2023-12-31-accounts

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RATBY
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"y” CO-OPERATIVE
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. REGISTERED CHARITY No.1011147

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, STATEMENT OF ACCOUNTS

FOR THE YEAR ENDED 31st DECEMBER 2023

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Secretary: Mrs S. H. Newman, 20 Mill Drive, Ratby, Leicester. LE6 0JH. Tel: [phone]

Trustees and Officers

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President C. R. Kenney 24 Dalby Road, Anstey, Leicester Chairman J. A. Hauton 98-100 Main Street, Stanton Under Bardon, Leicester | secretary Mrs S. H. Newman 20 , Mill Drive, Ratby, Leicester Treasurer S. P. Plant | | 18 ingle Drive, Ratby, Leicester Band Manager P. A, Hall 19 Squirrel Close, Narborough, Leicester , Trustees J. A. Cawrey | Glebe | Farm, Landcroft Lane, Sutton Bonnington, Loughborough, Leicester | Mrs K. M. Sephton-Reed 11 Farley Way, Kirby Muxloe, Leicester | Mrs 5. Wilkins | . 176 Main Street, Stanton Under Bardon, Leicester j. K. Turner (retired 25 June 2023) 42 Main Street, Kirby Bellars, Melton Mowbray, Leicester

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• Conducting Team - Biographies ,

• Artistic Director - Mareika Gray Marieka has been appointed the new Chairperson of the Nationa} Association of Brass Band Conductors (NABBC). NABBC secretary James Hoit told 4BR: "Marieka has done so much within the banding movement and was the obvious choice to approach about the position." Marieka has gained a well merited reputation as a conductor in recent years - leading a number of bands

• to success at various levels in the UK, Europe and Australia. She recently worked with Bramwell Tovery on the Summer Course of the National Youth Band of Great Britain. She has also played with Brisbane Excelsior, Sola Brass Band in Norway and the Ransome Band and has regularly engaged at a number of high profile events as an adjudicator - most recently at the Dutch National Championships.

• senior Band - Chris Jeans |

• The highly respected International Trombone Artist, Conductor, Adjudicator and Ambassador for Antoine Courtois Instruments now picks up the baton for the successful and ambitious Ratby Co-operative as they seek to continue to develop their presence and performance on the contest circuit, including preparing for a third successive appearance at the Royal Albert Hall in OCtober.

• As the highly acclaimed conductor of Youth Brass 2000, currently Championship National Youth | Champions of Great Britain undefeated in the last 10 years, Chris brings a blend of musical experience, drive and enthusiasm that promotes the very best in his performances. Many members of Ratby Co-operative have worked with Chris previously, particularly through his work with Youth Brass 2000, a role which Chris will continue alongside his new position at Ratby. Chris Jeans took over from David Purkiss who had been our MD for six years and Nicholas Garman took over from Gary Perrin who had been Mid Band MD for three years. We would like to put on record our

• thanks to David and Gary for their hard work with the organisation whilst we wish every success to Chris | and Nicholas for their future with the Ratby. 2

• Mid Band - Nicholas Garman Nicholas’ : brass band honours include Swedish National Brass Champion (with Stockholm Brass), Butlins

• Mineworkers Open Champion (with Redbridge}, Midland Area Champion (twice, with GUS} and London 7

• and Southern Counties Area Champion (three times, with Redbridge}. As a conductor, he has won ‘best 3 entertainment’ in the Cory Online Entertainment Contest and other local enterainment contests and has | , also conducted at the National Finals of Great Britain. |

• As an adjudicator, Nicholas has experience in all types of contest and at all levets. He joined AoBBA after : successfully completing the trainee adjudicator scheme in 2013, was appointed to the executive in 2016, 2 became trainee mentor in Jan 2018 and in Jan 2019 was elected as AoBBA secretary. He was awarded his ; Licentiate in conducting from the London Coilege of Music in 2017. : For 12 years, Nicholas was Director of Music at an independent school and since 2016, has been an : examiner for the London College of Music. In 2021, he became part of the group responsible for the : training of new examiners. Also in 2021, Nichoias was awarded Fellowship of the Royal society of Arts and, Fellowship of the Guild of Musicians and Singers. Crescendo : - Becky Cook

• Becky is the Head of Music at Ratcliffe Preparatory Schoo! and has been a teacher for over 20 years. 2 i

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• Becky learned to play Cornet with Ratby Band at the age of 5 and still plays with them in the Championship Section today. After playing cornet, horn and Euphonium Becky took up the reins on trombone at the age of 10 and has never looked back. Winning the National Youth Championships Best Instrumentalist at the age of 16 set her in good stead for an abundance of solo prizes over the years. in her playing career to date Becky has performed in Orchestras, Wind Bands, Brass Bands and many more ensembles and is regularly performing in the orchestra pit for Professional Shows. After obtaining her Music Degree at Chichester University, Becky studied for her PGCE then she returned to Leicester in 2002 and continued to work as a Primary School Teacher. Additionally, | in Becky is a freelance brass teacher, having taken the helm as Conductor of Ratby Junior Band 2003. Her conducting and tutoring skills are also evident as she is an integral member of staff at the

• Wessex Band Summer School, “working with young people is what t love best".

Tooters - Sheila Allen

• sheila grew up in the heart of brass banding country in Yorkshire, learning to play the cornet (and the clarinet!) through the free provision offered at her middie schoo! .After a family move to the midlands, she returned to her roots to study Music at Huddersfield as a student of Phillip McCann. On her return to the midlands she went on to build a successful private music teaching practice and later completed her | Secondary Music Teaching qualification, spending 14 years leading music, and later performing arts, ina local secondary school. Now dividing her time between the classroom in a junior school and her private music teaching practice, her enthusiasm for being involved in brass bands at a variety of levels continues. As a player Sheila has played with some of the finest bands in the country and in addition to her coriducting skills Sheila is a , Youth Development Brass specialist working as part of the Brass Ba nds England Brass Foundations

• education project. Daytime Band — lan Bartram lan is a renown British composer, arranger, conductor and performer specia ising in brass bands. fan’s 2

• throughoutwork with brahi s scareer. bands spans several decades, and he has worked with numerous bands and musicians : Learning | | to play brass instruments at an early age, specialising in “lower brass”, lan was a renown | :

• euphonium player being appointed principle at the National Youth Brass Band of Great Britain. Being | WilliammentoredDavis.in conducting by Geoffrey Brand, Harry Mortimer and George Thompson while conducting at : In : 1982 lan was awarded and completed a John Frears scholarship for part-time Study of twentieth | 3

• Century Music and composition with Andrew -Dickson at Leicester University. As conductor of the Leicestershire Youth Brass Band lan led this prestigious ensemble for over three years. | lan is also the proud President of the Leicestershire Brass Band Association. | :

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The Ratby Co-operative Band

Report of the Trustees

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introduction

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Aims and Objectives

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Achievements

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Corporate Governance and Risk Management

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Ethics

Accessibility

Public Benefit

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Financial Appraisal

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Reserves Policy

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Conclusion and future objectives

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Appendicies

Financial Statements Income and Expenditure Account for the wer ending 31 December 2023 Balance Sheet as at 31 December 2023

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Fixed Asset Schedule

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Trustees Report

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Trustees Report approved by the Trustees and signed on their behalf by Abbas. hoc AMAp Jo Stephen Plant - Treasurer Sheralyn Newman - Secretary

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Introduction This report summarises the status and financial status of the organisation in the reporting year Aims and Objectives The Ratby Co-operative Band organisation will provide a range of opportunities and experiences to bring music to the lives of its participating members, supporters and the wider local community. Core Values | - Everyone shouid be treated with diginity and a level of respect irrespective of their playing ability. ~ Players should be treated as people first and players second. - Integrity and kindness should be at the core of our community organisation. - Everyone should behave in a way that they want to be treated themselves. ~ Be ambitious! Everyone at Ratby should cease opportunities available to them. - Everyone shouid be tolerant towards other peoples emotions and opinions. - Everyone matters at Ratby - Band is like family - our values apply equally to all. - Everyone should work to ensure the bandroom is a Safe space for all. ~ Everyone is representing the Band and its values at all times. - Playing in a band is more than playing music. Trustees Trustees are appointed ‘ex officio’ (virtue of office) as outlined in the constitution and by-laws of the Ratby Co-operative Band adopted by the members on 17th september 2005. As members of the committee, Trustees are actively engaged in the normal running of the organisation. in addition to normal management meetings the Trustees meet independently ona regular basis to review the strategic direction of the organisation, monitor cash flow and approve specific items of expenditure outside normal decisions taken considering experience and advice of the Trustees. This aliows the management committee and Trustees to ensure that both short term and long term objectives and issues are being dealt with to time and cost. Trustees have been appointed by the committee based on professional experience and added value to the organisation. The Trustees are minded of the need to ensure any new Trustees appointed at the AGM are fully aware of their responsibilities. Newly appointed Trustees have been given a copy of the current Report and Accounts to aid familiarisation and directed to the relevant information via the Charity Commission website. | Achievements | Concerts and Competitions The Ratby Co-operative Senior, Mid and Junior Bands performed more concerts during the reporting period as the public continued to return to “normality” post Covid-19. The Senior Band achieved runner up | position in the Area Championships and so were invited to participate National in the National Finals of the position Brass Band Championship at the Royal Albert Hall, London. The Senior Band also retained their in the "Grand Shield" seciton of the Spring Festival Championships for 2024. | In January 2024 the Senior Band were pleased to be engaged by Brass Band England to record the work "Brass" which is the backing music to be rolled out in Primary Schools as an aid for their first steps in brass playing and choral singing. Detailed risk assessments were carried out for each event.

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Ratby Tooters and Crescendos Our latest group of beginners, who each started their musical journey in 2023 were promoted to the Crescendos Band and we welcomed a new influx of 22 members all learning to play an instrument for the first time. The Tooters Band from 2023 aj} moved into the Crescendo Band in January 2024 and resplendent in their new uniform, performed together at the North East Midlands Brass Band Association Competition in February 2024 winning first place in the development section. The Mid Band also had an excellent year on The Contest Stage being crowned Leicestershire Brass Band Association 3rd Section Champions,

Bandroom

The bandroom, situated on Taverner Drive, Ratby, is used extensively by the members for rehearsal facilities. In addition other Community Groups have been made welcome to avail themselves of the facilities. Last year it was reported that The Trustees have been working on plans to extend the bandroom. Planning permission has been granted and fundraising is going well. Daytime Band The trustees decision to form a "daytime" band has gathered pace and this was in the planning stage at the end of 2021. The new band held it's first rehearsal in February 2022 under DM Ian Bartram has since gone from strength to strength, large numbers are welcomed back each week and during 2023 a number of concerts were hetd. Corporate Governance and Risk Management _ Corporate Governance is the internal procedure that ensures the Organisation operates within the bundaries and rules of the constitution and requirements of the Charities Acts. Risk Management is the process of adopting policies that protect the assets and the people of the organisation. Corporate Governance and Risk Management are therefore considered under the same category. The Trustees recognise the need for Corporate Governance to ensure correct approproation of finance, maintenance of assets and protection of people to maintain a compliant organisation. As part of the management structure the Trustees recognise a responsibility to ensure advice is obtained in each particular professtonal field required. The greatest risks to the organisation are financial control, protection of assets and people related issues including Health and Safety and Child Protection. Financial control is maintained by adopting the constitutional procedures. In addition all expenditure outside ‘normal’ operating expenditure requires the consent of the Trustees. Assets are issued to members for use during membership. The Trustees to implement a control systems that ensures the accurate recording of issued items and timely recovery once membership has ceased. The 'people' issues are equally as important to the organisation. All members undertake a duty of care to act responsibly when travelling, performing and rehearsing with the band. Ratby Co-operative Band is actively involved in the training of young members and therefore each event is risk assessed prior to implementation. Advice is sought from the many CRB cleared Teachers within the band.

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Ethics

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thisThe Trustees acknowledge the necessity to maintain an ethical code of conduct at all times. in our activity1 relates mainly to the negotiation of fee related perfarmance and the management of people. The Committee has to manage the people aspects ofthe organisation. To this effect the constitution os available to outline maintaining credible business relations and professional integrity in all undertakings. (www.ratbyband.com)} Accessibility Ratby Co-operative Band has an open membership and is represented without prejudice of race, gender or sexual orientation. Membership is drawn mainly from the tocai community. | GDPR The organisation is GDPR compliant.

• Chaperones : |

• The Ratby Co-operative Band holds a BOPA with Leicestershire County Council and has five officers who have completed the Chaperone training. Two additional members have attended the Band Safe course run by Brass Band England.

• Child Protection Officer

• The Trustees were pleased ta reappoint Alison Morrish as Child Protection Officer for the coming year. |

• Public Benefit The : headings: Trustees have re-examined the statement of public benefit and have Categorised into the following : |

• a) Benefits to playing members : To attain the standards of competence to perform with a brass band takes dedication, personal | practive and self development. Membership of one of the Ratby Co-opertaive Bands may be the culmination of mahy years ofstudy and the band provides the outlet to perform at the highest level to a wide cross section of audience. The benefits to the individual} may be expressed as a vehicle to perform at the highest level, continue self development and become a role model for other brass musicians. |

• b) Benefits to non playing members | Members }

• actively who cannot commit to the dedication of playing membership are encouraged to be involved in the 'Friends' organisation. Non administrative functions include band |

• marketing, refreshments and organising raffles, transport and CD sales. Non playing members

• thehavea pride in supporting Ratby Co-operative Band and are integral to the long term growth of organisation.

• C) Benefits to the local community : | ;

• , The Ratby Co-operative Band celebrated its Centenary in 2006 and enjoys a high profile within | the iocal community. The Trustees have placed great importance on the establishments of | community links and strategic partnerships to encourage development of local brass band talent, mentor youth and provide accessibility opportunities for members of the com munity | who may be restricted due to physical disadvantage. |

Financial Appraisal

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• Major concerts have brought together the whole of the organisation. We recognise and thank our sponsors, The Member Relations of the Central England Co-op for their financia} support and guidance. Further grants and donations have been received from various sources which have been most welcome.

• The generous donation from John Cawrey in 2022 enabled up to significantly improve the instruments for the organisation. :

• | As we moved out of Covid-19 the Trustees recognised that in the ever challenging financial climate concert Fevenues are proving to be more and more expensive, changes in venues have enabled us to attract more support for the concerts and at the same time reduce the venue hire costs. A major concern continues to build on audience numbers for concert performances.

• VAT Registration Number 408091118 - The band is VAT registered, with effect from 1 January 2022 Reserves Policy ,

• The organisation has no restricted funds. it is revenue based and has to ensure that it operates within the contines of cash generation. Expenditure outside norma! operating requirements is identified during the cash cycle and funds allocated appropriately. This expenditure may add additional assets (music and equipment) thus increasing net worth or may be operating expenditure (repairs, professional services). The Trustees recognise the need to build a reserve for unforeseen items however the payment of operating expenditure is always of paramount importance, The Trustees are seeking funding opportunities and are confident that this development will be funded with no detriment to the Operating cash cycle. |

• Conclusion and Future Objectives :

• The Trustees acknowledge the long term stability and maintenance of the band cannot rely solely on the : traditional’ activity of fee generation. Although this aspect of the band's activity needs to be maintained ;

• as much as possible the survival of performance based organisations will depend on the development of partnerships and maximisation of use of resources. Although the band still seeks and obtains a small : amount ofsponsorship it is widely acknowledged that this form of funding may cease in the future. The Trustees are confident of developing this approach and look forward to be innovative and forward

• thinking. | : Development of community initiatives must remain a prime objective and the continued

• development | income of internal commercial activity will maximise the potential to ring fence elements of the OPen stream. Educational initiatives will continue to develop and mentoring iocal talent will continue to years up opportunities of sucession planning. The Trustees conclude that the organisation will flouish in on ahead. Whilst the engagement profile of the organisation continues to grow our numbers are also the up following the formation of a new Beginner Band in January 2017, | |

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Independent Examiners Report to the Trustees of the Ratby Co-operative Band We report on the accounts of the band for the year ended 31 December 2023 which are set out herewith. , Respective responsibilities of the trustees and examiner

As the charity's trustees you are responsible for the preparation of the accounts; you consider that the audit requirements of Section 43(2) of the Charities Act 1993 (the Act) do not apply. It is our responsibiltiy to state, on the basis of procedures Specified in the general direction given by the Charity Commissioners under Section 43(7){b) of the Act, whether particular matters have come to our attention. Basis of examiner's report 7 Our examination was carried out in accordance with the General Directions given by the Charities Commissioners. An examination includes a review of accounting records kept by the charity and a | comparison of the accounts presented with the records. It also includes consideration of any unusual! items or disclosures in the accounts, and seeking explanations from you as trustees concerning such matters. The procedures undertaken do not provide al! the evidence that would be required in an audit, | and consequently we do not Express an audit apinion on the view given in the accounts. _ Independent Examiner's statement | In connection with our examination, no matter has come to our attention: | 1. Which gives us reasonable cause to believe that in any material aspect the requirement: , (a) to keep accounting records in accordance with Section 41 of the Act an (b) to prepare accounts which accord with the accounting records and : (c) to comply with the accounting requirements of the Act have not been met.

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| or | oD. to which, in our Opinion, attention should be drawn in orderto enable a proper understanding the accounts to be reached. | 3. which gives us reasonable cause to believe that in any material respect the accounting | rules of the Band's constitution have not been met. -—R. Sharman

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Ratby Co-operative Band
income Summary Year Ended 31 December 2023				oe
				2023	2022
Funday	ChristmasConcertandJointCaro}Events	Concerts -SeniorBand	+MidBand	-CrescendoBand ~DayTimeBand MemberSubscriptions
Fundraising-200Club Fundraising -HMRC Fundraising -CurryNight Fundraising -Youth Band Fundraising-MidBand Fundraising-CDSales Fundraising -Other Use of Van	saleofMerchandise Less Expenditure Excess ofincome overExpenditure	:

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	2023	2022
TuitionFees : ) VanExpenses Bandroomupkeepandrefurbishment Printing, Postage,StationeryandOfficeExpenses Advertising Costof instruments, Repairs,UniformsandMusic Registrations,Room HireandContestEntryFees insurances 200 Ciub Prizes : ConcertandContestExpenses TripExpenses Merchandisecosts Accountancy Donations Awards Nighi	27,198 1,631 4,449 49 79 3,746 2,232 1,334 1,555 7,704 15,769 635 300 30	23,568 2,094 2,821 52 170 1,307 2,182 1,503 1,425 6,860 48,322 1,816 - 55
SundryExpensesandCovidMeasures	- 4332	1,176 68
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Ratby Co-operative Band

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Year Ended 31 December 2023

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||||||| |---|---|---|---|---|---| ||| |£|2023|£022| |£|£|£| |FIXED ASSETS||| |Land|and|Buildings|82,295,|$2,295|,| |Fixtures,|Fittings and Equipment|418,017|18,017| |Less accumulated depreciation|(17,700)|317|(17,645)|372| |Instruments|231,477|231,477| |Less.accumulated|,| |depreciation|(183,108)|=|48,369|(174,572)|56,905| |Uniforms,|Music and Stand Banners|39,259|39,259| |Less accumulated depreciation|(35,480}|3,779|(34,813)|4,446| |Van|4.200| |Less|||4,200| |accumulated depreciation|(2,323)|1,877|{1,992}|2,208| |ee 2208| |136,637|146,226| |CURRENT ASSETS||| |stock of CD's & Hoodies|||503|350| |Cash at Bank|11,007|8,962| |Cash|in Hand|327|2,110| |Debtors| |Amounts|~|284| |paid in advance|747|1,969| |12,584|13,675| |CURRENT|LIABILITIES| |AdditionalVAT AccountCreditors|1,146|-| |-| |,| |-| |1,146|:| |-| |Net|Current|Assets| |||)|11,438|13,675| |Total Assets less Current Liabilities|148,075|159,901| |REPRESENTED|BY| ||| |Retained reserves as at 1 January 2023|159,901|110,229| |Deduct depreciation/disposal|of|fixed assets|(9,589)|(11,347)| |(Loss)/Profit for the year|(2,237)|61,019| |————————|===|—SSSSSESSS| |Retained reserves as at 31 December 2022|148,075|159,901|

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RATBY CO-OPERATIVE BAND

1. Alt items of a capital nature are recognised in the Balance Sheet. The Bandroom does not incur any charge for depreciation. Other assets are depreciated in accordances with accounting policies, at the rates set out below. Fixtures, Fitting and Equipment 15% NBV Instruments 15% NBV Uniforms, Music and Stand Banners 15% NBY

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All future additions of a capital nature will be recognised in the Balance Sheet and are depreciated accordingly. , 2. Related party transactions : Mrs R. H. Cook, conductor of the crescendos band, is the daughter of Mr. S. P. Plant the band treasurer. During the year Mrs R. H. Cook was paid £2,600 for her services. 3. Transactions with trustees Me. S. P. Plant, Mrs S. H. Newman and Mr J. A. Hauton incurred expenditure on behalf of the Charity during the year which have been reimbursed in fullin 2023.