OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2021-03-31-accounts

Charity No:1011653

TUNBRIDGE WELLS & DISTRICT VOLUNTEER BUREAU

FINANCIAL STATEMENTS

YEAR ENDED 31ST MARCH 2021

TUNBRIDGE WELLS & DISTRICT VOLUNTEER BUREAU

CONTENTS
Trustees and Advisors
Trustees' Report
Statement of Financial Activities
Balance Sheet
Notes to the Financial Statements		 PAGE
1
2 - 3
4
5
6-9

TUNBRIDGE WELLS & DISTRICT VOLUNTEER BUREAU

OFFICES, TRUSTEES AND ADVISERS

REGISTERED OFFICE:

REGISTERED OFFICE: Wood House Wood Street Tunbridge Wells Kent TN1 2QS TRUSTEES: Adrian Danby – Chairman Martin Johnson - Treasurer Robert Cross David Bennet Jim Creed Keith Walker BANKERS: CafBank Limited Kings Hill West Malling Kent ME19 4TA Barclays Bank plc 8 Calverley Road Tunbridge Wells Kent TN1 2TB

1

TUNBRIDGE WELLS & DISTRICT VOLUNTEER BUREAU

REPORT OF THE TRUSTEES

The Trustees present their Report and Accounts for the year ended 31st March 2021

The Constitution

The Charity operates under its Declaration of Trust which was adopted on 10th March 1992. The constitution has subsequently been amended on 29th September 1994 and 25th July 2000.

Objects and Principal Activities

Tunbridge Wells & District Volunteer Bureau is a charity whose objects are to encourage and undertake voluntary work in connection or associated with education, social services and similar charitable activities within the Tunbridge Wells area.

The charity operates a Community Car Service for the benefit of elderly and disadvantaged individuals in the Tunbridge Wells and surrounding areas. This service is provided with the help of volunteer drivers to assist staff in the running of this service. The charity meets its objectives by supplying these services.

Financial Information

The total income from all sources was 2021 - £125,959 (2020 - £125,656 ) Thw total expenditure incurred was 2021 - £76,004 ( 2020 - £102,536 )

Reserves Policy

The Trustees consider that, in order to safeguard and maintain the operation of the charity's activities, the charity's reserves should be at a level of £30,000. As at 31st March 2021, the charity had total unrestricted reserves of £106,920 (2020 - £56,965 )

2

TUNBRIDGE WELLS & DISTRICT VOLUNTEER BUREAU

REPORT OF THE TRUSTEES (cont'd)

Trustees

The current trustees are shown on page one of this report.

The charity's constitution requires at least four trustees but no more than eight, serving on it's board.

Upon the resignation of any of the current trustees, the remaining trustees will invite nominations for new trustees. These nominations would be voted on at the next Annual General Meeting of the Trustees and the appointment would be made at that meeting.

The trustees of the charity meet at least four times a year to discuss all aspects and functions of the charity. Decisions regarding the Charity are made by the trustees at these meetings.

Statement of Trustees' Responsibilities

Charity law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of its financial activities for that period. In preparing those financial statements the trustees are required to:

The trustees are responsible for the keeping of proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the Declaration of Trust. They are responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud or other irregularities.

By order of the Trustees:

……………………………………. Trustee

Adrian Danby

Date: 24th January 2022

3

TUNBRIDGE WELLS & DISTRICT VOLUNTEER BUREAU

STATEMENT OF FINANCIAL ACTIVITIES FOR THE

YEAR ENDED 31ST MARCH 2021
Note
Income and expenditure
Incoming Resources
Voluntary income
3
Incoming resources from
4
charitable activities
Investment income
Total Incoming Resources
Resources Expended
Charitable activities
5
Governance costs
6
Total Resources Expended
Net incoming(outgoing) resources for the period
Balances brought forward at 1 April 2020
Balances carried forward at 31 March 2021		 Year ended 31st March 2021
Unrestricted Restricted
Total
Funds
Funds
Funds
for period
for period for period
£
£
£
77,859
23,884
101,743
24,184
0
24,184
32
0
32
102,075
23,884
125,959
52,120
23,884
76,004
0
0
0
52,120
23,884
76,004
49,955
0
49,955
56,965
0
56,965
106,920
0
106,920		 Year ended 31st March 2020
Unrestricted Restricted
Total
Funds
Funds
Funds
for period
for period
for period
£
£
£
41,300
12,790
54,090
71,566
0
71,566
0
0
0
112,866
12,790
125,656
82,746
19,790
102,536
0
0
0
82,746
19,790
102,536
30,120
(7,000)
23,120
26,845
7,000
33,845
56,965
0
56,965

The notes on pages 7 to 10 form part of these accounts

4

TUNBRIDGE WELLS & DISTRICT VOLUNTEER BUREAU

BALANCE SHEET AT 31ST MARCH 2021

Fixed Assets
Current Assets
Cash at Bank and in Hand
Debtors
Current Liabilities
Amounts falling due within one year
Net Current Assets
Net Assets
Funds
Unrestricted
Restricted		 Note
7
8
9
12		 £
£
0
109,141
2,016
111,157
4,237
106,920
106,920
106,920
106,920
2021		 £
£
0
57,143
2,860
60,003
3,038
56,965
56,965
56,965
56,965
2020

Approved by the Trustees on and signed on their behalf

………………………………………..

Adrian Danby Trustee 24th January 2022

5

TUNBRIDGE WELLS & DISTRICT VOLUNTEER BUREAU

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2021

1 Basis of accounting

The accounts have been prepared under the historical cost convention.

The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with FRS102 and with the Charities Act 2011.

2 Accounting policies

Recognition of Incoming Resources

These are included in the Statement of Financial Activities when the charity becomes entitled to the resources.

Expenditure and Liabilities

Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.

Governance costs comprise all costs involving public accountability of the charity and its compliance with regulation and good practice.

Cash Flow Statement

The Charity is exempt from including a cash flow statement as part of its financial statements due to its size.

Taxation

The company is a registered charity and under Section 505(1) of the Income and Corporation Taxes Act is exempt from taxation on its charitable activities.

Fixed Assets

Fixed assets are capitalised if they can be used for more than one year. They are vauled at cost and are depreciated on a straight line basis over the estimated useful lives as follows:

Furniture & Fittings 25% per annum Office Equipment 25% per annum

Fund Accounting

The Charity has various funds for which it is responsible: Unrestricted funds - these are charitable activities of the charity. Restricted funds - these funds are for use as directed by the donor.

During the year there were 5 salaried employees (2020 - 4).

6

TUNBRIDGE WELLS & DISTRICT VOLUNTEER BUREAU

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2021 (cont'd)

3
4
5
6		 Voluntary Income
Donations
Grant Income
Job Retention Scheme
Incoming Resoures
from Charitable Activities
Community car service
New registration fees
Charitable Activities
Community Car Service and Support Costs
Driver's expenses
Social inclusion expenses
Travel and subsistence
Telephone & Fax
Salaries and N.I. Costs
Pension establishment costs
Office Costs
Printing, postage & stationery
Computer costs
Advertising
Professional Fees
Bank charges
Bad debts
Governance costs
Independent examiners fee		 Year ended 31st March 2021
Unrestricted
Restricted
Total
Funds
Funds
Funds
for period
for period
for period
£
£
£
0
57300
23,884
81,184
20,559
20,559
57,300
23,884
101,743
21,634
21,634
2,550
2,550
24,184
0
24,184
£
£
7,308
7,308
1,567
1,567
0
1,358
1,358
38,982
1,727
40,709
929
929
10,377
10,377
1,547
1,547
9,380
9,380
355
355
1,214
1,214
1,260
1,260
0
52,120
23,884
76,004
0
0
0
0
0		 Year ended
31st March
2020
Total
Funds
for period
£
2,500
54,090
56,590
64,566
4,500
69,066
£
40,535
3,726
583
932
43,145
1,208
8,148
832
163
834
0
706
1,724
102,536
0
0

7

TUNBRIDGE WELLS & DISTRICT VOLUNTEER BUREAU

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31ST MARCH 2021 (cont'd)

7
8		 Fixed Assets
Cost
At 1st April 2020
Additions
Disposals
At 31st March 2021
Depreciation
At 1st April 2020
Charge for the year
Deleted on disposals
At 31st March 2021
Net book value at 31st March 2020
Net book value at 31st March 2021
Debtors
Transport service contributions
Prepayments		 Office
Equipment
£
6,321
0
0
6,321
6,321
0
0
6,321
0
0		 Fixtures
& Fittings
£
979
0
0
979
979
0
0
979
0
0
2021
£
2,016
0
2,016		 Total
£
7,300
0
0
7,300
7,300
0
0
7,300
0
0
2020
£
2,860
0
2,860

8

TUNBRIDGE WELLS & DISTRICT VOLUNTEER BUREAU

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2021 (cont'd)

9
10		 Creditors: Amounts falling due within one year
Driver's expenses
Income tax
Other
Staff Costs
Wages & Salaries
The average number of employees analysed by function was:
Management & administration		 2021
£
846
1,120
2,271
4,237
2021
£
41,638
41,638
2021
5		 2020
£
1,780
791
467
3,038
2020
£
43,145
43,145
2020
4

11 Trustees remuneration

The trustees received no remuneration during the year (2020 - £nil) and were reimbursed for expenses of £ nil (2020 - £nil)

12 Restricted & Unrestricted Funds

Restricted Fund
Unrestricted General Fund
Total Unrestricted Funds		 Balance
Movement in Resources Transfers Balance
1st April 2020
Outgoing
31st March 2021
£
£
£
£
£
0
23,884
23,884
0
56,965
102,075
52,120
0
106,920
56,965
125,959
76,004
0
106,920

9