OCRA
CHARITY REGISTRATION NUMBER: 1011839
Okehampton Community and Recreation Association Unaudited Financial Statements
30 September 2020
OCRA
Okehampton Community and Recreation Association
Financial Statements
Year ended 30 September 2020
| Page | |
|---|---|
| Trustees' annual report | 1 |
| Independent examiner's report to the trustees | 7 |
| Statement of financial activities | 8 |
| Statement of financial position | 9 |
| Notes to the financial statements | 10 |
| The following pages do not form part of the financial statements | |
| Detailed statement of financial activities | 21 |
OCRA
Okehampton Community and Recreation Association
Trustees' Annual Report
Year ended 30 September 2020
The trustees present their report and the unaudited financial statements of the charity for the year ended 30 September 2020.
Reference and administrative details
Registered charity name Okehampton Community and Recreation Association Charity registration number 1011839 Principal office Pavilion in the Park Okehampton EX20 1GE The trustees Mr Tolley Mr Ewen Mr Brett Mrs Marsh Mr Jarvis Mr Vallance Mrs Day (Resigned September 20 Independent examiner Sarah Watts FCCA DChA For and on behalf of Thomas Westcott Chartered Accountants 5 West Street Okehampton Devon EX20 1HQ
1
OCRA
Okehampton Community and Recreation Association
Trustees' Annual Report (continued)
Year ended 30 September 2020
Structure, governance and management
Governing Document
Constitution dated 8th May 1991 as amended 5th March 2001, 22nd July 2015 and 12[th] February 2020.
Members of OCRA
Membership is open to clubs and organisations within the area whether corporate or otherwise, which are voluntary or not for profit and which support the objects of OCRA. Each member club or organisation appoints one individual person to represent it and vote on its behalf at general meetings of OCRA. During the year there were approximately forty member clubs and organisations.
Board of Trustees
The Board of Trustees direct the strategy, policy and general management of the affairs of OCRA and meet not less than four times a year.
The Board of Trustees is made up of;
- Four Member Trustees elected from the individual persons representing the member clubs and organisations - Four Stakeholder Trustees nominated by Okehampton College,
Okehampton Town Council, Okehampton Hamlets Parish Council and Okehampton united Charity. - Up to two co-opted Independent Trustees.
Management
The day to day affairs of OCRA are managed by a Management Committee consisting of the four Member Trustees plus appropriate employees.
2
OCRA
Okehampton Community and Recreation Association
Trustees' Annual Report (continued)
Year ended 30 September 2020
Objectives and activities
Main objects
The main objects of the charity are:
- to promote the benefit of the inhabitants of Okehampton parish and the area covered by the following parishes;
Chagford, Drewsteignton, Gidleigh, Throwleigh, Spreyton, South Tawton, North Tawton, Bondleigh, Belstone; Sticklepath, Sampford Courtenay, Okehampton Hamlets, Inwardleigh, Jacobstowe, Exboume, Broadwoodkelly, Monkokehampton, Iddesleigh, Meeth, Highampton, Hatherleigh, Northlew, Beaworthy, Germansweek, Bratton Clovelly, Sourton, Thrushelton, Bridestowe, Stowford, Marystow, Lewtrenchard, Lydford in West Devon District; Hittisleigh, Bow, Zeal Monachorum, Co/dridge in MidDevon District; Winkleigh, Dolton, Dowland, Beaford, St Giles in the Wood, Great Torrington, Little Torrington, Langtree, Peters Marland, Petrockstow, Shebbear, Newton St Petrock, Milton Damerel, Thornbury, Bradford, Black Torrington, Holsworthy, Holsworthy Hamlets, Cookbury, Hollacombe, Ashwater, Broadwoodwidger, Halwill in Torridge District;
(hereinafter called 'the area of benefit'), without distinction of sex, sexual orientation, race or of political, religious or other opinions, by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and provide facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants.
- to establish, or secure the establishment of a Recreational Centre (hereinafter called 'the Centre')and to maintain and manage the same (whether alone or in cooperation with any local authority or other person or body) in furtherance of these objects.
Main activites during the year
During the year the Charity’s main activities were;
i) the provision of a range of recreational activities and facilities for children, youth and adults primarily Okehampton, and parts of West Devon, Torridge and Mid Devon;
ii) the management of the Pavilion in The Park in Okehampton; and
iii) continuing to facilitate closer links between all sporting bodies, recreational groups, schools and local authorities in the development of funding, promotion and delivery of community recreational activities.
Public Benefit
Inclusiveness sits at the heart of everything we do and can be seen in our programme which continually widens to take in new opportunities to reach new groups.
3
OCRA
Okehampton Community and Recreation Association
Trustees' Annual Report (continued)
Year ended 30 September 2020
Achievements and performance
Progress and achievements
A challenging year for OCRA with the second half of the year severely hampered by the Coronavirus pandemic and subsequent lockdown. Financial performance in the first half of the year was promising with costs being monitored closely to ensure that all areas break even. The inclusion of junior athletics in association with Okehampton Running Club and picking up further hire sessions boosted the demographic of users utilising OCRA’s activities and services.
The March lockdown stopped all activities, external hire, school delivery and meant the closure of the Pavilion in the Park. With the uncertainty surrounding the situation and prospect of no incoming revenue, the decision was made to place all staff on furlough and utilise the government’s Job Retention Scheme. This, alongside the support provided by Okehampton United Charities, Sport England and the local authority meant a very difficult position was weathered and has provided the security to open facilities and provide activities as restrictions eased.
With restrictions changing regularly it has been difficult to restart certain activities or offer internal spaces for hire, this provided OCRA with the opportunity to utilise virtual experiences in our school delivery and regular groups as well as enable communication across the charity.
Curriculum delivery was the first area of the charity to flourish following the easing of restrictions with both virtual and physical coaching taking place with over 1000 children being active in September and support for key worker delivery up until the end of summer term.
Grassroots sports such as Football, Hockey, Tennis and Rugby have been able to restart quickly due to our robust procedures and protocols to do with COVID-19 and our ongoing positive relationship with Okehampton College and Dartmoor Multi Academy Trust. This has ensured opportunities to generate income for the charity have been swiftly taken.
Partnership working opportunities have been limited due to the current coronavirus situation and with current agreements with Fusion Lifestyle, Okehampton College and Tennis Club due to be revised in early 2021 this area is one that significant work will need to be focused on in the future.
Staff volunteers
OCRA Trustees recognise the input and assistance of all these people in the successful provision of the objectives of the Charity and would like to express their thanks to all these people. Their continued support is essential in the continued success of the Charity.
4
OCRA
Okehampton Community and Recreation Association
Trustees' Annual Report (continued)
Year ended 30 September 2020
Financial review
Grants
Unrestricted core grants include grants received from Okehampton United Charity of £23,758 (2019: £24,400) which are an essential component of the finances of the Charity. Their continued support provides a measure of continuity and certainty in an otherwise uncertain time for the finances of volunteer organisations.
Income
Overall income for the year from charitable activities was £158,613 (2019: £251,599).
Expenditure
Direct Charitable Expenditure for the year was £244,121 (2019: £380,264).
Exceptional costs
Accounting costs are higher than expected due to the reliance on the accountants to provide information and administer our claim to the Job Retention Scheme. Covid buys and re-decoration of the Pavilion have provided additional costs
Pavilion Catering
The Pavilion Café has achieved our desired objective to at least break even and any profit will be transferred to OCRA for use in its charitable objectives.
Reserves
The level of reserves remains positive and within policy level. There are many uncertainties facing the Charity, so the trustees will keep the reserves policy under review. Current level of unrestricted reserves sits at £9,745 (2019: £31,890). The reduction was incurred as the charity prepared for the uncertainty of the initial COVID-19 lockdown, as the charity recovers the reserves will be increased.
5
OCRA
Okehampton Community and Recreation Association
Trustees' Annual Report (continued)
Year ended 30 September 2020
Plans for future periods
OCRA is well placed to bounce back quickly from this very difficult year within all areas, with external hire, internal hire and grassroots sports able to be re-established quickly as restrictions allow. The Pavilion in the Park Cafe has also adhered quickly to the imposition and lifting of restrictions with collective working and revision of working practice and menu.
Our curriculum delivery is the brightest spark for the initial part of the financial year with our School Sports Partnership going from strength to strength with 19 schools signing up for the academic year. Whilst the re-establishment of indoor activities will ensure all demographics can access activity in Okehampton, its surrounding areas and wider via our partnership working. As things return towards normal we will look to capitalise on holiday activity provision, school festivals, opportunities for partnership working and of course events in Simmons Park.
The trustees' annual report was approved on 27/04/21 and signed on behalf of the board of trustees by:
Mr Ewen Chairman
Mrs Marsh Vice Chair
6
OCRA
Okehampton Community and Recreation Association
Independent Examiner's Report to the Trustees of Okehampton Community and Recreation Association
Year ended 30 September 2020
I report to the trustees on my examination of the financial statements of Okehampton Community and Recreation Association ('the charity') for the year ended 30 September 2020.
Responsibilities and basis of report
As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity's financial statements carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the charity as required by section 130 of the Act; or
-
the financial statements do not accord with those records; or
-
the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Sarah Watts FCCA DChA Independent Examiner For and on behalf of Thomas Westcott Chartered Accountants 5 West Street Okehampton Devon EX20 1HQ
7
OCRA
Okehampton Community and Recreation Association
Statement of Financial Activities
Year ended 30 September 2020
| 2020 | 2019 | ||||
|---|---|---|---|---|---|
| Unrestricted | Restricted | ||||
| funds | funds | Total funds | Total funds | ||
| Note | £ | £ | £ | £ | |
| Income and endowments | |||||
| Donations and legacies | 4 | 64,334 | – | 64,334 | 54,190 |
| Charitable activities | 5 | 158,613 | – | 158,613 | 251,599 |
| Other trading activities | 6 | 10 | – | 10 | 2,860 |
| Investment income | 7 | 19 | – | 19 | – |
───────── |
──── |
───────── |
───────── |
||
| Total income | 222,976 | – | 222,976 | 308,649 | |
═════════ |
════ |
═════════ |
═════════ |
||
| Expenditure | |||||
| Expenditure on charitable activities | 8,9 | 244,121 | – | 244,121 | 380,264 |
───────── |
──── |
───────── |
───────── |
||
| Total expenditure | 244,121 | – | 244,121 | 380,264 | |
═════════ |
════ |
═════════ |
═════════ |
||
───────── |
──── |
───────── |
───────── |
||
| Net expenditure and net movement | in | ||||
| funds | (21,145) | – | (21,145) | (71,615) | |
═════════ |
════ |
═════════ |
═════════ |
||
| Reconciliation of funds | |||||
| Total funds brought forward | 30,890 | 543,586 | 574,476 | 646,091 | |
───────── |
───────── |
───────── |
───────── |
||
| Total funds carried forward | 9,745 | 543,586 | 553,331 | 574,476 | |
═════════ |
═════════ |
═════════ |
═════════ |
The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.
The notes on pages 10 to 19 form part of these financial statements.
8
OCRA
Okehampton Community and Recreation Association
Statement of Financial Position
30 September 2020
| 2020 | 2019 | ||
|---|---|---|---|
| Note | £ | £ | |
| Fixed assets | |||
| Tangible fixed assets | 15 | 526,056 | 554,084 |
| Current assets | |||
| Stocks | 16 | 3,292 | 3,292 |
| Debtors | 17 | 27,544 | 35,586 |
| Cash at bank and in hand | 24,464 | 32,067 | |
──────── |
──────── |
||
| 55,300 | 70,945 | ||
| Creditors: amounts falling due within one year | 18 | 28,025 | 50,553 |
──────── |
──────── |
||
| Net current assets | 27,275 | 20,392 | |
───────── |
───────── |
||
| Total assets less current liabilities | 553,331 | 574,476 | |
═════════ |
═════════ |
||
| Funds of the charity | |||
| Restricted funds | 543,586 | 543,586 | |
| Unrestricted funds | 9,745 | 30,890 | |
───────── |
───────── |
||
| Total charity funds | 20 | 553,331═════════ |
574,476═════════ |
These financial statements were approved by the board of trustees and authorised for issue on 27/04/21, and are signed on behalf of the board by:
Mr Ewen Chairman
Mrs Marsh Vice Chair
The notes on pages 10 to 19 form part of these financial statements.
9
OCRA
Okehampton Community and Recreation Association
Notes to the Financial Statements
Year ended 30 September 2020
1. General information
The charity is a public benefit entity and a registered charity in England and Wales and is unincorporated. The address of the principal office is Pavilion in the Park, Okehampton, Devon, EX20 1GE.
2. Statement of compliance
These financial statements have been prepared in compliance with FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland', the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102)) and the Charities Act 2011.
3. Accounting policies
Basis of preparation
The financial statements have been prepared on the historical cost basis, as modified by the revaluation of certain financial assets and liabilities and investment properties measured at fair value through income or expenditure.
The financial statements are prepared in sterling, which is the functional currency of the entity.
Going concern
There are no material uncertainties about the charity's ability to continue.
Judgements and key sources of estimation uncertainty
The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported. These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.
Key sources of estimation uncertainty
Accounting estimates and assumptions are made concerning the future and, by their nature, will rarely equal the related actual outcome. There are no key assumptions and other sources of estimation uncertainty that have a significant risk of causing a material adjustment to the carrying amounts of assets and liabilities within the next financial year.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees to further any of the charity's purposes.
Designated funds are unrestricted funds earmarked by the trustees for particular future project or commitment.
Restricted funds are subjected to restrictions on their expenditure declared by the donor or through the terms of an appeal, and fall into one of two sub-classes: restricted income funds or endowment funds.
10
OCRA
Okehampton Community and Recreation Association
Notes to the Financial Statements (continued)
Year ended 30 September 2020
3. Accounting policies (continued)
Incoming resources
All incoming resources are included in the statement of financial activities when entitlement has passed to the charity; it is probable that the economic benefits associated with the transaction will flow to the charity and the amount can be reliably measured. The following specific policies are applied to particular categories of income:
-
income from donations or grants is recognised when there is evidence of entitlement to the gift, receipt is probable and its amount can be measured reliably.
-
legacy income is recognised when receipt is probable and entitlement is established.
-
income from donated goods is measured at the fair value of the goods unless this is impractical to measure reliably, in which case the value is derived from the cost to the donor or the estimated resale value. Donated facilities and services are recognised in the accounts when received if the value can be reliably measured. No amounts are included for the contribution of general volunteers.
-
income from contracts for the supply of services is recognised with the delivery of the contracted service. This is classified as unrestricted funds unless there is a contractual requirement for it to be spent on a particular purpose and returned if unspent, in which case it may be regarded as restricted.
Resources expended
Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is classified under headings of the statement of financial activities to which it relates:
-
expenditure on raising funds includes the costs of all fundraising activities, events, noncharitable trading activities, and the sale of donated goods.
-
expenditure on charitable activities includes all costs incurred by a charity in undertaking activities that further its charitable aims for the benefit of its beneficiaries, including those support costs and costs relating to the governance of the charity apportioned to charitable activities.
-
other expenditure includes all expenditure that is neither related to raising funds for the charity nor part of its expenditure on charitable activities.
All costs are allocated to expenditure categories reflecting the use of the resource. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs are apportioned between the activities they contribute to on a reasonable, justifiable and consistent basis.
Tangible assets
Tangible assets are initially recorded at cost, and subsequently stated at cost less any accumulated depreciation and impairment losses. Any tangible assets carried at revalued amounts are recorded at the fair value at the date of revaluation less any subsequent accumulated depreciation and subsequent accumulated impairment losses.
11
OCRA
Okehampton Community and Recreation Association
Notes to the Financial Statements (continued)
Year ended 30 September 2020
3. Accounting policies (continued)
Tangible assets (continued)
An increase in the carrying amount of an asset as a result of a revaluation, is recognised in other recognised gains and losses, unless it reverses a charge for impairment that has previously been recognised as expenditure within the statement of financial activities. A decrease in the carrying amount of an asset as a result of revaluation, is recognised in other recognised gains and losses, except to which it offsets any previous revaluation gain, in which case the loss is shown within other recognised gains and losses on the statement of financial activities.
Depreciation
Depreciation is calculated so as to write off the cost or valuation of an asset, less its residual value, over the useful economic life of that asset as follows:
Leasehold land & buildings - Straight line over the period to expiry of the lease agreement Furniture & equipment - 20% straight line
Impairment of fixed assets
A review for indicators of impairment is carried out at each reporting date, with the recoverable amount being estimated where such indicators exist. Where the carrying value exceeds the recoverable amount, the asset is impaired accordingly. Prior impairments are also reviewed for possible reversal at each reporting date.
For the purposes of impairment testing, when it is not possible to estimate the recoverable amount of an individual asset, an estimate is made of the recoverable amount of the cashgenerating unit to which the asset belongs. The cash-generating unit is the smallest identifiable group of assets that includes the asset and generates cash inflows that largely independent of the cash inflows from other assets or groups of assets.
For impairment testing of goodwill, the goodwill acquired in a business combination is, from the acquisition date, allocated to each of the cash-generating units that are expected to benefit from the synergies of the combination, irrespective of whether other assets or liabilities of the charity are assigned to those units.
Stocks
Stocks are measured at the lower of cost and estimated selling price less costs to complete and sell. Cost includes all costs of purchase, costs of conversion and other costs incurred in bringing the stock to its present location and condition.
Government grants
Government grants are recognised at the fair value of the asset received or receivable. Grants are not recognised until there is reasonable assurance that the charity will comply with the conditions attaching to them and the grants will be received.
12
OCRA
Okehampton Community and Recreation Association
Notes to the Financial Statements (continued)
Year ended 30 September 2020
3. Accounting policies (continued)
Government grants (continued)
Where the grant does not impose specified future performance-related conditions on the recipient, it is recognised in income when the grant proceeds are received or receivable. Where the grant does impose specified future performance-related conditions on the recipient, it is recognised in income only when the performance-related conditions have been met. Where grants received are prior to satisfying the revenue recognition criteria, they are recognised as a liability.
Financial instruments
A financial asset or a financial liability is recognised only when the entity becomes a party to the contractual provisions of the instrument.
Basic financial instruments are initially recognised at the amount receivable or payable including any related transaction costs, unless the arrangement constitutes a financing transaction, where it is recognised at the present value of the future payments discounted at a market rate of interest for a similar debt instrument.
Current assets and current liabilities are subsequently measured at the cash or other consideration expected to be paid or received and not discounted.
Debt instruments are subsequently measured at amortised cost.
Financial assets that are measured at cost or amortised cost are reviewed for objective evidence of impairment at the end of each reporting date. If there is objective evidence of impairment, an impairment loss is recognised under the appropriate heading in the statement of financial activities in which the initial gain was recognised.
4. Donations and legacies
| Unrestricted | Restricted | Total Funds | |
|---|---|---|---|
| Funds | Funds | 2020 | |
| £ | £ | £ | |
| Donations | |||
| Donations | 602 | – | 602 |
| Grants | |||
| Unrestricted (Core) Grants | 42,013 | – | 42,013 |
| Grants to fund assets | – | – | – |
| Government grant income | 21,719 | – | 21,719 |
──────── |
──── |
──────── |
|
| 64,334 | – | 64,334 | |
════════ |
════ |
════════ |
|
| Unrestricted | Restricted | Total Funds | |
| Funds | Funds | 2019 | |
| £ | £ | £ | |
| Donations | |||
| Donations | 1,597 | 3,000 | 4,597 |
13
OCRA
Okehampton Community and Recreation Association
Notes to the Financial Statements (continued)
Year ended 30 September 2020
4. Donations and legacies (continued)
| Unrestricted | Restricted | Total Funds | |||
|---|---|---|---|---|---|
| Funds | Funds | 2019 | |||
| £ | £ | £ | |||
| Grants | |||||
| Unrestricted (Core) Grants | 30,923 | 3,670 | 34,593 | ||
| Grants to fund assets | 15,000 | – | 15,000 | ||
| Government grant income | – | – | – | ||
──────── |
─────── |
──────── |
|||
| 47,520 | 6,670 | 54,190 | |||
════════ |
═══════ |
════════ |
|||
| 5. | Charitable activities | ||||
| Unrestricted | Restricted | Total Funds | |||
| Funds | Funds | 2020 | |||
| £ | £ | £ | |||
| Sale of goods/services as part of direct charitable | |||||
| activities | 15 | – | 15 | ||
| OCRA Activities | 68,969 | – | 68,969 | ||
| Facility bookings | 31,251 | – | 31,251 | ||
| Other income | 6,790 | – | 6,790 | ||
| Pavilion Income | 51,588 | – | 51,588 | ||
───────── |
──── |
───────── |
|||
| 158,613 | – | 158,613 | |||
═════════ |
════ |
═════════ |
|||
| Unrestricted | Restricted | Total Funds | |||
| Funds | Funds | 2019 | |||
| £ | £ | £ | |||
| Sale of goods/services as part of direct charitable | |||||
| activities | 25 | – | 25 | ||
| OCRA Activities | 116,128 | 1,814 | 117,942 | ||
| Facility bookings | 38,380 | – | 38,380 | ||
| Other income | 4,508 | – | 4,508 | ||
| Pavilion Income | 90,744 | – | 90,744 | ||
───────── |
─────── |
───────── |
|||
| 249,785 | 1,814 | 251,599 | |||
═════════ |
═══════ |
═════════ |
|||
| 6. | Other trading activities | ||||
| Unrestricted | Total Funds | Unrestricted | Total Funds | ||
| Funds | 2020 | Funds | 2019 | ||
| £ | £ | £ | £ | ||
| Subscriptions | 10 | 10 | 2,860 | 2,860 | |
════ |
════ |
═══════ |
═══════ |
||
| 7. | Investment income | ||||
| Unrestricted | Total Funds | Unrestricted | Total Funds | ||
| Funds | 2020 | Funds | 2019 | ||
| £ | £ | £ | £ | ||
| Bank interest | 19 | 19 | – | – | |
════ |
════ |
════ |
════ |
14
OCRA
Okehampton Community and Recreation Association
Notes to the Financial Statements (continued)
Year ended 30 September 2020
8. Expenditure on charitable activities by fund type
| Unrestricted | Restricted | Total Funds | ||
|---|---|---|---|---|
| Funds | Funds | 2020 | ||
| £ | £ | £ | ||
| Community Recreational Activities | 153,337 | – | 153,337 | |
| Pavilion in the Park | 73,920 | – | 73,920 | |
| Support costs | 16,864 | – | 16,864 | |
───────── |
──── |
───────── |
||
| 244,121 | – | 244,121 | ||
═════════ |
════ |
═════════ |
||
| Unrestricted | Restricted | Total Funds | ||
| Funds | Funds | 2019 | ||
| £ | £ | £ | ||
| Community Recreational Activities | 246,541 | 4,157 | 250,698 | |
| Pavilion in the Park | 77,830 | 23,743 | 101,573 | |
| Support costs | 27,993 | – | 27,993 | |
───────── |
──────── |
───────── |
||
| 352,364 | 27,900 | 380,264 | ||
═════════ |
════════ |
═════════ |
||
| Expenditure on charitable activities by activity type | ||||
| Activities | ||||
| undertaken | Total funds | Total fund | ||
| directly Support costs | 2020 | 2019 | ||
| £ | £ | £ | £ | |
| Community Recreational Activities | 153,337 | – | 153,337 | 250,698 |
| Pavilion in the Park | 73,920 | – | 73,920 | 101,573 |
| Governance costs | – | 16,864 | 16,864 | 27,993 |
───────── |
──────── |
───────── |
───────── |
|
| 227,257 | 16,864 | 244,121 | 380,264 | |
═════════ |
════════ |
═════════ |
═════════ |
9. Expenditure on charitable activities by activity type
10. Analysis of grants
| 2020 | 2019 | |
|---|---|---|
| £ | £ | |
| Grants to institutions | ||
| Grants to institutions | – | 1,051 |
──── |
─────── |
|
| Total grants | – | 1,051 |
════ |
═══════ |
|
| Net expenditure | ||
| Net expenditure is stated after charging/(crediting): | ||
| 2020 | 2019 | |
| £ | £ | |
| Depreciation of tangible fixed assets | 28,743 | 25,255 |
════════ |
════════ |
11. Net expenditure
15
OCRA
Okehampton Community and Recreation Association
Notes to the Financial Statements (continued)
Year ended 30 September 2020
12. Independent examination fees
| 2020 | 2019 | |
|---|---|---|
| £ | £ | |
| Fees payable to the independent examiner for: | ||
| Independent examination of the financial statements | 1,100═══════ |
1,050═══════ |
13. Staff costs
| The total staff costs and employee benefits for the reporting period are analysed as | The total staff costs and employee benefits for the reporting period are analysed as | follows: |
|---|---|---|
| 2020 | 2019 | |
| £ | £ | |
| Wages and salaries | 121,330 | 181,870 |
| Employer’s national insurance | 5,210 | |
| Employer contributions to pension plans | 1,392 | |
───────── |
───────── |
|
| Total | 121,330 | 188,472 |
═════════ |
═════════ |
The average head count of employees during the year was 16 (2019: 23).
No employee received employee benefits of more than £60,000 during the year (2019: Nil).
14. Trustee remuneration and expenses
No Trustees received any remuneration in the year. (2019: none)
One trustee was reimbursed expenses during the year totalling £217 (2019: £591 reimbursed to two Trustees).
15. Tangible fixed assets
| Long | |||
|---|---|---|---|
| leasehold | |||
| property | Equipment | Total | |
| £ | £ | £ | |
| Cost | |||
| At 1 October 2019 | 681,090 | 46,062 | 727,152 |
| Additions | – | 715 | 715 |
───────── |
──────── |
───────── |
|
| At 30 September 2020 | 681,090 | 46,777 | 727,867 |
═════════ |
════════ |
═════════ |
|
| Depreciation | |||
| At 1 October 2019 | 146,425 | 26,643 | 173,068 |
| Charge for the year | 22,755 | 5,988 | 28,743 |
───────── |
──────── |
───────── |
|
| At 30 September 2020 | 169,180 | 32,631 | 201,811 |
═════════ |
════════ |
═════════ |
|
| Carrying amount | |||
| At 30 September 2020 | 511,910 | 14,146 | 526,056 |
═════════ |
════════ |
═════════ |
|
| At 30 September 2019 | 534,665 | 19,419 | 554,084 |
═════════ |
════════ |
═════════ |
Leasehold Land & Buildings represents the investment of the Charity in Pavilion in the Park which is on land which is held on a lease from Okehampton Town Council for 30 years from 18/6/13 at a nominal rent.
16
OCRA
Okehampton Community and Recreation Association
Notes to the Financial Statements (continued)
Year ended 30 September 2020
| 16. | Stocks | ||
|---|---|---|---|
| 2020 | 2019 | ||
| £ | £ | ||
| Raw materials and consumables | 3,292 | 3,292 | |
═══════ |
═══════ |
||
| 17. | Debtors | ||
| 2020 | 2019 | ||
| £ | £ | ||
| Trade debtors | (965) | (135) | |
| Prepayments and accrued income | 6,391 | 5,606 | |
| Other debtors | 22,118 | 30,115 | |
──────── |
──────── |
||
| 27,544 | 35,586 | ||
════════ |
════════ |
||
| 18. | Creditors: amounts falling due within one year | ||
| 2020 | 2019 | ||
| £ | £ | ||
| Trade creditors | 19,511 | 7,857 | |
| Social security and other taxes | 2,047 | 4,770 | |
| Accrued expenses and other creditors | 6,072 | 8,859 | |
| Pension contribution liabilities | 331 | 306 | |
| Other creditors | 64 | 28,761 | |
──────── |
──────── |
||
| 28,025 | 50,553 | ||
════════ |
════════ |
19. Government grants
The amounts recognised in the financial statements for government grants are as follows:
| 2020 | 2019 | |
|---|---|---|
| £ | £ | |
| Recognised in income from donations and legacies: | ||
| Government grants income | 21,719 | – |
════════ |
════ |
17
OCRA
Okehampton Community and Recreation Association
Notes to the Financial Statements (continued)
Year ended 30 September 2020
20. Analysis of charitable funds
Unrestricted funds
| Unrestricted funds | ||||
|---|---|---|---|---|
| At | At | |||
| 1 October 201 | 30 | Septembe | ||
| 9 | Income | Expenditure | r 2020 | |
| £ | £ | £ | £ | |
| General funds | 26,120 | 222,976 | (244,121) | 4,975 |
| Moor Active | 270 | – | – | 270 |
| All weather pitch replacement | 4,500 | – | – | 4,500 |
──────── |
───────── |
───────── |
─────── |
|
| 30,890 | 222,976 | (244,121) | 9,745 | |
════════ |
═════════ |
═════════ |
═══════ |
|
| At | At | |||
| 1 October 201 | 30 | September | ||
| 8 | Income | Expenditure | 2019 | |
| £ | £ | £ | £ | |
| General funds | 78,319 | 300,165 | (352,364) | 26,120 |
| Moor Active | 270 | – | – | 270 |
| All weather pitch replacement | 4,500 | – | – | 4,500 |
──────── |
───────── |
───────── |
──────── |
|
| 83,089 | 300,165 | (352,364) | 30,890 | |
════════ |
═════════ |
═════════ |
════════ |
|
| Restricted funds | ||||
| At | At | |||
| 1 October 201 | 30 | Septembe | ||
| 9 | Income | Expenditure | r 2020 | |
| £ | £ | £ | £ | |
| Pavilion building | 536,481 | – | – | 536,481 |
| SNAP grants | 1,105 | – | – | 1,105 |
| All Weather Pitch replacement | 6,000 | – | – | 6,000 |
───────── |
──── |
──── |
───────── |
|
| 543,586 | – | – | 543,586 | |
═════════ |
════ |
════ |
═════════ |
|
| At | At | |||
| 1 October 201 | 30 | September | ||
| 8 | Income | Expenditure | 2019 | |
| £ | £ | £ | £ | |
| Pavilion building | 559,237 | – | (22,756) | 536,481 |
| WDBC - Facility improvements | 551 | – | (551) | – |
| SNAP grants | 214 | 5,484 | (4,593) | 1,105 |
| All Weather Pitch replacement | 3,000 | 3,000 | – | 6,000 |
───────── |
─────── |
──────── |
───────── |
|
| 563,002 | 8,484 | (27,900) | 543,586 | |
═════════ |
═══════ |
════════ |
═════════ |
18
OCRA
Okehampton Community and Recreation Association
Notes to the Financial Statements (continued)
Year ended 30 September 2020
21. Analysis of net assets between funds
| Unrestricted | Restricted | Total Funds | |
|---|---|---|---|
| Funds | Funds | 2020 | |
| £ | £ | £ | |
| Tangible fixed assets | (10,425) | 536,481 | 526,056 |
| Current assets | 48,195 | 7,105 | 55,300 |
| Creditors less than 1 year | (28,025) | – | (28,025) |
──────── |
───────── |
───────── |
|
| Net assets | 9,745 | 543,586 | 553,331 |
════════ |
═════════ |
═════════ |
|
| Unrestricted | Restricted | Total Funds | |
| Funds | Funds | 2019 | |
| £ | £ | £ | |
| Tangible fixed assets | 17,603 | 536,481 | 554,084 |
| Current assets | 63,840 | 7,105 | 70,945 |
| Creditors less than 1 year | (50,552) | – | (50,552) |
──────── |
───────── |
───────── |
|
| Net assets | 30,891 | 543,586 | 574,477 |
════════ |
═════════ |
═════════ |
22. Capital commitments
As at the balance sheet date, the charity had no contractual commitments. As at the balance sheet date, the Charity had no commitments in process.
23. Related parties
There were no related party transactions during the year.
19
OCRA
Okehampton Community and Recreation Association
Management Information Year ended 30 September 2020
The following pages do not form part of the financial statements.
20
OCRA
Okehampton Community and Recreation Association
Detailed Statement of Financial Activities
Year ended 30 September 2020
| 2020 | 2019 | |
|---|---|---|
| £ | £ | |
| Income and endowments | ||
| Donations and legacies | ||
| Donations | 602 | 4,597 |
| Unrestricted (Core) Grants | 42,013 | 34,593 |
| Grants to fund assets | – | 15,000 |
| Government grant income | 21,719 | – |
──────── |
──────── |
|
| 64,334 | 54,190 | |
──────── |
──────── |
|
| Charitable activities | ||
| Sale of goods/services as part of direct charitable activities | 15 | 25 |
| OCRA Activities | 68,969 | 117,942 |
| Facility bookings | 31,251 | 38,380 |
| Other income | 6,790 | 4,508 |
| Pavilion Income | 51,588 | 90,744 |
───────── |
───────── |
|
| 158,613 | 251,599 | |
───────── |
───────── |
|
| Other trading activities | ||
| Subscriptions | 10 | 2,860 |
──── |
─────── |
|
| Investment income | ||
| Bank interest | 19 | – |
──── |
──── |
|
───────── |
───────── |
|
| Total income | 222,976 | 308,649 |
═════════ |
═════════ |
21
OCRA
Okehampton Community and Recreation Association
Detailed Statement of Financial Activities (continued)
Year ended 30 September 2020
| 2020 | 2019 | |
|---|---|---|
| £ | £ | |
| Expenditure on charitable activities | ||
| Community Recreational Activities | ||
| Activities undertaken directly | ||
| Salaries | 117,802 | 178,560 |
| Other facility hire | 16,798 | 32,720 |
| Other direct activity expenses | 2,855 | 8,700 |
| Travelling reimbursed | 91 | 611 |
| Equipment purchase and maintenance | 1,472 | 1,243 |
| Coaches, referees etc | 13,646 | 23,378 |
| Staff welfare and training | 673 | 4,435 |
───────── |
───────── |
|
| 153,337 | 249,647 | |
───────── |
───────── |
|
| Grant funding activities | ||
| Grants made | – | 1,051 |
──── |
─────── |
|
| Pavilion in the Park | ||
| Activities undertaken directly | ||
| Bar & catering costs | 25,052 | 42,964 |
| Staffing costs | 3,528 | 9,912 |
| Licences | 1,289 | 1,334 |
| Cleaning and waste | 5,843 | 6,109 |
| Pest control | 287 | 340 |
| Light and heat | 5,435 | 7,900 |
| Water | 660 | 2,014 |
| Rates | 489 | 967 |
| Pavilion repairs and renewals | 3,183 | 5,369 |
| Amortisation | 22,756 | 22,756 |
| Depreciation | 5,398 | 1,908 |
──────── |
───────── |
|
| 73,920 | 101,573 | |
──────── |
───────── |
|
| Governance costs | ||
| Sundry | 1,141 | 302 |
| Telephone | 1,499 | 1,192 |
| Subscriptions | 91 | 483 |
| Bookkeeping and Accounts | 2,201 | 8,870 |
| Card Merchant charges | 866 | 1,523 |
| Computer expenses | 1,750 | 2,786 |
| Insurance | 4,350 | 5,924 |
| Printing, postage and carriage | 1,724 | 1,573 |
| Depreciation | 590 | 590 |
| Bank charges | 116 | 80 |
| Bad debt write off | 1,898 | 3,113 |
| Professional fees | – | 600 |
| Advertising & Marketing | 638 | 957 |
──────── |
──────── |
|
| 16,864 | 27,993 | |
──────── |
──────── |
|
───────── |
───────── |
|
| Expenditure on charitable activities | 244,121 | 382,154 |
═════════ |
═════════ |
22