**----- Start of picture text -----**
Trustees Annual Report
Trustees' Annual Report
For the period
From (start date) 0 1 0 4 2 2 to end date 3 1 0 3 2 3
Section A Reference and administration details
Charity name 1st Warsash Sea Scout Group
Other names the charity is known by 1st Warsash Sea Scouts
Registered charity number (if any) 1 0 1 3 1 7 2
HQ registration number
Charity’s principal address New Road (off Church Road)
Warsash
Southampton
Postcode S O 3 1 9 U H
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
Dates acted if not
Trustee Name Office (if any)
for whole year
1 Trevor Stabb Chair
2 James Winterton Vice-Chair
3 Louise Roberts Acting Group Scout
4 Kelly Semke Treasurer
5 Claire O'Neill Secretary
6 Chris Pilling Assistant Group
7 Carol Dawson Fundraising
Section Leader (Red
8 Leeann Tanner Oaks)
9
10
11
12
13
14
15
Names and addresses of advisers (optional information but encouraged as best practice)
(These will be published in the annual report of the charity)
Type of advisor Name Address
**----- End of picture text -----**
/3
03/07/2023
|**Section B**
**Structure, governance and management**|**Section B**
**Structure, governance and management**|
|---|---|
|**Section B**|**Structure, governance and management**|
|Description of the charity’s trusts
Additional governance issues (optional information but encouraged as best practice)
Type of governing document
You may choose to include additional
information, where relevant, about:
(e.g. appointed by, elected by)
Trustee selection methods
(e.g. trust, association, company)
How the charity is constituted
(e.g. trust deed, constitution)
The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter,
which in turn gives authority to the Bye Laws of the
Association and The Policy, Organisation and Rules of
The Scout Association.
The Trustees are appointed in accordance with the
Policy, Organisation and Rules of The Scout
Association.
The Group is a trust established under its rules which
are common to all Scouts.
Policies and procedures adopted for:
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them
The Group is managed by the Group Executive
Committee, the members of which are the ‘Charity
Trustees’ of the Scout Group which is an educational
charity. As charity trustees they are responsible for
complying with legislation applicable to charities. This
includes the registration, keeping proper accounts and
making returns to the Charity Commission as
appropriate.
The Committee consists of 4 independent
representatives, Chair, Vice-Chair, Treasurer and
Secretary together with the Group Scout Leaders,
individual section leaders (if opted to take on the
responsibility), nominated and co-opted members, and
parents' representation and meets every 3-4 months.
Members of the Executive Committee complete the
required 'Getting Started' training within the first 5
months of joining the committee.
This Group Executive Committee exists to support the
Group Scout Leader in meeting the responsibilities of the
appointments and is responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group
finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult
support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than
those who are elected.||
||The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter,
which in turn gives authority to the Bye Laws of the
Association and The Policy, Organisation and Rules of
The Scout Association.|
|||
||The Group is a trust established under its rules which
are common to all Scouts.|
|||
||The Trustees are appointed in accordance with the
Policy, Organisation and Rules of The Scout
Association.|
||The Group is managed by the Group Executive
Committee, the members of which are the ‘Charity
Trustees’ of the Scout Group which is an educational
charity. As charity trustees they are responsible for
complying with legislation applicable to charities. This
includes the registration, keeping proper accounts and
making returns to the Charity Commission as
appropriate.
The Committee consists of 4 independent
representatives, Chair, Vice-Chair, Treasurer and
Secretary together with the Group Scout Leaders,
individual section leaders (if opted to take on the
responsibility), nominated and co-opted members, and
parents' representation and meets every 3-4 months.
Members of the Executive Committee complete the
required 'Getting Started' training within the first 5
months of joining the committee.
This Group Executive Committee exists to support the
Group Scout Leader in meeting the responsibilities of the
appointments and is responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group
finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult
support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than
those who are elected.|
/4
03/07/2023
|**Section B**|**Structure, governance and management (continued)**|
|---|---|
||**Risk and Internal Control**
**The Group Executive Committee has identified the**
**major risks to which they believe the Group is**
**exposed, these have been reviewed and systems**
**have been established to mitigate against them.**
**The main areas of concern that have been**
**identified are:**
**Damage to the building, property and equipment.**
**The Group would request the use of buildings,**
**property and equipment from neighbouring**
**organisations such as the church, community**
**centre and other Scout Groups. Similar reciprocal**
**arrangements exist with these organisations. The**
**Group has sufficient buildings and contents**
**insurance in place to mitigate against permanent**
**loss.**
**Injury to leaders, helpers, supporters and members.**
**The Group through the capitation fees contributes**
**to the Scout Associations national accident**
**insurance policy. Risk Assessments are undertaken**
**before all activities.**
**Reduced income from fund raising. The Group is**
**primarily reliant upon income from subscriptions**
**and fundraising. The group does hold a reserve to**
**ensure the continuity of activities should there be a**
**major reduction in income. The Committee could**
**raise the value of subscriptions to increase the**
**income to the group on an ongoing basis, either**
**temporarily or permanently.**
**Reduction or loss of leaders. The group is totally**
**reliant upon volunteers to run and administer the**
**activities of the group. If there was a reduction in**
**the number of leaders to an unacceptable level in**
**a particular section or the group as a whole then**
**there would have to be a contraction, consolidation**
**or closure of a section. In the worst case scenario**
**the complete closure of the Group. It is proving to**
**be increasingly difficult to recruit adult volunteers.**
**Reduction or loss of members. The Group provides**
**activities for all young people aged 4 to 14. If there**
**was a reduction in membership in a particular**
**section or the group as whole then there would**
**have to be a contraction, consolidation or closure**
**of a section. In the worst case scenario the**
**complete closure of the Group.**
**The group has in place systems of internal controls**
**that are designed to provide reasonable assurance**
**against material mismanagement or loss, these**
**include 2 signatories for all payments and a**
**comprehensive insurance policies to ensure that**
**insurable risks are covered.**|
|||
/5
03/07/2023
|**Section C**|**Objectives and activities**|
|---|---|
|Summary of the objects of the charity
set out in its governing document|**The Purpose of Scouting**
**Scouting exists to actively engage and support young people**
**in their personal development,**
**empowering them to make a positive contribution to society.**
**The Values of Scouting**
**As Scouts we are guided by these values:**
**Integrity - We act with integrity; we are honest, trustworthy**
**and loyal.**
**Respect - We have self-respect and respect for others.**
**Care - We support others and take care of the world in which**
**we live.**
**Belief - We explore our faiths, beliefs and attitudes.**
**Co-operation - We make a positive difference; we co-operate**
**with others and make friends.**
**The Scout Method**
**Scouting takes place when young people, in partnership with**
**adults, work together based on the**
**values of Scouting and:**
**- enjoy what they are doing and have fun**
**- take part in activities indoors and outdoors**
**- learn by doing**
**- share in spiritual reflection**
**- take responsibility and make choices**
**- undertake new and challenging activities**
**- make and live by their Promise.**|
The Group’s Beaver/Cub/Scout membership numbers continue to average 160-170 over the year. All young people work towards the relevant Chief Scout’s Award for their section. River Beavers, the Group's third Beaver colony, was closed at the end of December 2022 as demand for spaces in this Saturday colony was not there, neither was it possible to open a third Cub Pack, due to a lack of adult volunteers, to support the number of Beavers now needing to move to Cubs. All River Beavers were offered places in the Scout Group's other Beaver Colonies. The Scout Group took the decision to focus on two high quality Beaver Colonies, Cub Packs and Scout Troops, along with the new Squirrel Drey, which celebrated its first birthday in February 2023.
Summary of the main activities in relation to these objects
The programmes offered to Squirrels, Beavers, Cubs and Scouts show a wide range of activities, indoors and outdoors, to build skills, develop and challenge our young people in a fun and exciting way using all aspects of the Scout Method. These balanced programmes are underpinned by the values of Scouting. As young people move through the sections, they are encouraged to become more involved in drawing up their Scouting programme.
Summer sees the sailing dinghies, kayaks and power boats being fully used. Scouts spend the summer months on the water. Cubs and Beavers have sessions in various water sports. Leaders are encourage to train for water activities permit so that they can run these sessions.
Nights Away residential trips this year ranged from nights inside at HQ, to Beaver, Cub and Scout camps as well as trips to PGL, Brecon Beacons and the Discovery Sailing Project.
/6
03/07/2023
Additional details of the objectives and activities (optional information but encouraged as best practice)
|You**may choose**to include further||
|---|---|
|statements, where relevant, about:||
|• policy on grantmaking;||
|• contribution made by volunteers;||
|• policy on investments.|Leadership of the Scout Group totals over 40 adult volunteers. All|
||Executive Committee members are also volunteers. The Group is|
||supported by the parents of the Squirrels/Beavers/Cubs/Scouts and|
||by other members of the local community who volunteer to help|
||when needed on many occasions.|
|Public benefit statement|The Group meets the Charity Commission's public benefit criteria|
||under both the advancement of education and the advancement of|
||citizenship or community development headings.|
**----- Start of picture text -----**
Section D Achievements and performance
Summary of the main achievements of
**----- End of picture text -----**
the charity during the year 1st Warsash continues to be a strong Scout Group, reflected in the number of young people in the sections, the number of adult volunteers and the number of young people on the waiting lists. a large number of badges have been achieved, including Chief Scout Awards. Further kayaks have been purchased during the year. Refurbishment of HQ has continued with the toilets being replaced and the Boat House cleared out and racking installed for the winter storage of some of the boats. Community engagement was evident with a strong presence at Warsash Festival, a local community fundraising event. Young people and adults took part on the Scout Group stands.
/7
03/07/2023
|**Section E**|**Financial Review**|
|---|---|
|Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy
on reserves|**Reserves Policy**
The Group's policy on reserves is to hold sufficient resources to
continue the charitable activities of the group should income and
fundraising activities fall short. The Group Executive Committee
considers that the group should hold a sum equivalent to 4 months
running costs, circa £16K.
The Group held unrestricted reserves of approximately £37k at the
year end.|
|||
||None|
Further financial review details (optional information)
|You**may choose**to include additional
information, where relevant, about:
• the charity’s principal sources of funds
(including any fundraising);
• how expenditure has supported the
key objectives of the charity;
• investment policy and objectives;|The Group Executive regularly monitors the levels of bank balances
and the interest rates received to ensure the group obtains
maximum value and income from its banking arrangements.
Occasionally this may involve using an account that requires a
period of notice before funds may be withdrawn, before doing so the
Group Executive considers the cash flow requirements.
**Investment Policy**
The Group's Income and Expenditure is very small and as a
consequence does not have sufficient funds to invest in longer-term
investments such as stocks and shares. The Group has therefore
adopted a low risk strategy to the investment of its funds. All funds
are held in cash using only mainstream banks or building societies
or The Scout Association's Short Term Investment Service.|
|---|---|
/8
03/07/2023
## **Section F**
## **Other Optional Information**
Plans for future periods (details of any Refurbishment of HQ continues, focusing on the flooring, training significant activities planned to achieve room and storage areas. them)
Further adult volunteer recruitment is essential to maintain the strength of the Scout Group going forwards. This is proving to be an increasingly difficult task.
## **Section G Declaration**
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Trevor Stabb Claire O'Neill Position (eg Secretary, Chair) Chair Secretary Date 0 5 0 6 2 3
/9
03/07/2023
## **1st Warsash Sea Scout Group Receipts and Payments Account**
**----- Start of picture text -----**
Year start date Year end date
01-Apr-22 To 31-Mar-23
Receipts and payments
2022/23 2021/22
Unrestricted Restricted Unrestricted Restricted
funds funds funds funds
£ £ £ £
Receipts
Donations, legacies and similar
income
Membership subscriptions
27,892 25,115
Less:Membership subscriptions paid on
-9,953 -9,055
(National/County/Area/District)
Net membership subscriptions retained
17,939 16,060
Donations
669 1,709
Gift Aid
0 0
Income from Section Activities
31,972 23,996
Income from Uniform / Woggles 1,904 541
Explorers Rents 375 100
Warsash Wasps recharge 799 4,155
Sailing Fees 0 928
Misc receipt 40 43
Water refund
13,032
Sub total 66,730 0 47,532 0
Grants
Other grants
1,000 26,747 30,467 18,521
Move Covid funds to HQ Project
-6,000 6,000
Sub total
1,000 32,747 30,467 18,521
Fundraising (group)
Warsash Festival
1,473 0
1,473 0 0 0
Investment income
Bank interest 111 -
Other investment income - -
Sub total 111 0 0 0
Total Gross Income 69,314 32,747 77,999 18,521
Asset and investment sales, etc. 2,300 5,667
Total Receipts 71,614 32,747 83,666 18,521
**----- End of picture text -----**
1
## **1st Warsash Sea Scout Group Receipts and Payments Account**
Year start date **01-Apr-22**
**To**
Year end date
**31-Mar-23**
## **Receipts and payments**
**----- Start of picture text -----**
2022/23 2021/22
Unrestricted Restricted Unrestricted Restricted
£ £ £ £
Payments
Charitable Payments
Youth programme and activities
42,975 23,004
Adult support and training 202 660
Ground Lease
1,598 1,514
Water and Sewerage
22,085 6,638
Electricity and Oil
538 275
Buildings Insurance
2,976 3,239
HQ Maintenance, Cleaning, Waste Disposal
3,180 1,072
HQ Refit Costs
29,409 6,061
Equipment (Boats and Camping)
2,866 7,886 16,502
Donation to Charity
- -
Administrative Expenses
1,760 2,083
QM, Sundry Payments
96
Boating (Maintenance, Insurance, Fuel,
Sailing Club fees) 2,157 7,080
Badges, Clothing & Handbooks
5,785 2,066
Bank Charges
1,579 1,101
Sub total
87,701 37,295 65,329 6,061
Fundraising expenses
Warsash Festival 267
-
Misc 20 -
Move Covid funds to HQ Project 0 [ 6,000 ]
Sub total 287 6,000 - -
Total Gross Expenditure 87,988 43,295 65,329 6,061
Total payments 87,988 43,295 65,329 6,061
Net of receipts/(payments) - 16,374 - 10,548 18,337 12,460
Cash funds last year end 53,693 40,979 35,356 28,519
Cash funds this year end 37,319 30,431 53,693 40,979
**----- End of picture text -----**
2
## **Statement of assets and liabilities at the end of the year**
## **2022/23**
## **RESTATED 2021/22**
**----- Start of picture text -----**
Unrestricted Restricted Unrestricted Restricted
£ £ £ £
Cash funds
Bank current account (adjusted)
37,319 30,431 53,693 40,979
Bank deposit account
Building society account
The Scout Association Short Term
Investment Service
Cash/Floats
- -
Total cash funds
37,319 30,431 53,693 40,979
Other monetary assets
Tax claim
- -
Debts County/Area/District/Group - -
Insurance claim
- -
Sub total - - - -
Investment assets
Investment property - detail - -
Quoted investments - -
Other investments - detail
- -
Sub total - - - -
Non monetary assets for charity's
own use
HQ Furniture & Fittings
27,500 25,000
Land and buildings
- -
Trailers
2,844 2,586
Camping Equipment
17,822 17,822
Boats & Equipment 77,774 79,844
Sub total
125,940 - 125,252 -
Liabilities
Accounts not yet paid - -
Expenses incurred but not invoiced - -
Subscriptions not yet paid - -
Loan - detail
- -
Trinity House Grant - -
H007 - -
Sub total - - - -
**----- End of picture text -----**
## **NOTE**
The Scout HQ property has historically been shown in the Statement of Assets & Liabilities as an asset. Upon review, this is incorrect as the property is occupied under a lease from Fareham Borough Council. Under FRS102 this is an operating lease and there is no impact on the Statement of Assets & Liabilities. The lease costs are accounted for in the Income Expenditure statement and it has therefore been removed from the Statement of Assets & Liabilities.
3
**----- Start of picture text -----**
The above receipts and payments account and statement of assets and
liabilities were approved by the Trustees on 28/06/2023 (the date of the
Executive Committee meeting that approved the accounts) and signed on their
behalf by
Signature Print Name
Trevor Stabb Chair
Kelly Semke Treasurer
**----- End of picture text -----**
/19
03/07/2023
Independont Examlnars report to the Trust008 of 1•t Warsash Sea Scout Group
I report to the Trustees on my examination of the accounts of the 1 Warsash Sea Scout
Group for the year ended 31st March 2023.
Regponslbllilles and basis of report
As the charity Iruslees of the 151 Warsash Sea Scout Group you are responsibl8 for the
preparation of the accounts in accordance with the requirements of the Charities Act 2011
("the Act.).
I report in resp8Ct of my examination of th8 1st Warsash Sea Scout Group accounts carried
out under section 145 of the Act and in carying out my examination I have followed all the
applicable directions given by the Charity Commission under section 145 {5) Ibl the Act.
Indepondonl Examlnorn Statement
I have completed my exarninalion. I confimi that no materi81 matters have come to my
attention in connection with the examination giving me rAU8e lo believe that in any material
respect..
accounting records were not kept in respect of the 111 War8a8h Sea Scout Group as
required by section 130 of the Acl., or
2. the accounts do not accord with those records.
I hav8 no concerns and I have come acros8 no other matter8 in connectlon with the
examination to which attention should be drawn in this r8POrt in order to enable a proper
understanding of the accounts to be reached.
Signed..
Name.. Richard Wragg
Address.. ¥ Ciij
Date.. 26 January 2024
Éo*o I