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2023-03-31-accounts

Charity No:1011653

TUNBRIDGE WELLS & DISTRICT VOLUNTEER BUREAU

FINANCIAL STATEMENTS

YEAR ENDED 31ST MARCH 2023

TUNBRIDGE WELLS & DISTRICT VOLUNTEER BUREAU

CONTENTS
Trustees and Advisors
Trustees' Report
Independent Examiner's Report
Statement of Financial Activities
Balance Sheet
Notes to the Financial Statements
Additional Information for the Trustees
Income & Expenditure Account		 PAGE
3
4-5
6
7
8
9-12
14-15

Page 2

TUNBRIDGE WELLS & DISTRICT VOLUNTEER BUREAU

OFFICES, TRUSTEES AND ADVISERS

REGISTERED OFFICE: Wood House Wood Street Tunbridge Wells Kent TN1 2QS TRUSTEES: Adrian Danby – Chairman Martin Johnson - Treasurer Robert Cross David Bennet Philip Parkin BANKERS: CAF Bank Limited Kings Hill West Malling Kent ME19 4TA Barclays Bank plc 8 Calverley Road Tunbridge Wells Kent TN1 2TB

Page 3

TUNBRIDGE WELLS & DISTRICT VOLUNTEER BUREAU

REPORT OF THE TRUSTEES

The Trustees present their Report and Accounts for the year ended 31st March 2023

The Constitution

The Charity operates under its Declaration of Trust which was adopted on 10th March 1992. The constitution has subsequently been amended on 29th September 1994 and 25th July 2000.

Objects and Principal Activities

Tunbridge Wells & District Volunteer Bureau is a charity whose objects are to encourage and undertake voluntary work in connection or associated with education, social services and similar charitable activities within the Tunbridge Wells area.

The charity operates a Community Car Service for the benefit of elderly and disadvantaged individuals in the Tunbridge Wells and surrounding areas. This service is provided with the help of volunteer drivers to assist staff in the running of this service. The charity meets its objectives by supplying these services.

Financial Information

The total income from all sources was 2023 - £100,672 (2022- £101,252 )
Thw total expenditure incurred was 2023 - £100,750 ( 2022 - £83,730 )

Reserves Policy

The Trustees consider that, in order to safeguard and maintain the operation of the charity's activities, the charity's reserves should be at a level of £45,000. As at 31st March 2023, the charity had total unrestricted reserves of £114,364 (2022 - £124,442 )

Page 4

TUNBRIDGE WELLS & DISTRICT VOLUNTEER BUREAU

REPORT OF THE TRUSTEES (cont'd)

Trustees

The current trustees are shown on page one of this report.

The charity's constitution requires at least four trustees but no more than eight, serving on it's board.

Upon the resignation of any of the current trustees, the remaining trustees will invite nominations for new trustees. These nominations would be voted on at the next Annual General Meeting of the Trustees and the appointment would be made at that meeting.

The trustees of the charity meet at least four times a year to discuss all aspects and functions of the charity. Decisions regarding the Charity are made by the trustees at these meetings.

Statement of Trustees' Responsibilities

Charity law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of its financial activities for that period. In preparing those financial statements the trustees are required to:

a) select suitable accounting policies and then apply them consistently.
b) observe the methods and principles in the applicable Charities SORP;
c) make judgements and estimates that are reasonable and prudent
d) state whether applicable accounting standards have been followed, subject to any
material departures disclosed and explained in the financial statements;
e) prepare the financial statements on the going concern basis unless it is inappropriate
to assume that the charity will continue its business.

The trustees are responsible for the keeping of proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the Declaration of Trust. They are responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud or other irregularities.

By order of the Trustees:

Adrian Danby

Date:

Page 5

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF TUNBRIDGE WELLS & DISTRICT VOLUNTEER BUREAU

I report on the accounts of the Charity for the year ended 31st March 2023 which are set out on pages 5 to 10 appended to this report.

Responsibilities and basis of report

As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent Examiner's Statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:

Date:

Name:

Relevant Professional Qualification:

Address:

TUNBRIDGE WELLS & DISTRICT VOLUNTEER BUREAU

STATEMENT OF FINANCIAL ACTIVITIES FOR THE
YEAR ENDED 31ST MARCH 2023
Note
Income and expenditure
Incoming Resources
Voluntary income
3
Incoming resources from
4
charitable activities
Investment income
Total Incoming Resources
Resources Expended
Charitable activities
5
Governance costs
6
Total Resources Expended
Net incoming(outgoing) resources for the period
Balances brought forward at 1 April 2021
Balances carried forward at 31 March 2022		 Year ended 31st March 2023
Unrestricted Restricted
Total
Funds
Funds
Funds
for period
for period for period
£
£
£
34,451
34,451
66,052
66,052
169
0
169
100,672
0
100,672
100,750
100,750
0
0
0
100,750
0
100,750
(78)
0
(78)
114,442
10,000
124,442
114,364
10,000
124,364		 Year ended 31st March 2022
Unrestricted Restricted
Total
Funds
Funds
Funds
for period
for period
for period
£
£
£
18,856
15,000
33,856
67,396
0
67,396
0
0
0
86,252
15,000
101,252
78,730
5,000
83,730
0
0
0
78,730
5,000
83,730
7,522
10,000
17,522
106,920
0
106,920
114,442
10,000
124,442

The notes on pages 7 to 10 form part of these accounts

Page 7

TUNBRIDGE WELLS & DISTRICT VOLUNTEER BUREAU

BALANCE SHEET AT 31ST MARCH 2023

Fixed Assets
Current Assets
Cash at Bank and in Hand
Debtors
Current Liabilities
Amounts falling due within one year
Net Current Assets
Net Assets
Funds
Unrestricted
Restricted		 Note
7
8
9
12		 £
£
1,271
122,922
3,184
126,106
3,013
123,093
124,364
114,364
10,000
124,364
2023		 £
£
617
123,060
4,622
127,682
3,857
123,825
124,442
114,442
10,000
124,442
2022

Approved by the Trustees on and signed on their behalf

………………………………………..

Date:

Page 8

TUNBRIDGE WELLS & DISTRICT VOLUNTEER BUREAU

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31ST MARCH 2023

1 Basis of accounting

The accounts have been prepared under the historical cost convention.

The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with FRS102 and with the Charities Act 2011.

2 Accounting policies

Recognition of Incoming Resources

These are included in the Statement of Financial Activities when the charity becomes entitled to the resources.

Expenditure and Liabilities

Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.

Governance costs comprise all costs involving public accountability of the charity and its compliance with regulation and good practice.

Cash Flow Statement

The Charity is exempt from including a cash flow statement as part of its financial statements due to its size.

Taxation

The company is a registered charity and under Section 505(1) of the Income and Corporation Taxes Act is exempt from taxation on its charitable activities.

Fixed Assets

Fixed assets are capitalised if they can be used for more than one year. They are vauled at cost and are depreciated on a straight line basis over the estimated useful lives as follows:

Furniture & Fittings 25% per annum Office Equipment 25% per annum

Fund Accounting

The Charity has various funds for which it is responsible: Unrestricted funds - these are charitable activities of the charity.

During the year there were 5 salaried employees (2022 - 8).

Page 9

TUNBRIDGE WELLS & DISTRICT VOLUNTEER BUREAU

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31ST MARCH 2023 (cont'd)

3
4
5
6		 Voluntary Income
Donations
Grant Income
TW Lotto
Job Retention Scheme
Incoming Resoures
from Charitable Activities
Community car service
New registration fees
Charitable Activities
Community Car Service and Support Costs
Driver's expenses
Social inclusion expenses
Travel and subsistence
Telephone & Broadband
Salaries and N.I. Costs
Pension establishment costs
Office Costs
Printing, postage & stationery
Computer costs
Advertising
Professional Fees
Bank charges
Governance costs
Independent examiners fee		 Year ended 31st March 2023
Unrestricted
Restricted
Total
Funds
Funds
Funds
for period
for period
for period
£
£
£
100
100
33666
33,666
685
685
0
34,451
0
34,451
62,137
62,137
3,915
3,915
66,052
0
66,052
£
£
26,598
26,598
5751
5,751
0
1159
1,159
51,326
51,326
1,044
1,044
8563
8,563
1763
1,763
712
712
325
325
2,807
2,807
702
702
100,750
0
100,750
0
0
0
0
0		 Year ended
31st March
2022
Total
Funds
for period
£
2,600
23,000
767
7,489
33,856
62,521
4,875
67,396
£
17,518
6,940
0
1,670
44,858
1,030
5,951
1,188
1,980
540
1,386
669
83,730
0
0

Page 10

TUNBRIDGE WELLS & DISTRICT VOLUNTEER BUREAU

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31ST MARCH 2023 (cont'd)

7
8		 Fixed Assets
Cost
At 1st April 2022
Additions
Disposals
At 31st March 2023
Depreciation
At 1st April 2022
Charge for the year
Deleted on disposals
At 31st March 2023
Net book value at 31st March 2023
Net book value at 31st March 2022
Debtors
Transport service contributions
Prepayments		 Office
Equipment
£
7,144
1,078
0
8,222
6,527
424
0
6,951
1,271
617		 Fixtures
& Fittings
£
979
0
0
979
979
0
0
979
0
0
2023
£
3,184
0
3,184		 Total
£
8,123
1,078
0
9,201
7,506
424
0
7,930
1,271
617
2022
£
4,622
0
4,622

Page 11

TUNBRIDGE WELLS & DISTRICT VOLUNTEER BUREAU

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31ST MARCH 2023 (cont'd)

9
10
11		 Creditors: Amounts falling due within one year
Driver's expenses
Income tax
Other
Staff Costs
Wages & Salaries
The average number of employees analysed by function was:
Management & administration
Trustees remuneration		 2023
£
2,297
360
356
3,013
2023
£
51,326
51,326
2023
4		 2022
£
2,020
1,065
772
3,857
2022
£
44,858
44,858
2022
4

The trustees received no remuneration during the year (2022 - £nil) and were reimbursed for expenses of £ nil (2022 - £nil)

12 Restricted & Unrestricted Funds

Restricted Fund
Unrestricted Funds
Total		 Balance
Movement in Resources Transfers Balance
1st April 2022
Outgoing
31st March 2023
£
£
£
£
£
10,000
0
0
10,000
114,442
100,672
100,750
114,364
124,442
100,672
100,750
0
124,364

Page 12

THE FOLLOWING PAGES ARE FOR THE INFORMATION

OF THE TRUSTEES ONLY

TUNBRIDGE WELLS & DISTRICT VOLUNTEER BUREAU

INCOME ACCOUNT FOR THE YEAR ENDED 31st MARCH 2023 INCOME ACCOUNT FOR THE YEAR ENDED 31st MARCH 2023 INCOME ACCOUNT FOR THE YEAR ENDED 31st MARCH 2023
2023 2022
£ £ £ £
Community Car Service Income
Contributions 51,289 43,969
Other Income
Donations 100 2,600
Grant Income 33,666 23,000
Job Retention Scheme 7,489
Tunbridge Wells Lotto 685 767
Involve 10,848 18,552
Investment Income 169 0
New registration fees 3,915 4,875
49,383 57,283
Total income 100,672 101,252

TUNBRIDGE WELLS & DISTRICT VOLUNTEER BUREAU

EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31st MARCH 2023

Support Costs
Salaries & National Insurance
Pension establishment costs
Travel and subsistence
HR Outsourcing costs
Social inclusion costs
Rent
Rates
Light & Heat
Insurance
Printing postage & stationery
Computer costs
Telephone & fax
Subscriptions
Advertising
Professional Fees
Depreciation
Sundry expenses
Bank charges
Bad debts
Training
Community car service costs
Drivers expenses
Volunteer travel expenses
Total expenditure		 £
£
51,326
1,044
1,497
5,751
4,854
727
2,120
-146
1,763
712
1,159
325
1,310
424
702
584
74,152
74,152
26,598
0
26,598
100,750
2023		 £
£
44,858
1,030
0
1,358
6,940
3,850
727
1,169
0
1,188
1,980
1,670
30
540
0
206
203
669
137
0
66,555
17,175
0
17,175
83,730
2022