**2[nd] KIMBERLEY SCOUT GROUP EXECUTIVE COMMITTTE** ## **REPORTS & ACCOUNTS** Year Ending 31[st] March 2022 Trustees: Ex-Officio – Appointment Chairman: Mr Darren Seaton Vice Chairman & Quartermaster: Mr Richard Maltby Group Secretary: Mrs Jane Maltby Assistant Group Scout Leader: Mrs Ros Broker Group Scout Leader: Mr Edward Roberts Executive Committee Member: Mr Ellis Tansley Trustees Elected: N/A Groups & Kettlebrook Treasurer: Robert (Adrian) Whiteley Independent Examiner: Miss Suzanne Plamping Charity Commission Registration No: 1012853 Group Registration Number with the Scout Association: 34097 Kettlebrook Lodge Address: Kettlebrook Lodge, Eastwood Road, Kimberley, Nottingham NG16 2HX Email Address: kettlebrooklodge@gmail.com Bankers: TSB Bank Ltd Lloyds Bank 80-82 Nottingham Road Internet Banking Helpdesk Eastwood CSU Charlton Place, Nottinghamshire Charlton Road NG16 3NQ Andover, Hants SP10 1RE Page 1 **2[nd] KIMBERLEY SCOUT GROUP EXECUTIVE COMMITTTE** ## **TRUSTEES ANNUAL REPORTS & ACCOUNTS** Year Ending 31[st] March 2022 ## **AIMS AND ORGANISATION:** The 2[nd] Kimberley Scout Group aims to provide the young people of Kimberley and surrounding area with access to a progressive development of their social skills through the many organisations that use Kettlebrook. The Scout Group related organisations include: - Beavers ages 6 to 8 - Cubs ages 8 to 10.5  Scouts ages 10.5 to 14  Explorers ages 14 to 17 Other users of the centre are: - Kimberley Playgroup. The organisation uses Kettlebrook Lodge 5 days a week on most mornings and afternoon. With a staff of around 6, it is run as a non-profit making charitable business and caters for some 40-50 children ages 2 to 5. - The centre is also used by Rainbows (ages 5 to 7), Brownies (ages 7 to 10.5) and Guides (ages 10.5 to 14). The leaders and their other help and support are also provided voluntarily. This Group is also aligned to the appropriate National Organisation. - Kimberley Women’s Institute meets once a month on Mondays. - Risen Life Church uses Kettlebrook Lodge regularly on Sundays. - Local groups, such as fitness classes & yoga sessions Kettlebrook Lodge is a focus for community activities. It is used for private hire at the weekends, including birthday parties for young children in the afternoon and parties for adults (with the exception of 16[th] , 18[th] and 21[St ] parties) in the evening. It also caters for wedding receptions, evening functions and other special events including other local fundraising bodies and national organisations that have raised money for various causes. The day-to-day activities of the scout group are organised by the group scout leader and the various section leaders. The overall management of the groups finances and fundraising activities as well as operation of Kettlebrook Lodge are managed by the executive committee that is made up from a number of the trustees together with a number of representatives of the users of the centre who meet on a monthly basis. The trustees and leaders are volunteers and take no payment in cash or kind for their services related to the running of the group. However the services of a cleaner and bookings coordinator are employed in relation to Kettlebrook Lodge. The only connection the group has to other charitable bodies is the Scout Association. Page 2 **2[nd] KIMBERLEY SCOUT GROUP EXECUTIVE COMMITTTE** ## **MAJOR ACTIVITES AND ACHIEVEMENTS IN THE YEAR:** Our main belief is that, although we only have a small number of leaders, they are dedicated and very proactive and most importantly, they work as a team. However more leaders will always be required to maintain this success for future generations of Beavers, Cubs, Scouts and Explorers. All sections of the group attend most of the district events and everyone has shown great enthusiasm in everything that they do. This enthusiasm and energy has helped to maintain strong group numbers with a waiting list of new members wanting to join. Our thanks go out to all the hard work and dedication of all the people involved with this group. The group continues to be supported by a hard working executive committee. The group has maintained a healthy financial position whilst making many improvements to Kettlebrook Lodge and purchasing new equipment for the groups. Within the premises spend, the lease of Kettlebrook Lodge premises from Broxtowe Borough Council at £7000 per annum has been paid for on a reciprocal grant funding basis by the council. This lease was last renewed on 13[th] of December 2019 for 6 years and is due for renewal in December 2025. The trustees would like to thank all the people who have worked hard and given generously of their time and donations to make this and every year the success it has been and hopefully this will continue into the future. ## **FINANCIAL ACTIVITIES:** We have attempted to introduce gift aid into our organisation and this is an ongoing process. No bonfire party was held again this year. This was due to increased health and safety red tape and the cost of fireworks. It is unlikely this will be held again in the foreseeable future. ## **OTHER ISSUES:** The group is a trust established under its rules that are common to all groups. Trustees are appointed in accordance with the Policy, Organisation & Rules (POR) of the scout association. The accounts have been drawn up on the receipts and payments basis, in compliance with section 42(3) of the charities act 1992 that is consistent with the previous year. Approved by the trustees at the AGM and signed for their behalf by the chairman. Page 3 **2[nd] KIMBERLEY SCOUT GROUP EXECUTIVE COMMITTTE** ## **CHAIRMANS REPORT:** The 2[nd] Kimberley Scout Group continues to thrive. The Beavers, Cubs, Scouts & Explorers groups all report burgeoning numbers of active members, taking part in a full programme of activities both locally and around the world. We are again very grateful to all those who give their time, energy and enthusiasm. We have seen some long serving volunteers leave but had the vacancies filled by others stepping up to the mark. We are as always looking to recruit new volunteers to help share the workload. The group continues to maintain a positive profile within the community. We have been involved in fundraising events in association with local supermarkets including Sainsbury, Asda, Tesco & the Coop. We have also applied for grants which have funded improvements such as development of the waste land at the rear of Kettlebrook into a multiuse area, a complete refurbishment of the ladies and gents toilets and general maintenance such as a lick of paint throughout and repairs and improvements to the plumbing and electrical installations etc. Kettlebrook Lodge fulfils an important role within the community and is enjoyed by many local groups who keep it in near constant use. The group executive committee continues to support the active members and volunteers with the 2[nd] Kimberley Scout Group. The challenges ahead for the group include securing our longer term financial future; maintain the standard of the facilities and continuing to promote the good work and benefits of scouting within the local community. Darren Seaton Chairman Page 4 **2[nd] KIMBERLEY SCOUT GROUP EXECUTIVE COMMITTTE** ## **RECEIPTS AND PAYMENTS ACCOUNT SUMMARY** Year Ending 31[st] March 2022 |Total Receipts For The Year
Total Payments For The Year
Net Expenditure For The Year
Cash, Bank And Similar Funds Brought
Forward
Cash, Bank And Similar Funds Carried
Forward|2022
28,888
27,354
-
1,534
20,452
21,986|2021
26,061
23,946
-
2,115
18,337
20,452|2020
38,274
39,513| |---|---|---|---| ||||1,239
19,576| ||||18,337| These accounts have been reviewed and matched to bank balances as of 31st March 2022 for 2nd Kimberley Scouts Group and Explorer Scout Unit. Darren Seaton Chairman Page 5 ## **2[nd] KIMBERLEY SCOUT GROUP EXECUTIVE COMMITTTE** ## **RECEIPTS** |Notes
Members Subscriptions
1
Less: Capitation paid to
district/national Scout
Association
2
Investment Income Received
Dividends and interest
Contribution towards activities
3
Donation/Grants
6
Fund Raising
7
Other Income
8
Total Receipts For The Year|Year Ending
31stMarch 2022
2022
7,540
-
4,759
3,194
8,000
2,255
12,658
28,888|2021
1,785
-
4,150
-
-
957
22,940
-
4,529
26,061|2020
8,493
-
4,840
-
-
6,283
11,415
3,863
13,061
38,274.37| |---|---|---|---| Page 6 2" KIMBERLEY SCOUT GROUP EXECUTIVE COMMIT￿E PAYMENTS Year Ending 31" March 2022 2022 2021 2020 Notes Premises Rent Llght, Heat And Other Servlces Repairs And Renewals Cleanin8 Supplies And Caretaking 7,000 3.149 9,518 1,178 6,500 3,551 12,094 3,171 4.664 5.472 li io Activities Other unit Expenses Fund Raising Admin/Establ¢shment Expenses Other Expenses Purchase Of Capital Equipment 6.022 737 733 5,454 1,860 3.863 1,528 146 1.345 12 13 14 1.927 351 1,919 1.327 304 Total Payments For The Year 27,354 23.946 39,513 Page 7 **2[nd] KIMBERLEY SCOUT GROUP EXECUTIVE COMMITTTE** ## **ASSETS AND LIABILITIES** Year Ending 31[st] March 2022 Page 8 **2[nd] KIMBERLEY SCOUT GROUP EXECUTIVE COMMITTTE** ## **NOTES RELATING TO THE ACCOUNTS** Year Ending 31[st] March 2022 Page 9 2" KIMBERLEY SCOUT GROUP EXECUTIVE COMMIT￿E 2022 2021 2020 8 Other Incoffle HSre of Hall Admin Misc. 11544 571.85 542.07 12.658 4.443 12.045 4,529 13,061 9 Utht. Heat and other Othets Servlces 3.149 3.551 10 Cleanlng Supplles And Giretaklno Cleanin8 Supplies Caretaking 447 731 1.178 569 2,602 3.171 11 8ulldln8 IlepaSrs and Malnten•n¢e Fire Safety Equipment- Annual Check and se￿te Safety Checks and Inspections Boiler Repair & Maintenance Relurblshment Repairs & Maintenance Repairs- floor Replacement windows and Doors Misc. Less Insurance claim 550 75 7.207 2.241 5471.66 8,774 2.340 355 5,472 9,518 12,094 12 Admln l Establlshmeni Expenses Phone less income recelved Admin Webslte & Onllne Admln Insurance POsts8e/stationary￿kenCes 240 233 1371.2 150 202 S56 387 711 197 5SS.64 1,927 1,327 1,528 13 Othtr Exptnses Pur¢hase bad8es and Unrform Miscellaneous expenditure Transport. Fuel and Tra¥el Training 35Q5 141 351 146 14 Purdwse ofcapftal Equlpment 304 1.220 Tents Equipment Kitchen Products 1919.26 125 1,345 1.919 Page 10 **2[nd] KIMBERLEY SCOUT GROUP EXECUTIVE COMMITTTE** ## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES:** I report on the accounts of the group for the year ended 31[st] March 2022 that are set out on pages 5 to 10. ## **Respective responsibilities of trustees and examiner:** The charity’s trustees are responsible for the preparation of the accounts. The charity’s Trustees consider that an audit is not required for this year under section 43(2) of the Charities Act 1993 (the 1933 Act) and that an independent examination is needed. It is my responsibility to: - Examine the accounts under section 43 of the 1933 Act, - Follow the procedures laid down in the General Directions given by the Charity Commission (under Section 43 (7) (b) of the 1933 Act), and - State whether particular matters have come to my attention. ## **Basis of Independent Examiner’s Statement** My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair” view and the report is limited to those matters set out in the statement below. ## **Independent Examiner’s Statement** In connection with my examination, no matter has come to my attention: 1. Which gives me reasonable cause to believe that in any material respect the requirements To keep accounting records in accordance with section 41 of the 1933 Act; and To prepare Accounts which accord with the accounting records and comply with the accounting requirement of the 1922 Act have not been met; or 2. To which in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached, Suzanne Plamping 560 Nottingham Road Giltbrook Nottinghamshire NG16 2GW Page 11