**2[nd] KIMBERLEY SCOUT GROUP COUNCIL** ## **REPORTS & ACCOUNTS** Year Ending 31[st] March 2021 Trustees: Ex-Officio – Appointment Chairman: Mr Darren Seaton Vice Chairman & Quartermaster: Mr Richard Maltby Kettlebrook Treasurer: Mrs Angela Aiston Group Secretary: Mrs Jane Maltby Group Scout Leader: Mr Edward Roberts Scout Leader: Mr James Greenfield Appointments Committee Chairman: Mr Ellis Tansley Trustees Elected: N/A Bankers: TSB Bank Ltd Lloyds Bank 80-82 Nottingham Road Internet Banking Helpdesk Eastwood CSU Charlton Place, Nottinghamshire Charlton Road NG16 3NQ Andover, Hants SP10 1RE Solicitors: Mr George Kujawinski Sheltons Solicitors Belmont House Station Road Hucknall Nottinghamshire NG15 7UE Contact Name & Address: Miss Suzanne Plamping 560 Nottingham Road Giltbrook Nottinghamshire NG16 2GW Group Registration Number with the Scout Association: 34097 Charity Commission Registration No: 1012853 Page 1 **2[nd] KIMBERLEY SCOUT GROUP COUNCIL** ## **TRUSTEES ANNUAL REPORTS & ACCOUNTS** Year Ending 31[st] March 2021 ## **AIMS AND ORGANISATION:** The 2[nd] Kimberley Scout Group aims to provide the young people of Kimberley and surrounding area with access to a progressive development of their social skills through the many organisations that use Kettlebrook. The Scout Group related organisations include: - Beavers ages 6 to 8 - Cubs ages 8 to 10.5  Scouts ages 10.5 to 14  Explorers ages 14 to 17 Other users of the centre are: - Kimberley Playgroup. The organisation uses Kettlebrook Lodge 5 days a week on most mornings and afternoon. With a staff of around 6, it is run as a non-profit making charitable business and caters for some 40-50 children ages 2 to 5. - The centre is also used by Rainbows (ages 5 to 7), Brownies (ages 7 to 10.5) and Guides (ages 10.5 to 14). The leaders and their other help and support are also provided voluntarily. This Group is also aligned to the appropriate National Organisation. - Kimberley Women’s Institute meets once a month on Mondays. - Risen Life Church uses Kettlebrook Lodge regularly on Sundays. - Local groups, such as fitness classes & yoga sessions Kettlebrook Lodge is a focus for community activities. It is used for private hire at the weekends, including birthday parties for young children in the afternoon and parties for adults (with the exception of 16[th] , 18[th] and 21[St ] parties) in the evening. It also caters for wedding receptions, evening functions and other special events including other local fundraising bodies ad national organisations that have raised money for various causes. The day-to-day activities of the scout group are organised by the group scout leader and the various section leaders. The overall management of the groups finances and fundraising activities as well as operation of Kettlebrook Lodge are managed by the executive committee that is made up from a number of the trustees together with a number of representatives of the users of the centre who meet on a monthly basis. The trustees and leaders are volunteers and take no payment in cash or kind for their services related to the running of the group. However the services of a cleaner and bookings coordinator are employed in relation to Kettlebrook Lodge. The only connection the group has to other charitable bodies is the Scout Association. Page 2 ## **2[nd] KIMBERLEY SCOUT GROUP COUNCIL** ## **MAJOR ACTIVITES AND ACHIEVEMENTS IN THE YEAR:** Our main belief is that, although we only have a small number of leaders, they are dedicated and very proactive and most importantly, they work as a team. However more leaders will always be required to maintain this success for future generations of Beavers, Cubs, Scouts and Explorers. All sections of the group attend most of the district events and everyone has shown great enthusiasm in everything that they do. This enthusiasm and energy has helped to maintain strong group numbers with a waiting list of new members wanting to join. Our thanks go out to all the hard work and dedication of all the people involved with this group. The group continues to be supported by a hard working executive committee. The group has maintained a healthy financial position whilst making many improvements to Kettlebrook Lodge and purchasing new equipment for the groups. Within the premises spend, the lease of Kettlebrook Lodge premises from Broxtowe Borough Council at £7000 per annum has been paid for on a reciprocal grant funding basis by the council. This lease was last renewed on 13[th] of December 2019 for 6 years and is due for renewal in December 2025. The trustees would like to thank all the people who have worked hard and given generously of their time and donations to make this and every year the success it has been and hopefully this will continue into the future. ## **FINANCIAL ACTIVITIES:** We have attempted to introduce gift aid into our organisation and this is an ongoing process. Other major donations made to the group include a percentage of the proceeds from “The Kimberley Jam” which has grown from strength to strength over the past few years. No bonfire party was help in 2020 due to the corona virus pandemic. ## **OTHER ISSUES:** The group is a trust established under its rules that are common to all groups. Trustees are appointed in accordance with the Policy, Organisation & Rules (POR) of the scout association. The accounts have been drawn up on the receipts and payments basis, in compliance with section 42(3) of the charities act 1992 that is consistent with the previous year. Approved by the trustees at the AGM and signed for their behalf by the chairman. Page 3 **2[nd] KIMBERLEY SCOUT GROUP COUNCIL** ## **CHAIRMANS REPORT:** The 2[nd] Kimberley Scout Group continues to thrive. The Beavers, Cubs, Scouts & Explorers groups all report burgeoning numbers of active members, taking part in a full programme of activities both locally and around the world. We are again very grateful to all those who give their time, energy and enthusiasm. We have seen some long serving volunteers leave but had the vacancies filled by others stepping up to the mark. We are as always looking to recruit new volunteers to help share the workload. The group continues to maintain a positive profile within the community. As well as welcoming hundreds to the annual Bonfire Night event, we have been involved in fundraising events in association with local supermarkets including Sainsbury, Asda, Tesco & the Co-op. We have also applied for grants which have funded improvements such as development of the waste land at the rear of Kettlebrook into a multiuse area, a complete refurbishment of the ladies and gents toilets and general maintenance such as a lick of paint throughout and repairs and improvements to the plumbing and electrical installations etc. Kettlebrook Lodge fulfils an important role within the community and is enjoyed by many local groups who keep it in near constant use. The group executive committee continues to support the active members and volunteers with the 2[nd] Kimberley Scout Group. The challenges ahead for the group include securing our longer term financial future, maintain the standard of the facilities and continuing to promote the good work and benefits of scouting within the local community. 2020 was a year with new challenges bought on by the corona virus pandemic. But with hard work by the exec committee and leaders we managed to continue activities both online and outside. Darren Seaton Chairman Page 4 **2[nd] KIMBERLEY SCOUT GROUP COUNCIL** ## **RECEIPTS AND PAYMENTS ACCOUNT SUMMARY** Year Ending 31[st] March 2021 |Total Receipts For The Year
Total Payments For The Year
Net Expenditure For The Year
Cash, Bank And Similar Funds Brought
Forward
Cash, Bank And Similar Funds Carried
Forward|2021
26,061
23,946
-
2,115
18,337
20,452|2020
38,274
39,513
1,239
19,576
18,337|2019
32,799
24,019| |---|---|---|---| ||||-
8,780
10,796| ||||19,576| The above Account and accompanying statement of Assets and liabilities were approved by the Trustees on 15.08.21 and signed on their behalf by: Darren Seaton Chairman Page 5 ## **2[nd] KIMBERLEY SCOUT GROUP COUNCIL** ## **RECEIPTS** |Notes
Members Subscriptions
1
Less: Capitation paid to
district/national Scout
Association
2
Investment Income Received
Dividends and interest
Contribution towards activities
3
Donation/Grants
6
Fund Raising
7
Other Income
8
Total Receipts For The Year|Year Ending
31stMarch 2021
2021
**1,785**
**-**
**4,150**
**-**
**-**
**957**
**22,940**
**-**
**4,529**
26,061|2020
8,493
-
4,840
-
-
6,283
11,415
3,863
13,061
38,274.37|2019
9,030
-
4,018
-
-
4,716
8,467
4,355
10,249
-
32,799| |---|---|---|---| Page 6 2" KIMBERLEY SCOUTGROUP COUNCIL PAYMENTS Year Ending 31" March 2021 2021 2020 2019 Notes Premises Rent ght, Heat And Other Services Repair5 And Renew315 Cleaning Supplies And Caretaking b,5W 3,551 12,OY4 3.171 6,5UU 3,942 1,45b 3.201 3,149 9,518 1,178 li io Artivities Other unit Expenses Fund Raising AdminlEstablishment Expenses uther Expenses Purchase Of Capital Equipment 737 733 S.4S4 1.860 3.863 1.528 14b 1,345 4.064 2.240 1.425 12 13 14 1.327 304 1,192 Total Payments For The Year Page 7 ## **2[nd] KIMBERLEY SCOUT GROUP COUNCIL** ## **ASSETS AND LIABILITIES** Year Ending 31[st] March 2021 Page 8 **2[nd] KIMBERLEY SCOUT GROUP COUNCIL** ## **NOTES RELATING TO THE ACCOUNTS** Year Ending 31[st] March 2021 Page 9 2" KIMBERLEY SCOUTGROUP COUNCIL 20 2020 20 8 Othor Ifrtome Hwt of Hall- Flay Gr(wp H*e of Hall- Rtsert Church ofHall- H*e ofHaU. LTrher Ttrt Hlrt Sale of Asse 4x￿5 438 5.625 3.626 240 2.SSS 534 2.ICQ Ic 526 Misc. 4,529 13.061 10,049 9 L*ht, Neai and Ott￿r Others Ser¥ke5 E*rtricrty 764 1.521 515 349 3.149 961 1.467 579 545 3.551 1,551 1.221 645 526 3.942 Water Reluse Olsposal 10 Cle•nln¢ SupplbÈsAnd C•reuklr CleafiinR Suppllts Caretaklng 447 731 1.178 497 2.7tsq 3.201 I.￿1 3.171 11 8dldln¢ Rep•Srs arAI Malntsn•ne• Fire Safety Equipmth¢-Afithual Check and SeThk• Safety Checks and Inspett 70 Repair & Malnie￿nte RefurÈ4shmeni Repalrs & Malnien•n¢e Repairs. flwr Replacement wlndows and DONS 550 75 7.207 2,241 8.774 27B 355 Less Ir&waMe d*m 9.518 12.C84 1.456 12 Admkn l E$t*blbthTr￿Tr1 E)p•ns Phone 240 233 232 Adrnln Webyit& Onllrt Insurance Posta8e/sta￿rtIry1￿¢tyKes Iso 202 SS6 387 711 197 1.528 711 1,327 1.425 13 Other Éxpenses Purchase bad¢es and Urtrfotm ￿￿ellane￿j5 expenditure Tr•A$p￿ Fud and Travel Tr*rM 141 146 14 Pw¢h•s• olC•*•l Etylprtwni 304 1.220 Tents Equlpmtot Krtchen Pwdu¢ts 625 567 12$ 1.345 1.192 Page 10 **2[nd] KIMBERLEY SCOUT GROUP COUNCIL** ## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES:** I report on the accounts of the group for the year ended 31[st] March 2021 that are set out on pages 5 to 10. ## **Respective responsibilities of trustees and examiner:** The charity’s trustees are responsible for the preparation of the accounts. The charity’s Trustees consider that an audit is not required for this year under section 43(2) of the Charities Act 1993 (the 1933 Act) and that an independent examination is needed. It is my responsibility to: - Examine the accounts under section 43 of the 1933 Act, - Follow the procedures laid down in the General Directions given by the Charity Commission (under Section 43 (7) (b) of the 1933 Act), and - State whether particular matters have come to my attention. ## **Basis of Independent Examiner’s Statement** My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair” view and the report is limited to those matters set out in the statement below. ## **Independent Examiner’s Statement** In connection with my examination, no matter has come to my attention: 1. Which gives me reasonable cause to believe that in any material respect the requirements To keep accounting records in accordance with section 41 of the 1933 Act; and To prepare Accounts which accord with the accounting records and comply with the accounting requirement of the 1922 Act have not been met; or 2. To which in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached, Suzanne Plamping 560 Nottingham Road Giltbrook Nottinghamshire NG16 2GW Page 11