**2[nd] KIMBERLEY SCOUT GROUP TRUSTEE BOARD** ## **REPORTS & ACCOUNTS** Year Ending 31[st] March 2023 Trustees: Ex-Officio – Appointment Chairman: Darren Seaton Vice Chairman & Quartermaster: Richard Maltby Group Secretary: Jane Maltby Group Scout Leader: Ros Broker Deputy Group Scout Leader: Dawn Whittall Trustee Board Member: Ellis Tansley Trustee Board Member: Edward Roberts Trustee Board Member: James Greenfield Trustees Elected: N/A Groups & Kettlebrook Treasurer: Robert (Adrian) Whiteley Independent Examiner: Miss Suzanne Plamping Charity Commission Registration No: 1012853 Group Registration Number with the Scout Association: 34097 Kettlebrook Lodge Address: Kettlebrook Lodge, Eastwood Road, Kimberley, Nottingham NG16 2HX Email Address: kettlebrooklodge@gmail.com |Bankers:|TSB Bank Ltd|Lloyds Bank| |---|---|---| ||80-82 Nottingham Road|Internet Banking Helpdesk| ||Eastwood|CSU Charlton Place,| ||Nottinghamshire|Charlton Road| ||NG16 3NQ|Andover, Hants| |||SP10 1RE| Page 1 **2[nd] KIMBERLEY SCOUT GROUP TRUSTEE BOARD** ## **TRUSTEES ANNUAL REPORTS & ACCOUNTS** Year Ending 31[st] March 2023 ## **AIMS AND ORGANISATION:** The 2[nd] Kimberley Scout Group aims to provide the young people of Kimberley and surrounding area with access to a progressive development of their social skills through the many organisations that use Kettlebrook. The Scout Group related organisations include:  Beavers ages 6 to 8  Cubs ages 8 to 10.5  Scouts ages 10.5 to 14  Explorers ages 14 to 17 Other users of the centre are: - Kimberley Playgroup. The organisation uses Kettlebrook Lodge 5 days a week on most mornings and afternoon. With a staff of around 6, it is run as a non-profit making charitable business and caters for some 40-50 children ages 2 to 5. - The centre is also used by Rainbows (ages 5 to 7), Brownies (ages 7 to 10.5) and Guides (ages 10.5 to 14). The leaders and their other help and support are also provided voluntarily. This Group is also aligned to the appropriate National Organisation. - Kimberley Women’s Institute meets once a month on Mondays. - Risen Life Church uses Kettlebrook Lodge regularly on Sundays. - Local groups, such as fitness classes & yoga sessions Kettlebrook Lodge is a focus for community activities. It is used for private hire at the weekends, including birthday parties for young children in the afternoon and parties for adults (with the exception of 16[th] , 18[th] and 21[St ] parties) in the evening. It also caters for wedding receptions, evening functions and other special events including other local fundraising bodies and national organisations that have raised money for various causes. The day-to-day activities of the scout group are organised by the group scout leader and the various section leaders. The overall management of the groups finances and fundraising activities as well as operation of Kettlebrook Lodge are managed by the trustee board that is made up from a number of the trustees together with a number of representatives of the users of the centre who meet on a monthly basis. The trustees and leaders are volunteers and take no payment in cash or kind for their services related to the running of the group. However the services of a cleaner and bookings coordinator are employed in relation to Kettlebrook Lodge. The only connection the group has to other charitable bodies is the Scout Association. Page 2 ## **2[nd] KIMBERLEY SCOUT GROUP TRUSTEE BOARD** ## **MAJOR ACTIVITES AND ACHIEVEMENTS IN THE YEAR:** Our main belief is that, although we only have a small number of leaders, they are dedicated and very proactive and most importantly, they work as a team. However more leaders will always be required to maintain this success for future generations of Beavers, Cubs, Scouts and Explorers. All sections of the group attend most of the district events and everyone has shown great enthusiasm in everything that they do. This enthusiasm and energy has helped to maintain strong group numbers with a waiting list of new members wanting to join. Our thanks go out to all the hard work and dedication of all the people involved with this group. The group continues to be supported by a hard working trustee board. The group has maintained a healthy financial position whilst making many improvements to Kettlebrook Lodge and purchasing new equipment for the groups. Within the premises spend, the lease of Kettlebrook Lodge premises from Broxtowe Borough Council at £7000 per annum has been paid for on a reciprocal grant funding basis by the council. This lease was last renewed on 13[th] of December 2019 for 6 years and is due for renewal in December 2025. The trustees would like to thank all the people who have worked hard and given generously of their time and donations to make this and every year the success it has been and hopefully this will continue into the future. ## **FINANCIAL ACTIVITIES:** We have attempted to introduce gift aid into our organisation and this is an ongoing process. No bonfire party was held again this year. This was due to increased health and safety red tape and the cost of fireworks. It is unlikely this will be held again in the foreseeable future. ## **OTHER ISSUES:** The group is a trust established under its rules that are common to all groups. Trustees are appointed in accordance with the Policy, Organisation & Rules (POR) of the scout association. The accounts have been drawn up on the receipts and payments basis, in compliance with section 42(3) of the charities act 1992 that is consistent with the previous year. Approved by the trustees at the AGM and signed for their behalf by the chairman. Page 3 **2[nd] KIMBERLEY SCOUT GROUP TRUSTEE BOARD** ## **CHAIRMANS REPORT:** The 2[nd] Kimberley Scout Group continues to thrive. The Beavers, Cubs, Scouts & Explorers groups all report burgeoning numbers of active members, taking part in a full programme of activities both locally and around the world. We are again very grateful to all those who give their time, energy and enthusiasm. We have seen some long serving volunteers leave but had the vacancies filled by others stepping up to the mark. We are as always looking to recruit new volunteers to help share the workload. The group continues to maintain a positive profile within the community. Kettlebrook Lodge fulfils an important role within the community and is enjoyed by many local groups who keep it in near constant use. The group trustee board continues to support the active members and volunteers with the 2[nd] Kimberley Scout Group. The challenges ahead for the group include securing our longer term financial future; maintain the standard of the facilities and continuing to promote the good work and benefits of scouting within the local community. Darren Seaton Chairman Page 4 **2[nd] KIMBERLEY SCOUT GROUP TRUSTEE BOARD** ## **RECEIPTS AND PAYMENTS ACCOUNT SUMMARY** Year Ending 31[st] March 2023 Darren Seaton Chairman Page 5 2" KIMBERLEY SCOUT GROUPTRUSTEE BOARD RECEIPTS Year Ending 31" March 2023 2023 2022 2021 Ncrtes Members ￿bSCrIPtIOnS 7510 7,540 1,785 Less: Capitation paid to di5trict1nati<￿al Scout Association 4.307 4,759 4.150 Contribution towards actiNities 12,125 3,194 957 Dcnation/Grants FurKI Raising other IncoThe 7533 3319 15,564 8,CM)O 2,255 12,658 22,940 4529 Tcrtal Receipts ForThe Year 41,744 28,888 26,061 Page 6 2" KIMBERLEY SCOUT GROUPTRUSTEE BOARD PAYMENTS Year Ending 31" March 2023 2021 2022 2021 te5 Preffises Rent Lpdhi, Heat And Cther S￿￿e5 Re￿IrS ATrY Re￿wa Cl*nw)8Sw)plies Caretaki 7.0(K) 6,402 5.058 1714 7A)(X) 4￿64 5A72 7J)(Kl 3,149 9518 1,178 li io ArtNities Other Lmtt Expwses Adrrlln/Estabh"shrnent Expense5 other E>pwses Purthaseof Captal E(W￿rnent 16,618 5,693 1.750 329 L732 61J22 737 733 1327 12 13 1927 351 1919 14 Tc¢al Payrrents For ￿Year 47.297 27354 23.946 Page 7 **2[nd] KIMBERLEY SCOUT GROUP TRUSTEE BOARD** ## **ASSETS AND LIABILITIES** Year Ending 31[st] March 2023 Page 8 **2[nd] KIMBERLEY SCOUT GROUP TRUSTEE BOARD** ## **NOTES RELATING TO THE ACCOUNTS** Year Ending 31[st] March 2023 Page 9 2" KIMBERLEY SCOUT GROUPTRUSTEE BOARD 2023 3)22 8 Oth*r Income 15.7 1495 4,443 R•fvnds Admi Mi5 572 542 12,658 13CO IS.S64 4,$29 9 li￿ He•t•ndoth•rOth•fs knir•5 E*rtricrt¥ 128) 4.683 1,$21 515 349 Watyr 3.149 10 awiirrf Supplies And C4retskir Cl••nifii&Jppl*s rrt*i l2 447 731 1,178 1714 11 B¥ldiry A￿lf5 and M•fflt•nI￿• Fir• Sif•ty Equpm•nt- Annu¥ Ch•a •nd S•rvK• Safety Checks kn5PKtDns 80il•r Rop•w & m*ntrO￿(• R•furbishm•nt R•p*rs & M*nr•nv+c• R•p•rs. fl+x*r R•plK•Tr•ntwindows DLvr5 Mi L•ulDgJr•rK• clrrim 7,2)7 2,241 4,9S7 S,472 5.058 5.472 9.518 12 Adrnin lbtablishrn￿I Eynsos Phono/broalb•nd Itss incom• r•c•v•d Admih W•bsit• & Cknlin• ￿Min 1,371 X12 556 633 Postsy/#•ti<>nwy nic•rbf•S 17X* l.Y27 1,327 13 Other Expwses Purchase b•Jt•s *id Unrforffl Mixdl•i•ous•Mwditurn Tr•4X*rt, Full •ndTrn¥ Tr•niii 3Si 3> 329 351 14 Purth•Mrf C•pitsl E4uiw•rtt Tknts Equyrn•nt Kitth•n Produtts 732 1.919 1732 1.919 Page 10 2" KIMBERLEY SCOUT GROUPTRUSTEE BOARD CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examlnefs report on the accounts Section A Independeni Examiner s Report Report ￿ thè trusteésl members of 2nd KIMBERLEY SCOL￿ GROUP COUNCIL On accounts for the year ended 3110312023 Charity no lif any) 1012853 s￿ outon poges 5-10 I report to the trustees on my examinatnn olthe a¢cwnts ofthè ab￿¢ chanty Dhe Trustl forthe year ended 3110312023. Respon5ibilitiwJ and A5 the charity Iwstee5 of the Trust, you are responslje f¢ythe PTeparatic basis of report of the accounts in aCC￿danCe wth the fequiremenls of the Chaniies Act 2011 Dhe Act) I rèport in respect ofmy examinaticfi of the Twsl's acc¢)Jntscarried o under seclion 145 of the 2011 Act and in carying out my examnati(m. I have followedthe aPpI￿atIe Direth.￿S 9ven bylhe Chanty CommissiL under section 14515llbl of the Act. I have completed my examinati￿. I confimi that no matèrial mattèrs havè come to my attentic￿ lolhorthan thal disdosed bolcA¥ J in connection wth the examination vknich gives me cause to belydve that in. any matenal respect". a¢¢ounling recoTdswere not kept in accc¢dance wlh Sectic￿ 130 of the Act or the accounts do ncrt accordwth the accoJTrtiTrgrecords Ind•p•nd•nt examiners statemènt I have no concems and have come across no other matters in connedi( th the examination to vthich attenti￿ should t* drafft in orderlo enable a proper understandingof Ihe accwnts lo te reached. . Please delete the words in the braGkels If they ¢*) notaWy. Slgned: Oate". 30110123 Suzanne Plamping Relevant professional qualificationlsl or body {if any): ACCA qualified Address: 560 Nottingham Road Giltbrook NG16 2GW IER Octob•r 2018 Page 11 2" KIMBERLEY SCOUT GROUPTRUSTEE BOARD Section B Di5closuie Only complete Ilthe examiner needs lo highli Jt matters ol £c￿ceM isee CC32. Independent examination of charity accoJnts.' diredicns and 9Jidance examineis). Glve here brlef detalls of any items that ihe èxaminer wishès to dl$close Oclob•r2018 Page 12