Charity registration number 1013141 (England and Wales) Company registration number 02731384
EMLEY SHOW SOCIETY
ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2024
EMLEY SHOW SOCIETY
LEGAL AND ADMINISTRATIVE INFORMATION
Council Mr R Searby (Chairman) Mr G Beckwith Mrs S Britton Mr R Gott Mrs J Griffiths (Treasurer) Mrs S Hampshire Ms C O'Toole Mrs K Chapple Ms A Wydell Mr G Paterson Mrs P Shelmerdine Mrs R Brennan (Appointed 14 May 2024) Mrs P Dyson (Appointed 13 February 2024) Miss A Harrison (Appointed 14 May 2024) Mrs J Paterson (Appointed 14 May 2024) Mr M Paterson (Appointed 12 December 2023) Mr A Roome (Appointed 3 August 2024) Mr C Hagain (Appointed 3 August 2024) Miss J Hagain (Appointed 3 August 2024) Mrs L Roome (Appointed 9 July 2024) Company Secretary Mrs S Britton Show Secretary Mrs P Dyson Charity number 1013141 Company number 02731384 Registered office 14 High Street Huddersfield HD1 2HA Independent examiner Simpson Wood Limited Bank Chambers Market Street Huddersfield HD1 2EW
EMLEY SHOW SOCIETY
CONTENTS
| Page | |
|---|---|
| Council's report | 1 - 3 |
| Independent examiner's report | 4 |
| Statement of financial activities | 5 |
| Balance sheet | 6 |
| Notes to the financial statements | 7 - 13 |
EMLEY SHOW SOCIETY
COUNCIL'S REPORT (INCLUDING DIRECTORS' REPORT) FOR THE YEAR ENDED 30 SEPTEMBER 2024
The Council present their annual report and financial statements for the year ended 30 September 2024.
The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the company's governing document, the Companies Act 2006 and the Statement of Recommended Practice, "Accounting and Reporting by Charities".
Objectives and activities
The principal activity of the Society is the organisation of an annual agricultural show.
The objects for which the Society is established are:
(1) To promote agriculture and to such end generally to improve it in all its branches and to encourage skill and industry in it and in all trades, crafts and professions connected with it.
(2) To promote industry in general.
(3) To hold in pursuance of its main objects an annual agricultural show provided that the Society shall not be obliged to hold a show in any year in relation to which the Council of the Society shall resolve that the holding of such show is impracticable or not in the interests of the Society.
The Council have paid due regard to guidance issued by the Charity Commission in deciding what activities the Society should undertake.
Achievements and performance
This year's show took place on 3 August 2024.
The Society is reliant upon the voluntary work of many and the support of the local community to ensure a successful event and the Council members wish to record their gratitude to all involved in staging the event.
Financial review
The result for the year is a surplus of £193 (2023 - deficit of £55,021).
Sponsorship for students and local schools is a continual commitment with £4,000 (2023 - £1,000) paid out in the year.
The Society does not have a formal policy regarding the level of reserves which should be held, but endeavours to retain sufficient reserves to cover the possibility of two shows being cancelled. The result for this year has impacted upon the reserves and therefore the ability to maintain two years cover however the Council members are satisfied that the monies held on deposit are sufficient to ensure the future viability of the Society.
The Council has assessed the major risks to which the Society is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.
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EMLEY SHOW SOCIETY
COUNCIL'S REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2024
Structure, governance and management
The Society is a registered charity and was incorporated on 15 July 1992 as a company limited by guarantee and having no share capital.
The Council, who are also the directors for the purpose of company law, and who served during the year were: Mr R Searby (Chairman)
Mr G Beckwith Mrs S Britton Mrs P Cartwright (Resigned 12 December 2023) Mr R Gott Mrs J Griffiths (Treasurer) Mr C Hagain (Resigned 14 May 2024) Mr R Hampshire (Resigned 14 May 2024) Mrs S Hampshire Ms C O'Toole Mrs K Chapple Ms A Wydell Miss J Hagain (Resigned 14 May 2024) Mrs L Roome (Resigned 14 May 2024) Mr G Paterson Mrs P Shelmerdine Mrs R Brennan (Appointed 14 May 2024) Mrs P Dyson (Appointed 13 February 2024) Miss A Harrison (Appointed 14 May 2024) Mrs J Paterson (Appointed 14 May 2024) Mr M Paterson (Appointed 12 December 2023) Mr A Roome (Appointed 3 August 2024) Miss E Senior (Appointed 12 December 2023 and resigned 14 May 2024) Mrs F Senior (Appointed 12 December 2023 and resigned 14 May 2024) Mr M Senior (Appointed 12 December 2023 and resigned 28 December 2023) Mr C Hagain (Appointed 3 August 2024) Miss J Hagain (Appointed 3 August 2024) Mrs L Roome (Appointed 9 July 2024)
The following were co-opted members of the Council this year; Mr S Gricmanis, Mr W Gill, Mr M Millard, Ms L Taylor, Ms R Townend, Mr J Beaumont, Mr M Jones, Ms B Corlett, Mrs F Senior, Ms E Senior and Mr R Hampshire.
None of the Council has any beneficial interest in the company. All of the Council are members of the company and guarantee to contribute £1 in the event of a winding up.
The company's current policy concerning the payment of trade creditors is to follow the CBI's Prompt Payers Code (copies are available from the CBI, Centre Point, 103 New Oxford Street, London WC1A 1DU).
The company's current policy concerning the payment of trade creditors is to:
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settle the terms of payment with suppliers when agreeing the terms of each transaction;
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ensure that suppliers are made aware of the terms of payment by inclusion of the relevant terms in contracts; and
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pay in accordance with the company's contractual and other legal obligations.
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EMLEY SHOW SOCIETY
COUNCIL'S REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2024
The Council's report was approved by the Board of Council.
Mr R Searby (Chairman)
Council member Dated: 12 November 2024
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EMLEY SHOW SOCIETY
INDEPENDENT EXAMINER'S REPORT TO THE COUNCIL OF EMLEY SHOW SOCIETY
I report to the Council on my examination of the financial statements of Emley Show Society (the Society) for the year ended 30 September 2024.
Responsibilities and basis of report
As the Council of the Society (and also its directors for the purposes of company law), you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006.
Having satisfied myself that the financial statements of the Society are not required to be audited under Part 16 of the Companies Act 2006 and are eligible for independent examination, I report in respect of my examination of the Society’s financial statements carried out under section 145 of the Charities Act 2011. In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the Charities Act 2011.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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1 accounting records were not kept in respect of the Society as required by section 386 of the Companies Act 2006.
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2 the financial statements do not accord with those records; or
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3 the financial statements do not comply with the accounting requirements of section 396 of the Companies Act 2006 other than any requirement that the financial statements give a true and fair view, which is not a matter considered as part of an independent examination; or
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4 the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their financial statements in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
Simpson Wood Limited
Bank Chambers Market Street Huddersfield HD1 2EW 12 November 2024
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EMLEY SHOW SOCIETY
STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 30 SEPTEMBER 2024
| Unrestricted | Unrestricted | ||
|---|---|---|---|
| funds | funds | ||
| 2024 | 2023 | ||
| Notes | £ | £ | |
| Income from: | |||
| Donations and legacies | 3 | 9,305 | 6,664 |
| Charitable activities | 4 | 113,797 | 69,580 |
| Investments | 5 | 2,970 | 76 |
| Total income | 126,072 | 76,320 | |
| Expenditure on: | |||
| Charitable activities | 6 | 125,879 | 131,341 |
| Total expenditure | 125,879 | 131,341 | |
| Net income/(expenditure) and movement in funds | 193 | (55,021) | |
| Reconciliation of funds: | |||
| Fund balances at 1 October 2023 | 151,489 | 206,510 | |
| Fund balances at 30 September 2024 | 151,682 | 151,489 |
The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.
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EMLEY SHOW SOCIETY
BALANCE SHEET
AS AT 30 SEPTEMBER 2024
| Notes Fixed assets Tangible assets 10 Current assets Debtors 11 Cash at bank and in hand Creditors: amounts falling due within one year 12 Net current assets Total assets less current liabilities Income funds Unrestricted funds |
2024 £ 2,435 135,571 138,006 (1,109) |
£ 14,785 136,897 151,682 151,682 151,682 |
2023 £ 1,112 162,681 163,793 (19,172) |
£ 6,868 144,621 |
|---|---|---|---|---|
| 151,489 | ||||
| 151,489 | ||||
| 151,489 |
The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 30 September 2024.
The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.
These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
The accounts were approved by the Council on 12 November 2024
Mr R Searby (Chairman) Council Member
Company Registration No. 02731384
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EMLEY SHOW SOCIETY
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2024
1 Accounting policies
Charity information
Emley Show Society is a private company limited by guarantee incorporated in England and Wales. The registered office is 14 High Street, Huddersfield, HD1 2HA.
1.1 Accounting convention
The accounts have been prepared in accordance with the Society's governing document, the Companies Act 2006 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2016). The Society is a Public Benefit Entity as defined by FRS 102.
The Society has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.
The financial statements are prepared in sterling, which is the functional currency of the Society. Monetary amounts in these financial statements are rounded to the nearest £.
The accounts have been prepared under the historical cost convention, modified to include certain financial instruments at fair value. The principal accounting policies adopted are set out below.
1.2 Going concern
At the time of approving the financial statements, the Council have a reasonable expectation that the Society has adequate resources to continue in operational existence for the foreseeable future. Thus the Council continue to adopt the going concern basis of accounting in preparing the financial statements.
1.3 Charitable funds
Unrestricted funds are available for use at the discretion of the Council in furtherance of their charitable objectives.
Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
Endowment funds are subject to specific conditions by donors that the capital must be maintained by the Society.
1.4 Incoming resources
Income is recognised when the Society is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.
Cash donations are recognised on receipt. Other donations are recognised once the Society has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
Legacies are recognised on receipt or otherwise if the Society has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.
Turnover is measured at the fair value of the consideration received or receivable and represents amounts receivable for goods and services provided in the normal course of business, net of discounts.
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EMLEY SHOW SOCIETY
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2024
1 Accounting policies
(Continued)
1.5 Resources expended
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.
Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.
Expenditure is stated on an accruals basis and includes value added tax.
1.6 Tangible fixed assets
Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.
Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:
Fixtures, fittings & equipment 10% Straight Line Computers 33.33% Reducing Balance
The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.
1.7 Impairment of fixed assets
At each reporting end date, the Society reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).
1.8 Cash and cash equivalents
Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.
1.9 Financial instruments
The Society has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.
Financial instruments are recognised in the Society's balance sheet when the Society becomes party to the contractual provisions of the instrument.
Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.
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EMLEY SHOW SOCIETY
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2024
1 Accounting policies
(Continued)
Basic financial assets
Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.
Basic financial liabilities
Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.
Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.
Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.
Derecognition of financial liabilities
Financial liabilities are derecognised when the Society’s contractual obligations expire or are discharged or cancelled.
2 Critical accounting estimates and judgements
In the application of the Society’s accounting policies, the Council are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.
3 Income from donations and legacies
| Unrestricted | Unrestricted | |
|---|---|---|
| funds | funds | |
| 2024 | 2023 | |
| £ | £ | |
| Donations and gifts | 9,305 | 6,664 |
| Donations and gifts | ||
| Membership fees | 2,265 | 2,064 |
| Sponsorship | 7,040 | 3,500 |
| Donations | - | 1,100 |
| 9,305 | 6,664 |
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EMLEY SHOW SOCIETY
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2024
4 Income from charitable activities
| Unrestricted | Unrestricted | ||
|---|---|---|---|
| funds | funds | ||
| 2024 | 2023 | ||
| £ | £ | ||
| Charitable Activity Income | |||
| Show Income | 113,797 | 69,580 | |
| 5 | Income from investments | ||
| Unrestricted | Unrestricted | ||
| funds | funds | ||
| 2024 | 2023 | ||
| £ | £ | ||
| Interest receivable | 2,970 | 76 |
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EMLEY SHOW SOCIETY
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2024
6 Charitable activities
| Depreciation and impairment Show expenses Sponsorship Share of governance costs (see note 7) Show expenses Hire of marquees Prize money Trophies and rosettes Judges, stewards fees and expenses Displays and entertainments Show ground facilities and services Show printing Advertising Sundries Catering expenses Jump equipment and hire Bank charges |
2024 £ 1,272 109,287 3,500 114,059 11,820 125,879 43,950 9,069 2,939 455 5,044 40,290 3,270 560 617 2,378 335 380 109,287 |
2023 £ 500 113,739 1,000 |
|---|---|---|
| 115,239 16,102 |
||
| 131,341 | ||
| 42,408 5,612 2,299 423 3,333 53,446 384 2,121 232 2,916 504 61 |
||
| 113,739 |
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EMLEY SHOW SOCIETY
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2024
7 Support costs allocated to activities
| Governance Governance costs comprise: Depreciation Insurance Postage and stationery Legal and professional Website costs |
Total 2024 £ 11,820 2024 £ 111 1,859 371 3,432 6,047 11,820 |
Total 2023 £ 16,102 |
|---|---|---|
| 2023 £ 166 1,536 349 5,524 8,527 |
||
| 16,102 |
8 Council
None of the Council (or any persons connected with them) received any remuneration.
9 Taxation
The charity is exempt from taxation on its activities because all its income is applied for charitable purposes.
10 Tangible fixed assets
| Fixtures, fittings & equipment Computers £ £ Cost At 1 October 2023 7,387 749 Additions 9,300 - At 30 September 2024 16,687 749 Depreciation and impairment At 1 October 2023 855 413 Depreciation charged in the year 1,272 111 At 30 September 2024 2,127 524 Carrying amount At 30 September 2024 14,560 225 At 30 September 2023 6,532 336 |
Total £ 8,136 9,300 |
|---|---|
| 17,436 | |
| 1,268 1,383 |
|
| 2,651 | |
| 14,785 | |
| 6,868 |
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EMLEY SHOW SOCIETY
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2024
11 Debtors
| 11 Debtors |
||
|---|---|---|
| Amounts falling due within one year: Trade debtors Prepayments and accrued income 12 Creditors: amounts falling due within one year Accruals and deferred income |
2024 £ - 2,435 2,435 2024 £ 1,109 |
2023 £ 700 412 |
| 1,112 | ||
| 2023 £ 19,172 |
13 Share capital
The Society is a company limited by guarantee and having no share capital. The liability of each member is limited to £1.
14 Unrestricted funds
The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes.
| At 1 General funds Previous year: At 1 General funds |
October 2023 Incoming resources Resources expended At 30 September 2024 £ £ £ £ 151,489 126,072 (125,879) 151,682 October 2022 Incoming resources Resources expended At 30 September 2023 £ £ £ £ 206,510 76,320 (131,341) 151,489 |
|---|---|
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