## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year **From** 01 08 2023 **To** 31 07 2024
## Section A Reference and administration details
**Charity name**
COLWICH PLAYGROUP
**Other names charity is known by**
**Registered charity number (if any)** 1012984
**Charity's principal address** C/O COLWICH COMMUNITY HALL, MAIN ROAD,
COLWICH, STAFFORDSHIRE
**Postcode ST17 0XD**
**Names of the charity trustees who manage the charity**
|1
2
3
4|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**|
|---|---|---|---|---|
||EMMA GREWAL|CHAIRPERSON|21/12/17 TO PRESENT|PARENTS & COMMITTEE|
||GARETH LEWIS|TREASURER|01/09/08 TO PRESENT|“ “|
||AARON
STEADMANS|VICE-CHAIR|12/11/15 TO PRESENT|“ “|
||||||
**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
|**Name**|**Dates acted if not for whole year**|
|---|---|
|n/a||
|||
## **Names and addresses of advisers (Optional information)**
|**Names and addresses of**|**advisers (Optional information)**|**advisers (Optional information)**|
|---|---|---|
|**Type of adviser**|**Name**
**Address**||
|n/a|||
||||
||||
||||
## **Name of chief executive or names of senior staff members (Optional information)**
n/a
March **2012**
**TAR**
1
**Section B Structure, governance and management**
## **Description of the charity’s trusts**
PLA CONSTITUTION Type of governing document
- (eg. trust deed, constitution)
REGISTERED CHARITY How the charity is constituted
- (eg. trust, association, company)
Trustee selection methods
BY COMMITTEE AND PARENTS
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
n/a
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
To enhance the development and education of children, primarily under statutory school age by encouraging parents to take responsibility for and to be involved with the activities of the group. To offer opportunities for all children, whatever their race, culture, religion, means or ability.
March **2012**
**TAR**
2
To care for and educate pre-school children using the government EYFS statutory framework for early years to achieve the early learning goals. Community playgroup open to all children and their families, offering flexible and affordable childcare to the local community.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
The preschool is grateful for the continued support of its trustees in continuing its long term operation. We thank parents and families (past and present) for their continued support with our fundraising efforts and for donating their outgrown toys and equipment for use by the group.
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
March **2012**
**TAR**
3
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
The period from August 2023 to July 2024 progressed in line with planned operations, with no significant issues to report. Ofsted grading remains good.
While session numbers were lower compared to pre-pandemic levels, they steadily improved throughout the year. Our rigorous post-COVID infection controls remained in place, ensuring there were no closures due to illness.
We are grateful to the Colwich Community Hall Association, our landlords, for their continued support. As stewards of the community centre, they maintain the space for local user groups and uphold their mission of ‘run by the community, for the community.’ Their financial assistance, where possible, has been invaluable, and we sincerely thank them.
A heartfelt thank you also goes to parents for their ongoing support in our termly events—such as raffles, Christmas coasters, and other fundraising efforts. These contributions directly aid the reinvestment in resources and equipment for the preschool.
Our primary long-term concern remains government funding rates. While these rates have seen only marginal annual increases, they continue to lag behind statutory living wage rises. Inflation also increased substantially over the year, compounding the challenge. As a result, government funding—our main source of income—is failing to keep pace with rising wage costs, which remains a pressing issue moving forward.
March **2012**
**TAR**
4
## **Section E Financial review**
## **Brief statement of the**
**charity’s policy on reserves**
The charity recognises the need for a cash surplus to meet its costs during the traditionally quieter and loss making winter months and the Charity continues to hold sufficient funds to operate for the foreseeable future. A provision for redundancy of staff is written in as a restricted reserve within the bank balances as is any other unspent ringfenced funding.
## **Details of any funds materially**
**in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
The treasurer reminds the committee of the importance of maximising any fundraising opportunities, as the opportunity for local authority and business funding have reduced within the current economic climate. We continue to seek new fundraising activities and grants to replenish our reserves from the COVID pandemic years.
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any A reserve is being maintained for Statutory Redundancy Pay for staff.
- ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
> **Signature(s)** G R Lewis
**Full name(s)** GARETH LEWIS **Position (eg Secretary, Chair,** TREASURER **etc)**
**Date** 31/05/25
March **2012**
**TAR**
5
**Charity Name No (if any) COLWICH PLAYGROUP 1012984 Receipts and payments accounts For the period** Period start date Period end date **To from** 8/1/2023 7/31/2024
## **CC16a**
## **Section A Receipts and payments**
|||**Unrestricted**
**funds**||**Restricted**
**funds**||**Endowment**
**funds**||**Total funds**||**Last year**|
|---|---|---|---|---|---|---|---|---|---|---|
|||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**|
|**A1 Receipts**|||||||||||
|FEES
~~DONATIONS, FUNDRAISING AND~~||**53,888**||**-**||**-**||**53,888**||**52,582**|
|GRANTS||**-**||**-**||**-**||**-**||**68**|
|INTEREST AND BANK CHARGES||**1,724**||**-**||**-**||**1,724**||**1,016**|
|||**-**||**-**||**-**||**-**||**-**|
|||**-**||**-**||**-**||**-**||**-**|
|||**-**||**-**||**-**||**-**||**-**|
|||**-**||**-**||**-**||**-**||**-**|
|||**-**||**-**||**-**||**-**||**-**|
|**_Sub total_**_(Gross income for AR)_||**55,612**
_(Gross income for AR)_||**-**||**-**||**55,612**||**53,666**|
|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total receipts_ 55,612**
**-**
**-**
**55,612**
**53,666**
**A2 Asset and investment sales,**
**(see table).**
~~——————~~|||||||||||
|**A3 Payments**|||||||||||
|WAGES AND HOLIDAY PAY||**44,150**||**-**||**-**||**44,150**||**42,537**|
|RENT||**2,820**||**-**||**-**||**2,820**||**4,230**|
|INSURANCE||**861**||**-**||**-**||**861**||**822**|
|TELEPHONE & INTERNET||**634**||**-**||**-**||**634**||**555**|
|FUNDRAISING EXPENSES||**-**||**-**||**-**||**-**||**13**|
|TRAINING||**361**||**-**||**-**||**361**||**188**|
|STATIONERY AND MATERIALS||**-**||**-**||**-**||**-**||**37**|
|TOYS AND EQUIPMENT||**-**||**-**||**-**||**-**||**1,054**|
|SUNDRY ITEMS||**2,029**||**-**||**-**||**2,029**||**208**|
|FOOD, DRINKS & HOUSEKEEPING||**3,285**||**-**||**-**||**3,285**||**3,962**|
|TAX AND NI||**3,326**||**-**||**-**||**3,326**||**2,655**|
|GIFTS||||**-**||**-**||**-**||**9**|
|FORWARD EXPENDITURE||||**-**||**-**||**-**||**-**|
|||||**-**||**-**||**-**||**-**|
|**_Sub total_ **||**57,466**||**-**||**-**||**57,466**||**56,270**|
|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total payments_ 57,466**
**-**
**-**
**57,466**
**56,270**
**A4 Asset and investment**
**purchases, (see table)**
~~—————~~|||||||||||
|**_Net of receipts/(payments)_ **
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_ **||**- 1,853**
**-**
**-**
**- 1,853**
**- 2,604**
**-**
**-**
**-**
**-**
**-**
**52,753**
**-**
**-**
**52,753**
**55,356**
**50,899**
**-**
**-**
**50,899**
**52,752**
~~======~~|||||||||
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
PETTY CASH
CURRENT ACCOUNT
CAPITAL ACCOUNT
**Details**
**Details**
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**Details**
PETTY CASH
CURRENT ACCOUNT
CAPITAL ACCOUNT
**Details**
**Details**
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**45**
**4,948**
**45,905**
**50,899**
OK
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Unrestricted**
**funds**
**Unrestricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**|**to nearest £**
**45**
**4,948**
**45,905**
**50,899**
OK
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Unrestricted**
**funds**
**Unrestricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**|**to nearest £**
**-**
**-**
**-**
OK
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**
**Restricted**
**funds**
**Amount due**
**(optional)**|**to nearest £**
**-**
**-**
**-**
OK
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**
**Restricted**
**funds**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**|
|---|---|---|---|---|---|---|---|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||OK|
||||||||**to nearest £**
**Endowment**
**funds**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**Current value**
**(optional)**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**Current value**
**(optional)**|
|||||||||
|||||||||
|||||||||
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**When due**
**(optional)**|
||REDUNDANCY ACCRUAL 2023||FROM CAPITAL
ACCOUNT|||||
||HOLIDAY PAY ACCRUAL AUGUST 2024||FROM CAPITAL
ACCOUNT|||||
||||||**-**|||
||||||**-**|||
||||||**-**|||
|||||||||
||||||||Date of
approval|
||||||||5/31/2024|
|||||||||
## K CHARITY COMMISSION FOR ENGLAND AND WALES
## : Independent examiner's report on the accounts
## Section A
## Independent Examiner’s Report
Report to the trustees/ members of |COLWICH PLAYGROUP
On accounts for the year | 31/07/2024 ended
**----- Start of picture text -----**
Charity no | 1012984
(if any)
**----- End of picture text -----**
- | report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/07/2023.
- Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act’).
| report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
- Independent | have completed my examination. | confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- e accounting records were not kept in accordance with section 130 of the Act or
- e the accounts do not accord with the accounting records
| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* Please delete the words in the brackets if they do not apply.
## Name: | Mandy Brazier
Relevant professional | Association of Accounting Technicians qualification(s) or body | BA Professional Management (if any):
## Address: | 4 Vardon Close
Stafford
ST16 3YW
;
## Section B
## Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
IER
1
October 2018