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2025-03-31-accounts

Charity No:1011653

TUNBRIDGE WELLS & DISTRICT VOLUNTEER BUREAU

FINANCIAL STATEMENTS

YEAR ENDED 31ST MARCH 2025

TUNBRIDGE WELLS & DISTRICT VOLUNTEER BUREAU

CONTENTS
Trustees and Advisors
Trustees' Report
Independent Examiner's Report
Statement of Financial Activities
Balance Sheet
Notes to the Financial Statements
Additional Information for the Trustees
Income & Expenditure Account		 PAGE
3
4-5
6
7
8
9-12
14-15

Page 2

TUNBRIDGE WELLS & DISTRICT VOLUNTEER BUREAU

OFFICES, TRUSTEES AND ADVISERS

REGISTERED OFFICE: Wood House Wood Street Tunbridge Wells Kent TN1 2QS TRUSTEES: Adrian Danby – Chairman Martin Johnson - Treasurer Mrs Jill Johnson David Bennet Philip Parkin Robert Cross BANKERS: CAF Bank Limited Kings Hill West Malling Kent ME19 4TA Barclays Bank plc 8 Calverley Road Tunbridge Wells Kent TN1 2TB

Page 3

TUNBRIDGE WELLS & DISTRICT VOLUNTEER BUREAU

REPORT OF THE TRUSTEES

The Trustees present their Report and Accounts for the year ended 31st March 2025.

The Constitution

The Charity operates under its Declaration of Trust which was adopted on 10th March 1992. The constitution has subsequently been amended on 29th September 1994 and 25th July 2000.

Objects and Principal Activities

Tunbridge Wells & District Volunteer Bureau is a charity whose objects are to encourage and undertake voluntary work in connection or associated with education, social services and similar charitable activities within the Tunbridge Wells area.

The charity operates a Community Car Service for the benefit of elderly and disadvantaged individuals in the Tunbridge Wells and surrounding areas. This service is provided with the help of volunteer drivers to assist staff in the running of this service. The charity meets its objectives by supplying these services.

Financial Information

The total income from all sources was 2025 - £98,569 (2024- £141,041 )
Thw total expenditure incurred was 2025 - £120,387 ( 2024- £118,330 )

Reserves Policy

The Trustees consider that, in order to safeguard and maintain the operation of the charity's activities, the charity's reserves should be at a level of £45,000. As at 31st March 2025, the charity had total unrestricted reserves of £125,257 (2024 - £147,075 )

Page 4

TUNBRIDGE WELLS & DISTRICT VOLUNTEER BUREAU

REPORT OF THE TRUSTEES (cont'd)

Trustees

The current trustees are shown on page one of this report.

The charity's constitution requires at least four trustees but no more than eight, serving on it's board.

Upon the resignation of any of the current trustees, the remaining trustees will invite nominations for new trustees. These nominations would be voted on at the next Annual General Meeting of the Trustees and the appointment would be made at that meeting.

The trustees of the charity meet at least four times a year to discuss all aspects and functions of the charity. Decisions regarding the Charity are made by the trustees at these meetings.

Statement of Trustees' Responsibilities

Charity law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of its financial activities for that period. In preparing those financial statements the trustees are required to:

The trustees are responsible for the keeping of proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the Declaration of Trust. They are responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud or other irregularities.

By order of the Trustees:

Adrian Danby

Date:

Page 5

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF TUNBRIDGE WELLS & DISTRICT VOLUNTEER BUREAU

I report on the accounts of the Charity for the year ended 31st March 2025 which are set out on pages 5 to 10 appended to this report.

Responsibilities and basis of report

As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent Examiner's Statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Date:

Name: Monika King FCCA & MIPA Relevant Professional Qualification: Association of Chartered Certified Accountants

Address: 29 Wren Close, Heathfield, East Sussex TN21 8HG

Page 6

TUNBRIDGE WELLS & DISTRICT VOLUNTEER BUREAU

STATEMENT OF FINANCIAL ACTIVITIES FOR THE
YEAR ENDED 31ST MARCH 2025
Note
Income and expenditure
Incoming Resources
Voluntary income
3
Incoming resources from
charitable activities
4
Investment income
Total Incoming Resources
Resources Expended
Charitable activities
5
Governance costs
6
Total Resources Expended
Net incoming(outgoing) resources for the period
Balances brought forward at 1 April 2024
Balances carried forward at 31 March 2025		 Year ended 31st March 2025
Unrestricted Restricted
Total
Funds
Funds
Funds
for period
for period for period
£
£
£
24,836
20,000
44,836
52,326
52,326
1,407
0
1,407
78,569
20,000
98,569
120,387
0
120,387
0
0
0
120,387
0
120,387
(41,818)
20,000
(21,818)
129,095
17,980
147,075
87,277
37,980
125,257		 Year ended 31st March 2024
Unrestricted Restricted
Total
Funds
Funds
Funds
for period
for period
for period
£
£
£
17,786
62,500
80,286
59,598
59,598
1,157
0
1,157
78,541
62,500
141,041
63,810
54,520
118,330
0
0
0
63,810
54,520
118,330
14,731
7,980
22,711
114,364
10,000
124,364
129,095
17,980
147,075

The notes on pages 7 to 10 form part of these accounts

Page 7

TUNBRIDGE WELLS & DISTRICT VOLUNTEER BUREAU

BALANCE SHEET AT 31ST MARCH 2024

Fixed Assets
Current Assets
Cash at Bank and in Hand
Debtors
Current Liabilities
Amounts falling due within one year
Net Current Assets
Net Assets
Funds
Unrestricted
Restricted		 Note
7
8
9
12		 £
£
27,517
96,438
5,092
101,530
3,790
97,740
125,257
111,806
13,451
125,257
2025		 £
£
36,690
109,401
4,391
113,792
3,407
110,385
147,075
129095
17,980
147,075
2024		 £
£
36,690
109,401
4,391
113,792
3,407
110,385
147,075
129095
17,980
147,075
2024
147,075
129095
17,980
147,075

Approved by the Trustees on and signed on their behalf

………………………………………..

Date:

Page 8

TUNBRIDGE WELLS & DISTRICT VOLUNTEER BUREAU

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31ST MARCH 2025

1 Basis of accounting

The accounts have been prepared under the historical cost convention.

The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with FRS102 and with the Charities Act 2011.

2 Accounting policies

Recognition of Incoming Resources

These are included in the Statement of Financial Activities when the charity becomes entitled to the resources.

Expenditure and Liabilities

Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.

Governance costs comprise all costs involving public accountability of the charity and its compliance with regulation and good practice.

Cash Flow Statement

The Charity is exempt from including a cash flow statement as part of its financial statements due to its size.

Taxation

The company is a registered charity and under Section 505(1) of the Income and Corporation Taxes Act is exempt from taxation on its charitable activities.

Fixed Assets

Fixed assets are capitalised if they can be used for more than one year. They are vauled at cost and are depreciated on a straight line basis over the estimated useful lives as follows:

Furniture & Fittings 25% per annum Office Equipment 25% per annum Motor Vehicles 25% per annum

Fund Accounting

The Charity has various funds for which it is responsible: Unrestricted funds - these are charitable activities of the charity.

During the year there were 5 salaried employees (2024 - 4).

Page 9

TUNBRIDGE WELLS & DISTRICT VOLUNTEER BUREAU

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31ST MARCH 2025 (cont'd)

3
4
5
6		 Voluntary Income
Grant Income and Donations
TW Lotto
Involve
Incoming Resoures
from Charitable Activities
Community car service
New registration fees
Charitable Activities
Community Car Service and Support Costs
Driver's expenses
Social inclusion expenses
Travel and subsistence
Telephone & Broadband
Salaries and N.I. Costs
Pension establishment costs
Office Costs
Printing, postage & stationery
Computer costs
Insurance
Advertising
Professional Fees
Bad Debts written off
Bank charges
Depreciation
-72
Governance costs
Independent examiners fee		 Year ended 31st March 2025
Unrestricted
Restricted
Total
Funds
Funds
Funds
for period
for period
for period
£
£
£
15600
20,000
35,600
462
462
8,774
8,774
24,836
20,000
44,836
46,766
46,766
5,560
5,560
52,326
0
52,326
£
£
22,828
22,828
6549
6,549
0
2139
2,139
62,190
62,190
1,380
1,380
10,014
10,014
1301
1,301
1,487
1,487
1,743
1,743
188
188
670
670
101
101
624
624
9,173
9,173
120,387
0
120,387
0
0
0
0
0		 Year ended
31st March
2024
Total
Funds
for period
£
80,286
517
8,021
88,824
45,400
5,660
51,060
£
23,780
6,597
0
630
58,610
1,497
8,305
1,228
1,449
1,703
1,374
203
724
12,230
118,330
0
0

Page 10

TUNBRIDGE WELLS & DISTRICT VOLUNTEER BUREAU

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31ST MARCH 2025 (cont'd)

7
8		 Fixed Assets
Cost
At 1st April 2024
Additions
Disposals
At 31st March 2025
Depreciation
At 1st April 2024
Charge for the year
Deleted on disposals
At 31st March 2025
Net book value at 31st March 2025
Net book value at 31st March 2024
Debtors
Transport service contributions
Prepayments		 Office
Motor
Fixtures
Equipment Vehicles
& Fittings
£
£
£
11,351
44,520
979
0
0
0
0
0
0
11,351
44,520
979
8,051
11,130
979
825
8,348
0
0
0
8,876
19,478
979
2,475
25,042
0
3,300
33,390
0
2025
£
5,092
0
5,092		 Total
£
56,850
0
0
56,850
20,160
9,173
0
29,333
27,517
36,690
2024
£
4,391
0
4,391

Page 11

TUNBRIDGE WELLS & DISTRICT VOLUNTEER BUREAU

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31ST MARCH 2025 (cont'd)

9
10
11
12		 Creditors: Amounts falling due within one year
2025
£
Driver's expenses
2,270
Income tax and Pension contribution
1,320
Other
200
3,790
Staff Costs
2025
£
Wages & Salaries
62,190
62,190
The average number of employees analysed by function was:
2025
Management & administration
5
Trustees remuneration
The trustees received no remuneration during the year (2024- £nil) and were reimbursed
for expenses of £ nil (2024 - £nil)
Restricted & Unrestricted Funds		 2024
£
2,279
959
169
3,407
2024
£
60,107
51,326
2024
4
Restricted Fund
Unrestricted Funds
Total		 Balance
Movement in Resources Transfers Balance
1st April 2024
Outgoing
31st March 2025
£
£
£
£
£
17,980
20,000
(24,529)
13,451
129,095
78,569
120,387
24,529
111,806
147,075
98,569
120,387
0
125,257

Page 12

THE FOLLOWING PAGES ARE FOR THE INFORMATION

OF THE TRUSTEES ONLY

TUNBRIDGE WELLS & DISTRICT VOLUNTEER BUREAU

INCOME ACCOUNT FOR THE YEAR ENDED 31st MARCH 2025
£
£
£
£
Community Car Service Income
Contributions
46,766
45,400
Other Income
Donations
2,100
0
Donations and Grant Income
33,500
80,286
Tunbridge Wells Lotto
462
517
Involve
8,774
8,021
Investment Income
1,407
1,157
New registration fees
5,560
5,660
51,803
95,641
Total income
98,569
141,041
2025
2024		 INCOME ACCOUNT FOR THE YEAR ENDED 31st MARCH 2025
£
£
£
£
Community Car Service Income
Contributions
46,766
45,400
Other Income
Donations
2,100
0
Donations and Grant Income
33,500
80,286
Tunbridge Wells Lotto
462
517
Involve
8,774
8,021
Investment Income
1,407
1,157
New registration fees
5,560
5,660
51,803
95,641
Total income
98,569
141,041
2025
2024		 INCOME ACCOUNT FOR THE YEAR ENDED 31st MARCH 2025
£
£
£
£
Community Car Service Income
Contributions
46,766
45,400
Other Income
Donations
2,100
0
Donations and Grant Income
33,500
80,286
Tunbridge Wells Lotto
462
517
Involve
8,774
8,021
Investment Income
1,407
1,157
New registration fees
5,560
5,660
51,803
95,641
Total income
98,569
141,041
2025
2024
Community Car Service Income
Contributions
Other Income
Donations
Donations and Grant Income
Tunbridge Wells Lotto
Involve
Investment Income
New registration fees
Total income
141,041

TUNBRIDGE WELLS & DISTRICT VOLUNTEER BUREAU

EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31st MARCH 2025

Support Costs
Salaries & National Insurance
Pension establishment costs
Travel and subsistence
HR Outsourcing costs
Social inclusion costs
Rent
Rates
Light & Heat
Insurance
Printing postage & stationery
Computer costs
Telephone & fax
Subscriptions
Advertising
Professional Fees
Depreciation
Sundry expenses
Bank charges
Bad debts
Drivers expenses
Training
Total expenditure		 2025
£
62190
1380
1290
6549
4200
818
2308
1743
1301
1487
2139
120
188
670
9173
668
624
101
22,828
610
120,387		 2024
£
58,610
1,497
1,290
6,597
4,200
767
1,401
1,703
1,228
1,449
630
120
1,374
203
12,230
127
724
400
23,780
118,330