NOTES ON 2024-5 ACCOUNT 

Appendix 2 

## Overview 

Our audited accounts to 31/1/25 show an operating loss of approx. £2000 but adjusting for the late payment of electricity bills in 23/24 this reduces the loss to approx £1350 

To put this in context, within the year we’ve undertaken many essential repairs and improvements – most notably those items which were not grant aided included Plumbing works (£1900 –initial payment)  Repairs to Fire Alarm (£1639) Repairs to Facia & Guttering (£1500) Repairs to Roof (£1100) Electrical Repairs/Improvements (£954) We also laid new bark chippings in the Recreation Ground (£5474 less the £935 raised through a Crowdfunder) and a new cooker (£3000 less donations from Meet & Eat - £1200 and the Parish Council - £500)) 

Our end of year cash balance – after adjusting for monies held on behalf of Meet and Eat and the Youth Club – is £35,994 

## Receipts 

The combined income from User Groups & Hall Hire has seen an increase of £3512 (approx 44%) over the previous year. This is due both to more bookings and a revised pricing structure. 

The Gross Profit from Catering is 72% and has increased by £1474 over the previous year The Gross Profit from the Bar is 55% and has increased by £1853 over the previous year Together, the Bar and Catering have made a combined net contribution of £11,395 compared to £8068 the previous year. 

There have also been significant increases in the gross income from the Film Club, Interest Received and Donations. Grants received include £1088 from NCC towards the Basketball hoop, a grant of £1200 from Northern Power Grid via CAN for the Warm Hub, and the following grants from the Lottery Community Spaces Partnership also administered by CAN:  £2799 for the Small Hall insulation, £545 for shelving and £878 for refurbishment of the Green Room toilet. This current financial year we have also received £2278 towards the installation of sustainable lighting in the Small Hall. 

## Expenditure 

Electric – After adjusting for the late payment of bills – the actual increase in the cost of electricity from the previous year is £1515 (up 54%).  This is due to the ending of a fixed rate tariff agreement and the subsequent increase in electricity prices. 

Employment Costs – have increased by £2545 (61%) This is due to the employment of a new caretaker who has taken on more responsibility and as a consequence  works more hours. The Parish Council have agreed to increase their contribution to the Village Hall from £500pa to £3000pa to help towards covering this additional cost. 

## Looking Ahead 

This current year, as well as the continuing maintenance and upkeep of the Hall and Recreation Ground, there are two important issues which need to be addressed: 

The play equipment in the Recreation Ground was installed in 2008 and, following an inspection last November, much of it is in need of repair before it deteriorates further We are also looking at the possibility of replacing the bark chippings with a rubberised surface. 

We have had an engineer’s report on the balcony overlooking the Recreation Ground and urgent repairs are required but we are also looking at the possibility of replacing the whole balcony 

We are hoping to get grants to help towards these not insubstantial costs – but in addition we are launching the Friends of the Village Hall and Recreation Ground which will give individuals the opportunity to help with the upkeep of our ageing facilities by making regular payments.  In return we are offering behind the scenes updates and information and occasional social events. 

Chris Bonsall, Treasurer, Allendale Village Hall                                                                      April 2025 



## **ALLENDALE VILLAGE HALL & RECREATION GROUND** 

## **Receipts and Payments Account For Year Ending 31st January 2025** 

|**RECEIPTS**<br>User Groups hall hire<br>Hall Hire<br>AVH Group Donations (Film Club)<br>Fawside rent<br>AONB office rent<br>Bar takings<br>Catering Income<br>Interest<br>Highlights Theatre<br>Sundry income<br>Donations<br>Grants - AVH<br>Youth Club Income<br>Meet & Eat<br>Events<br>YIF Grant<br>**TOTAL RECEIPTS**<br>**Excess of Receipts over payments**<br>**Excluding Meet & Eat & YIF**<br>**Cash Balance**<br>**Lloyds Accounts**<br>**COIF Deposit Fund**<br>**TOTAL**<br>**Less Meet & Eat & YIF**<br>**Net Cash Balance**|**Y/E Jan**<br>**2025**<br>6300.50<br>5200.00<br>2990.00<br>2604.00<br>0.00<br>12587.49<br>6207.05<br>1703.49<br>720.00<br>30.00<br>3980.07<br>6990.25<br>2375.00<br>12706.00<br>976.00<br>52300.88<br>**117670.73**<br>-£227.43<br>**-£2,021.22**<br>£9,325.29<br>£36,383.94<br>**£45,709.23**<br>£9,714.69<br>**£35,994.54**|**Y/E Jan**<br>**2024**<br>**Expenditure**<br>**Y/E Jan**<br>**2025**<br>**Y/E Jan**<br>**2024**<br>3707.00<br>Water<br>1044.00<br>894.00<br>4281.00<br>Electricity*<br>4986.11<br>2152.71<br>1981.20<br>Heating Oil & Gas<br>2688.01<br>2919.23<br>2604.00<br>Employment Costs<br>6719.60<br>4174.00<br>0.00<br>Cleaning materials<br>1336.90<br>642.11<br>10673.37<br>Servicing & Testing<br>92.46<br>164.40<br>4058.21<br>Maintenance & Repairs<br>15073.25<br>2294.33<br>743.55<br>Internet<br>378.59<br>402.22<br>959.00<br>Bar Expenses<br>5631.80<br>5570.64<br>31.89<br>Catering Expenses<br>1768.13<br>1093.77<br>1751.00<br>Advertising<br>0.00<br>15.00<br>12519.00<br>Insurance<br>2569.36<br>2461.02<br>1785.00<br>Donations<br>0.00<br>210.00<br>10581.00<br>Highlights Theatre<br>532.80<br>852.80<br>401.00<br>Accountant<br>240.00<br>192.00<br>Licences<br>1338.30<br>961.58<br>Sundry Expenses<br>383.88<br>759.69<br>**56076.22**<br>Capital Expend/Equipment<br>5263.35<br>584.41<br>Meet & Eat<br>11046.09<br>4618.10<br>£13,161.21<br>Events<br>436.28<br>434.00<br>**£7,198.31**<br>CAN Expenditure<br>4202.25<br>11519.00<br>YIF Grant<br>52167.00<br>£21,256.21<br>**TOTAL PAYMENTS**<br>**117898.16**<br>**42915.01**<br>£24,680.45<br>**£45,936.66**<br>£7,920.90<br>**£38,015.76**<br>* 2024 total does not include payments for November &<br>December usage - £335.86 & £324.00<br>The actual cost of electric for the 12months to Jan 2025 =<br>£4326|**Y/E Jan**<br>**2024**<br>**Expenditure**<br>**Y/E Jan**<br>**2025**<br>**Y/E Jan**<br>**2024**<br>3707.00<br>Water<br>1044.00<br>894.00<br>4281.00<br>Electricity*<br>4986.11<br>2152.71<br>1981.20<br>Heating Oil & Gas<br>2688.01<br>2919.23<br>2604.00<br>Employment Costs<br>6719.60<br>4174.00<br>0.00<br>Cleaning materials<br>1336.90<br>642.11<br>10673.37<br>Servicing & Testing<br>92.46<br>164.40<br>4058.21<br>Maintenance & Repairs<br>15073.25<br>2294.33<br>743.55<br>Internet<br>378.59<br>402.22<br>959.00<br>Bar Expenses<br>5631.80<br>5570.64<br>31.89<br>Catering Expenses<br>1768.13<br>1093.77<br>1751.00<br>Advertising<br>0.00<br>15.00<br>12519.00<br>Insurance<br>2569.36<br>2461.02<br>1785.00<br>Donations<br>0.00<br>210.00<br>10581.00<br>Highlights Theatre<br>532.80<br>852.80<br>401.00<br>Accountant<br>240.00<br>192.00<br>Licences<br>1338.30<br>961.58<br>Sundry Expenses<br>383.88<br>759.69<br>**56076.22**<br>Capital Expend/Equipment<br>5263.35<br>584.41<br>Meet & Eat<br>11046.09<br>4618.10<br>£13,161.21<br>Events<br>436.28<br>434.00<br>**£7,198.31**<br>CAN Expenditure<br>4202.25<br>11519.00<br>YIF Grant<br>52167.00<br>£21,256.21<br>**TOTAL PAYMENTS**<br>**117898.16**<br>**42915.01**<br>£24,680.45<br>**£45,936.66**<br>£7,920.90<br>**£38,015.76**<br>* 2024 total does not include payments for November &<br>December usage - £335.86 & £324.00<br>The actual cost of electric for the 12months to Jan 2025 =<br>£4326||**Y/E Jan**<br>**2025**<br>1044.00<br>4986.11<br>2688.01<br>6719.60<br>1336.90<br>92.46<br>15073.25<br>378.59<br>5631.80<br>1768.13<br>0.00<br>2569.36<br>0.00<br>532.80<br>240.00<br>1338.30<br>383.88<br>5263.35<br>11046.09<br>436.28<br>4202.25<br>52167.00<br>**117898.16**||**Y/E Jan**<br>**2024**<br>894.00<br>2152.71<br>2919.23<br>4174.00<br>642.11<br>164.40<br>2294.33<br>402.22<br>5570.64<br>1093.77<br>15.00<br>2461.02<br>210.00<br>852.80<br>192.00<br>961.58<br>759.69<br>584.41<br>4618.10<br>434.00<br>11519.00<br>**42915.01**|**Y/E Jan**<br>**2024**<br>894.00<br>2152.71<br>2919.23<br>4174.00<br>642.11<br>164.40<br>2294.33<br>402.22<br>5570.64<br>1093.77<br>15.00<br>2461.02<br>210.00<br>852.80<br>192.00<br>961.58<br>759.69<br>584.41<br>4618.10<br>434.00<br>11519.00<br>**42915.01**|
|---|---|---|---|---|---|---|---|---|
||||* 2024 total does not include payments for November &<br>December usage - £335.86 & £324.00<br>The actual cost of electric for the 12months to Jan 2025 =<br>£4326||||||





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CERTIFIED PUBLIC ACCOUNTANTS
High Street
Newburn
Newcastle upon Tyne
NE15 8LN
0191264 7254
Shilburn Road
Allendale
NorthLJmberland
Allendale Vlllag¢ Jl¥ill & R¢crLlltion Groulld
NE47 9LQ
01434 618 126
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