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2020-12-31-accounts

MICKLETON VILLAGE HALL ASSOCIATION

TRUSTEES’ ANNUAL REPORT

FOR THE YEAR ENDING DECEMBER 31[st] 2020

Trustees’ Annual Report & Financial Statement

For the year ending December 31[st] 2020

MICKLETON VILLAGE HALL ASSOCIATION

TRUSTEES’ ANNUAL REPORT

FOR THE YEAR ENDING DECEMBER 31[st] 2020

The Trustees have pleasure in presenting their report and their independently examined financial statements of the charity for the year ending December 31[st] 2020.

The Association’s formal constitution was adopted at a public meeting convened at Mickleton Church Institute on 13[th] May 1992. Charitable status was sought and this was conferred on the Association on 29/7/ 1992 Number 1011422.

At the 1994 Annual General Meeting the constitution was amended to enable various groups to become sections of MVHA with representatives on the management committee, further minor changes were made in 2015.

The Association was issued a Premises Licence PL(A)0031 (Licensing Act 2003) by Durham County Council.

Organisations affiliated to the MVHA during the year were: Teesdale Village Halls Consortium, Durham County Council, Mickleton Parish Council, the Parochial Church Council and the Association of Teesdale Day Clubs..

The Holding Trustees of the Association are as follows:

The Rt. Hon. The Earl of Strathmore and Kinghorne

John Carrington

David Philbrick

The Management Trustees and Officers for 2020 were:

David Hutchinson Chairman David Bailey Vice-Chairman Keith Roberts Treasurer Marion Hutchinson Secretary/Booking Clerk Steve Brown Sue Brown Anne Routledge Terry Wilson Angie Gillings Chris Gillings Libby Thompson Simon Froom

The Sections and their Representatives were as follows:

Carnival Committee Sue Brown Ceilidh Angie Gillings Cinema Club David Hutchinson Mickleton LIVE Steve Brown Table Tennis Chris Gillings Lottery for project Marion Hutchinson Gardening Club Simon Froom Perform Mickleton Libby Thompson Teesdale Ladies’ choir Sue Kelly

Persons representing affiliated groups and other organisations were:

Durham County Council Richard Bell Mickleton Parish Council Marion Hutchinson Parochial Church Council : Keith Roberts

MICKLETON VILLAGE HALL ASSOCIATION

TRUSTEES’ ANNUAL REPORT

FOR THE YEAR ENDING DECEMBER 31[st] 2020

Teesdale Village Halls Consortium : David Hutchinson The Association of Teesdale Day Club : David Bailey

The principal address of the Association is: The Secretary:

Mrs M. Hutchinson, Bendle House, Mickleton, Barnard Castle, Co Durham. DL12 0JR Email: marion-hutchinson@hotmail.co.uk Booking Clerk Jane Roberts West Pasture Farm Kelton Middleton in Teesdale DL12 email: mickletonhall@hotmail.com Solicitor: Mr I Shuttleworth Hodgson & Angus 62 Front Street Stanhope Bishop Auckland Bankers: Barclays Bank, Middleton in Teesdale Independent Examiner: Mrs Pat Asquith Caretaker / Cleaner: Carolyn Foster Gardener/Grounds man: Chris Stamp Field grass cutting Colin Hutchinson

The main objective of the Association is to promote for the benefit of the inhabitants of the parishes of Mickleton, Lunedale, Holwick and Kelton without distinction of sex or of political religious or other opinions, by associating with local authorities, voluntary organisations and the inhabitants, in a common effort to provide facilities in the interests of social welfare for recreation and leisure-time occupation, to advance education with the object of improving the conditions of life for the said inhabitants. Additionally to acquire such land as necessary, vested in the name of the Holding Trustees, and to provide a Village Hall and to manage and maintain such buildings and land so acquired and to raise and hold money in furtherance of the above objectives.

In 2007 the hall registered with the Inland Revenue to be able to claim Gift Aid. HMRC. No. XN87766.

The Management Committee have put in place a Financial Governance Policy,

All deeds and leases are held in safe keeping by the Association’s solicitors.

The Association is run by a management committee of four elected officers and at least six elected committee members together with a representative from each of the Sections, (all sections are covered by the hall’s insurance), and affiliated organisations as may be agreed under the constitution.

MICKLETON VILLAGE HALL ASSOCIATION

TRUSTEES’ ANNUAL REPORT

FOR THE YEAR ENDING DECEMBER 31[st] 2020

Mickleton Village Hall is well known both locally and further afield as an excellent venue for meetings and private parties through word of mouth and the Hall’s web site www.thevillagehalls.co.uk/the-halls/mickleton-village-halls/

2020 Activities

The Management Committee normally meet on the first Monday of every month at 7.30pm. Due to Covid-19 restrictions we only had 7 meetings.

A check of all safety systems is done every month and the results recorded. Any problems found are sorted ASAP.

The solar panels, installed in August 2011, raised £1611.94 in 2020, which goes towards the hall’s running costs and maintenance.

We produce a Cinema Club Newsletter which as well as listing all films, gives details of all forthcoming fundraising events and details of our regular clubs. Due to Covid-19 we only produced a newsletter for the beginning of the year.

The Village Field next to the hall is the venue for the popular Summer Carnival normally held on the first Saturday in June this year the carnival was cancelled because of the Corvid 19 lock down.

We only had a limited number of events in the hall and all the wedding and private bookings were cancelled.

The Hall Committee aims to continue to provide support to the various groups and sections using the Hall by the provision of a well maintained and useful facility which is warm and welcoming for all users and an asset to the community.

Volunteers

The Committee would like to thank all volunteers who have helped in any way over the past year. The Committee is also grateful to Carolyn Foster, Chris Stamp and Colin Hutchinson for keeping the premises, grounds and field looking immaculate..

Project

Due to Covid 19 restrictions all fund raising events for the project had to be cancelled.

Taking advantage of the lovely weather in April and May the outside space around the north and east sides of the hall and the new building was completed and the field landscaped and reseeded.

The new entrance to the field was tarmacked and a new ramp to west door was made so that equipment can easily be moved form the hall to the storage building, this ramp also give access for the disabled right around the village hall.

The floor of the storage space was laid, the inside walls were painted and shelfing installed thus enabling carnival

equipment to be moved from the cellar in the hall.

The electrical work was completed with the lights and sockets in the building and we installed a number of emergency lights on the outside of the building to help with lighting down the disabled path.

MICKLETON VILLAGE HALL ASSOCIATION

TRUSTEES’ ANNUAL REPORT

FOR THE YEAR ENDING DECEMBER 31[st] 2020

There are a number of people who have donated time and goods towards this project estimated at £12,000.00, a big thank you to all who contributed:

.

Thanks also to all who helped to raise £18,496 towards the project:

Reports from our sections are at the end of the Trustee’s Annual Report.

Other regular groups who use the hall are:

All the above followed Covid 19 rules.

. Shows, Plays, Concerts and other events.

Feb 8[th] Castle Players Feb 22[nd] Highlights Quiz

Due to Covid 19 all events and hires were cancelled from March 23[rd] .

MICKLETON VILLAGE HALL ASSOCIATION

TRUSTEES’ ANNUAL REPORT

FOR THE YEAR ENDING DECEMBER 31[st] 2020

The Villge Halls Consortium

The Trustees of The Village Halls Consortium are grateful to Mickleton VH for allowing the Consortium to continue using the upstairs space for meetings and office equipment. In 2020 we thank the committee for letting us have this rent free in these difficult times. The Hall Committee’s generosity and understanding is much appreciated.

Sarah Yarrow, Secretary for TVHC

Mickleton Lunch Club

The lunch club in Mickleton Village Hall normally meet every Thursday but due to Covid 19 meetings after March 23[rd] were all cancelled..

Management Trustees Responsibility for the Financial Statements

Charity Commission rules require the Trustees to prepare financial statements for each financial year which give a true and fair view of the financial activities of the Association during the year and of its financial position at the end of the year. In preparing those financial statements, the Trustees are required to:

The Trustees are also responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Association and to enable them to ensure that the financial statements comply with the Charities Act 1993. They are responsible for safeguarding the assets of the Association and hence for taking steps for preventing and detection of fraud and other irregularities.

Signed on behalf of the trustees

David Hutchinson

Chairman and Trustee

MICKLETON VILLAGE HALL ASSOCIATION

TRUSTEES’ ANNUAL REPORT

FOR THE YEAR ENDING DECEMBER 31[st] 2020

Keith Roberts

Treasurer and Trustee

Year ended 31 December 2020

2020
2019
Income
£
Voluntary Income
Grants:
DCC - Covid 19 grants
13,902.50
Mickleton Parish Council
500.00
500.00
TVHC
250.00
Donations:
General donations
200.00
2,191.85
Eggleston Carnival Committee
1,000.00
1,000.00
Other Income
Gift Aid
914.05
872.72
Activities for generating Funds
Miscellaneous
0.00
161.00
Fundraising
0.00
351.50
Lottery
0.00
530.00
Book Sales
13.50
0.00
Solar panel Income
1,611.94
1,538.50
Investment Income
Bank interest receivable
15.62
57.12
Incoming Resources from Charitable Activities
Cinema Club Subs
115.25
302.00
Mickleton Live Subs
0.00
115.00
Carnival Subs
0.00
0.00
Ceilidh Subs
0.00
0.00
Table Tennis Subs
52.00
81.80
Gardening Club Subs
12.50
88.50
Teesdale Ladies Choir
51.50
202.00
Perform Mickleton
66.75
32.25
Hall Hire
3,811.75
6,277.50
Bar
884.50
8,686.55
Sundry Income (Phone/IT)
0.00
0.00
Other Income
Section Incomes
Cinema Club
541.75
1,449.60
Mickleton Live
1,608.15
6,812.78
Table Tennis Club
52.00
81.80
Ceilidh
0.00
0.00
Carnival
0.00
1,082.15
Gardening Club
0.00
0.00
Perform Mickleton
1,138.75
705.10
Teesdale Ladies Choir
129.80
593.78
Total Income
£26,622.31
£33,963.50		 2020
2019
Expenditure
£
Costs of Generating Funds
Fundraising
0.00
237.63
Lottery
0.00
265.00
Costs of Charitable Activities
Bar purchases
358.29
4,497.13
Rent
30.00
50.00
Insurance
646.23
612.42
Heat, light & water
1,176.28
2,223.12
Repairs & maintenance
859.47
1,252.98
Caretaker & cleaning materials
1,716.05
2,287.08
Advertising
55.44
51.86
Licenses
495.25
810.95
Subscriptions
50.00
50.00
Projects
7,804.11
24,169.32
Other
50.00
797.36
Section Expenditure
Cinema Club
254.50
2,147.01
Mickleton Live
3,843.94
6,642.81
Table Tennis Club
0.00
0.00
Ceilidh
0.00
0.00
Carnival
0.00
534.54
Gardening Club
0.00
0.00
Perform Mickleton
998.35
756.05
Teesdale Ladies Choir
83.80
598.70
Governance Costs
Accountancy fees
50.00
50.00
Postage & stationery
0.00
0.00
Telephone
470.91
482.29
Total Expenditure
£18,942.62
£48,516.25
Excess of Income (Expenditure) for the yea
£7,679.69
-£14,552.75		 2020
2019
£
0.00
237.63
0.00
265.00
358.29
4,497.13
30.00
50.00
646.23
612.42
1,176.28
2,223.12
859.47
1,252.98
1,716.05
2,287.08
55.44
51.86
495.25
810.95
50.00
50.00
7,804.11
24,169.32
50.00
797.36
254.50
2,147.01
3,843.94
6,642.81
0.00
0.00
0.00
0.00
0.00
534.54
0.00
0.00
998.35
756.05
83.80
598.70
50.00
50.00
0.00
0.00
470.91
482.29
£18,942.62
£48,516.25

Approval by the management trustees at their meeting on July 5th 2021

MICKLETON VILLAGE HALL ASSOCIATION

TRUSTEES’ ANNUAL REPORT

FOR THE YEAR ENDING DECEMBER 31[st] 2020

Notes to accompany the Financial Statement for FY 2020

Year ended 31st December 2020
Income £26,622
Expenditure £18,943
Excess of income over expenditure £7,680

Note: As a result of the Coronavirus pandemic the Hall was closed for most of 2020. We were eligible for the Governments support grants which has meant the impact on the Hall has been minimal. Not too much can be read into these figures.

Highlights:

The Halls cash position increased by £10,591 to £29,986 Breakdown of the cash position at 31st December 2020:

Project Fund

Project Fund stands at -£20,209 (i.e. previously ring-fenced monies spent). To date we have spent £38,704. It is estimated we need a further £3,000 to complete the storage building project

Section Data & Balances

Section
Income
Expenditure		 Balance at Year
End 2020
Increase/Decrease
from Previous
Year
Ceilidh
£0.00
£0.00
Mickleton Live
£3,330.44
£3,843.94
Cinema
£657.00
£372.75
Table Tennis
£52.00
£0.00
Gardening Club
£0.00
£0.00
Carnival
£0.00
£0.00
Perform Mickleton
£1,264.50
£998.35
Teesdale Ladies Choir
£154.50
£83.80		 £648.26
£0.00
£1,043.51
-£513.50
£1,149.47
£284.25
£219.50
-£29.80
£50.00
£0.00
£309.71
£0.00
£588.70
£266.15
£150.18
£70.70
£4,159.33
£77.80

MICKLETON VILLAGE HALL ASSOCIATION TRUSTEES, ANNUAL REPORT FOR THE YEAR ENDING DECEMBER 31st 2020 Inde endent Examiner's Re ort certify that I have examined the accounts of The Village Hall Consortium as presented without carrying out an audit, but having been given all thc infonnation and explanations necessary, in rny opinion they give a truc and fair view of the financial affairs of The Village Hall sl Consortium for the twelve month period ending 31 December 2020. Mrs Patricia Asquith (Independent Examiner) Signed Funds available to Mickleton Villa e Hall Association 31 ' December 2020 Current account Savings account £4,125.06 £25,860.85 Total £29,985.91

MICKLETON VILLAGE HALL ASSOCIATION

TRUSTEES’ ANNUAL REPORT

FOR THE YEAR ENDING DECEMBER 31[st] 2020

SECTION REPORTS

Ceilidh Club

None this year.

Angela Gillings

Cinema Club

The Cinema Club has now been running for twenty two years.

We showed two films on the first and third Friday evenings in Jan & Feb, one film night in March, August, September & two film nights in October.

We hope to hold our usual club nights as soon as Corvid 19 rules allow.

We have a very enthusiastic team of volunteers who help at every club night. We try to choose films which we hope our members will enjoy.

A regular brochure is sent to members listing films we intend showing in the four months ahead, this also includes a list of other future events planned in the hall.

The cinema facilities are available for use at meetings and parties.

Steve Brown & David Hutchinson

Mickleton LIVE (R’n’B) Club

No gigs in 2020.

We will start holding gigs as soon as Covid 19 rules are lifted.

The club attracts high quality national and international groups who regularly return to perform at Mickleton Village Hall.

All our headline acts are supported by up and coming local artists who appreciate the opportunity to be seen and heard.

Details of future gigs can be found on our website @ www.mickletonlive.uk. We have also set up online payment for tickets through PayPal.

Steve & Sue Brown & David Hutchinson

Gardening Club

We held just two meetings in 2020, and continued to keep in touch online. We shared pictures of our gardens each month, and John Lonsdale kept us informed with his Topical Tips.

The popular Biggest Sunflower Head competition went ahead, as did the Garden judging.

MICKLETON VILLAGE HALL ASSOCIATION

TRUSTEES’ ANNUAL REPORT

FOR THE YEAR ENDING DECEMBER 31[st] 2020

Mickleton Gardening Club Trophy winners, 2020

We were unable to hold our usual September show, so asked members to submit photos of garden produce, along with pictures taken by garden judges, to create a slide show for when we were able to meet again.

Simon Froom

Table Tennis

No meetings after March.

Chris Gillings

Teesdale Ladies Choir

No meetings

Barbara Wilson

Carnival

No carnival due to Covid 19 restrictions

Steve & Sue Brown

MICKLETON VILLAGE HALL ASSOCIATION

TRUSTEES’ ANNUAL REPORT

FOR THE YEAR ENDING DECEMBER 31[st] 2020

Perform Mickleton

The Perform Mickleton section was set up in 2018, to bring more live performances, especially theatre, to Mickleton Village Hall. We work in association with Highlights Rural Touring, who select top-class acts from around the world, to come and perform in rural village halls across the north of England.

In 2020, we were selected by The Castle Players, one of the leading non-professional theatre groups in the North East, to be one venue for their winter tour of The Old Curiosity Shop . We welcomed guests to the February performance, which was much enjoyed by everyone.

Later in the month, in conjunction with Highlights, the village hall was transformed into the Four Horsemen public house, as Box of Tricks Theatre Company brought us The Last Quiz Night on Earth . The audience enjoyed a pie and pea supper with a quiz within a play.

For December, we had booked Celtic Christmas Strings, a harp and guitar duo. They were to play us festive tunes, traditional and modern. Sadly, the COVID-19 tier system was imposed and we had to cancel. We hope to book them again in the future; their music is beautiful.

Performers tell us how much they enjoy the warm welcome and facilities offered by Mickleton Village Hall, and audience members enjoy the range of performances on offer. You can find more information about upcoming shows by emailing MickletonVH@gmail.com and requesting being added to the mailing list; follow us on Twitter @MickletonVH; or keep an eye on the village hall website and village hall notice board.

Libby Thompson