## **SAFFRON WALDEN ROTARY CLUB TRUST FUND**
**Registered Charity No. 1012704**
## **TRUSTEES’ REPORT AND FINANCIAL STATEMENTS**
**FOR THE YEAR ENDED 30 JUNE 2025**
## **CONTENTS**
||**Page**|
|---|---|
|Charity Information|Charity Information
1|
|Trustees’ Report|Trustees’ Report
2|
|Statement of Financial Activities ( SOFA)|Statement of Financial Activities ( SOFA)
3|
|Balance Sheet|Balance Sheet
4|
|Notes to the Accounts|Notes to the Accounts
5 to 6|
|Report of Independent Examiner|Report of Independent Examiner
7|
## **SAFFRON WALDEN ROTARY CLUB TRUST FUND**
## **CHARITY INFORMATION**
|Trust Deed|Dated 30 May 1984 ( Amended 22 June 2016 )|
|---|---|
|Registered Charity Number :|1012704|
|Registered Charity Name :|The Rotary Club of Saffron Walden Trust Fund|
|Working Name :|Saffron Walden Rotary Club Trust Fund|
|Principal /Registered Office :|46 Saxon Way|
||Saffron Walden|
||CB11 4EG|
|Trustees who served in 2024/25 :|Rtn Stewart Sanders|
||Rtn Richard Luckes|
||Rtn Timothy Boyden|
|Bankers :|Barclays Bank plc|
Page 1
## **SAFFRON WALDEN ROTARY CLUB TRUST FUND**
## **TRUSTEES' REPORT FOR THE YEAR ENDED 30 JUNE 2025**
## **Objects and Governing Document**
The charity was founded in 1984 to administer the funds held for charitable purposes by the Rotary Club of Saffron Walden .
The Trust Deed empowers the Trustees to hold monies received upon trust to apply both capital and income for such charitable objects as the Trustees may in their absolute discretion decide having regard to :
Any wishes expressed by any individual or organisation when donating funds Any direction given by the Business Council of Saffron Walden Rotary Club
The Trust Deed was amended on 22 June 2016 to incorporate current best practice for the operation of the Trust .
## **Appointment of Trustees**
Trustees are appointed by the members of Saffron Walden Rotary Club. The maximum number of trustees is 5 and minimum 3 . Trustees hold office for a term of 5 years and may be re-appointed . The existing Trustees were all re- appointed in March 2021.
## **Review of the year**
This year was our Centenary Year and a special auction was arranged to celebrate this. The annual Golf Day net proceeds of £ 7,800 this year were given to local charities and the previous year's proceeds were also belatedly donated .
The collections for Ukraine provided the largest income source at £ 17,951.
The Christmas Street Collection raised funds in excess of £ 5,300 with the proceeds given to support local Charities.
## **Accounts**
The Accounts have been prepared on a receipts and payments basis as in previous years and in accordance with guidance issued by the Charities Commission.
## **Voluntary Support :**
The Charity relies on the voluntary services of its Trustees and of the Rotarians of Saffron Walden Rotary Club .
Page 2
## **SAFFRON WALDEN ROTARY CLUB TRUST FUND**
Registered Charity Number 1012704
Statement of Financial Activities for the year ended 30 June 2025
|Notes
**Incoming Resources**
Incoming resources from generated Funds
Donations
2
Income from Investments
**Total incoming resources**
**Resources expended**
Charitable activities
3
Other charges
**Total resources expended**
**Net incoming/ ( outgoing ) resources**
**Reconciliation of funds**
Total funds brought forward
**Total funds carried forward**|Unrestricted Restricted
Total
Total
Funds
Funds
Funds
Funds
2025
2025
2025
2024
£
£
£
£
53,606
2,985
56,591
40,166|
|---|---|
||53,606
2,985
56,591
40,166|
||62,865
2,955
65,820
36,971|
||62,865
2,955
65,820
36,971|
||(9,259)
30
(9,229)
3,195
14,052
45
14,097
10,902|
||4,793
75
4,868
14,097|
Page 3
## **SAFFRON WALDEN ROTARY CLUB TRUST FUND**
||Registered Charity Number 1012704|||
|---|---|---|---|
||Balance Sheet as at 30 June 2025|||
||Notes|2025|2024|
|||£|£|
|**Current Assets**||||
|Cash at Bank||4,868|14,097|
|**Total Current Assets**||4,868|14,097|
|**The funds of the Charity**||||
|Restricted income funds||75|45|
|Unrestricted income funds||4,793|14,052|
|Total Charity Funds|4|4,868|14,097|
|Approved by the Trustees on 8 April 2026||||
|and signed on their behalf|by :|||
|S J Sanders||||
|Rtn Stewart Sanders||||
|Chair of Trustees||||
Page 4
## **SAFFRON WALDEN ROTARY CLUB TRUST FUND**
Registered Charity Number 1012704
Notes to the Accounts for the year to 30 June 2025
## 1. Accounting Policies.
(a) Accounting Conventions : These accounts have been prepared under the historical cost and in accordance with the Financial Reporting Standard for Small entities and the applicable standards as set out in the Statement of Recommended Practice "Accounting and Reporting by Charities " SORP 2005.
(b) Income Recognition : Income is credited to the Statement of Financial Activities (SOFA) in the year in which it is received . The value of voluntary help is not shown in the accounts.
(c) Expenditure recognition : Expenditure is charged to the SOFA on a cash basis.
|Notes
2. Donations
Christmas Street Collection
Foundation /Polio Plus
Intnl Projects - Ukraine
Golf Day
Community Service Projects
Youth Projects
General Income / Other Charities
3. Charitable Donations
Donations Xmas Street Colln
Donations to Foundation/ Polio Plus
Intnl Projects - Ukraine via UK Aid
Golf Day Disbursements
Community Service Projects
Purkiss - Legacy
Youth Projects
Other Charities|Unrestricted Restricted
Total
Total
Funds
Funds
Funds
Funds
2025
2025
2025
2024
£
£
£
£
5,390
5,390
5,526
2,985
2,985
2,511
17,951
17,951
9,939
11,752
11,752
13,490
15,598
15,598
3,448
2,000
2,000
1,972
915
915
3,280|
|---|---|
||53,606
2,985
56,591
40,166|
||5,390
5,390
4,617
2,955
2,955
2,536
16,277
16,277
12,651
23,314
23,314
4,880
15,598
15,598
3,545
2,000
2,000
0
0
2,644
286
286
6,098|
||62,865
2,955
65,820
36,971|
Page 5
## **SAFFRON WALDEN ROTARY CLUB TRUST FUND**
Registered Charity Number 1012704
## Notes to the Accounts
for the year to 30 June 2025
|4. Total Charity Funds
**Restricted Funds :**
Foundation - Annual Fund
Polio Plus
**Unrestricted Funds**
Christmas Street Collection
Golf Day
Purkiss - Legacy
Intl. Projects - Ukraine
Community Projects
Youth Projects
Other Charities
Total Funds|Brought
Carried
Forward
Incoming
Resources
Forward
01/07/24 Resources
Expended
30/06/25
£
£
£
£
30
2,925
2,955
-
15
60
-
75|
|---|---|
||45
2,985
2,955
75|
||-
5,390
5,390
-
11,662
11,752
23,314
100
2,000
-
2,000
-
390
17,951
16,277
2,064
-
15,598
15,598
-
2,000
-
2,000
-
915
286
629|
||14,052
53,606
62,865
4,793|
||14,097
56,591
65,820
4,868|
The Foundation donations relate to the Rotary International Foundation in the US and the sums have been remitted .
The legacy money has been distributed to local charities in accordance with the Deceased's wishes .
Page 6
## **SAFFRON WALDEN ROTARY CLUB TRUST FUND**
Registered Charity number 1012704
## **Report to the Trustees of Saffron Walden Rotary Club Trust Fund on accounts for the year to 30 June 2025 as set out on pages 3-6**
## **Respective Responsibilities of Trustees and Examiner**
The Charity's Trustees are responsible for the preparation of the accounts in accordance with the guidance set out in the Charities Act 2016 ( "the Act")
The Charity's Trustees consider that an audit is not required for this year under the Act's guidance but that an independent examination is needed .
It is the Examiners responsibility to :
- Examine the Accounts under the guidance of the Act
- To state whether particular matters have come to my attantion
## **Basis of Independent Examiner's Statement**
My examination was carried out in accordance with general directions from the Charity Commission. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts ,and seeking explanations from the Trustees concerning such matters . The procedures undertaken do not provide all the evidence that would be required in an Audit and , consequently, no opinoin is given as to whether the accounts present a "true and fair view " and the report is limited to those matters set out in the statement below .
## **Independent Examiner's Statement**
I have examined the Accounts set out on pages 3 and 4 above and in my opinion :
- The Accounts have been prepared in accordance with the guidance for financial reporting provided by the Charities Act 2016 * The Accounts are in accordance with the accounting records
- There are no unusual items that require disclosure.
## Name S J Gardner FCA
Date 01-Apr-26
Adddress 15 Park Street
Dry Drayton , Cambridge
CB23 8DA
Page 7