2023-07-31-accounts - Colwich Playgroup

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Trustees' Annual Report for the period

From

Period start date Period end date Day Month Year Day Month Year 01 08 2022 To 31 07 2023

Section A Reference and administration details

Charity name Other names charity is known by Registered charity number (if any) 1012984

COLWICH PLAYGROUP

Charity's principal address C/O COLWICH COMMUNITY HALL, MAIN ROAD, COLWICH, STAFFORDSHIRE Postcode ST17 0XD

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
EMMA GREWAL	CHAIRPERSON	21/12/17 TO PRESENT	PARENTS & COMMITTEE
GARETH LEWIS	TREASURER	01/09/08 TO PRESENT	“ “
AARON STEADMANS	VICE-CHAIR	12/11/15 TO PRESENT	“ “

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

TAR

March 2012

Names and addresses of advisers (Optional information)

Names and addresses of	advisers (Optional information)	advisers (Optional information)
Type of adviser	Name Address




Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

PLA CONSTITUTION Type of governing document (eg. trust deed, constitution) REGISTERED CHARITY How the charity is constituted

(eg. trust, association, company)

BY COMMITTEE AND PARENTS Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

To enhance the development and education of children, primarily under statutory school age by encouraging parents to take responsibility for and to be involved with the activities of the group. To offer opportunities for all children, whatever their race, culture, religion, means or ability.

TAR

March 2012

To care for and educate pre-school children using the government EYFS statutory framework for early years to achieve the early learning goals. Community playgroup open to all children and their families, offering flexible and affordable childcare to the local community.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

The preschool is grateful for the continued support of its trustees in continuing its long term operation. We thank parents and families (past and present) for their continued support with our fundraising efforts and You may choose to include for donating their outgrown toys and equipment for use by the group. further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

TAR

March 2012

Section D Achievements and erformance p

Summary of the main achievements of the charity during the year

The year August 22 to July 23 was the first full year post Covid 19 pandemic, with many health and safety measures returning to normal. Session numbers were still reduced compared to pre-pandemic, but continue to re-build throughout the year and our rigorous and robust infection controls were kept in place, ensuring no closures due to illness.

Colwich Community Hall Association (our landlords) remain extremely supportive of our activities. They maintain the community centre in which we operate for use by community user groups, ‘run by the community, for the community’. They continue to provide us with financial support where possible.

Thank you to the ongoing support of parents in our termly events, such as raffles, Christmas coasters, raffles and other events, which all help reinvestment in resource and equipment for the preschool.

Our main long-term issues continue in relation to government funding rates, which are still only being increased marginally year on year, whereas statutory living wage rises and inflation have substantially increased in the year. This remains a concern going forwards, as government funding is not keeping pace with statutory wage costs but accounts for the majority of the playgroup’s income.

TAR

March 2012

Section E Financial review

Brief statement of the

charity’s policy on reserves

The charity recognises the need for a cash surplus to meet its costs during the traditionally quieter and loss making winter months and the Charity continues to hold sufficient funds to operate for the foreseeable future. A provision for redundancy of staff is written in as a restricted reserve within the bank balances as is any other unspent ringfenced funding.

Details of any funds materially

in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);

The treasurer reminds the committee of the importance of maximising any fundraising opportunities, as the opportunity for local authority and business funding have reduced within the current economic climate. We continue to seek new fundraising activities and grants to replenish our reserves from the COVID pandemic years.

how expenditure has supported the key objectives of the charity;
investment policy and objectives including any A reserve is being maintained for Statutory Redundancy Pay for staff.
ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) GARETH LEWIS Position (eg Secretary, Chair, TREASURER etc)

Date 31/05/24

TAR

March 2012

Charity Name No (if any) COLWICH PLAYGROUP 1012984 Receipts andpayments accounts Period start date To Period end date 8/1/2022 7/31/2023 For the period from ~~ee ee es~~	Charity Name No (if any) COLWICH PLAYGROUP 1012984 Receipts andpayments accounts Period start date To Period end date 8/1/2022 7/31/2023 For the period from ~~ee ee es~~	Charity Name No (if any) COLWICH PLAYGROUP 1012984 Receipts andpayments accounts Period start date To Period end date 8/1/2022 7/31/2023 For the period from ~~ee ee es~~	Charity Name No (if any) COLWICH PLAYGROUP 1012984 Receipts andpayments accounts Period start date To Period end date 8/1/2022 7/31/2023 For the period from ~~ee ee es~~	Charity Name No (if any) COLWICH PLAYGROUP 1012984 Receipts andpayments accounts Period start date To Period end date 8/1/2022 7/31/2023 For the period from ~~ee ee es~~	Charity Name No (if any) COLWICH PLAYGROUP 1012984 Receipts andpayments accounts Period start date To Period end date 8/1/2022 7/31/2023 For the period from ~~ee ee es~~	Charity Name No (if any) COLWICH PLAYGROUP 1012984 Receipts andpayments accounts Period start date To Period end date 8/1/2022 7/31/2023 For the period from ~~ee ee es~~	CC16a ~~-~~	CC16a ~~-~~
Section A Receipts and payments
	Unrestricted funds	Restricted funds		Endowment funds	Total funds			Last year
	to the nearest £	to the nearest £		to the nearest £	to the nearest £		to the nearest £	to the nearest £
A1 Receipts
FEES	52,582	-	-	-	52	52,582	45	45,291
DONATIONS, FUNDRAISING AND GRANTS	68	-	-	-	68	68	1,720	1,720
INTEREST AND BANK CHARGES	1,016	-	-	-	1	1,016	- 116	- 116
	-	-	-	-	-	-	-
	-	-	-	-	-	-	-
	-	-	-	-	-	-	-
	-	-	-	-	-	-	-
	-	-	-	-	-	-	-
*Sub total*(Gross income for AR)	53,666 (Gross income for AR)	-	-	-	53,666	53,666	46,895	46,895
*Sub total* *Total receipts* A2 Asset and investment sales, (see table).	- - - - - - - - - - - - - - 53,666 - - 53,666 46,895 ~~————~~
A3 Payments
WAGESAND HOLIDAY PAY	42,537	-	-	-	42,537	42,537	43,331	43,331
RENT	4,230	-	-	-	4,230	4,230	-	-
INSURANCE	822	-	-	-	822	822	798	798
TELEPHONE&INTERNET	555	-	-	-	555	555	514	514
FUNDRAISING EXPENSES	13	-	-	-	13	13	324	324
TRAINING	188	-	-	-	188	188	207	207
STATIONERY AND MATERIALS	37	-	-	-	37	37	676	676
TOYSAND EQUIPMENT	1,054	-	-	-	1,054	1,054	2,663	2,663
SUNDRY ITEMS	208	-	-	-	208	208	969	969
FOOD,DRINKS &HOUSEKEEPING	3,962	-	-	-	3,962	3,962	1,825	1,825
TAX AND NI	2,655	-	-	-	2,655	2,655	2,177	2,177
GIFTS	9	-	-	-	9	9	255	255
FORWARD EXPENDITURE		-	-	-	-	-
INCREASE IN REDUNDANCY
PROVISION		-	-	-	-	-
**Sub total **	56,270	-	-	-	56,270	56,270	53,739	53,739
*Sub total* *Total payments* A4 Asset and investment purchases, (see table)	- - - - - - - - - - - - - 56,270 - - 56,270 53,739 ~~———_——~~
**Net of receipts/(payments) **	- 2,604	-	-	-	- 2	- 2,604	- 6	- 6,844
A5 Transfers between funds	-	-	-	-	-	-	-	-
A6 Cash funds last year end	55,356	-	-	-	55	55,356	62	62,200
**Cash funds this year end **	52,752	-	-	-	52	52,752	55	55,356

Section B Statement of assets and liabilities at the end of the period

Details PETTY CASH CURRENT ACCOUNT CAPITAL ACCOUNT Details Details Details Details *Total cash funds* (agree balances with receipts and payments account(s))	to nearest £ 194 5,613 49,575 55,382 Agreement Error to nearest £ - - - - - - Unrestricted funds Unrestricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates	to nearest £ - - - OK to nearest £ - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - Restricted funds Restricted funds Amount due (optional)	to nearest £ Endowment funds
			-
			-
			-
			-
			OK
			to nearest £ Endowment funds
			-
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)



			-
			-
			-
			-
			-
			-
			When due (optional)
REDUNDANCY ACCRUAL TO 2022	FROM CAPITAL ACCOUNT	- 14,393
HOLIDAY PAY ACCRUAL AUG 23	FROM CAPITAL ACCOUNT	- 4,994
		-
		-
		-

			Date of approval
			5/31/2024

CHARITY COMMISSIO FOR ENGLAND AND WALE Independent examinerfs report on the accounts Sectlon A Independènt Examlnér's Report Report to the tTUStee51 members of COLIMCH PLAYGROUP On aOUntS1or the ended 31107r20Z8 Charity no (rf any) 1012984 Set out on page5 Iiememiw 10 Intlu¢klhe paoe b&S01 a(rt1 shEelsl I repDrtto th8tIU8te8s on my examination of the accounts of the above charty I'tha Tiusfi for thè year ènded 3110712023. Re5POll5ibilitie5 and basi5 of repgrt the charity trustees of the Trust you are responsible for the preparats.on of the aecounts in accordancè wlh the 18quir9ments of the Charities Act 20111 thèA(f). I report in respect of my examinats'on of the Trust's accounts carried ul under section 145 of the 2011 Ad and in carrying out my xamination, I have followed the apleable Direets'ons givan by thè harity Commission under section 14515llbl of the Act. I have completed my examination. I confirm that no material matters have come to my attention onnection with the examination which gives me eause to belièvè that n. any material respect.. aecounb.ng records wèrtr not kept In accordance wf(h section 130 of the Act or • the accounts do not aord with thè attounting r6eord8 Independent examinerfs sL2tement I have no nCernS and have come across no other matters in connection with the examinat'on lo which attention should be drawn in Ider to enaNe a pioper understanding ol the accounts to be reached. Pl&asg delete th& words in Ihe brackets if they dc> not apply. Signed- Date.. Name: Relevant professional qualrficalionlsl or body Irf any): .)£ti q-r i OLI oi= IXQLDLI klri Tic14(ClA(). Addre55: Lk C Lii-L rA 5ectlon B Disclosure Only complete if the examiner needsto highlight matters of toncèrn see CC32, Independent 8xaminab.on of charity a¢nts.. dire¢tioll8 and glsidance for examiners). Give here brief details of any items that the examiner wlshes to isclose.

IER October 2018