Trustee reports at AGM on 9th October 2023
Chairperson’s Report
2022 to 2023 has actually been our first full year of opening since Covid, as we reopened in June 2021. The group continues to be busy and doing well, with a waiting list. Thank you to Cheryl, the staff, and volunteers old and new for all their hard work which makes the group such a success and which we know our families value.
Financially we are in a healthier position than last year but finances are always tight and we are grateful for our donors and to those who have fundraised for us to enable us to keep going in this our I think 32[nd] year,
I’d like to thank all the trustees for their support and commitment. We have met regularly. Policies were updated and reviewed. We made the decision to withdraw from Ofsted as our current shorter hours since Covid were not matching Ofsted guidelines.
Safeguarding is always a priority for us. This year we have had issues of concerns raised to us, not relating to issues in group, and they were handled appropriately.
Staffing is always tight. Last year we welcomed a new staff member, Amy, and we are pleased that Lisa is back doing more hours. We have arranged more cover for Cheryl on Monday morning to free her up for admin and trustee’s meetings.
Thank you again to everyone who has enabled us to have another successful year and we look forward to the next one.
Treasurer’s Report
Our financial year up to March 2023 shows a surplus of £4472.
I would like to thank Activities Unlimited for their continued support and all our donors – individuals, clubs and companies. We would not exist without them! These are all listed in your accounts packs.
I must also thank Helen Offord for raising funds for us by running the Brighton Marathon.
We have been able to do some fundraising this year and are very grateful to everyone who contributed in any way.
Thankyou to Anna Hughes for examining our accounts again this year. She has indicated that she is happy to do so again next year.
IPSWICH OPPORTUNITY GROUP
Voluntary Donations for the year ended 31 March 2023
| Anne Green D King Marie Poselippi G Andrews S & A Woolley J Suckling G Hunt D Markham CAF Amazon Smile |
30.00 20.00 45.00 25.00 50.00 5.00 20.00 500.00 110.00 74.84 |
|---|---|
| 879.84 |
IPSWICH OPPORTUNITY GROUP
Petty Cash Account for the year ended 31 March 2023
Opening Balance Cash in
| Expenditure | |
|---|---|
| Snacks | 87.41 |
| Cleaning | 59.57 |
| Equipment | 36.86 |
| Stationery | 56.75 |
| Activities | 59.67 |
| PPE | 7.98 |
Balance carried forward 31 March 2023
3.88 350.00 353.88 308.24 45.64
IPSWICH OPPORTUNITY GROUP
Analysis of Miscellaneous Expenditure for the year ended 31 March 2023
| Stationery Postage and Ink PPE Snacks and Cleaning Activities and Crafts Christmas Gifts Job Advertisement Snacks and Activities Miscellaneous |
2021/22 85.26 104.63 91.65 14.04 14.61 75.00 385.19 74.51 310.68 385.19 |
2022/23 155.23 7.98 146.98 59.67 0.00 0.00 |
|---|---|---|
| 369.86 | ||
| 147.08 222.78 |
||
| 369.86 |
IPSWICH OPPORTUNITY GROUP
Statement of Receipts and Payments for the year ended 31 March 2023
| Income Grants Sufolk County Council Ipswich Borough Council Sufolk Community Restart Fund HMRC JRS Scheme Donations Mid Sufolk HOPS Archant Community Tokens Ganzoni Charitable Trust R S Brownless Charitable Trust Varrier Jones Foundation Grant Masonic Charitable MCF Mazars Charitable Trust Give As You Live Wonderful Donations in memory of Paul Quantrill Ipswich Golf Club Capel Cheetahs - Run Other Donations Donations for Safeguarding Training Fundraising Tomato Plant Sales Brook Inn Cofee Mornings Sale of Christmas Cards ITFC Collection Craft Stall Christmas Concert The Fundraising Company Ltd Voluntary Attendance Fees Other Income First Aid Training Discount Gift Aid Bank Interest Excess of Income over Expenditure Val Howe Hon. Treasurer |
2022/23 9000.00 2000.00 200.00 5000.00 4000.00 1000.00 147.67 225.00 260.00 1725.00 879.84 120.00 80.00 169.90 93.29 281.33 206.50 327.15 1336.95 28.90 27081.53 |
2021/22 2022/23 Payments People 4000.00 Salaries 16876.97 513.35 JRS Grant Overclaim 2192.58 Payroll Srevices 432.00 Training 481.58 DBS Checks 24.00 10000.00 174.56 Other direct costs of running the Groups Hall Hire 1980.00 Taxi transport 655.20 Equipment 299.85 Music Therapy 750.00 Snacks and Activities 147.08 Administrative Costs Telephone 40.00 1599.10 Insurance 518.54 50.00 Membership Fees SAFE 50.00 397.40 Ofsted 50.00 Miscellaneous 222.78 ICO Registration 35.00 Bank Charges 57.00 210.00 Costs of Fundraising Concert Hall Hire 40.00 12.70 759.60 32.40 208.01 5.49 Total Costs 22603.00 4478.53 20212.19 27081.53 Anna Hughes ACA Independent Examiner |
2021/22 17031.12 229.35 515.00 361.50 52.00 1815.00 534.12 1499.52 74.51 40.00 503.70 50.00 50.00 310.68 35.00 5.40 23106.90 -2894.71 |
|---|---|---|---|
| 20212.19 | |||
Anna Hughes ACA Independent Examiner
IPSWICH OPPORTUNITY GROUP
Accumulated Surplus for the year ended 31 March 2023
Surplus brought forward from 31 March 2022 (Opening balances £15929.16 + £3.88
Plus Excess of Income over Expenditure for the year ended 31 March 2023
£
Represented by:-
Co-operative Bank Account
Investment in Britannia Building Society Saver Account
Petty Cash
£
15933.04
4478.53
20411.57
14839.46 5526.47
45.64
20411.57
IPSWICH OPPORTUNITY GROUP
Statement of Assets and Liabilities for the year ended 31 March 2023
CASH FUNDS
Co-operative Bank Account Britannia Building Society Saver Account Petty Cash
ASSETS
Equipment
Tables Chairs Various toys Safety mats Safety Gate Digital camera Storage boxes Parent library Mobile phone Easel Folding exercise mat Standing frame Musical instruments Therapy bench Bubble tube Light cube Support chair Books Door alarm Fan Laptop Laminator Shredder Projector Fibre optic lights UV torch KiddiSynk Mirrored Soft Play Den
TOTAL
£
14839.46 5526.47 45.64 20411.57 20411.57
IPSWICH OPPORTUNITY GROUP
Notes for Accounts for the year ended 31 March 2023
Restricted Funds
Fund
Outstanding (spent this year)
Jessie's Fund 750.00 For Music Therapy Port Community Fund 420.98 For Transport and Training
IPSWICH OPPORTUNITY GROUP
Petty Cash Analysis
| Date | Snack | Cleaning | Equip | Stationery | Activities | Gifts | PPE | TOTAL | ||
|---|---|---|---|---|---|---|---|---|---|---|
| 4/2/2022 | 8.25 | 8.25 | ||||||||
| 4/26/2022 | 8.75 | 8.75 | ||||||||
| 5/7/2022 | 11.85 | 11.85 | ||||||||
| 5/9/2022 | 3.99 | 3.99 | ||||||||
| 5/9/2022 | 2.29 | 2.29 | ||||||||
| 5/10/2022 | 4.41 | 4.41 | ||||||||
| 5/10/2022 | 4.00 | 12.00 | 16.00 | |||||||
| 5/10/2022 | 7.50 | 7.50 | ||||||||
| 5/10/2022 | 1.50 | 1.50 | ||||||||
| 5/10/2022 | 4.00 | 4.00 | ||||||||
| 5/19/2022 | 6.00 | 6.00 | ||||||||
| 5/26/2022 | 2.99 | 2.99 | ||||||||
| 6/5/2022 | 4.99 | 4.99 | ||||||||
| 6/11/2022 | 2.00 | 2.00 | ||||||||
| 6/21/2022 | 7.27 | 0.79 | 3.99 | 12.05 | ||||||
| 6/28/2022 | 2.50 | 2.50 | ||||||||
| 7/14/2022 | 3.99 | 3.99 | ||||||||
| 7/14/2022 | 1.19 | 5.47 | 6.66 | |||||||
| 7/19/2022 | 5.44 | 5.44 | ||||||||
| 8/8/2022 | 2.00 | 2.90 | 4.90 | |||||||
| 8/9/2022 | 2.74 | 2.74 | ||||||||
| 8/13/2022 | 7.95 | 7.95 | ||||||||
| 8/24/2022 | 3.25 | 3.00 | 6.25 |
Petty Cash Analysis
| 8/25/2022 | 1.99 | 1.30 | 3.29 | |||
|---|---|---|---|---|---|---|
| 9/2/2022 | 2.88 | 2.88 | ||||
| 9/4/2022 | 3.50 | 3.50 | ||||
| 9/4/2022 | 1.65 | 1.65 | ||||
| 9/15/2022 | 2.09 | 2.09 | ||||
| 9/16/2022 | 5.00 | 5.00 | ||||
| 9/25/2022 | 3.45 | 3.45 | ||||
| 9/27/2022 | 1.99 | 1.49 | 3.48 | |||
| 9/27/2022 | 2.00 | 2.00 | ||||
| 10/2/2022 | 2.38 | 1.49 | 3.87 | |||
| 10/6/2022 | 2.68 | 4.75 | 7.43 | |||
| 10/14/2022 | 2.50 | 2.50 | ||||
| 11/3/2022 | 1.80 | 1.80 | ||||
| 11/5/2022 | 1.00 | 1.00 | ||||
| 11/8/2022 | 2.00 | 2.00 | ||||
| 11/17/2022 | 1.25 | 4.93 | 6.18 | |||
| 11/17/2022 | 3.60 | 3.60 | ||||
| 11/18/2022 | 6.25 | 6.25 | ||||
| 11/29/2022 | 4.00 | 4.00 | ||||
| 12/2/2022 | 2.35 | 2.35 | ||||
| 12/8/2022 | 2.50 | 2.50 | ||||
| 1/6/2023 | 8.93 | 2.00 | 10.93 | |||
| 1/11/2023 | 6.95 | 6.95 | ||||
| 1/17/2023 | 10.00 | 10.00 | ||||
| 1/22/2023 | 4.10 | 4.10 | ||||
| 1/22/2023 | 4.82 | 4.82 | ||||
| 2/19/2023 | 3.35 | 3.35 | ||||
| 2/20/2023 | 0.90 | 2.75 | 3.65 | |||
| 2/22/2023 | 8.35 | 5.00 | 13.35 | |||
| 3/7/2023 | 5.55 | 2.90 | 8.45 | |||
| 3/8/2023 | 7.65 | 7.65 | ||||
| 3/12/2023 | 2.51 | 4.20 | 6.71 |
Petty Cash Analysis
| 3/22/2023 | 5.25 | 1.50 | 6.75 | |||||
|---|---|---|---|---|---|---|---|---|
| 3/25/2023 | 6.98 | 1.29 | 8.27 | |||||
| 3/26/2023 | 5.44 | 5.44 | ||||||
| Total | 87.41 | 59.57 | 36.86 | 56.75 | 59.67 | 0.00 | 7.98 | 308.24 |
Petty Cash Analysis
Inde¥ndentexamlnerf5 report to thetry#ees ofThe Ipswlch Oppothnity Group I report to the trustees on my exarn4nation of the accoursts of the Ipswich Opportunltv Group for the year endÈd 31 Mar£h 2023. Re5portsibilitiesand basls ol report The trustees of the Ipswith Opportunity Group are re5PDnsible forthe preparation of the accounts in accoidancewith the requirernents of the Charities Aci 20111.ihe ACVI. The trustee5 consider that an audit is not required for thi5 year under section 144121 of the Att and that an independent examination is needed. I report in respett of my examtnation accounts. tairied out under Section 145 ofthe 2011 A£t and in carrying out rny exarnination I have foflowed all the appltcable Directions givefi by the Charity Commisslon under section 14515llbl of the Act. Independent wmlnerfs ststement I have Completed my examination. I confirm that no materi31 matters have come to tny attention in connettion with the examinatlon Eivin8 me cause to believe that in any material respect.. Accountin8 record5 W2TE not kept as required by Section 130of the Art: or The atcounts do not accord with those records.. or The accounts do not comply with the applicable requirements COnrnIng the form aTrd coptent of atttsunts set out in the Charities IAccount5 and Reportsl Regulations 2008. otherthan any requifefnent that the accounts give a'true and fatrview which is not a matter considered as part of an independent examination. I have no concern5 arid have come across no other mallers in connertioll with the exam¢nation, to which in my opinion attention should be drawn in order to enable a proper understanding of the accounts to be reached. Anna s. ACA Broo Farm, Days Road, Capel St Mary, Suffolk, IP9 2LB 21 Attgust 2023