Trustees’ Annual Report for the Year Ending 5[th] April 2025
Charity Name: 3[rd] North Weald Scout Group Registered Charity Number: 1011464 Charity’s Principal Address: 27 Upland Road
Thornwood EPPING Essex CM16 6NJ
Objectives and Activities
The purpose of the Group is to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.
We deliver Scouting in line with the purpose, principles and method of The Scout Association. The Group is made up of:
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x1 Beaver Colony
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x1 Cub Pack
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x1 Scout Troop
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x1 Explorer Unit
Achievements and Performance
Over the past year, the Group has provided weekly programme activities for over 60 young people, supported by 18 adult volunteers. Key highlights this year included:
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Group Camp in April 2025 at Skreens Park
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Scouts coming 2[nd] place at the District Night Hike
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Community clean-up project with Beavers
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20 Cubs trying Skiing for the first time at Brentwood Ski Scentre
The Group adapted well to changing conditions and maintained a strong and engaging programme throughout the year.
Financial Review
Total income for the year was £36,500.73, with expenditure of £32,247.44, resulting in a net movement of funds of £+4,253.29.
Income
| Income | |
|---|---|
| Badges/Scarves | £30.00 |
| Bank Interest | £65.79 |
| Donaton | £160.00 |
| Events | £10,666.90 |
| Events - Beavers | £232.50 |
| Events - Cubs | £486.50 |
| Events - Explorers | £2,543.00 |
| Events - Scouts | £1,054.00 |
| Fundraising | £8,514.64 |
| Grants | £2,085.00 |
| Insurance | £0.00 |
| Membership Fees | £10,433.07 |
| Utlites | £229.33 |
| Expense | |
| Actvity Equipment | £163.37 |
| Admin | £279.72 |
| Badges | £696.68 |
| Camping Equipment | £219.17 |
| Census | £3,055.00 |
| Events | £12,187.63 |
| Events - Beavers | £994.21 |
| Events - Cubs | £395.14 |
| Events - Explorers | £3,446.90 |
|---|---|
| Events - Scouts | £752.55 |
| Fundraising | £3,636.81 |
| Insurance | £1,918.59 |
| Meetngs - Beavers | £97.07 |
| Meetngs - Cubs | £348.13 |
| Meetngs - Explorers | £411.24 |
| Meetngs - Scouts | £198.42 |
| Membership Costs | £454.76 |
| Rent | £125.00 |
| Training | £300.00 |
| Utlites | £150.13 |
| Venue Maintenance | £2,416.92 |
| Account balances | |
| Expense Account | £526.33 |
| 04 - Cash | £0.00 |
| 01 - Current Account | £7,464.57 |
| 02 - Savings Acc - Reserves | £10,057.77 |
| 03 - Savings Acc - Fundraising | £4,333.67 |
| Summary | |
| Account balance brought forward | £18,129.05 |
| Total income | £36,500.73 |
| Total expenditure | £32,247.44 |
| Net income | £4,253.29 |
| Account balance carried forward | £22,382.34 |
At year-end, the Group held reserves of £14,391.44, which are kept to ensure programme continuity, future camps, and maintenance of our equipment and premises.
Reserves Policy
We aim to hold reserves of approximately 24 months of operating costs, which equates to around £20,000. This allows for planned events, equipment replacement, and unexpected costs.
Structure, Governance, and Management
The Group is a registered charity governed by a Group Executive Committee. Trustees are appointed in line with The Scout Association’s Policy, Organization and Rules.
Trustees during the year:
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Alan Dreeling, Group Chair
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Julie Dreeling, Group Treasurer
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Lucy Harborne, Group Secretary
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Kevin Scott, Group Lead Volunteer
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Suzanne West
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Karen Davis
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Steve Fox
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George Faram
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Laura Kent
Day-to-day operations are delegated to the Group Lead Volunteer and Section Team Leaders.
Risk Management
The Group Executive Committee has assessed the major risks to which the charity is exposed. Appropriate systems are in place to mitigate these risks, including safeguarding, financial oversight, and activity planning in line with The Scout Association’s policies.
Approved by the Trustees on: 2025-01-28 Signed on behalf of the Trustees by:
Name: Alan Dreeling Role: Chair of Trustees Signature: _____
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e Steve Fox
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e George Faram
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e Laura Kent
Day-to-day operations are delegated to the Group Lead Volunteer and Section Team Leaders.
Risk Management
The Group Executive Committee has assessed the major risks to which the charity Is exposed. Appropriate systems are in place to mitigate these risks, including safeguarding, financial oversight, and activity planning in line with The Scout Association's policies.
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Approved by the Trustees on: 2025-01-28
Signed on behalf of the Trustees by: Name: Alan Dreeling Role: Chair of Trustees : Signature:
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3rd North Weald
Independent Examiner’s Report to the Trustees of 3 North Weald Scout Group
| report on the accounts of the charity for the year ended 5'* April 2025, which are set out in the accompanying financial statements.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the Act) and that an independent examination is needed.
It is my responsibility to:
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e Examine the accounts under section 145 of the Act:
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e __Followthe procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the Act:
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e And state whether particular matters have come to my attention.
Basis of independent examiner’s report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeki ng explanations from the trustees concerning such matters.
The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view and the report is limited to those matters set out below.
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Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
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— Which gives me reasonable cause to believe that, in any material respect, the requirements: — to keep accounting records in accordance with section 130 of the Charitiesa Act; and
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— to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Act have not been met; or
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¢ — to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
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Examiner's name: [Full Name] SQeaniFec (—D IOS Relevant qualification/ experience: [e.g. Independent Examiner, AAT Qualified, Accountant, Bookkeeper, etc.] Becte FOE OT Examiner's address: [Contact address or towr/ postcode] Date of report [Date] 272. ls 2G:
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