**J**
## **Trustees’ Annual Report for the period**
**From April 2024 To March 2025**
## **Charity name: Northern Children’s Book Festival**
**Charity registration number:** 1013065
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To promote, encourage and develop the
enjoyment of books and stories through a
programme of author, poet and illustrator
visits for children through schools.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|Bringing authors to the region and
organising author visit predominantly in
schools and libraries in the North East|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees named below confirm that they
have complied with their duty to have due
regard to the commission's public benefit
guidance|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|||N/A|
||Para 1.38||
|Policy on grant making|||
|||N/A|
||Para 1.38||
|Policy on social investment|||
including program related investment N/A Para 1.38 Contribution made by volunteers Other
## **Achievements and Performance**
SORP reference 2 week programme Covering 11 local authority areas 19 authors Summary of the main 109 sessions achievements of the charity, identifying the difference the Para 1.20 Audience of 8664 charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. Feedback: 100% of schools said they would LOVE to work with NCBF again. At least, 48.7 percent of our schools had over a third of their children receiving Free School Meals. This is twice as many as the national
average, meaning NCBF are succeeding in reaching disadvantaged children.
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|
Achievements against
objectives set|
Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|Opening reserves for 24/25 were £22558.30
Closing reserves for 24/25 were £20408.31|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The reserves are held to cover 3 months
operating costs.|
|Amount of reserves held|Para 1.22|£20408.31|
|Reasons for holding zero
reserves|Para 1.22|N/A|
|Details of fund materially in
deficit|Para 1.24|N/A|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|None|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
Subscription fees from local library
authorities on an annual basis provide a
regular source of funds for the festival.
Commission from booksales|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46|Local authority funding constraints meaning
they can no longer contribute the
subscription fees.
Decline in book sales due to cost of living|
Other
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Charity Constitution|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are nominated by existing board
members
Voting by board members appoints the
person to the board.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51|
Trustees receive training from Registration
and Support Services CIC|
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|Charity has a chair of the board of trustees
Board of trustees
Freelance festival coordinator for 30 days
per year
Representatives on Library working group
from each North East Library authority
involved in the festival|
|Relationship with any related
parties|Para 1.51||
Other
## **Reference and Administrative details**
|Charity name|Northern Childrens Book Festival|
|---|---|
|Other name the charity uses||
|Registered charity number|1013065|
|Charity’s principal address|Newcastle City Library
33 New Bridge Street
Newcastle upon Tyne
NE1 8AX|
|||
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10|**Trustee name**|**Office (if any)**|**Dates**
**acted if**
**not for**
**whole**
**year**|**Name of person (or**
**body) entitled to**
**appoint trustee (if any)**|
|---|---|---|---|---|
||Julia Robinson||||
||Rachel Warkcup||||
||Christine Myhill||||
||Angela Forster||||
||Taranjeet Singh||||
||Fiona Hill||||
||Mark Freeman||||
||Catherine Scott||||
||||||
||||||
– Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets n/a held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional) Names and addresses of advisers (Optional information)**
**Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature: Full name: Julia Robinson Position: Principal Librarian Date: 04/02/2026**
## **NORTHERN CHILDREN'S BOOK FESTIVAL INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2025**
||**INCOME**||||||**EXPENDITURE**||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
||**2024-2025**|**2024-2025**||**2023-2024**|||**2024-2025**|**2024-2025**
**2023-2024**||**Summary**|||
||**£**|**£**||**£**|||**£**|**£**
**£**|||||
||**Unrestricted**
**Funds**|**Total All funds**||**All funds**|||**Unresticted**
**Funds**|**All funds**
**Total All**
**funds**||**Oustanding sales Invoices 2024/25**|**Oustanding sales Invoices 2024/25**||
|||||||FESTIVAL COORDINATOR|0.00|0.00
5,250||28/11/2024||Hartle|
|AUTHOR TOURS|1,483.68|1,483.68||0.00||GALA DAY EXPENSES|0.00|0.00
2,136||13/02/2025||Gateshead Council|
|LOCAL AUTHORITIES|6,500.00|6,500.00||6,585||NCBF EVALUATION|0.00|0.00
0.00||25/02/2025||Gateshead Council|
|BOOK SALES|13,633.54|13,633.54||12,544||AUTHOR FEES GALA DAY|20,462.96|20,462.96
14,684||04/03/2025||Newcastle Cit|
|GALA DAY INCOME|14,500.00|14,500.00||16,865||AUTHOR EXPENSES|2,640.42|2,640.42
858|||||
|TRAVEL & ACCOMMODATION|0.00|0.00||0.00||BOOK PURCHASES|14,392.77|14,392.77
2,615|||||
|BANK INTEREST RECEIVED|0.00|0.00||0.00||ACCOUNTANT/BOOK KEEPER|562.39|562.39
576||||**Total Outstaning as of 31st March 2024**|
|||||||IT/INTERNET
SUNDRIES
BANK CHARGES|72.00
46.65
90.00|72.00
324
46.65
100
90.00
90|||||
|**TOTAL**|**36,117.22**|**36,117.22**||**35,994**||**TOTAL**|**38,267.19**|**38,267.19 #**
**26,633**|||||
|Surplus (Deficit) for the year|**0.00**|**0.00**||**0.00**|||**-2,149.97**|**-2,149.97**
**9,361**|||||
||**36,117.22**|**36,117.22**||**35,994**|||**36,117.22**|**36,117.22**
**35,994**|||||
||||**FUNDS AT 31ST MARCH 2025**||||||||||
|Brought forward at 31/3/24
Transfer of funds
Surplus (Deficit) for the year|**TOTAL FUNDS**
22,558.28
0.00
-2,149.97||||||||||||
|Carried forward at 31/3/25|20,408.31||##||||||||||
|||**BALANCE SHEET AS AT 31ST MARCH 2025**|||||||||||
||**ASSETS**||||||**ACCUMULATED FUND**||||||
|||**2024-2025**||**2023-2024**||||**2024-2025**
**2023-2024**|||||
|||**£**||**£**||||**£**
**£**|||||
|CASH AT BANK||15,927.31||15,929||FUND BROUGHT FORWARD||22,558.28
13,198|||||
|DEBORTS||||0||SURPLUS FOR THE YEAR||-2,149.97
9,361|||||
|Less Accrued Expenses||||0||DEFICIT FOR THE YEAR|||||||
|Less Deferred Income||4,481.00||6,629||Unrestricted funds||20,408.31
22,558|||||
|**TOTAL ASSETS**
**20,408.31**
**22,558**
**Independent Examiner's Statement**
**_(1) (i) which gives me reasonable cause to believe that any material repsect the requirments_**
Inconnection withmyexamination,nomatter hascometomyattention:||||||**FUND CARRIED FORWARD**|**Charles & Co.**
**Office 22A The Off Quay Building**|**20,408.31**
**22,558**
**Office 22A The Off Quay Building**
JCe|||||
|**_to keep accounting records in accordance with section 130 of the 2011 Act, and_**|||||||**Foundry Lane**||||||
|**_ii) to prepare accounts which accord with the accounting records and comply with the requirments of the 2011 Act has not been met, or_**|||||||**Newcastle upon Tyne**||||||
|**_(2) to which in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached._**|||||||**NE6 1LH**|**David Graham FCCA**||**Date: 16th May 2025**|||
|28/11/2024|Hartlepool Borough Council|2024/26|Auther Fees|700.00|
|---|---|---|---|---|
|13/02/2025|Gateshead Council|2024/44|Book Sales|195.00|
|25/02/2025|Gateshead Council|2024/46|Book Sales|2658.00|
|04/03/2025|Newcastle CityCouncil|2024/47|Book Sales|928.00|
||||||
## **NORTHERN CHILDREN'S BOOK FESTIVAL INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2025**
||**INCOME**||||||**EXPENDITURE**||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
||**2024-2025**|**2024-2025**||**2023-2024**|||**2024-2025**|**2024-2025**
**2023-2024**||**Summary**|||
||**£**|**£**||**£**|||**£**|**£**
**£**|||||
||**Unrestricted**
**Funds**|**Total All funds**||**All funds**|||**Unresticted**
**Funds**|**All funds**
**Total All**
**funds**||**Oustanding sales Invoices 2024/25**|**Oustanding sales Invoices 2024/25**||
|||||||FESTIVAL COORDINATOR|0.00|0.00
5,250||28/11/2024||Hartle|
|AUTHOR TOURS|1,483.68|1,483.68||0.00||GALA DAY EXPENSES|0.00|0.00
2,136||13/02/2025||Gateshead Council|
|LOCAL AUTHORITIES|6,500.00|6,500.00||6,585||NCBF EVALUATION|0.00|0.00
0.00||25/02/2025||Gateshead Council|
|BOOK SALES|13,633.54|13,633.54||12,544||AUTHOR FEES GALA DAY|20,462.96|20,462.96
14,684||04/03/2025||Newcastle Cit|
|GALA DAY INCOME|14,500.00|14,500.00||16,865||AUTHOR EXPENSES|2,640.42|2,640.42
858|||||
|TRAVEL & ACCOMMODATION|0.00|0.00||0.00||BOOK PURCHASES|14,392.77|14,392.77
2,615|||||
|BANK INTEREST RECEIVED|0.00|0.00||0.00||ACCOUNTANT/BOOK KEEPER|562.39|562.39
576||||**Total Outstaning as of 31st March 2024**|
|||||||IT/INTERNET
SUNDRIES
BANK CHARGES|72.00
46.65
90.00|72.00
324
46.65
100
90.00
90|||||
|**TOTAL**|**36,117.22**|**36,117.22**||**35,994**||**TOTAL**|**38,267.19**|**38,267.19 #**
**26,633**|||||
|Surplus (Deficit) for the year|**0.00**|**0.00**||**0.00**|||**-2,149.97**|**-2,149.97**
**9,361**|||||
||**36,117.22**|**36,117.22**||**35,994**|||**36,117.22**|**36,117.22**
**35,994**|||||
||||**FUNDS AT 31ST MARCH 2025**||||||||||
|Brought forward at 31/3/24
Transfer of funds
Surplus (Deficit) for the year|**TOTAL FUNDS**
22,558.28
0.00
-2,149.97||||||||||||
|Carried forward at 31/3/25|20,408.31||##||||||||||
|||**BALANCE SHEET AS AT 31ST MARCH 2025**|||||||||||
||**ASSETS**||||||**ACCUMULATED FUND**||||||
|||**2024-2025**||**2023-2024**||||**2024-2025**
**2023-2024**|||||
|||**£**||**£**||||**£**
**£**|||||
|CASH AT BANK||15,927.31||15,929||FUND BROUGHT FORWARD||22,558.28
13,198|||||
|DEBORTS||||0||SURPLUS FOR THE YEAR||-2,149.97
9,361|||||
|Less Accrued Expenses||||0||DEFICIT FOR THE YEAR|||||||
|Less Deferred Income||4,481.00||6,629||Unrestricted funds||20,408.31
22,558|||||
|**TOTAL ASSETS**
**20,408.31**
**22,558**
**Independent Examiner's Statement**
**_(1) (i) which gives me reasonable cause to believe that any material repsect the requirments_**
Inconnection withmyexamination,nomatter hascometomyattention:||||||**FUND CARRIED FORWARD**|**Charles & Co.**
**Office 22A The Off Quay Building**|**20,408.31**
**22,558**
**Office 22A The Off Quay Building**
JCe|||||
|**_to keep accounting records in accordance with section 130 of the 2011 Act, and_**|||||||**Foundry Lane**||||||
|**_ii) to prepare accounts which accord with the accounting records and comply with the requirments of the 2011 Act has not been met, or_**|||||||**Newcastle upon Tyne**||||||
|**_(2) to which in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached._**|||||||**NE6 1LH**|**David Graham FCCA**||**Date: 16th May 2025**|||
|28/11/2024|Hartlepool Borough Council|2024/26|Auther Fees|700.00|
|---|---|---|---|---|
|13/02/2025|Gateshead Council|2024/44|Book Sales|195.00|
|25/02/2025|Gateshead Council|2024/46|Book Sales|2658.00|
|04/03/2025|Newcastle CityCouncil|2024/47|Book Sales|928.00|
||||||