powerboating for the younger Beavers.

Autumn term 2023

Beavers completed their Skills challenge badge, staged Emergency Aid and Safety and Experiment badges this term. Skills included rolling a necker, tying shoelaces and lighting a candle. We had a visit from the RNLI and the Watercress Line - loco making and racing. Beavers learnt First Aid, the Green Cross Code, fire and water safety. We ended the term at Rock-up!

Spring term 2024

This term Beavers worked towards the Teamwork challenge badge, Staged Navigator and Animal Friend badges. Beavers kept diaries on caring for animals, drew a map and followed a map on a ‘chips’ hike. Used lots of games to learn navigation skills and learnt how to make shadow puppets. Played lots of team and animal games. Worked as a team to make the tallest spaghetti and marshmallow tower. We also had a visit from ‘Crazy Creatures’ – including a gecko, stick insects, a tortoise and a python.

Other activities

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4[th] May we celebrated the Coronation by making a Royal Guard, bunting and having a cream tea. Several of our Beavers attended May camp at Ferny Crofts where they had the opportunity to do the adventure course, abseiling, picture trail, campfire and obstacle race water games.

30[th] September we completed a 4-mile hike from Meon to HQ that should have taken place in July but was cancelled due to the wind. We were still able to have our sleepover indoors at HQ!

October, we had a fantastic time at Fright Night with axe throwing, funfair stalls, ‘scary’ animals, pumpkin carving and a spooky trail.

November, we had a lovely day trip to Portsmouth Historic Dockyard and we were honoured to be able to take part in The Remembrance Day Parade. We were incredibly proud of our Beavers for behaving so well.

Badges

Number of activity and staged badges awarded: 160

Number of challenge badges awarded: 80

Number of Chief Scout Awards awarded: 16

Well done to all our Beavers and thank you to parents for your help and support.

Owls Beavers Colony Leadership Team

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10/07/2024

1st Warsash Sea Scout Group: Red Oaks Beavers Annual Report AGM July 2023 AGM Report year ended 31 March 2024: Red Oaks Beavers

Membership of the Section.

Leadership: Becki Bissell (Kite), Claire Williams (Osprey), Laura Budden (Merlin), Dan Gibbons (Eagle), Ben Cardy (Falcon) Emily Robets (Hawk) Beavers: 24

Summer term 2023

Our Beavers worked towards their Adventure challenge badge this term alongside their Cyclist, Communicator and Sports badges. We got our beavers on the water for the first time this summer with two water session, a powerboat one and a paddlesports one. We used the scout boats and permit holders for the powerboats and went to an activity centre for the paddlesports. Both were thoroughly enjoyed by Beavers and leaders. These sessions enabled our Beavers to gain their time on the water and paddlesport badges. Our Beavers also had a sleepover at HQ which allowed Becki to gain her indoor Nights Away Permit.

Autumn term 2023

The challenge badge we worked towards during the autumn term was My Outdoors. Whilst doing this we also managed to undertake our Emergency Aid, Safety and Cook badges! We had Heartstart come to us who did an excellent first aid session, teaching everyone about emergency first aid. The Beavers did some fabulous cooking of campfire cones, cheese and tomato twists and Christmas wreath nests! Our Beaver’s also welcomed the RNLI to HQ, got a behind the scenes look at Tesco in Whiteley and helped to pack donation food bags using some great maths skills! We had a fabulous evening doing Glowstick games in the dark on the strawberry fields and a fab night at Rock up just before Christmas.

Spring term 2024

During our spring term we worked on our My World challenge badge, and undertook our Air Activities, Global Issues, International, Animal Friend and money badges – it was a packed term! To do achieve these badges we visited the Solent Air Museum, having the place to ourselves which was fantastic, visited Pets at Home and got to hold some of the animals. We also played a lot of games as a fun way to talk about Global Issues and our Money badges. The Beavers visited a firestation right at the start of the term, which was fabulous fun having a go at squirting cones with the hose.

We ended the term with a great fun International themed Easter egg hunt around Warsash!

Other activities

We had a fantastic day at Fright Night, with most of our Beavers having never attended it before.

We took part in The Remembrance Day Parade, and we were honoured to be involved. Our Beavers did us proud.

Badges

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Number of Activity badges awarded: 140 Number of challenge badges awarded:54 9

Number of staged badges awarded: 125 Number of Chief Scout Awards awarded:

Thank you to all the time and effort from all our leaders, you are fantastic! Thank you also to our parents for your continued support and help when needed!

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AGM Report year ended 31 March 2024: Wight Pack

Membership of Section

34 cubs

6 leaders

3 young leaders

Summer term 2023

Brecon 2023 – Gorge Walking, Caving, Wildlife sanctuary, Waterfalls walk

Fire lighting at Burridge

SDW7a – Hike from Housedean to Southease

Summer camp at Lyons Copse – Harry Potter theme

Winchester Cathedral tour – part 2

Autumn term 2023

Coasteering and Sea Kayaking near Swanage

SDW#7b – Hike from Southease to Exceat

SDW#8a – Hike from Alfriston to Eastbourne

PGL Marchants Hill, Hindhead

Skittles night (kindly run by Explorers)

Cooking night

Science night

Spring term 2024

DIY

Electrician

Bricklaying

Cooking / Restaurant night

SDW#new1 – Hike from Winchester to Beauworth

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Night hike & sleepover at HQ

Money skills

Badges (1 April 2023 – 31 March 2024)

Number of activity (91) and staged badges (388) awarded: 479

Number of challenge badges awarded: 75

Number of Chief Scout Awards awarded: 8

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10/07/2024

AGM Report year ended 31 March 2024: Dover Cubs Membership of Section

Dover Cubs have continued to run at 30+ Cubs and 8 fantastic leaders, supported by the parents who ‘step-up’ whenever asked. We said goodbye to Nicky and Sam U as leaders, but hello to Kirstie.

We are very lucky that we now have 4 Scout permitted climbing instructors in our leadership team so not only can we offer kayaking with the Cub Pack, we can now get our Cubs to be expert climbers.

Summer term 2023

The Cub kayaking programme resumed run by our excellent kayaking leaders. Every Cub kayaked once every three weeks, as well as having optional Sunday sessions. They all gained Nautical Skills, Paddlesports and Time on the Water badges, good preparation for Scouts when they move up.

The land-based programme was spent on backwoods cooking, harvesting our potatoes from the previous term’s Gardeners’ badge (much excitement here!), and an excellent visit to the Coastguard helicopter at Lee on the Solent as part of the Air Activities badge. We explored our local area with various walks for the Navigator badge, as well as a hike from Warsash to HMS Daedalus on a very hot Saturday morning, necessitating an 8am start!

Our annual 4 night camp with Owls Beavers was at Ferny Crofts in the New Forest. Cubs helped to put up, look after and take down camp, as well as preparing meals. We made full use of the onsite activities, Cubs taking part in Aeroball, crazy golf, zip wire, climbing, volleyball and table tennis. It was fantastic to see their independence, confidence and resilience develop throughout the camp.

Autumn term 2023

The 12 oldest Cubs once again took our 2 karts to the Supreme Box Kart Racing Championships run by West Sussex District Scouts, against a backdrop of the Goodwood horse racing stands. A great time was had by all. This is a fantastic event for Cubs across the UK.

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This term had a ‘world’ theme as Cubs explored different countries and cultures, including a ‘flight to Spain’ and cooking paella. We supported the charity ‘Acts of Kindness’ by putting together 3 crates of food and other donations. A Christmas climb at Rock-Up completed the term.

Nights away was a sunny weekend camp at Lyons Copse in October where our newly qualified climbing leaders were able to put their skills into practice. This was closely followed by Fright Night back at Ferny Crofts – a scary experience for 300+ Cubs and Beavers!!

We ran our annual Remembrance Hike after Remembrance parade, walking to the WarsashHamble ferry and then on to Netley. A picnic lunch, trip on the model railway, visit to the war graves and finally mainline train back to Swanwick made for a full day.

Spring term 2024

This term was focused on the Teamwork and Team Leader Challenge badges, incorporating activities inside and out from team building to team activities and games. We also covered the Disability Awareness and Emergency Aid 2 badges.

Once again we went to Little Canada, the PGL centre on the Isle of Wight where Cubs took part in climbing, problem solving, archery and zip wire amongst other activities.

Badges

Number of activity badges awarded: 107 Number of staged badges awarded: 170

Number of challenge badges awarded: 85 Number of Chief Scout Awards awarded: 9

Thank you to all leaders and parents – you are invaluable!

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10/07/2024

1[st] Warsash Sea Scouts - Fastnet Troop Annual Report AGM July 2024

Membership of Section

28 Scouts

3 Young Leaders

9 Adult leaders

Summer term 2023

During Summer term 2023 we took the scouts afloat every week doing a mixture of dinghy sailing, kayaking and powerboating.

The highlight of this term had to be our dinghy sailing expedition camp. A group of seven of our eldest scouts set off from Lymington mid-June in two sailing dinghies with all of their sleeping equipment, food and clothes on board to sail across to Corf Camp on the Isle of Wight. The scouts navigated using charts, hand bearing compass and gps, crossing to the island and sailing all the way up to the top of Newtown Creek, arriving at high tide and carefully feeling their way onto the wooden jetty off the campsite. We took the bus into Yarmouth for a well earnt ice cream before heading back to the campsite for the night and then sailing back to Lymington the next day. This was a fantastic adventure that we hope to repeat in coming years for future scouts.

Summer camp this year was also at Corf Camp on the Isle of Wight, the weather was rather damp but that didn’t spoil our spirits and we had a great time afloat and ashore. We even managed to see the sunset over the needles followed by fireworks which coincided happily with one of our scouts birthday! The scouts were invited onto the bridge of the Red Funnel on the way home for a guided tour and even got to use the ships horn.

Autumn term 2023

During the autumn term we continued our nautical adventures with nighttime powerboating learning about pilotage and navigation lights. We also had a fantastic art session and started our electronics and pioneering badge. Autumn camp was indoors at Ferny Crofts with a cycle ride, climbing and of course Christmas dinner!

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10/07/2024

Spring term 2024

Spring 2024 saw us continue with our pioneering and electronics badges as well as some astronomy sessions. Continuing our nautical theme the scouts designed, built and raced their own blow boats. The boats were all named after famous boats and Maiden went on to win not only our blow boat challenge but also the ocean globe race, coincidence? The older scouts went on a narrow boat expedition through the canals of London which was great fun.

Badges

Number of activity and staged badges awarded: 150

Number of challenge badges awarded: 27

Number of Chief Scout Awards awarded: 1

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10/07/2024

1[st] Warsash Sea Scouts: Viking Troop Annual Report 2024

Membership of Section

Leadership: 5

Young Leaders: 2

No. of Scouts: 22

Summer term 2023

Viking stuck to their principles, delivering a very varied and balanced programme of water-based and land-based activities.

Highlights of the term are largely regarded as the Paddleboarding evening with Prime Paddling in Alverstoke and the team Raft building task.

All scouts were able to take part in 3 sessions of sailing and kayaking each. And on the land based sessions they prepared fires and cooked pudding – plus learnt how to rig hammocks and tarpaulins.

Autumn term 2023

We spent a few sessions preparing skills for the survival camp weekend – rigging tarpaulins, camp cooking, looked at navigation skills.

They also got wet in the Andark pool doing the lifesaver badge.

After a very scary Halloween meeting, the term finished with Xmas decorations and a trip to Ninja Warrior.

Spring term 2024

Spring term started creatively with a mystery team picture and The Apprentice style marketing task to create and brand a soft drink.

We invited the Hampshire Rifle association to set up a range at HQ which was a huge success, kicking off the marksman badge.

We then moved outside to climb at Lyons (but found ourselves back in HQ a few times learning the climbing ropes with skateboards due to the weather - until third time lucky it was dry enough to get everyone on the wall climbing and abseiling.

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Other activities

Aug 23 Discovery Sailing Project – weekend residential, out of Universal over to Cowes and overnight at GunWharf Quays

Nov 23 Survival Camp – bivvies, hammocks and cooking over fires with 1 pot

March 24 Mud Run at Ferny Crofts

Badges

A total of 118 badges were awarded:

Chief Scouts Gold Award: 1

Challenge badges: 26

Activity & stage badges: 91

Viking continues to make progress in all areas, with Leaders bringing more skills inhouse with the addition of a Sailing permit and also a Climbing permit within the Section. We like to focus on variety and are always on the look-out for new skills and opportunities for our scouts.

Viking Leaders would also like to thank the parents for their continued support. The Scout age group is a transitional stage in the lives of our young people and Parental support to encourage them in the skills and core values we promote is essential.

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