## **Trustees Annual Report 2023**
Our Hall has been an integral part of the Allen Valleys Community for over 100 years. It began as a Temperance Hall, locally funded and supported by the women of Allendale as a place for families to meet without the temptations of alcohol.
In the middle of the 20[th] Century, it was licensed for drinking and dancing – God knows both were needed after 2 world wars!
Enlarged in the 1990s, and incorporating the Rec ground in 2002, Allendale Village Hall can now offer the space and facilities needed for most events and activities taking place in the lives of its community, not competing with but enhancing the cosier provision of the two smaller Halls, High Forest and Catton.
We are now well into the 21[st] century, and, once again, we have the opportunity to develop the Hall to meet the challenges facing us in the Allen Valleys today; a need for environmental responsibility and curatorship – we must look beyond the fossil fuels which have served us well, but can now be superseded by renewable energy, starting with solar panels, energy storage, new doors and improved insulation. We are in consultation with CAN, the Lottery and the Community Fund for the significant funding required. We need fast, consistent internet access in the Hall – we will be upgrading our coverage this year. Our facilities for performers need improving – we plan to restructure our storage areas and backstage ‘Green Room’. This year we became a ‘Warm Hub’, supported by CAN, and now provide a subsidised hot meal every Wednesday. We are committed to becoming an Emergency Centre, and have applied for generators to use when mains electricity is down. Our play area, quite new and exciting when our children were young, now needs to be updated for the 21[st] Century. We are grateful to our User groups, and to the wider community for their positive comments and suggestions supporting these plans.
It has been a pleasure to see the Hall come to life again, inside and outside, as Covid restrictions have been relaxed/removed over the past year (although important to remember it is still with us, and needs our sense and vigilance to manage it). Since the last AGM in September 2022, we have hosted events of all shapes and sizes, as you’ll see in some photos to follow! The AGM is earlier this year, as it had got out of synch during the pandemic, drifting to September, which we felt was too late in the year.
Many people and families in the area have helped to make the Hall what it is, from generous gifts of money, to garden design, to drainage improvements, to creative ideas, skilled planning and negotiation, to offers of help and volunteering, to the skills of local tradespeople, to sheer energy, commitment and hard graft.
I have been trusted to be part of the management of the Hall since 2016, and Chair since 2017. I could never have taken on, or sustained this role without the phenomenal support and hard work of so many people, in the past and in the present. I would like to thank my predecessors for carrying the torch, for sustaining and moving the Hall forward for all those years, particularly Larry, who took on every role available, and showed me the ropes, and Jane, who worked tirelessly to build and preserve our reserves and finances, which has meant we are viable today. Ray was also a huge support in my early years, with his knowledge of the building and its workings, and his ability often to fix what went wrong! I would like to thank those trustees who have stayed on the committee for many years, and have guided me in the workings of the place, as well as those who have joined the committee more recently, and very quickly became indispensable. In recent years I feel we have built together a strong team of trustees, with skills in putting on events, working together, attracting new users, attendees and volunteers, managing social media and technology, clearing and sorting to create space, and managing money. I’d like to thank John for stepping in when he did, and working tenaciously to keep the bank balance in order. Also thanks to Paul Glenholm who agreed to audit those accounts, and also to put our employees (Gordon and Jane) on a surer footing. Thank you to Liz who does so much of the invisible work, ordering and distributing essentials, and reorganising cupboard space. Also thanks to Jan who has made Highlights such a successful part of our entertainment schedule. An especial thank you goes to Chris, who stepped in with cooking, negotiating and administrative skills, and, most important, cake, when I needed it most.
I am stepping down as Chair after 6 years, and offer my full support to my successor who has the huge energy, ideas, enthusiasm and skills to carry AVH forward into a New Era!
Thank you All. It has been a challenge, a huge learning curve, a joy to work with you, and most of all to see the faces of those participating and enjoying the events we have facilitated and organised.
Here’s to Allendale Village Hall and Recreation Ground!!!! Enjoy the slideshow!
Catherine Stirling Hill Chair of Trustees 2017-2023
## **ALLENDALE VILLAGE HALL & RECREATION GROUND**
## **Receipts and Payments Account For Year Ending 31st January 2023**
|**RECEIPTS**
User Groups hall hire
Hall Hire
AVH Group Donations
Fawside rent
AONB office rent
Bar takings
Catering Income
Interest
Highlights Theatre
Opera North
Sundry income
Refund of Overpaid Utilities
Donations
Grants - AVH
Grants - Youth Project
Youth Club Income
Warm Hub|**Y/E Jan 2023**
4799.00
7546.85
1193.80
2604.00
2000.00
18206.30
1833.61
21.04
1271.43
0.00
15.00
0.00
487.00
3500.00
835.00
1958.00|**Y/E Jan 2022**|**Y/E Jan 2021**
1980.00
2392.50
603.50
2604.00
1000.00
153.75
0.00
6.40
13.00
0.00
0.00
49.00
10000.00
0.00
375.00|**Y/E Jan 2020**
6,792.00
8,455.00
2,004.44
2,604.00
0.00
4,368.60
2,671.80
9.69
570.95
228.90
0.00
1,396.19
2,000.00
0.00
765.00|**Y/E Jan 2019**
**PAYMENTS**
5,901.50
Water
8,074.00
Electricity
1,959.04
Heating Oil
2,604.00
Calor Gas
6,050.00
Cleaning & caretaking
3,197.01
Cleaning materials
Servicing & Testing
6.26
Maintenance & Repairs
1,110.00
Internet
Bar Expenses
999.40
Catering Expenses
120.01
1,508.77
Advertising
2,445.00
Insurance
0.00
Donations
Highlights Theatre
Opera North
HMRC & Accountant
Licences
Sundry Expenses
Equipment
Capital Expenditure
Capex - Youth Project
Warm Hub
**£33,974.99**
**TOTAL PAYMENTS**
**-£4,515.03**
**Total resources as at 31st January 2**
**-£6,473.03**
**Excess of Receipts over payments 1**
**###**
**###**
**Total resources as at 31st January 2**
**Excess of Receipts over payments 1**
**£7,114.26**
**###**
**Total resources as at 31st January 2**
**£9,977.30**
**Excess of Receipts over payments 1**
**###**
**£8,019.30**||**Y/E Jan 2022**
310.00
2273.54
3563.71
0.00
4027.60
512.04
1274.48
13598.72
341.12
9358.44
1240.34
0.00
2333.49
100.00
1033.40
0.00
291.20
922.20
583.02
9022.76
0.00
0.00
0.00|**Y/E Jan 2022**
675.00
1438.05
493.66
0.00
3091.00
126.14
1217.94
562.79
359.88
1908.76
288.76
0.00
2048.89
220.00
263.80
138.31
480.02
348.48
973.14
0.00
0.00|**Y/E Jan 2021**
512.00
2106.00
1062.54
72.50
3250.00
221.29
960.44
5440.27
121.32
187.14
24.04
0.00
2022.78
695.00
0.00
845.60
110.00
0.00
0.00
0.00|**Y/E Jan 2020**
667.00
3180.32
2428.92
72.50
4085.00
872.94
1339.66
2577.96
1703.13
1009.40
85.64
2037.46
442.84
100.00
731.52
298.97
3172.97
2300.40
0.00|**Y/E Jan 2019**
748.26
1,942.65
2,365.77
135.00
3,665.00
419.10
1,418.16
1,035.01
0.00
148.00
2,133.03
1,088.40
562.66
819.62
1,430.80
5,979.20
846.22|**Y/E Jan 2019**
748.26
1,942.65
2,365.77
135.00
3,665.00
419.10
1,418.16
1,035.01
0.00
148.00
2,133.03
1,088.40
562.66
819.62
1,430.80
5,979.20
846.22|**Y/E Jan 2019**
748.26
1,942.65
2,365.77
135.00
3,665.00
419.10
1,418.16
1,035.01
0.00
148.00
2,133.03
1,088.40
562.66
819.62
1,430.80
5,979.20
846.22|**Y/E Jan 2019**
748.26
1,942.65
2,365.77
135.00
3,665.00
419.10
1,418.16
1,035.01
0.00
148.00
2,133.03
1,088.40
562.66
819.62
1,430.80
5,979.20
846.22|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|||2998.50
2898.00
555.00
1519.00
2750.00
1998.60
171.90
2.08
427.20
299.05
0.98
760.50
0.00
0.00
217.50
|||||||||||||
|**TOTAL RECEIPTS**
**Excess of Receipts over payments 1st F**
**Excluding Warm Hub**
**Total resources as at 31st January 2023**
**Excluding Warm Hub**
**Comprising**
**Contingency Deposit Account**
**Deposit Account**
**Treasurer's Account**
**Total resources as at 31st January 2023**
**Treasurer's Account Excluding Warm H**|**46271.03**|**14598.31**|**19177.15**|**£31,866.57**|**£33,974.99**||**50786.06**|**14634.62**|**17630.92 **|**£27,106.63**|**£24,736.88**||||
||**eb 2022 to 31st**
**ub**|**Jan 2023**|||**-£4,515.03**
**-£6,473.03**
**###**|**0**
**s**
**0**
**s**
**0**
**s**|**21**
**t Feb 2020 to 31**
**20**
**t Feb 2019 to 31**
**19**
**t Feb 2018 to 31**|**st Jan 2021**
**Jan 2020**
**st Jan 2019**|||**£37,326.70**
**£1,546.23**
**£35,780.56**
**£4,759.94**
**£31,013.21**
**£9,238.11**||||
||||||**###**||||||||||
||||||**£7,114.26**
**###**
**£9,977.30**||||||||||
|||||||||||||**£4,759.94**|||
||||||||||||||**£31,013.21**||
|||||||||||||||**£9,238.11**|
||||||**###**||||||||||
||||||**£8,019.30**||||||||||
|
**Total resources as at 31st January 2023 less Warm Hub**
**Excess of Receipts over payments 1st February to 31 January 2022**
**Total resources as at 31st January 2022**
**Comprising**
**Contingency Deposit Account**
**Deposit Account**
**Treasurer's Account**|||||**###**||||||||||
||||||**-£36.31**
**###**||||||||||
||||||**£5,907.82**
**###**
**###**||||||||||
||||||**###**||||||||||
|**TOTAL RECEIPTS**|**46271.03**|**14598.31**|**19177.15**|**£31,866.57**|**£33,974.99**|
|---|---|---|---|---|---|
|**Excess of Receipts over payments 1st Feb 2022 to 31st**||**Jan 2023**|||**-£4,515.03**|
|**Excluding Warm Hub**|||||**-£6,473.03**|
|**Total resources as at 31st January 2023**|||||**###**|
|**Excluding Warm Hub**|||||**###**|
|**Comprising**||||||
|**Contingency Deposit Account**|||||**£7,114.26**|
|**Deposit Account**|||||**###**|
|**Treasurer's Account**|||||**£9,977.30**|
|**Total resources as at 31st January 2023**|||||**###**|
|**Treasurer's Account Excluding Warm Hub**|||||**£8,019.30**|
|**Total resources as at 31st January 2023**|**less Warm Hub**||||**###**|
|**Excess of Receipts over payments 1st February to 31 January 2022**|||||**-£36.31**|
|**Total resources as at 31st January 2022**|||||**###**|
|**Comprising**||||||
|**Contingency Deposit Account**|||||**£5,907.82**|
|**Deposit Account**|||||**###**|
|**Treasurer's Account**|||||**###**|
||||||**###**|
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