2021-07-31-accounts - Colwich Playgroup

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Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year From 01 08 2019 To 31 07 2020

Section A Reference and administration details

Charity name Other names charity is known by Registered charity number (if any) 1012984

COLWICH PLAYGROUP

Charity's principal address C/O COLWICH COMMUNITY HALL, MAIN ROAD, COLWICH, STAFFORDSHIRE

Postcode ST17 0XD

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
EMMA GREWAL	CHAIRPERSON	21/12/17 TO PRESENT	PARENTS & COMMITTEE
GARETH LEWIS	TREASURER	SEPT 2008 TO PRESENT	“ “
AARON STEADMANS	VICE-CHAIR	12/11/15 TO PRESENT	“ “
RACHEL PIPER	COMMITTEE SECRETARY	01/06/19 TO PRESENT	“ “
















Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name		Dates acted if not for whole year

TAR

March 2012

Names and addresses of advisers (Optional information) Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

PLA CONSTITUTION Type of governing document (eg. trust deed, constitution) REGISTERED CHARITY How the charity is constituted (eg. trust, association, company) BY COMMITTEE AND PARENTS Trustee selection methods (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

TAR

March 2012

Summary of the objects of the charity set out in its governing document

To enhance the development and education of children, primarily under statutory school age by encouraging parents to take responsibility for and to be involved with the activities of the group. To offer opportunities for all children, whatever their race, culture, religion, means or ability.

To care for and educate pre-school children using the government EYFS statutory framework for early years to achieve the early learning goals. Community playgroup open to all children and their families, offering flexible and affordable childcare to the local community.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

The preschool is grateful for the ongoing support of its trustees in continuing its long term operation, particularly in relation to its fundraising efforts. We thank parents and families (past and present) for their continued support with our fundraising efforts and for donating their outgrown toys and equipment for use by the group.

The trustees have all agreed to continue to support the preschool through the pandemic.

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

TAR

March 2012

Section D Achievements and performance

Summary of the main achievements of the charity during the year

In March 2020, the preschool closed temporarily as a result of a national & worldwide lockdown due to the spread of the Coronavirus pandemic, along with schools and further education establishments. Accordingly, the strategy for the remainder of that year and onwards was to survive and build on from the effects of the pandemic. Significant changes such as initial limits on group sizes, social distancing and increased hygiene and cleaning measures became the new norm for a period of time. Although restrictions on group sizes lifted, the increased hygiene measures continued throughout the year, ensuring robust infection controls.

Colwich Community Hall Association (our landlords) remain extremely supportive of our activities. They maintain the community centre in which we operate for use by community user groups, ‘run by the community, for the community’. They review our rent against their overall position annually and provide us with financial support where possible. They remain a very positive support to our group and our manager assists with the running tasks association with the building’s operation. Support funding was received again this year.

The playgroup has been successful in a number of funding applications this year, notably

National Lottery Funding for catch up resources, which included improving the reading area to give a quiet space, new board books, books to support PSED needs, additional staff time to support individual needs, creation of a home learning library and materials, Ipad, electronic light up mark making boards, phones, outdoor resources, tables, chairs and rugs.
Funding for essential costs from central government, distributed via Stafford Borough Council helped to fund insurance and other running costs.
A bid submitted under the Colwich Community Hall Association umbrella to Tesco Bags of Help was successful for revamping the outdoor bark area for use by the playgroup and the Before & After School provision and holiday club.

Funding rates are still only being increased marginally year on year, whereas statutory wage rises are being substantially increased year on year. This remains a concern going forwards, as funding is not keeping pace with wage costs.

Thank you to the ongoing support of One Stop through our Vice Chair, in providing prizes for our fundraising activities, and to our committee members and staff for helping with these.

TAR

March 2012

Section E Financial review

The charity recognises the need for a cash surplus to meet its costs Brief statement of the during the traditionally quieter and loss making winter months, and to charity’s policy on reserves support the general cycle of a loss making low numbers year every 3-5 years. Provision for redundancy of staff is written in as a restricted amount within the bank balances as is any ringfenced funding.

Details of any funds materially in deficit

Further financial review details (Optional information)

The treasurer reminds the committee of the importance of maximising You may choose to include any fundraising opportunities, as the opportunity for local authority and additional information, where business funding have reduced within the current economic climate. We relevant about: consider the need to replenish the reserves over the trading year. Village • the charity’s principal businesses, the Colwich Community Association and One Stop (through sources of funds (including our Vice Chair) have been helpful in providing prizes for our fundraising any fundraising); activities and we value these partnerships within the local community.

how expenditure has supported the key objectives of the charity;
investment policy and objectives including any A reserve is being maintained for Statutory Redundancy Pay for staff.
ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) GARETH LEWIS Position (eg Secretary, Chair, TREASURER etc) Date 15/05/22

TAR

March 2012

----- Start of picture text -----
Charity Name No (if any)
COLWICH PLAYGROUP 1012984
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01/08/2020 31/07/2021
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
FEES 53,377 - - 53,377 57,060
DONATIONS, FUNDRAISING AND
GRANTS 19,496 - - 19,496 8,391
INTEREST AND BANK CHARGES - 95 - - - 95 - 93
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
AR) [ 72,778 ] - - 72,778 65,358
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 72,778 - - 72,778 65,358
A3 Payments
WAGES AND HOLIDAY PAY 52,593 - - 52,593 49,813
RENT - - - - 3,290
INSURANCE 798 - - 798 793
TELEPHONE & INTERNET 435 - - 435 572
FUNDRAISING EXPENSES 18 - - 18 34
TRAINING 402 - - 402 289
STATIONERY AND MATERIALS 618 - - 618 767
TOYS AND EQUIPMENT 5,669 - - 5,669 921
SUNDRY ITEMS 891 - - 891 884
FOOD, DRINKS & HOUSEKEEPING 2,717 - - 2,717 1,706
TAX AND NI 770 - - 770 2,003
GIFTS 140 - - 140 90
FORWARD EXPENDITURE 6,734 - 6,734 1,777
INCREASE IN REDUNDANCY
PROVISION 898 - 898 2,419
Sub total [ 65,051 ] 7,632 - 72,683 65,358
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments [ 65,051 ] 7,632 - 72,683 65,358
Net of receipts/(payments) 7,727 - 7,632 - 95 -
A5 Transfers between funds - - - - -
A6 Cash funds last year end 54,473 - - 54,473 -
Cash funds this year end 62,200 - 7,632 - 54,568 -
----- End of picture text -----

CCXX R1 accounts (SS)

30/05/2022

Section B Statement of assets and liabilities at	Section B Statement of assets and liabilities at	the end of the period
Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets	Signature REDUNDANCY ACCRUAL TO 2020 Details Details PETTY CASH CURRENT ACCOUNT CAPITAL ACCOUNT Details Details *Total cash funds* (agree balances with receipts and payments account(s)) Details	Unrestricted funds Restricted funds to nearest £ to nearest £ 80 - 3,925 - 58,195 - 7,632 62,200 - 7,632 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - Fund to which liability relates Amount due (optional) FROM CAPITAL ACCOUNT - 15,359 - - - - Print Name GARETH LEWIS	Endowment funds to nearest £ - - -
			-
			OK
			Endowment funds to nearest £ - - - - - - Current value (optional) - - - - - Current value (optional) - - - - - - When due (optional) Date of approval 15/05/2022

CCXX R2 accounts (SS)

30/05/2022

Independent examiner's statement Colwich Playgroup Accounts 2020 - 2021 I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect., l. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: /- Name: Mandy Brazier Relevant professional qualification or membership of professional bodies (if any): Association of Accounting Technicians Address: 4 Vardon Close, Stafford, ST16 3YW Date.. 29105/2022