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2024-03-31-accounts

Docusign Envelope ID: 530E134F-AA45-4F0D-BB24-50657B33955F

REGISTERED COMPANY NUMBER: 02712250 (England and Wales) REGISTERED CHARITY NUMBER: 1011967

Report of the Trustees and

Unaudited Financial Statements for the Year Ended 31st March 2024

for

Stothard Road Scheme Limited

Operating as “Stothard Supported Living”

Shorts Chartered Accountants Cedar House

63 Napier Street Sheffield S11 8HA

Docusign Envelope ID: 530E134F-AA45-4F0D-BB24-50657B33955F

Stothard Road Scheme Limited

Contents of the Financial Statements for the Year Ended 31st March 2024

Page
Report of the Trustees 1 to 4
Independent Examiner's Report 5
Statement of Financial Activities 6
Balance Sheet 7 to 8
Notes to the Financial Statements 9 to 14
Detailed Statement of Financial Activities 15

Docusign Envelope ID: 530E134F-AA45-4F0D-BB24-50657B33955F

Stothard Road Scheme Limited

Report of the Trustees for the Year Ended 31st March 2024

The Trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31st March 2024. The Trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015).

OBJECTIVES AND ACTIVITIES Objectives and aims

The Charity's objects are to provide sheltered accommodation and care for people with physical and/or mental impairment. The Trustees believe there is an on-going need for such provision in the community, and are committed to this. The service provided by the Charity is for the public benefit; the Trustees having regard to the guidance of the Charity Commission on the subject.

ACHIEVEMENT AND PERFORMANCE Governance and Management

The chair co-ordinated a review of governance, removing anomalies previously embedded in the Articles of Association. We have an expanded Charity Membership and Associate Membership to increase the outreach of the Charity. Progress was made on setting up ad hoc Board committees to focus on key issues including finance and development.

The working name of the Charity is now Stothard Supported Living. The Board agreed this on 25th September 2023 and the decision was ratified by The Charity Commission and Companies House.

Trustees are actively contributing to wider planning, finance processes, tenant communications, safeguarding and digital development.

Codes of Practice & Procedures for staff have been agreed and implemented. Training and administration reviews are on-going.

We continue to work in accord with the Management Agreement established with The Guinness Partnership.

The Charity acts as an agent on behalf of The Guinness Partnership. During the financial period, they have collected £41,210 which has been paid to the organisation. This amount is not included in the income or expenditure of Stothard Road Scheme Limited.

Staffing and tenants

The staff team are at full complement following maternity leave, agency and temporary staff cover. Training needs were addressed. In particular those related to Safeguarding and Safety matters. The staff policy and procedures manual was reviewed and updated.

We are planning for anticipated staff changes in the coming year.

Although the worst effects of the Coronavirus pandemic restrictions are now behind us as we remain vigilant and react quickly to symptoms.

The Charity continues to manage extra pressures relating to an aging tenant group with reducing levels of family support. Reduction in physical and mental health functions continue to necessitate significant staff focus on liaising with health professionals and external support activities. Extra support is being provided in house or outsourced where required.

The Sheffield Local Authority Independent Service Fund pooled hours funding is extending the scope of support services. This facilitates extra support to tenants in activities such as swimming, chairobics, gardening, music and crafts.

Each tenant was supported on day trips and evening activities either as part of a group or individually according to their preference. A supported week away in Cornwall was a highlight.

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Docusign Envelope ID: 530E134F-AA45-4F0D-BB24-50657B33955F

We continue to encourage tenants to develop in work, community engagement and IT skills. Tenants may also benefit from planned IT facility and website work which will improve in house communications.

Planned cyclical improvements

The following work is being either undertaken or completed by our landlord, the Guinness Partnership:

IT and Website

We continue our use of digital support to underpin the resilience of our operation. We will widen the use of digital communication in our work, both in the day-to-day management of our activities and in supporting our aim to communicate with wider audiences.

Progress has been made in:

With further work to be done on:

FINANCIAL REVIEW

The principal funding source is Sheffield Social Care funding, agreed individually for each tenant depending upon their needs augmented by service charge elements claimed by each tenant through Housing Benefit. In addition, from April 2017 and within the terms of the updated management agreement with Guinness it was agreed that the Charity retain 25% of the Rent Charge being the Agent's Management Fee and 4% being the Void and Bad Debts Allowance.

The investment policy is to secure the maximum return with the minimum level of risk. In consequence, a significant proportion of surplus funds are invested in liquid deposit accounts with CCLA Investment Management Limited (COIF Charities Deposit Fund). The return on investments over the years has varied due to market conditions, but the Trustees consider this to have been satisfactory. We will however be reviewing our portfolio, with regard to returns on investment and also with a view to updating the status of our reserves in the light of operational changes and development planning.

The accumulated funds of the charity at 31st March 2024 are shown in total in the Balance Sheet on page 7 and details of the restricted funds are shown in note 11. Unrestricted funds are now at £852,927 (excluding designated funds) and the trustees consider this to be sufficient to safeguard the charity's activities.

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Docusign Envelope ID: 530E134F-AA45-4F0D-BB24-50657B33955F

Stothard Road Scheme Limited

Report of the Trustees

for the Year Ended 31st March 2024

FUTURE DEVELOPMENTS

A key focus for the Charity remains the on-going sustainability of the service. The Charity already commits funds to ensure that we continue to provide, and where possible improve, our care for our tenants as funding streams come under increasing pressure.

As we have previously noted, current changes in the UK economy, with inflation, rising salary costs and significant increases in energy costs pose risks that will have to be very carefully evaluated. There are strains on UK financial support for Social Services which have become severe over recent years. This is at local government and national levels. Private sector provision, which has dominated care for children and older people, has seen many closures. Even with smaller, local provision, levels of finance do not meet the true cost of providing effective support.

The Charity is determined to deliver its objectives - and continue to be a well-regarded provider of caring support for independent living. We have drawn down a level of funds from our reserve to maintain this quality of delivery for several years. This coming year (24/25) we will have to spend more to secure our staffing and skills base, further developing the management team and reducing the risk of loss of key staff members.

Our future requires us to continue making Stothard more resilient. This is work in progress and still has further to go. Our preparation for new generation of potential clients, will require us to resolve new combinations of support needs and identify additional accommodation.

We also continue to need new members on our Board of Trustees to help us face these challenges and to help us set and meet goals for our future development.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The Charity is controlled by its governing document namely its Articles of Association, constituting a limited company, limited by guarantee, as defined by the Companies Acts 1985 and 2006. This was revised and updated by a Special Resolution in March 2022.

Recruitment and appointment of new trustees

We will continue to search for new members to join our Board of Trustees.

The Articles of Association provide for the annual appointment of independent trustees. There is a policy for the further recruitment of trustees with reference to the Scheme's Equality and Diversity Policy.

The induction and training of new trustees, comprises meetings with existing trustees, staff and tenants, to explain the nature of the Scheme, its working and procedures. All Trustees have signed a Code of Conduct relative to their service. The Charity continues its search to expand the skills and diversity of its Board of Trustees.

Four Board meetings were held during the current period, together with the Members Annual General Meeting.

Risk management

The Trustees have a duty to identify and review the risks to which the Scheme is exposed. This is done annually to ensure that appropriate controls are in place to prevent fraud and error, plus the renewal of enhanced Disclosure and Barring Service checks when appropriate.

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Docusign Envelope ID: 530E134F-AA45-4F0D-BB24-50657B33955F

Stothard Road Scheme Limited

Report of the Trustees for the Year Ended 31st March 2024

REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number 02712250 (England and Wales)

Registered Charity number 1011967

Operating Name of the Charity

Stothard Supported Living

Registered office

Stothard Court 45 Stothard Road Sheffield South Yorkshire S10 1RD

Trustees

P J Slater - Chair C G Dean M Goddard J P T Grant K Ryan-Murray W T Yap

Independent Examiner

Shorts Chartered Accountants Cedar House 63 Napier Street Sheffield S11 8HA

Approved by order of the board of trustees on 16 December 2024 and signed on its behalf by:

........................................................................ P J Slater - Chair - Trustee of by:

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Docusign Envelope ID: 530E134F-AA45-4F0D-BB24-50657B33955F

Independent Examiner's Report to the Trustees of Stothard Road Scheme Limited

Independent examiner's report to the trustees of Stothard Road Scheme Limited ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31st March 2024.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or

  2. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

  3. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

[Wilsov] |[b] Signed by:

Kirstie Wilson ACA FCCA DChA for and on behalf of

Shorts Chartered Accountants Cedar House 63 Napier Street Sheffield S11 8HA

Date: 16 December 2024

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Docusign Envelope ID: 530E134F-AA45-4F0D-BB24-50657B33955F

Stothard Road Scheme Limited

Statement of Financial Activities for the Year Ended 31st March 2024


Notes
INCOME AND ENDOWMENTS FROM
Charitable activities
Support charges
Investment income
2
Total
EXPENDITURE ON
Charitable activities
Direct costs of support services to tenants
Net gains/(losses) on investments
NET INCOME/(EXPENDITURE)
RECONCILIATION OF FUNDS
Total funds brought forward
TOTAL FUNDS CARRIED FORWARD		 31.3.24
Unrestricted
and total funds
funds
£
96,923
11,650
108,573
98,290
122,380
132,663
1,014,503
1,147,166		 31.3.23
Total

funds
£
74,316
9,703
84,019
84,431
(18,028)
(18,440)
1,032,943
1,014,503

The notes form part of these financial statements

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Docusign Envelope ID: 530E134F-AA45-4F0D-BB24-50657B33955F

Stothard Road Scheme Limited

Balance Sheet
31st March 2024
Notes
FIXED ASSETS
Tangible assets
7
Investments
8
CURRENT ASSETS
Debtors
9
Cash at bank
CREDITORS
Amounts falling due within one year
10
NET CURRENT ASSETS
TOTAL ASSETS LESS CURRENT
LIABILITIES
NET ASSETS
FUNDS
11
Unrestricted funds:
General fund
Void Reserve (Designated)
Fixtures Replacement Reserve (Designated)
Property Development Reserve (Designated)
TOTAL FUNDS		 31.3.24
£
3,130
1,041,917
1,045,047
7,914
96,206
104,120
(2,001)
102,119
1,147,166
1,147,166
852,927
14,926
15,000
264,313
1,147,166		 31.3.23
£
1,938
919,531
921,469
5,528
89,508
95,036
(2,002)
93,034
1,014,503
1,014,503
726,190
9,000
15,000
264,313
1,014,503

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31st March 2024.

The members have not required the company to obtain an audit of its financial statements for the year ended 31st March 2024 in accordance with Section 476 of the Companies Act 2006.

The notes form part of these financial statements

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Docusign Envelope ID: 530E134F-AA45-4F0D-BB24-50657B33955F

Stothard Road Scheme Limited

Balance Sheet - continued 31st March 2024

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on 16 December 2024 and were signed on its behalf by:

of by:

............................................. P J Slater - Chair - Trustee (KR ............................................. 1E7743EA635A484... by:

K Ryan-Murray - Trustee

The notes form part of these financial statements

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Docusign Envelope ID: 530E134F-AA45-4F0D-BB24-50657B33955F

Stothard Road Scheme Limited

Notes to the Financial Statements

for the Year Ended 31st March 2024

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value, as modified by the revaluation of certain assets.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Allocation and apportionment of costs

All costs are attributable to the General Fund. There is no apportionment of costs to the other funds.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Fixtures and fittings - 33% on cost

Impairment of assets

At each reporting date fixed assets are reviewed to determine whether there is any indication that those assets have suffered an impairment loss.If there is an indication of possible impairment, the recoverable amount of any affected asset is estimated and compared with its carrying amount. If estimated recoverable amount is lower, the carrying amount is reduced to its estimated recoverable amount and an impairment loss is recognised immediately in profit or loss.

If an impairment loss subsequently reverses, the carrying amount of the asset is increased to the revised estimate of its recoverable amount, but not in excess of the amount that would have been determined had no impairment loss been recognised for the asset in prior years. A reversal of an impairment loss is recognised immediately in profit or loss.

Investments

Fixed asset investments are a form of financial instrument and are initially recognised at their transaction cost and subsequently measured at fair value at the Balance Sheet date, unless the value cannot be measured reliably in which case it is measured at cost less impairment.

All gains and losses are taken to the Statement of Financial Activities as they arise. Realised gains and losses on investments are calculated as the difference between sales proceeds and opening cost. Unrealised gains and losses are calculated as the difference between sales proceeds and opening cost. Unrealsied gains and losses are calculated as the difference between fair value at the year end and their carrying value. Investment gains and losses, whether realised or unrealised, are combined and presented as 'Gains/(Losses) on investments' in the Statement of Financial Activities.

Taxation

The charity is exempt from corporation tax on its charitable activities.

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Docusign Envelope ID: 530E134F-AA45-4F0D-BB24-50657B33955F

Stothard Road Scheme Limited

Notes to the Financial Statements - continued for the Year Ended 31st March 2024

1. ACCOUNTING POLICIES - continued

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Pension costs and other post-retirement benefits

The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

Currency presentation

The financial statements are presented in Sterling (£) which is the functional currency of the company. Monetary amounts in these financial statements are rounded to the nearest £.

Financial instruments

The company has elected to apply the provisions of Section 11 "Basic Financial Instruments" and Section 12 "Other Financial Instruments Issues" of FRS 102 to all of its financial Instruments.

Financial Instruments are recognised in the company's balance sheet when it becomes party to the contractual provisions of the instrument.

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

2. INVESTMENT INCOME

INVESTMENT INCOME
31.3.24 31.3.23
£ £
Investment income 11,650 9,703

3.

NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

31.3.24 31.3.23
£ £
Depreciation - owned assets 521 1,884
Deficit on disposal of fixed assets 213 -

4. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31st March 2024 nor for the year ended 31st March 2023.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31st March 2024 nor for the year ended 31st March 2023.

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Docusign Envelope ID: 530E134F-AA45-4F0D-BB24-50657B33955F

Stothard Road Scheme Limited

Notes to the Financial Statements - continued for the Year Ended 31st March 2024

5. STAFF COSTS

The average monthly number of employees (excluding trustees who are unpaid) during the year was as follows:

Support workers
Management co-ordinator/Project manager
No employees received emoluments in excess of £60,000.
6.
COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
INCOME AND ENDOWMENTS FROM
Charitable activities
Support charges
Investment income
Total
EXPENDITURE ON
Charitable activities
Direct costs of support services to tenants
Net gains/(losses) on investments
NET INCOME/(EXPENDITURE)
RECONCILIATION OF FUNDS
Total funds brought forward
TOTAL FUNDS CARRIED FORWARD		 31.3.24
4
2
6		 31.3.23
4
2
6
Unrestricted
funds
£
74,316
9,703
84,019
84,431
(18,028)
(18,440)
1,032,943
1,014,503

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Docusign Envelope ID: 530E134F-AA45-4F0D-BB24-50657B33955F

Stothard Road Scheme Limited

Notes to the Financial Statements - continued for the Year Ended 31st March 2024

7. TANGIBLE FIXED ASSETS

COST
At 1st April 2023
Additions
Disposals
At 31st March 2024
DEPRECIATION
At 1st April 2023
Charge for year
Eliminated on disposal
At 31st March 2024
NET BOOK VALUE
At 31st March 2024
At 31st March 2023		 Fixtures
and
fittings
£
42,421
1,926
(19,319)
25,028
40,483
521
(19,106)
21,898
3,130
1,938

8. FIXED ASSET INVESTMENTS

The investments, which are all listed on recognised stock exchanges and stated at market value comprised:

Equities
Fixed income
At 1 April 2023
Additions
Disposals
Revaluations
At 31 March 2024		 2024
£
719,895
322,022
1,041,917		 2023
£
627,713
291,818
919,531
Listed
Investments
£
919,531
-
(10,000)
132,386
1,041,917

The only investment is in the Charities Official Investment Fund Accumulation Shares. The historical cost of the investment is £380,000 (2023: £390,000).

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Docusign Envelope ID: 530E134F-AA45-4F0D-BB24-50657B33955F

Stothard Road Scheme Limited

Notes to the Financial Statements - continued for the Year Ended 31st March 2024

9. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

9. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
31.3.24 31.3.23
£ £
Prepayments and accrued income 368 -
Other debtors 7,546 5,528
7,914 5,528
10. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
31.3.24 31.3.23
£ £
Other creditors 2,001 2,002

11. MOVEMENT IN FUNDS

Net
movement At
At 1.4.23 in funds 31.3.24
£ £ £
Unrestricted funds
General fund 726,190 126,737 852,927
Void Reserve (Designated) 9,000 5,926 14,926
Fixtures Replacement Reserve
(Designated) 15,000 - 15,000
Property Development Reserve
(Designated) 264,313 - 264,313
1,014,503 132,663 1,147,166
TOTAL FUNDS 1,014,503 132,663 1,147,166

Net movement in funds, included in the above are as follows:

During the year, a transfer has been made the Void Reserve (designated fund) to account for the movements which have not been transferred in previous years. Given the values involved and as the designated fund forms part of the overall unrestricted funds, it has not been deemed necessary to complete a prior year adjustment and the whole amount has been reflected in the current year movements.

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Docusign Envelope ID: 530E134F-AA45-4F0D-BB24-50657B33955F

Stothard Road Scheme Limited

Notes to the Financial Statements - continued for the Year Ended 31st March 2024

11. MOVEMENT IN FUNDS - continued

Comparatives for movement in funds

Unrestricted funds
General fund
Void Reserve (Designated)
Fixtures Replacement Reserve
(Designated)
Property Development Reserve
(Designated)
TOTAL FUNDS
Comparative net movement in funds, included in the above are a
Incoming
resources
£
Unrestricted funds
General fund
84,019
TOTAL FUNDS
84,019		 At 1.4.22
£
744,630
9,000
15,000
264,313
1,032,943
1,032,943
s follows:
Resources
expended
£
(84,431)
(84,431)		 Net
movement
in funds
£
(18,440)
-
-
-
(18,440)
(18,440)
Gains and
losses
£
(18,028)
(18,028)		 At
31.3.23
£
726,190
9,000
15,000
264,313
1,014,503
1,014,503
Movement
in funds
£
(18,440)
(18,440)

12. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31st March 2024 or the previous year.

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Docusign Envelope ID: 530E134F-AA45-4F0D-BB24-50657B33955F

Stothard Road Scheme Limited

Detailed Statement of Financial Activities
for the Year Ended 31st March 2024
31.3.24 31.3.23
£ £
INCOME AND ENDOWMENTS
Investment income
Investment income 11,650 9,703
Charitable activities
Tenant rent & service charges 37,797 32,554
Tenant social care 59,126 41,762
96,923 74,316
Total incoming resources 108,573 84,019
EXPENDITURE
Charitable activities
Wages 79,607 67,589
Pensions 1,222 1,179
Tenant activity contributions 1,139 506
Repairs and renewals, IT etc. 5,837 5,668
Warden call charges 2,612 1,474
Loss on sale of tangible fixed assets 213 -
90,630 76,416
Administrative costs
Management
Insurance 1,741 1,501
Telephone, postage etc. 2,170 2,472
Staff training 629 605
Depreciation of tangible fixed assets 521 1,884
5,061 6,462
Finance
Bank charges 236 60
Governance costs
Accountancy & legal 2,363 1,493
Total resources expended 98,290 84,431
Net income/(expenditure)
10,283 (412)

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