## Trustees' Annual Report ## For the period |From (start date)|**0**|**1**|**0**|**4**|**2**|**1**|**1**|**3**|**1**|**0**|**3**|**2**|**2**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||| |**Section A**|||**Reference and administration details**||||||||||| |Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address
Postcode
S
O
3
1
9 U
H
Names of the charity trustees who manage the charity
1
2
3
4
5
6
7
8
9 Leeann Tanner
1st Warsash Sea Scout Group
1st Warsash Sea Scouts
1013172
New Road (off Church Road)
Warsash
Southampton
Fundraising
Section Leader(Wight
Section Leader (Red
Oaks)
Vice-Chair
01/10/2021 -31/3/22
RichardMarrington
Claire O'Neill
Chris Pilling
Carol Dawson
Chair
Treasurer
Secretary
Assistant Group
Scout Leader
JamesWinterton
TrevorStabb
Louise Roberts
Kelly Semke
Acting Group Scout
Leader
**Trustee Name**
**Dates acted if not**
**for whole year**
**Office (if any)**|||1st Warsash Sea Scout Group
1st Warsash Sea Scouts
1013172||||||||||| ||||New Road (off Church Road)||||||||||| ||||Warsash||||||||||| ||||Southampton||||||||||| ||||Postcode||||S|O|3|1|9|U|H| Names and addresses of advisers (optional information but encouraged as best practice) Type of advisor Name Address 09/07/2022 2 ## **Section B** ## **Structure, governance and management** Description of the charity’s trusts Type of governing document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association. Additional governance issues (optional information but encouraged as best practice) The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. You may choose to include additional The Group is managed by the Group Executive information, where relevant, about: Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Policies and procedures adopted for: The Committee consists of 4 independent representatives, a) the induction and training of trustees; Chair, Vice-Chair, Treasurer and Secretary together with b) trustee' consideration of major risks the Group Scout Leaders, individual section leaders (if and the systems and procedures to opted to take on the responsibility), nominated and comanage them opted members, and parents' representation and meets every 3-4 months. Members of the Executive Committee complete the required 'Getting Started _'_ training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected. 09/07/2022 3 |**Section B**|**Structure, governance and management (continued)**| |---|---| ||**Risk and Internal Control**
The Group Executive Committee has identified the major
risks to which they believe the Group is exposed, these
have been reviewed and systems have been established to
mitigate against them. The main areas of concern that
have been identified are:
Damage to the building, property and equipment. The
Group would request the use of buildings, property and
equipment from neighbouring organisations such as the
church, community centre and other Scout Groups.
Similar reciprocal arrangements exist with these
organisations. The Group has sufficient buildings and
contents insurance in place to mitigate against permanent
loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising.
The group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Committee could raise the value of subscriptions to
increase the income to the group on an ongoing basis,
either temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant
upon volunteers to run and administer the activities of the
group. If there was a reduction in the number of leaders to
an unacceptable level in a particular section or the group
as a whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides
activities for all young people aged 4 to 14. If there was a
reduction in membership in a particular section or the
group as whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
The group has in place systems of internal controls that
are designed to provide reasonable assurance against
material mismanagement or loss, these include 2
signatories for all payments and a comprehensive
insurance policies to ensure that insurable risks are
covered.| 09/07/2022 4 ## **Coronavirus.** The outbreak of Coronavirus in March 2020 led to the halt of face-to-face Scouting and a change to certain risks for the Group. Face-to-face Scouting resumed in April 2021. 1. Reduced income as a result of reduced subscriptions, fewer grants being available and fewer opportunities for fundraising. The Group has been successful in obtaining Covid-19 grants from the Retail, Leisure and Hospitality fund. All expenditure has been reviewed and reduced wherever possible. A variety of scenarios have been budgeted for. Actual income and expenditure will continue to be monitored to ensure that the Group continues to be a going concern for the next financial year. 2. There is a possibility of a reduction in leader numbers but although this has not been seen so far, it is proving difficult to recruit new leaders. 3. There is a possibility of a reduction in the numbers of young people. Our numbers are currently steady. 4. Additional health risks from Coronavirus when face-toface Scouting. The Scout Association has issued a framework to follow which is aligned with Government approved guidance for the youth sector, developed by the National Youth Agency. A new process of risk assessments and approvals around Covid-19 has been put in place that must be followed. The Scout Association determines how face-to-face Scouting is carried out. As of 31 March 2022, all restrictions have been lifted but leaders should be mindful that Covid-19 is still about. 09/07/2022 5 |**Section C**|**Objectives and activities**| |---|---| |Summary of the objects of the charity
set out in its governing document
Summary of the main activities in
relation to these objects|**The Purpose of Scouting**
Scouting exists to actively engage and support young
people in their personal development,
empowering them to make a positive contribution to
society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest,
trustworthy and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in
which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership
with adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| ||| ||The Group’s Beaver/Cub/Scout membership numbers
continue to average 160-170 over the year. All young
people work towards the relevant Chief Scout’s Award for
their section. A new Squirrel Drey was opened on 1 Feb
2022 for 4-5 year olds. This is a new initiative by the
Scout Association.
The programmes offered to Squirrels, Beavers, Cubs and
Scouts show a wide range of activities, indoors and
outdoors, to build skills, develop and challenge our young
people in a fun and exciting way using all aspects of the
Scout Method. These balanced programmes are
underpinned by the values of Scouting. As young people
move through the sections, they are encouraged to
become more involved in drawing up their Scouting
programme. We were delighted to return to face-to-face
Scouting in April 2021, albeit with restrictions to minimise
the spread of Covid-19.
Water activities resumed using the sailing dinghies and
kayaks which we have invested in. Scouts spend the
summer months on the water. Cubs and Beavers have
sessions in various water sports. Leaders are encourage
to train for water activities permit so that they can run
these sessions.
Nights Away residential trips have resumed to encourage
the independence and resilience of our young people,
ranging from nights inside at HQ, to Beaver, Cub and
Scout camps.
The Sea Scout Group has Royal Naval recognition and can
therefore draw on activities offered by the Royal Navy for
members of the Scout Association.| 09/07/2022 6 |You**may choose**to include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement|Leadership of the Scout Group totals over 40 adult
volunteers. All Executive Committee members are also
volunteers. The Group is supported by the parents of the
Squirrels/Beavers/Cubs/Scouts and by other members of
the local community who volunteer to help when needed
on many occasions.| |---|---| ||| ||The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| ||| |**Section D**|**Achievements and performance**| |Summary of the main achievements of
the charity during the year|| ||The Scout Group has continued to review its boats and the
equipment in the Boat House during the year following the
success in grant applications, disposing of equipment
which had no ongoing use for the Scout Group. New
kayaks have been purchased for Cubs and Scouts.| ||A Squirrel Drey was opened on 1 February 2022 for 4 - 5
year olds. 12 Squirrels and 4 leaders were recruited.| ||The stairs have been replaced at HQ and the walls
plastered.| ||A new mess tent has been purchased using grant money.| ||The leadership teams continued to adapt to Covid-19 and
to offer run and exciting programmes to all age groups.| ||| |**Section E**|**Financial Review**| |Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy
on reserves|The Group held unrestricted reserves of approximately £5k
(including the confirmed water rebate) at year end.
The
Group held a further £33k of ring-fenced Covid grants,
which are not restricted but have been allocated to Group
to cover future costs if required.
**Reserves Policy**
The Group's
policy
on reserves
is
to
hold sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Executive Committee considers that
the group
should hold a sum equivalent to 4 months running costs,
circa £10K.| ||| ||None| 09/07/2022 7 Further financial review details (optional information) |You**may choose**to include additional
information, where relevant, about:
• investment policy and objectives
• how expenditure has supported the
key objectives of the charity;
• the charity’s principal sources of
funds (including any fundraising);|
The Group's Income and Expenditure is very small and as
a consequence does not have sufficient funds to invest in
longer-term investments such as stocks and shares. The
Group has therefore adopted a low risk strategy to the
investment of its funds. All funds are held in cash using
only mainstream banks or building societies or The Scout
Association's Short Term Investment Service.
The Group Executive regularly monitors the levels of bank
balances and the interest rates received to ensure the
group obtains maximum value and income from its banking
arrangements. Occasionally this may involve using an
account that requires a period of notice before funds may
be withdrawn, before doing so the Group Executive
considers the cash flow requirements.
**Investment Policy (Specimen 1)**| |---|---| ||| |**Section F**|**Other Optional Information**| |**Section G**
Plans for future periods (details of any
significant activities planned to achieve
them)|| ||The River Beaver colony will be closed on 31 December
2022 due to a lack of leaders to run this colony and to a
lack of demand for a Saturday meeting time. All Beavers
in this colony will move to one of the other Beaver colonies
in the Scout Group, or to Cubs if old enough.
The toilets at HQ are being refurbished in June 2022, to
include disabled facilities, following the successful
application for grants for this project.| ||**Declaration**| The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|||||||| |---|---|---|---|---|---|---|---| ||||||||| ||Trevor Stabb||||||Claire O'Neill| ||||||||| ||Chair||||||Secretary| ||8
7
2
0
2
2||||||| ||8|7|2|0|2|2|| 09/07/2022 8 1st Warsash Sea Scout Group Receipts and Payments Account 01-ApT-21 To 31.Mar-22 Receipts and payments 2021122 2020121 Unregthcted funds Unreslricted fu￿1¥ Receipts Donations. legac￿ and simiLgr income 2411 Le55 Nktnb*[5hip5ub5L￿p1￿5 IN3ban￿,,C￿ntyJAr￿￿D1stnCtl 11. 431 Inwe J Wogg 541 Ronts War5a5h Waw Sailif¥J Fees Sub lotal 47, le,￿1 Grants 0￿r￿antS Sub total 32, FLmdraiying Igroupl Éa5terEgu Huntln Inveslment income Bank Interest Sub to Total Gn)ss Incoine 945 51.951 Assetand inveBtrnent sal* etr. Total R￿8(Pts 1011$ 15 0910712022 1st Warsash Sea Scout Group Receipts and Payments Account 01-Apr-21 To 31.Mar-22 Receipts and payments Unrestricted funds Unreslricle(I funds pa￿￿ts Charttable PaytTrent 23.004 thtsurwrt ar￿ traI￿ry 1.514 WaRrarQ Stwaoe 2T5 InsuraKe 3339 R¢fftC¢sts 6.061 EquiwnenT (P￿3￿ (MaiTlteD￿c￿. IDsuranLYÈ. ￿lling Club foq51 7,080 Z14B B*e5 & harges srtj tot Funthaising expenses Eas￿ Egg War5a5h F￿tyV Sub total Total Gross EXpendI￿re Totalpayments Net of rewptsl(payments) Cash l￿d5 last yeN end Cash funds this yearend JO.7 63,876 29.422 876 16 0910712022 statement of assets and liabilities at the end of the year 2021122 2020121 UnrestTlCted funds unresth.cted f￿d$ Cash fund5 ￿￿k ￿rrent3¢coU￿l￿ustedI 946n e•)k dtyosrt Total cash fvr 94,672 .676 Other tnonetary assets TaN darn Sub totsl Investment assets P￿P￿ty. L*&1 fknied h7￿5*￿￿￿5 I￿￿5￿￿￿r115. detail Sub lotal Non monetary assets for charitys own usè HQ Fumrture8 Frttn 25.OOD W￿￿￿kY1n9S Iwsed In54JrarwV*uel 631279 Traikt5 2,5 17.822 14157 Boats & EQWIprr￿ T9.8U 6&619 Sub total 756.531 712209 Liabilttiès ￿￿nts het pa Sthwpbcns nr4 LLW-debi Trinty Sub totsl 1. G[p￿d Rort 33%5hafft (FarthameLY￿gh CtsJnc41 trt)WatsashWaw R*Jbal Cl&>, pJyattswart*bT. 2. w*r R#*5. 5% Sha￿ W&er Swrtes Flcehaw¥th w￿￿a$h Wasps Boys Focqball CkJb 17 0910712022 The above receipts and payments account and Stalen￿nt ol assets and liabiltties v¥ere appioved bythe T￿￿tee5 on 23105Q022 lthe date of the Executive Committee meeting Ihjl approved the acco￿1$> and signed on their behalf by nature Print Name bli¥ML Kety Swke 18 0910712022 Independent examiner's report to the trustees of I Warsash Sea Scout Group I reportto the tru5teeson myexamIna￿on of th¢ accountsof the 1st Sea 5t¢ut Group IDr the year ended 31 March 2022. Responsiblllties and basls of report As the charty trustees of the 1st War5ash Sea Scoul Groupl you are respoh5ible for the preparatlon of the accounts in accordance with the requirew*nts of the Charities Act 20111.the ACVI. I reportln respettof myexamination of the 151 W*5a5h Sea Scout Group accounts carried out under section 145 of the 2011 Actand in carryingoutmyexaftynation I have follo¥%*d allthe applicableDirectiorsgi¥en by the Charity Commisslon under sectlon 14515llbl of the Act Independent examlnerfs slatement I have completed myexamlnatlon. lconfirmthatnomaterl￿ mattershaveeome trj myattention in connectlon wlth the examination giving me cause to believe that in any materlal respect. accounting recuds wer¢ not kept In respertof the l# W¥sa5h SeaS(Ott Group as required by 5ect(on 130 of the Act- C*r the accDunts do not accord with those records. I have no concernsznd have corneacross no other matters in connection the examinatjon tD which attention should be drawn in this report in order to enable a proper understanding of the aE¢gunts io be reached. Signed.. NaFrE'. Victy Inch Address: 84 Wlltun Gardens, Southampton, $015 7QR Dats= 2410112023