2022-05-31-accounts - Prince Henry's, Evesham, Arts Theatre Trust

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Charity number: 1011504

PRINCE HENRY’S, EVESHAM, ARTS THEATRE TRUST

REPORT OF THE TRUSTEES AND UNAUDITED RECEIPTS AND PAYMENTS FOR THE PERIOD ENDED 31 MAY 2022

Crowe U.K. LLP Chartered Accountants Black Country House Rounds Green Road Oldbury West Midlands B69 2DG

PRINCE HENRY’S, EVESHAM, ARTS THEATRE TRUST

CONTENTS OF THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 MAY 2022

	Page
Report of the trustees	1 – 3
Independent Examiner’s Report	4
Receipts and payments accounts	5
Statement of assets and liabilities	6
Notes to the financial statements	7

PRINCE HENRY’S, EVESHAM, ARTS THEATRE TRUST

REPORT OF THE TRUSTEES FOR THE PERIOD ENDED 31 MAY 2022

REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity Number 1011504

Principal Address

The Henrician Theatre Victoria Avenue Evesham WR11 4QH

Trustees

Dr Anthony Evans (Headteacher of Prince Henry’s High School Academy Trust) Mr Stephen Cook (Chair)

Mr Michael Amies Mr John Painter Mr Alan Roberts Mrs Susan Sollis Mr John Smith

Independent Examiner

Crowe U.K. LLP Chartered Accountants Black Country House Rounds Green Road Oldbury West Midlands B69 2DG

Page 1

PRINCE HENRY’S, EVESHAM, ARTS THEATRE TRUST

REPORT OF THE TRUSTEES FOR THE PERIOD ENDED 31 MAY 2022

The trustees present their report with the financial statements of the charity for the period ended 31 May 2022. The trustees have prepared the accounts on a receipts and payments basis.

Structure & Recruitment of Trustees

The charity is controlled by its governing document, a trust deed of 30[th] April 1992, amended on 20[th] July 2020. The Board of Trustees consists of seven Trustees; one ex-officio (the headteacher of the School), two appointed by the Governing Body and four co-opted trustees to be appointed by resolution of the other trustees for the time being, having regard to their special interests and qualifications in relation to the Charity.

The Chair and Trustees serve for five years and are then eligible for reappointment. The Board of Trustees meet at least annually to discuss strategic, operational and financial matters.

Principal Activities and Objectives

Prince Henry’s Evesham, Arts Theatre (t/a ‘The Henrician’) is an independent trust set up to manage and operate the theatre owned by Prince Henry’s High School Academy Trust. Formed in 1992, the goals of the charity is to provide advancement of the education of the pupils of the school and to provide advancement of education in the arts of the general public by the maintenance of an art theatre.

The trust’s mission is to create and develop a diverse arts programme for the local community of Evesham, Worcestershire, and the surrounding areas and to develop and improve the theatre over time to meet the needs of tomorrow’s audiences.

The trust holds universal values throughout the organisation and welcomes audiences and staff from all faiths, religions, cultures and races and believes that the arts should be accessible to all.

Highlights from the period ending 31 May 2022 include:

The Henrician Theatre opened its doors to the community in September 2021.
However, early shows were postponed due to the ongoing concerns of COVID-19 around this period of reporting.
Upon the easing of government Covid-19 restrictions, audience numbers were returning and growing during the period.
Within the period, two shows were performed by local amateur dramatics groups. The Charity was happy to report that both shows were well attended by the general public and aspire to continue this attendance in future shows.
The Theatre has received lots of positive feedback from the reopening, with the hirers being delighted to be able to be back on stage and performing again. Customers have expressed their happiness that the theatre is now open and active.
Community hirers are now booking larger and longer shows for future periods, with the Charity expecting attendance numbers and quantity of shows to increase further after the period end.

Page 2

PRINCE HENRY’S, EVESHAM, ARTS THEATRE TRUST

REPORT OF THE TRUSTEES FOR THE PERIOD ENDED 31 MAY 2022

Reserves Policy

The trustees seek to ensure the long-term financial viability of the organisation. In doing so, they consider the perceived operating risks, strategic objectives and the required level of unrestricted funds. At 31 May 2022, total funds stood at £30,893 on a receipts and payments basis, of which all of the funds were unrestricted. These funds are adequate to ensure that the organisation can continue to operate as a going concern.

Operating Results

The accounts have been prepared on a receipts and payments basis and the surplus for the period ending 31 May 2022 amounted to £19,624 (2021: deficit £5,397).

Approved by order of the board of trustees on 29th March 2023 and signed on it’s behalf by:

……………………………………………………. Trustee

Dr Anthony Evans

Page 3

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF PRINCE HENRY’S, EVESHAM, ARTS THEATRE

I report on the accounts for the period ended 31 May 2022 set out on pages 5 to 7

The report is made solely to the charity’s Trustees, as a body, in accordance with Section 145 of the Charities Act 2011 and regulations under Section 154 of that Act. My work has been undertaken so that I might state to the charity’s Trustees those matters I am required to state to them in an Independent examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s Trustees as a body, for my work for this report.

Respective responsibilities of trustees and examiner

The charity’s Trustees are responsible for the preparation of the accounts. The charity’s Trustees consider that an audit is not required for this period (under Section 14492) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is required.

It is my responsibility to:

examine the accounts under Section 145 of the 2011 Act
to follow the procedures laid down in the General Directions given by the Charities Commission (under Section 145(5)(b) of the 2011 Act); and
to state whether particular matters have come to my attention

Basis of the independent examiner's report

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view ' and the report is limited to those matters set out in the statements below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

(1) which gives me reasonable cause to believe that, in any material respect, the requirements
to keep accounting records in accordance with Section 130 of the 2011 Act; and
to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act.

have not been met; or:

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Kerry Brown FCA Crowe U.K. LLP Chartered Accountants Black Country House Rounds Green Road Oldbury West Midlands B69 2DG

Date: 30 March 2023

Page 4

PRINCE HENRY'S, EVESHAM, ARTS THEATRE TRUST

RECEIPTS AND PAYMENTS ACCOUNTS FOR THE PERIOD ENDED 31 MAY 2022

Receipts Hire Income Box Office Bar Sales Other income Interest Total Receipts Payments Bar Supplies Card Fees Caretakers Digital Cash Registers Insurance Legal Professional Licences Other Costs Promotor Fees Property Improvements Setup Costs Total Payments Net of receipts/(payments) CASH FUNDS AT 5 APRIL 2021 CASH FUNDS AT 31 MAY 2022	31-May-22 Total Funds £ 36,433 28,163 5,783 6,406 14 76,799 8,151 1,657 0 0 840 0 3,228 38,324 4,975 57,175 19,624 11,269 30,893	05-Apr-21 Total Funds £ 1,683 0 0 1,000 8 2,691 0 0 482 1,005 0 274 407 303 0 5,617 0 8,088 (5,397) 16,666 11,269

Page 5

PRINCE HENRY'S, EVESHAM, ARTS THEATRE TRUST

STATEMENT OF ASSETS AND LIABILITIES FOR THE PERIOD ENDED 31 MAY 2022

Cash Funds Bank & Cash Current Assets Debtors Current Liabilities Creditors	31-May-22 Total Funds £ 30,893 34,024 23,392	05-Apr-21 Total Funds £ 11,269 0 0

The financial statements were approved by the Board of Trustees on 30th March 2023 and were signed on its behalf by:

…………………………..

Trustee

Dr Anthony Evans

Page 6

PRINCE HENRY’S, EVESHAM, ARTS THEATRE TRUST

NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 MAY 2022

1. ACCOUNTING POLICIES

The financial statements have been prepared on a receipts and payments basis.

Legal status of the charity

Prince Henry’s, Evesham, Arts Theatre is a charity constituted under the governing document ‘The Prince Henry’s School Evesham Charitable Trust - Trust Deed’ in England, whose registered office and primary place of business is The Henrician Theatre, Victoria Avenue, Evesham, WR11 4QH. It has no share capital. Its principal activities are to support the advancement of the education of the pupils of the School; and the advancement of education in the arts of the general public by the maintenance of an arts theatre.

Income

All income is recognised in Receipts and Payments once the charity has received funds.

Expenditure

All payments are recognised in the Receipts and Payments Accounts when it is paid.

Taxation

The charity is exempt from tax on its charitable activities.

Fund Accounting

General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.

2. FUNDS ANALYSIS

Unrestricted Funds General Funds Total Unrestricted Funds Total Funds	Balance at 06/04/2021 £ 11,269 11,269 11,269	Income £ 76,799 76,799 76,799	Expenditure £ 57,175 57,175 57,175	Balance at 31/05/2022 £ 30,893 30,893 30,893

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