:
Rotary Club of Hart Trust Fund
(Charity No. 1011995)
Annual Report and Accounts 2024-2025
e Trustees’ Annual Report
e Statement of Financial Activities
- e Balance Sheet
e Notes to the Accounts
e Independent Examiner’s Report
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Page 1
THE ROTARY CLUB OF HART TRUST FUND Trustees’ Annual Report for the 12 months ended 31 August 2025
LEGAL AND ADMINISTRATIVE
The Rotary Club of Hart Trust Fund is constituted by Deed of Trust and is a registered charity, No. 1011995. Its address is at 9 Hawkes Close, Hartley Wintney, Hants, RG27 8SD
The charity trustees during the 12 months to 31 August 2025 were:
Dr Christopher Hunter (Chairman) Mr Eric Shimmin Mr Russell Whatley Mr Graham Yule Mr Martin Holmes
The Trust's bankers are Lloyds Bank, and its Independent Examiner is Mr M J Willan FCA. The object of the charity is to use funds raised by the Rotary Club of Hart for the relief of the poor and needy and such other charitable purposes as the Club may from time to time direct.
POLICIES
The Trust exists to raise funds to support good causes - focal, national, and international.
The majority of funds are devoted to local good causes, and preference is given to projects that are likely to provide lasting benefit to the community and where the recipients can demonstrate commitment and competence in relation to their goals.
The Trust will also respond to appeals from national and international charities, particularly in relation to disaster relief. It also supports the Rotary Foundation, Rotary International's own charity. No grant or donation will be made other than from funds already available to the Trust.
No commitment will be made which would bind the Trust to ongoing funding.
The Trust aims to maintain its reserves at a level approximately equal to six month's average expenditure on charitable donations and associated fundraising expenses, to ensure that funds are always available to make grants and donations as the need may arise. If reserves fall below this level, or are significantly above this level, the Trustees will take appropriate steps to redress the situation.
Monies not immediately required to cover expenses, grants and donations are held on interest bearing bank deposit at not more than three months’ notice.
ACTIVITIES AND PUBLIC BENEFIT
Funds are raised by the Rotary Club of Hart through individual donations, fundraising events and Christmas collections, and are predominantly expended for local and national charitable purposes, including a Senior Citizens' Christmas Party and the distribution of Christmas food parcels within the locality. International donations are also made to recognised charities according to the circumstances of the year.
All the work of the charity is performed on a purely voluntary basis by the members of Hart Rotary Club and their families and friends, and there are no paid employees.
In carrying out their activities, the Trustees have complied with their duty to have regard to the guidance on public benefit published by the Charity Commission.
During the current year local donations have continued at customary levels to individuals and organisations. National donations were all made to recognised charities. International donations focussed on the relief of poverty indeveloping countries through projects organised by recognised agencies including Rotary Foundation.
CJ Hunter 7 November 2025 On behalf of the board of trustees
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Page 2
ROTARY CLUB OF HART TRUST FUND
Statement of Financial Activities 12 months to 31st August 2025
31/08/2024
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----- Start of picture text -----
||||||||
|---|---|---|---|---|---|---|
|31/08/2025|
|Note|
|incoming|Resources|
|3624|Donations|8|3209|
|4513|Tax|refunds|on|donations|2364|
|Fundraising|activities:-|9|
|7390|Xmas|collections|10474|
|22298|Hartley Wintney|Festival|18692|
|635|Donations|for|International|296|
|194|Deposit|interest|158|
|Tree|of|Light|1174|
|Santa|Fun|Run|250|
|Presidents|Charity|242|
|5|Miscellaneous|receipts|12|
|38659|Total|receipts|36871|
|Expenditure|
|Charitable|Donations:-|
|8274|Local|10|17668|
|1270|National|11|3190|
|9150|International|12|8328|
|18694|Sub|Total|29186|
|Fundraising|Costs:-|
|Events:-|
|)|Tree|of|light|758|
|7)|Xmas|collections|9)|
|6228|Hartley Wintney|Festival|11096|
|516|Other|events|0|
|235|Sleigh|project|and|other equipment|361|
|0|Fleet|Carnival|40|
|0|Writers|Prizes|150|
|0)|Easter eggs|146|
|Sundry expenses|
|6979|Sub|total|12551|
|25673|Total|expenditure|41737|
|12986|Net|incoming|resources|(4866)|
|9006|Total funds|brought|forward|21992|—|
|21992|Total|funds|carried|forward|17126|
|Gross|Income|as|above:|
|38659|General|Fund|36871|
|Total|Expenditure|as|above:|
|258673|General|Fund|41737|
|12986|Net|Income|(Expenditure)|for the|year|(4866)|
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Page 3
ROTARY CLUB OF HART TRUST FUND
Balance Sheet as at 31st August: 2025
| 2023/24 | 2024/25 | ||
|---|---|---|---|
| £ | Note | £ | |
| FIXEDASSETS | |||
| 3000 | Original Oil Painting | 3 | 3000 |
| CURRENT ASSETS | |||
| 0 | Debtors& Prepayments | 0 | |
| 1930 | BankCurrentAccount | 4 | 1064 |
| 20062 | Bank DepositAccount | 16062 | |
| 0 | no 2 currentaccount | 0 | |
| 0 | Accruals | 0 | |
| 0 | Cash | 0 | |
| 24992 | 20126 | ||
| CURRENT LIABLLITIES: | |||
| 0 | Payablewithinoneyear | 5 | |
| 21992 | NetCurrentAssets | 17126 | |
| 21992 | NetAssets | 17126 | |
| FUNDS | |||
| Income Funds: | |||
| 24992 | General Fund | 20126 | |
| 24992 | 20126 |
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ROTARY CLUB OF HART TRUST FUND
Notes to the Accounts for the 12 Months to 31st August 2025
1 Accounting Policies
These Accounts have been prepared under the historical cost convention and in accordance with applicable accounting standards and the Charities SORP.
2 Analysis of Net Assets by Fund
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General
Fund
£
Fixed Assets 3000
Current Assets 17126
Current Liabilities 0
Fund ———
balancefreser20126
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3 Fixed Assets
An original oil painting by Duncan Palmar entitled “Hartley Wintney 2000AD" was purchased in 1999 for £3,000 and is now on permanent exhibition in the Lady Kaye Meeting Room in Hartley Wintney for the benefit of parishioners.
The Rotary Club of Hart also possesses a sleigh used in its Christmas collections and other equipment used during the Hartley Wintney Festival and similar events. The replacement value of each of these for insurance purposes is:
Sleigh : £3750 Other equipment : £2131
These items are regarded as consumable assets and funds are normally set aside annually for eventual replacement.
4 Approved Future Expenditure (Note only)
Current Assets include community and International awards that have been approved but are awaiting payment pending receipt of the required evidence of expenditure: Senior Citizens Party 1000 1,000
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,
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5 There are no current liabilities as at 31st August 2025
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6 Employees’ Remuneration
7 Trustees’ Remuneration and Expenses
The Trust has no employees and no remuneration is incurred.
No remuneration directly or indirectly out of the funds of the Charity was paid or payable for the year to any trustee or to any person or persons known to be
connected with them.
No reimbursement of expenses has been made or is due to be made to any of the trustees in respect of the year in relation to their work as trustees.
| 8 | Donations Received | £ |
|---|---|---|
| Hart Rotary Club members | 780 | |
| Mann | 200 | |
| Mary's Meals | 81 | |
| Well | 965 | |
| End Polio Now | 215 | |
| Members memorials | 893 | |
| Various | 75 | |
| 3209 | ||
| 9 | Gross Fundraising | |
| Hartley Wintney Festival | 18692 | |
| Christmas Collections | 10474 | |
| Tree of Light | 1174 | |
| Santa Fun Run | 250 | |
| 30590 |
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Page 6
| 10 | Local Charitable | |
|---|---|---|
| Donations Expended | ||
| SeniorsXmas Party | 935 | |
| Elvidge Trust | 155 | |
| Step ByStep | 305 | |
| SteppingStones Guides |
222 400 |
|
| Indiviual Guide | 400 | |
| Mustard Seed | 766 | |
| Individual Scout | 400 | |
| individual Scout | 400 | |
| Church Crookham Croquet | 50 | |
| HartVountary Action | 800 | |
| HartDC Hardship | 450 | |
| St Michaels Hospice | 1750 | |
| Phyllis Tuckwell Hospice | 1371 | |
| British Legion (Local Branch) | 137 | |
| Citizens Advice | 1650 | |
| Friends Cranford School | 370 | |
| Kids out | 1535 | |
| Scouts | 900 | |
| Royal Signals | 147 | |
| Care Home Party | 175 | |
| Spotlight | 350 | |
| Fieet Phoenix | 500 | |
| Max Fiore | 500 | |
| C Hale | §00 | |
| Victoria Hall | 2500 | |
| 17668 |
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11 National Donations
Rotary Youth Leadership 880
Shelterbox 1980
Marys meals 330
"3190
——
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12 International Donations
| Sand Dams | 750 |
|---|---|
| Roydenj R C re Gambia | 500 |
| Merriman re Ukraine | 250 |
| Rotary Foundation | 3285 |
| Kids for Kids | 500 |
| End polio now | 103 |
| Eyes for E Africa | 1690 |
| Lend With Care | 750 |
| Roll out Barrell | 250 |
| Ocean Stars | 250 |
| 8328 |
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Page 7
Independent Examiner's Report to the Trustees of the Rotary Club of Hart Trust Fund
| report on the accounts of the Trust for the 12 months ended 31 August 2025,
which are set out on pages 3 to 7.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed. It is my responsibility to:
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® examine the accounts under section 43 of the 1993 Act, e to follow the procedures laid down in the general Directions given by the Charity Commission (under section 43(7)(b) of the 1993 Act, and
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e to state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention
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which gives me reasonable cause to believe that in, any material respect, the requirements.
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to keep accounting records in accordance with section 41 of the 1993 Act; and
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- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act have not been met; or
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to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
M J Willanhte.FCA Veta wAS The Old Post Office High Street Hartley Wintney Hants RG27 8NZ
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