Rotary Club of Hart Trust Fund (Charity No. 1011995) Annual Report and Accounts 2023-2024 Trustees, Annual Report Statement of Financial Activities Balance Sheet Notes to the Accounts Independent Examiner's Report THE ROTARY CLUB OF HART TRUST FUND Trustees, Annual Report forthe 12 months ended 31 August 2024 LEGAL AND ADMINISTrATIVE The Rotary Club of Hart Trust Fund is constituted by Deed of Trust arKI is a registered charity, No.1011995. Its address is at West Lodge, Brad(ley Avenue, Hartley Wntney, RG27 8QX. The charty trustees during the 12 months to 31 August 2024 wer8: Mr Eric Shimmin (Chairman) Dr Christopher Hunter Mr Graham Yule Mr A Russell ￿￿that1eY Mr Martin Holmes The Trusfs bankers are Lloyds BanK and rts Independent Ex8miner is Mr M J Willan FCA. The object of charity is to use funds raised by the Rotary Club of Hart for the relief of the poor arKI needy and such other charitable purposes as the Club may from time to time direct. POLICIES The Trust exists to raise funds to SUpp￿t good causes - Ixal, national, and internatior￿1. The majority of funds are devoted to local good causes. arKI preference is givèn to projeds that are likely to provide lasting benefit to the communrty and where the recIp￿ntS can demonstrate commitment and competence in relation to their goals. The Trust will also respond to appeals from national and international tharities, partitxlarly in relation to disaster relief. It also supports the Rotary Foundation, Rotary IntematK)nal's own charity. No grant or d￿atIOn will be made other than from furKls already available to Trust. No commitment will be made which would bind the Tnjst to ongoirvJ fundirvJ. The Trust aims to maintain its reserves at a level approximately equal to six month's averag8 expanditure on charitable donatMs ar￿ associated fuThJraising expenses, to ensure that funds are always available to make grants and donations as the need may arise. ff reserves fall below this level, or are signrficantly above this level, the Trustees will take apprOV￿te steps to redress the srtuation. Monies not immediately required to cover expenses. grants and donations are hekl on interest beariro bank deposrt at not more than three morrths, r¥)tice. ACTIVITIES AND PUBLIC BENEFIT Funds are raised by the Rotary Club of Hart through irrtlividual donations, furKlraising events and Christmas collections, and are predominantly expended for local and national charitable purposes, including a Senior Crtizens, Christmas Party the distribution of Christrnas foc*J parcels within the locality. Intemational donations are also m*Je to recognised charities according to the cr￿MstanCeS of the year. All the work of the charty is performed on a wrely voluntary basis by ts members of Hwt Rotary Club and their families and friends, aThJ there are no paid empbyees. In carryiro out their activities, the Trustees have complied with their duty to have regard to th8 guidance on public ben￿rt published by the Charty C(xnmission. During ajrrent year local dmations have been brought back to Custom￿ levels. National donations were all mad8 to recognised charrties. Intemational donations focussed on the relief of poverty in developing ccxjntries through projects ￿ganiSed by recx)gnised agencies inclLKling Rotary Foundation. E H Shimmin 21 sePtemt￿r 21Y24 On behalf of the Ix)ard of trustees ROTARY CLUB OF HART TRUST FUND ststement of Financial Activitie! 12 month¢ to 31st Augu£ 311812023 311812024 Note General Fund Incoming Resources Donations Tax refunds on donations Fundraising activities:_ Xmas collections Hartley Wintney Festival Eathquake Collection Donations for International Deposit interest Miscellaneous receipts Total receipts 4586 3624 4513 8096 18944 1217 7390 22298 635 97 32940 38659 Expendlture Charitable Donations:. Local National International 37253 700 15465 10 11 12 8274 1270 9150 53418 Sub Total 18694 Fundraising Costs:_ Events:_ Xmas collections Hartley Wintney Festival Other events Sleigh project and other equipment Sundry expenses 1123 8456 6228 516 235 353 20 9952 Sub total 6979 63370 Total expenditure 25673 {30430) 39436 9006 Net incoming resources Total funds brought forward Total funds carried forward 12986 9006 21992 Gross Income as above: 32940 General Fund Total Expenditure as above: 63370 General Fund 38659 25673 (304301 Net Income (Expendlture) for the year 12986 ROTARY CLUB OF HART TRUST Balance Sheet as at 31st Augusl 2022123 2023124 Note FIXED ASSETS Original Oil Painting 3000 3000 CURRENT ASSETS Debtors & Prepayments Bank Current Account Bank Deposit Account no 2 current account Accruals Cash 1439 7527 40 1930 20062 12006 24992 CURRENT LIABILITIES: Payable within one yea 9006 Net Current Assets 21992 9006 Net Assets 21992 FUNDS Income Funds: 12006 General Fund 24992 12006 24992 E H Shimmin, Chairman DATE On behalf of the board of trustees Page 1 2411012024, 13:25 2491542.jpg Delivered By ROTARY CLUB OF HART TRUST FUND Notss to the Accounts for the 12 Months to 31st August 21 2024 Accounting Policies These Accounts have been prepared under the historical cost ccthention and in accordance with applicable accounts'ng standard& and the Char5ties SORP. Analysis of Not Assets by Fund General Fund Fixed Assets Current Assets Current Liabilities Fund balancelresen 24992 3000 21992 Flxed Asset8 An original oil painting by Duncan Palmar ents.tled 'Hartley Wintney 2000AD" was purchased in 1999 for £3,000 and is now on pennanent exhibition in the Lady Kaye Meeting Room in Hartley Wintney for the benefit of parishioners. The Rotary Club of Hart also possesses a sleigh used in its Christmas collections and other equipment used during the Hartley Wintney Festival and similar events. The replacement value of each of these for insurance purposes is.. Sleigh Other equipment £3750 £2131 These items are regarded as consumable assets and funds are normally set aside annually for eventual replacement. Approved Futurn Expendlture (Nots only) Current Assets include community and Intemational awards that have been approved but wh are awaiting payment pending receipt of the required evidence of expenditure". St Michaels Hospice 429 Kids for Kids 500 Scouts to Malawi 800 Christmas Parcels 750 Senior Citizens Party 1000 3,479 There are no current liabilities as at 31st August 2023 Page 3 Employees, R8muneration The Trust has no employees and no remuneration is incurred. Trustees. Remuneration and Expen888 No remuneration directly or indirectly out of the funds of the Charity was paid or payable for the year to any trustee or to any person or persons known to be connected with them. No reimbursement of expenses has been made or is due lo be made to any of the trustees in respect of the year in relats'on to their work as tnjstees. Donatlons Rocelvod Hart Rotary Club members Mann 8ayffield Trust Sudbury Rotary Club Malcolm memorial Well Various 200 500 500 370 1131 15 3624 Gross Fundraising Hartley Wintney Festival Christmas Collections 22298 7390 29688 Page 4 10 Local Charitable Donations Expended Vision for Youth Seniors Xmas Party Step by Step Hardship (2cases) Guides Croquet Club Friendship Group St Michaels Hospice Wishing Well British Legion (Local Branch) Citizens Advice Dogs for Autism other 390 607 200 525 656 200 300 3750 1131 125 260 100 30 8274 11 National Donatlons Rotary Youth Leadership Kids Out 420 850 1270 12 International Donations Shelterbox Lend with care Marys meals Sand Dams Roydenj R C re Gambia Rotary Foundation Impact Foundation End polio now Eyes for E Africa 400 250 250 1000 1500 3600 1300 100 750 9150 Page 5 Independent Examinerfs Report to the Trustees of the Rotary Club of Hart Trust Fund I report on the accounts of the Trust for the 12 months ended 31 August 2024, which are set out on pages 1 to 5. Respective responsibilities of trustses and examiner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed. It is my responsibility to.. examine the accounts under section 43 of the 1993 Act, to follow the procedures laid down in the general Directions given by the Charity Commission (under section 43(7)(b) of the 1993 Act, and to state whether particular matters have come to my attention. Basis of independent examiner's report My examination was carried out in accordance with general D1￿ctionS given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the eviden￿ that would be required in an audrt, and consequently no opinion is given as to whether the accounts present a 'true and fair. view and the report is limited to those matters t out in the statement below. Independent examinerfs statement In connection with my examination, no matter has come to my attention which gives me reasonable cause to believe that in, any material respect, the rewirements,. to keep accounting records in accordan￿ with section 41 of the 1993 Act,. and to prepare accounts which accord with the accounting records and comply witfvtr accounting requirements of the 1993 Acl have not been met . or 2. to which, in my opinion. attention should be drawn in order to enable a proper understanding of the accounts to be reached. Illan FCA The Old Post Office High Street Hartley Wintney Hants RG27 8NZ