GREENHILL SENIOR CITIZENS CLUB ANNUAL GENERAL MEETING 2024/2025
Minutes Of The Meeting Held On Tuesday, August 5th 2025
Present: Chairman, Roy Lee; Treasurer, Beryl Funnell; Club Secretary. Gill Pullen; Vice Chairman, Pete Menzies; Rose Menzies, Barbara Bourton, Avril Harrison + 45 members
Apologies: Committee members – Janet Bayfield & Thelma Rowell
Members – Pauline & Terry McGill, Maria Searle & John Care
Roy welcomed everyone and opened the meeting at 2.00pm.
Matters Arising from previous Annual General Meeting Roy asked if everyone had read the minutes and were there any comments from the previous AGM. There were none so they were accepted. Minutes accepted: Proposed Kath Farr, seconded Val Wilson
Copies of the Chairman’s & Secretary’s reports were available for everyone
Chairman’s Report
This has been my 8th year as Chairman and I couldn’t have managed without the help of my fellow officers and the Committee members. It’s been another busy year with activities, socials and holidays. We appreciate how members help us set up and put away furniture and clear away after socials;this makes our job much easier. In particular I would like to mention Roger & Sandra Shillum and Pete Menzies, who come in early and help Gill and myself set up for some of our larger socials. I would also like to mention Paul & Val Browning for organising and running the Potters holidays, TV Games Shows and Pig/Horseracing socials. These have become a regular fixture in our Social Diary.
A lot refurbishment and costly work has taken place this year: A new boiler, redecorations in the hall and new blinds fitted, a replacement hoover and various electrical and plumbing work. The costs will show in the accounts and we will be discussing during this meeting how to replenish our reserves.
Pete Menzies became Vice Chairman and his help has been invaluable during the year. I’d also like to thank Barbara Bourton for her hard work in organising coach trips and holidays and looking after the bric-a-brac stall.
Sadly two of our Committee have resigned – Wendy Ransom and Ron Williams. I would like to thank them for their hard work whilst on the Committee.
Beryl is standing down as Treasurer this year after over 30 years of service to the Club but she will be remaining on the Committee. Ron had been helping her but is unable to take over the position. We have yet to find a replacement.
Finally I must say how sad we are that a few of our members died during the year –Nina Ryan, Stan Dobson, Albert Edwards, Ivor Smee and more recently Lily Killick. Roy asked everyone to stand up for a minute’s silence.
Chairman’s Report agreed: Proposed: John Ludlow, seconded Diane Loxston
Secretary’s Report
I’d like to start by thanking my fellow officers and Committee members for all their hard work, help and support during the year; particularly Rose who helps me by taking the minutes at our meetings and Janet who has taken over updating the registers and producing tickets for our socials.
We have had 8 new members recently + 1 returning member. Our membership is just under 185 now. Later in the meeting we will be discussing amending 2 rules regarding members’ attendance and membership renewals.
Secretary’s Report (cont)
Sequence Dancing is going from strength to strength; attendance dropped for a while at the alternate Friday evening dances but has started increasing again. Thanks to John Riley for taking charge of these Friday sessions. Table Tennis, Kurling, Darts and Carpet Bowls are maintaining high attendances. Line Dancing is still popular but sadly Derek Barnes has had to retire from teaching, due to ill health. He is still coming to watch and occasionally have a dance. We thank him for his service over the years, including the initial start-up of the beginners group around 12 years ago. Julie Ann White has kindly take over the teaching, in order to keep the group going and we are getting very good attendances. We’d like to thank Wendy Collard and Robert Riley for filling in when Derek was unable to teach. Wendy still fills in occasionally if Julie Ann is away. We’d also like to thank the regular tea makers at Line Dancing, Aloma and Barbara Pogson ; this leaves the organisers (Rose & Janet) to go on the door and sell any social tickets which might be available. Unfortunately the Line Dancers haven’t been able to arrange many socials during the year but will be organising a Christmas one.
Thursday Bingo had to be cancelled due to low numbers. Sadly it became unviable and we lost 2 members because that was the only thing they were coming to. However, Friday Bingo has increased in popularity and we are putting extra tables up. Ron Williams helps Beryl sort out the tickets and take the money for Bingo/Hoy Bingo, which is a great help. We also have the regular helpers – Linda Cockerell, who sells the raffle tickets, Les Keemer (our regular caller) and Barbara who calls if needed. Avril & Roy check and I arrange the raffle (Beryl will shortly be taking this over again). Avril, Barbara and I mostly make the tea but Rose and other volunteers help out if needed.
We are changing Hoy/Bingo from monthly Tuesday afternoons to occasional Saturday ones. This will give us a better opportunity to organise food, if required. Canasta has increased attendance, often with 3 tables of 6. Solo maintains the 1 table. We recently had a Boardgames and Cards afternoon which proved popular, so we will be repeating it again in November. Crib is still a bit low on numbers but we’re managing to keep both Monday and Wednesday evening sessions going. We only give up on an activity when numbers become too low to make it worth opening up for.
Unfortunately Thelma, our Committee member, has been ill again for a few months and we would like to thank Roger & Sandra Shillum for taking on the mantle of Kurling and Darts again to help out. They already run the Table Tennis and Sequence Dancing and have also organised Socials for Table Tennis, Kurling, and Sequence Dancing during the year. We very much appreciate their help and support. The Chairman & I open up for Carpet Bowls in Thelma’s absence and also support Roger & Sandra at Kurling when we are able.
Having looked at the Honours Board earlier this year, I realised I had been Club Secretary for 15 years, not the 12 as I thought. I feel this is long enough and will be considering resigning at the next AGM
Secretary’s report agreed: Proposed, Derek Boreham, Seconded Rita Carroll
Treasurer’s Report
Bery welcomed everyone. Copies of the accounts were available for everyone.
Beryl thanked Brian Silk for auditing the accounts; Ron Williams for helping her and putting the accounts on the computer.
Rates should have been £3,642 but with rate relief and concessions we actually paid £437.
Beryl thanked Gill & Roy for all they do for the Club. Also Barbara for bric a brac, outings and holidays; Paul for organising the Potters holidays. A lot of money is involved in organising the holidays and outings. She also thanked Janet for buying lemonade and biscuits and our Vice Chairman, Pete, for looking after the flowers and all the maintenance work he does around the Club. Beryl also thanked all the Committee and members who help.
Beryl is retiring and introduced Chrissie Ireson as the new Treasurer. They will work together for a while to do a handover.
She read a letter from Brian Silk regarding our expenditure during the year – this has been heavier than normal and if this is kept up our reserves will all be used up. He
recommended increasing our subscription by 50% and doubling the door fees. Beryl felt that this was a bit drastic and the Committee proposed increasing the door money to £1.50 and next year increasing the subscription fees to £15. A lot of discussion took place and a lot of members felt the door money should be increased to £2. Some suggested increasing the annual fee even more and keeping the door money the same. Peter said the Committee were trying to be pro-active instead of re-active. We must hold a float for the maintenance of the building and care of the people who come. There is always some form of maintenance to be done. Last month’s taking were £5,600 and this amount was spent
Treasurer’s Report (cont’d
during the month. Derek Boreham proposed £2 door entry fee seconded Ray Evans – overwhelming support to increase to £2. This will go up in September. Proposed that £15 membership increase be implemented in June 2026. Paul Browning proposed, John Ludlow seconded - overwhelming agreement. It was suggested that members could remember the Club in their wills. Proposed, Derek Boreham, seconded Julie Hill,
Social Report
It’s been another busy year and the Social Committee have worked very hard to bring a variety of socials and events to the Club. Barbara has continued arranging holidays and outings and Rose has taken charge of finding and booking entertainers. Beryl, Barbara and Rose have been in charge of food, when this was provided. Beryl is also responsible for keeping the ticket prices under control and Gill organises posters and table plans.
From June 2024 we had coach trips to the Blue Bell Line/ Sheffield Park and the Camden Market/ Canal Trip. There were several Hoy Bingo afternoons, some with food, which were well supported. Roger Shillum & John Riley offered to put on a combined dance/singing afternoon for VE Day. This proved very popular and they are arranging a similar afternoon for VJ Day in August, which is again fully booked.
Thanks to Paul & Val Browning for organising a TV Games Show, a Potters Holiday and a Pig Racing evening. In December we had our Christmas Lunch combined with a River Cruise. Unfortunately we had been let down by entertainers for 2 previous lunches, so tried something different. It was very enjoyable but we couldn’t do it every year. We are not doing a lunch this year but going to a pantomime at Brick Lane. We enjoyed a Music Hall Social in June so thought we’d try the pantomime. This is over subscribed.,
Roger Shillum offered to organise Saturday socials for some of the activities he and Sandra help run and Table Tennis, Kurling and Sequence Dancing were included in the activity socials during the year. Bowling socials have been held regularly for a many years now. These have all been well supported.
We held another Quiz evening with Barbara taking over as questionmaster and Beryl adjudicating. Members of the Social Committee devised the questions. We are holding another one in November
We have held fewer socials this year due to several being cancelled last year. Steve Terry entertained again and we organised a St George’s Day celebration afternoon. Other socials included Karaoke, our 60[th] Anniversary Celebrations and a Strawberry Cream Tea. We will soon be looking at the diary for 2026 so any ideas will be very welcome. Proposed Diane Loxston, seconded Rita Carroll
Trustees Report
John Ells was due to give a Trustees report but wasn’t available. The Committee realised there were no living Trustees and the Committee were acting as such. Beryl went through the process many years ago but it wasn’t radicated. We are having issues with Pococks Solicitors, who were connected with the Club’s original solicitors. Three of the Committee have agreed to take on the positions as Trustees – Beryl Funnell, Pete Menzies and Gill Pullen and have signed all the necessary documents which have been delivered to Pococks, however there is a problem trying to trace the death certificate of one of the original Trustees. Pococks are supposed to be dealing with this but have had no information back from them and nothing seems to have moved forward. Gill will be looking through old files to see if there is any further relevant information. We’d like to thank John for his hard work so far.
Election of Officers and Committee
Notices up for required time and taken down the previous day. Officers nominated- Roy Lee Chairman, Gill Pullen Secretary and Christine Ireson nominated for Treasurer, to replace Beryl Funnell, who is standing down as Treasurer. There were no objections and the Officers were duly elected
The Committee have all agreed to stay on, including Beryl who wishes to remain on the Committee. A new Committee members has put her name forward; Jill Edwards. A
All were accepted. Proposed Jean Taylor, seconded Roger Shillum.
Life Member: Roy advised that the Committee had chosen Barbara Bourton as this year’s Life Member. She takes on a lot of different things and works hard for the Club in many different ways – Bric-a-brac, Holidays, Coach Trips, Social Committee, helping with the Catering when the Club provides it and even calling Bingo when she’s needed.
Charity for 2025/26:
The Committee agreed that the Greenhill Senior Citizens Club should be the charity this year as we’d had a lot of expense recently and it didn’t feel right that any money raised should go to another charity.
Proposed Amendments to Rules 8 and 22
Proposed Amendment to Rule 8 which states that any member not making 24 attendances in the year would not be invited to renew their membership. This means that the Secretary has to go through all the registers and pinpoint those who have reached 24 attendances. Gill pointed out that if she’d stuck to that ruling over the years we would have lost a more members and been short on numbers. Proposed that if a member stops attending activities without good reason, they won’t have priority to buy social tickets or could have their membership cancelled. Derek Boreham proposed that a time limit of 3 months should be put in place and if someone hasn’t attended any activities during that time they should lose their membership, at the discretion of the Committee. Currently the maximum membership is 225 with no waiting list. Many years ago it used to be 175 full members and 25 associate but there seemed to be no difference in their entitlement. It was therefore decided around 9 years ago that these numbers should be amalgamated to 200 and also increased to 225 because there was a waiting list at that time. We don’t have one now.
Proposed Amendment to Rule 11 which states that from 1998 all subscriptions must be paid within 28 days of the AGM. Membership is renewable from 1[st] June. Before covid the AGM’s were held in July but afterwards it altered to August. This meant that members didn’t have to renew their membership until September, which gave them virtually 3 months free membership. The Secretary asked that members be given 1 month from 1[st] June to renew their membership. They can still renew after that and not pay a rejoining fee but until such time they would be taken off the membership list.
The members agreed to the amended proposal for Rule 8 and the initial proposal for Rule 11. Proposed Kath Farr, seconded RogerShillum
Any Other Business
Ray Evans, Roger Shillum and several others thanked the Committee for all their had work over the years.
Roger Shillum asked if members could have the right money when paying their entrance fee. People often bring £10 and £20 notes which are sometimes impossible to change.
Diane Loxston asked about buying tickets for socials. Could it be done on, say Monday mornings. Gill said that we try to change the days when tickets are sold so all activities had an even chance for their members to buy them. Gill e-mails everyone she has addresses for, so they know when tickets are going on sale and a notice is put up in the Club. If some people can’t make it then they can ask someone else to buy a ticket for them. At the first point of sale it is members only and they can buy 2 tickets each. After that they are available at all activities and members can buy as many as they want. This is all on a first come first served basis.
Les Keemer asked about getting someone in to talk about the internet. Gill said that sort of thing and coffee mornings don’t work in this club nowadays. The Committee have tried a few times but there is not the interest or response over the past few years.
There are so many variants regarding the internet it would be difficult to know where to start. Age UK and the Library already do this for people who want to know more. We can put a list up to see what interest there is.
Beryl thanked everyone for keeping her busy over the last 33 years.
Roy closed the meeting at 3.00pm
GREENHILL SENIOR CITIZENS CLUB ANNUAL GENERAL MEETING 2024/2025
Minutes Of The Meeting Held On Tuesday, August 5[th] 2025
Present: Chairman, Roy Lee; Treasurer, Beryl Funnell; Club Secretary. Gill Pullen; Vice Chairman, Pete Menzies; Rose Menzies, Barbara Bourton, Avril Harrison + 45 members
Apologies: Committee members – Janet Bayfield & Thelma Rowell
Members – Pauline & Terry McGill, Maria Searle & John Care
Roy welcomed everyone and opened the meeting at 2.00pm.
Matters Arising from previous Annual General Meeting
Roy asked if everyone had read the minutes and were there any comments from the previous AGM. There were none so they were accepted.
Minutes accepted: Proposed Kath Farr, seconded Val Wilson
Copies of the Chairman’s & Secretary’s reports were available for everyone
Chairman’s Report
This has been my 8th year as Chairman and I couldn’t have managed without the help of my fellow officers and the Committee members. It’s been another busy year with activities, socials and holidays. We appreciate how members help us set up and put away furniture and clear away after socials;this makes our job much easier. In particular I would like to mention Roger & Sandra Shillum and Pete Menzies, who come in early and help Gill and myself set up for some of our larger socials. I would also like to mention Paul & Val Browning for organising and running the Potters holidays, TV Games Shows and Pig/Horseracing socials. These have become a regular fixture in our Social Diary.
A lot refurbishment and costly work has taken place this year: A new boiler, redecorations in the hall and new blinds fitted, a replacement hoover and various electrical and plumbing work. The costs will show in the accounts and we will be discussing during this meeting how to replenish our reserves.
Pete Menzies became Vice Chairman and his help has been invaluable during the year. I’d also like to thank Barbara Bourton for her hard work in organising coach trips and holidays and looking after the bric-a-brac stall.
Sadly two of our Committee have resigned – Wendy Ransom and Ron Williams. I would like to thank them for their hard work whilst on the Committee.
Beryl is standing down as Treasurer this year after over 30 years of service to the Club but she will be remaining on the Committee. Ron had been helping her but is unable to take over the position. We have yet to find a replacement.
Finally I must say how sad we are that a few of our members died during the year –Nina Ryan, Stan Dobson, Albert Edwards, Ivor Smee and more recently Lily Killick. Roy asked everyone to stand up for a minute’s silence.
Chairman’s Report agreed: Proposed: John Ludlow, seconded Diane Loxston
Secretary’s Report
I’d like to start by thanking my fellow officers and Committee members for all their hard work, help and support during the year; particularly Rose who helps me by taking the minutes at our meetings and Janet who has taken over updating the registers and producing tickets for our socials.
We have had 8 new members recently + 1 returning member. Our membership is just under 185 now. Later in the meeting we will be discussing amending 2 rules regarding members’ attendance and membership renewals.
Secretary’s Report (cont)
Sequence Dancing is going from strength to strength; attendance dropped for a while at the alternate Friday evening dances but has started increasing again. Thanks to John Riley for taking charge of these Friday sessions. Table Tennis, Kurling, Darts and Carpet Bowls are maintaining high attendances. Line Dancing is still popular but sadly Derek Barnes has had to retire from teaching, due to ill health. He is still coming to watch and occasionally have a dance. We thank him for his service over the years, including the initial start-up of the beginners group around 12 years ago. Julie Ann White has kindly take over the teaching, in order to keep the group going and we are getting very good attendances. We’d like to thank Wendy Collard and Robert Riley for filling in when Derek was unable to teach. Wendy still fills in occasionally if Julie Ann is away. We’d also like to thank the regular tea makers at Line Dancing, Aloma and Barbara Pogson ; this leaves the organisers (Rose & Janet) to go on the door and sell any social tickets which might be available. Unfortunately the Line Dancers haven’t been able to arrange many socials during the year but will be organising a Christmas one.
Thursday Bingo had to be cancelled due to low numbers. Sadly it became unviable and we lost 2 members because that was the only thing they were coming to. However, Friday Bingo has increased in popularity and we are putting extra tables up. Ron Williams helps Beryl sort out the tickets and take the money for Bingo/Hoy Bingo, which is a great help. We also have the regular helpers – Linda Cockerell, who sells the raffle tickets, Les Keemer (our regular caller) and Barbara who calls if needed. Avril & Roy check and I arrange the raffle (Beryl will shortly be taking this over again). Avril, Barbara and I mostly make the tea but Rose and other volunteers help out if needed.
We are changing Hoy/Bingo from monthly Tuesday afternoons to occasional Saturday ones. This will give us a better opportunity to organise food, if required. Canasta has increased attendance, often with 3 tables of 6. Solo maintains the 1 table. We recently had a Boardgames and Cards afternoon which proved popular, so we will be repeating it again in November. Crib is still a bit low on numbers but we’re managing to keep both Monday and Wednesday evening sessions going. We only give up on an activity when numbers become too low to make it worth opening up for.
Unfortunately Thelma, our Committee member, has been ill again for a few months and we would like to thank Roger & Sandra Shillum for taking on the mantle of Kurling and Darts again to help out. They already run the Table Tennis and Sequence Dancing and have also organised Socials for Table Tennis, Kurling, and Sequence Dancing during the year. We very much appreciate their help and support. The Chairman & I open up for Carpet Bowls in Thelma’s absence and also support Roger & Sandra at Kurling when we are able.
Having looked at the Honours Board earlier this year, I realised I had been Club Secretary for 15 years, not the 12 as I thought. I feel this is long enough and will be considering resigning at the next AGM
Secretary’s report agreed: Proposed, Derek Boreham, Seconded Rita Carroll
Treasurer’s Report
Bery welcomed everyone. Copies of the accounts were available for everyone. Beryl thanked Brian Silk for auditing the accounts; Ron Williams for helping her and putting the accounts on the computer.
Rates should have been £3,642 but with rate relief and concessions we actually paid £437. Beryl thanked Gill & Roy for all they do for the Club. Also Barbara for bric a brac, outings and holidays; Paul for organising the Potters holidays. A lot of money is involved in organising the holidays and outings. She also thanked Janet for buying lemonade and biscuits and our Vice Chairman, Pete, for looking after the flowers and all the maintenance work he does around the Club. Beryl also thanked all the Committee and members who help.
Beryl is retiring and introduced Chrissie Ireson as the new Treasurer. They will work together for a while to do a handover.
She read a letter from Brian Silk regarding our expenditure during the year – this has been heavier than normal and if this is kept up our reserves will all be used up. He recommended increasing our subscription by 50% and doubling the door fees. Beryl felt that this was a bit drastic and the Committee proposed increasing the door money to £1.50 and next year increasing the subscription fees to £15. A lot of discussion took place and a lot of members felt the door money should be increased to £2. Some suggested increasing the annual fee even more and keeping the door money the same. Peter said the Committee were trying to be pro-active instead of re-active. We must hold a float for the maintenance of the building and care of the people who come. There is always some form of maintenance to be done. Last month’s taking were £5,600 and this amount was spent
Treasurer’s Report (cont’d
during the month. Derek Boreham proposed £2 door entry fee seconded Ray Evans – overwhelming support to increase to £2. This will go up in September. Proposed that £15 membership increase be implemented in June 2026. Paul Browning proposed, John Ludlow seconded - overwhelming agreement. It was suggested that members could remember the Club in their wills. Proposed, Derek Boreham, seconded Julie Hill,
Social Report
It’s been another busy year and the Social Committee have worked very hard to bring a variety of socials and events to the Club. Barbara has continued arranging holidays and outings and Rose has taken charge of finding and booking entertainers. Beryl, Barbara and Rose have been in charge of food, when this was provided. Beryl is also responsible for keeping the ticket prices under control and Gill organises posters and table plans.
From June 2024 we had coach trips to the Blue Bell Line/ Sheffield Park and the Camden Market/ Canal Trip. There were several Hoy Bingo afternoons, some with food, which were well supported. Roger Shillum & John Riley offered to put on a combined dance/singing afternoon for VE Day. This proved very popular and they are arranging a similar afternoon for VJ Day in August, which is again fully booked.
Thanks to Paul & Val Browning for organising a TV Games Show, a Potters Holiday and a Pig Racing evening. In December we had our Christmas Lunch combined with a River Cruise. Unfortunately we had been let down by entertainers for 2 previous lunches, so tried something different. It was very enjoyable but we couldn’t do it every year. We are not doing a lunch this year but going to a pantomime at Brick Lane. We enjoyed a Music Hall Social in June so thought we’d try the pantomime. This is over subscribed.,
Roger Shillum offered to organise Saturday socials for some of the activities he and Sandra help run and Table Tennis, Kurling and Sequence Dancing were included in the activity socials during the year. Bowling socials have been held regularly for a many years now. These have all been well supported.
We held another Quiz evening with Barbara taking over as questionmaster and Beryl adjudicating. Members of the Social Committee devised the questions. We are holding another one in November
We have held fewer socials this year due to several being cancelled last year. Steve Terry entertained again and we organised a St George’s Day celebration afternoon. Other socials included Karaoke, our 60[th] Anniversary Celebrations and a Strawberry Cream Tea. We will soon be looking at the diary for 2026 so any ideas will be very welcome.
Proposed Diane Loxston, seconded Rita Carroll
Trustees Report
John Ells was due to give a Trustees report but wasn’t available. The Committee realised there were no living Trustees and the Committee were acting as such. Beryl went through the process many years ago but it wasn’t radicated. We are having issues with Pococks Solicitors, who were connected with the Club’s original solicitors. Three of the Committee have agreed to take on the positions as Trustees – Beryl Funnell, Pete Menzies and Gill Pullen and have signed all the necessary documents which have been delivered to Pococks, however there is a problem trying to trace the death certificate of one of the original Trustees. Pococks are supposed to be dealing with this but have had no information back from them and nothing seems to have moved forward. Gill will be looking through old files to see if there is any further relevant information. We’d like to thank John for his hard work so far.
Election of Officers and Committee
Notices up for required time and taken down the previous day. Officers nominated- Roy Lee Chairman, Gill Pullen Secretary and Christine Ireson nominated for Treasurer, to replace Beryl Funnell, who is standing down as Treasurer. There were no objections and the Officers were duly elected
The Committee have all agreed to stay on, including Beryl who wishes to remain on the Committee. A new Committee members has put her name forward; Jill Edwards. A
All were accepted. Proposed Jean Taylor, seconded Roger Shillum .
Life Member: Roy advised that the Committee had chosen Barbara Bourton as this year’s Life Member. She takes on a lot of different things and works hard for the Club in many different ways – Bric-a-brac, Holidays, Coach Trips, Social Committee, helping with the Catering when the Club provides it and even calling Bingo when she’s needed.
Charity for 2025/26:
The Committee agreed that the Greenhill Senior Citizens Club should be the charity this year as we’d had a lot of expense recently and it didn’t feel right that any money raised should go to another charity.
Proposed Amendments to Rules 8 and 22
Proposed Amendment to Rule 8 which states that any member not making 24 attendances in the year would not be invited to renew their membership. This means that the Secretary has to go through all the registers and pinpoint those who have reached 24 attendances. Gill pointed out that if she’d stuck to that ruling over the years we would have lost a more members and been short on numbers. Proposed that if a member stops attending activities without good reason, they won’t have priority to buy social tickets or could have their membership cancelled. Derek Boreham proposed that a time limit of 3 months should be put in place and if someone hasn’t attended any activities during that time they should lose their membership, at the discretion of the Committee. Currently the maximum membership is 225 with no waiting list. Many years ago it used to be 175 full members and 25 associate but there seemed to be no difference in their entitlement. It was therefore decided around 9 years ago that these numbers should be amalgamated to 200 and also increased to 225 because there was a waiting list at that time. We don’t have one now.
Proposed Amendment to Rule 11 which states that from 1998 all subscriptions must be paid within 28 days of the AGM. Membership is renewable from 1[st] June. Before covid the AGM’s were held in July but afterwards it altered to August. This meant that members didn’t have to renew their membership until September, which gave them virtually 3 months free membership. The Secretary asked that members be given 1 month from 1[st] June to renew their membership. They can still renew after that and not pay a rejoining fee but until such time they would be taken off the membership list.
Proposed Kath Farr, seconded RogerShillum
Any Other Business
Ray Evans, Roger Shillum and several others thanked the Committee for all their had work over the years.
Roger Shillum asked if members could have the right money when paying their entrance fee. People often bring £10 and £20 notes which are sometimes impossible to change.
Diane Loxston asked about buying tickets for socials. Could it be done on, say Monday mornings. Gill said that we try to change the days when tickets are sold so all activities had an even chance for their members to buy them. Gill e-mails everyone she has addresses for, so they know when tickets are going on sale and a notice is put up in the Club. If some people can’t make it then they can ask someone else to buy a ticket for them. At the first point of sale it is members only and they can buy 2 tickets each. After that they are available at all activities and members can buy as many as they want. This is all on a first come first served basis.
Les Keemer asked about getting someone in to talk about the internet. Gill said that sort of thing and coffee mornings don’t work in this club nowadays. The Committee have tried a few times but there is not the interest or response over the past few years. There are so many variants regarding the internet it would be difficult to know where to start. Age UK and the Library already do this for people who want to know more. We can put a list up to see what interest there is.
Beryl thanked everyone for keeping her busy over the last 33 years.
Roy closed the meeting at 3.00pm
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| X/ CHARITY COMMISSION | Independent examiner's report on the
FOR ENGLAND AND WALES accounts
Section A Independent Examiner’s Report
Report to the trustees ARE IATL SEnroe CyTizes$S CLUS
On accounts for theended| year >| | S)2°2%. \ Pee Charity(ifany)| no ‘oO. _ O77)
Set out [ <
| report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended F
Responsibilities and As the charity's trustees, you are responsible for the preparation of the
basis of report accounts in accordance with the requirements of the Charities Act 2011
(“the Act”).
| report in respect of my examination of the Trust’s accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, |
have followed all the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.
Independent [The charity's gross income exceeded £250,000 and | am qualified to
examiner's statement undertake the examination by being a qualified member of [insert name of
applicable listed body]]. Delete [ ] if not applicable.
| have completed my examination. | confirm that no material matters have
come to my attention in connection with the examination (other than that
disclosed below ) which gives me cause to believe that in, any material
respect:
e the accounting records were not kept in accordance with section 130
of the Charities Act; or
e the accounts did not accord with the accounting records; or
e the accounts did not comply with the applicable requirements
concerning the form and content of accounts set out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that the accounts givea ‘true and fair’ view which is not a matter
considered as part of an independent examination.
| have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in this report in
order to enable a proper understanding of the accounts to be reached.
Please aae ords in the brackets if they do not apply.
Ateaf — PZ
signet: |
Name: . || 4-4Re 4/ CyV, be =
qualification(s)Relevant professional or body COW MW (f2ECKI-TAKK @.ans tfGC ha; Ke bit g ere?
IER 1 ° Oct 2018
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----- Start of picture text -----
Address:( 22h Fie
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern
(see CC32, Independent examination of charity accounts: directions and
guidance for examiners).
Give here brief details of
any items that the
examiner wishes to
disclose.
----- End of picture text -----
----- Start of picture text -----
IER 2 Oct 2018
----- End of picture text -----