**THE DURHAM COUNTY FEDERATION OF WOMEN'S INSTITUTES REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2024**
## **The Durham County Federation of Women's Institutes Report of the Trustees and Unaudited Financial Statements For The Year Ended 30 September 2024**
## **Contents**
|**Contents**||
|---|---|
||**Page**|
|Report of the Trustees|1 to 4|
|Independent Examiner’s Report|5|
|Income and Expenditure Account|6|
|Balance Sheet|7 to 8|
|Notes to the Financial Statements|9 to 11|
|Detailed Statement of Financial Activities|12|
## **The Durham County Federation of Women's Institutes Report of the Trustees For The Year Ended 30 September 2024**
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 30 September 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **OBJECTIVES AND ACTVITIES**
## **Objectives and aims**
The main purposes of the Women's Institute organisation are to enable women who are interested in issues associated with rural life, including arts, crafts and sciences, to improve and develop conditions in rural life, to advance their education in citizenship, in public questions both national and international, in music, drama and other cultural subjects and in all branches of agriculture, handicrafts, home economics, health and social welfare. It seeks to give women the opportunity of working through the Women's Institute organisation, and of putting into practice those ideals for which it stands. In shaping our objectives for the year and planning our activities, the trustees have considered the Charity Commission's guidance on public benefit, including the guidance on public benefit and fee charging.
## **Significant activities**
During the period a significant number of activities have taken place, both at WI House and venues around the County. There were workshops, quizzes, garden parties, coffee mornings, walks, flower arranging and our regular monthly classes of crochet, knitting and sewing. Trustees are mindful of the upkeep of WI House and with this in mind are planning more activities in-house so as not to spend on high rental costs of other venues.
## **ACHIEVEMENT AND PERFORMANCE Charitable Activies**
The support for events held during the period was good, with numbers up and even oversubscribed, however we understand that some of our members are still reluctant to take part in activities in large numbers so have concentrated on planning smaller workshops with this in mind. Our 300 club continues to be very popular as does our "Chairmans Lunch at Ramside Hall. Trustees and the Membership Support Committee are always actively looking for areas where new WI's could be established.
## **FINANCIAL REVIEW**
## **Principal funding sources**
The principal funding sources are membership fees plus the surplus on events organised throughout the year, we were also fortunate enough to receive grant funding via Barratt Developments PLC, which amounted to £1,500. This helped us to deliver a programme of events in the area to help raise our profile and help the wider community.
Page 1
## **The Durham County Federation of Women's Institutes Report of the Trustees For The Year Ended 30 September 2024**
## **FINANCIAL REVIEW**
## **Investment policy and objectives**
Reserve funds are invested in Income Bonds with the National Savings and the Cambridge and Counties Bank, each of which the board feel is of little or low risk with a competitive rate of interest. Most of the Federation money is invested in WI House which is used for the benefit of the members who are encouraged to attend events and workshops held there.
## **Reserves policy**
The Federation aims to maintain free reserves equivalent to 6 months staff costs and overheads.
## **FUTURE PLANS**
The Board continues to look to future events to raise funds to support the work of the Federation. Current Trustees and committees are already working hard behind the scenes planning events/workshops and outings for members, both new and existing, to take part in. Support will also continue to all WIs to help increase membership and gain a better understanding from individual WIs who may need help with IT issues, in the ever-growing world of all things digital.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing document**
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
## **Recruitment and appointment of new trustees**
An election is held every three years for Trustees with the next being held in Spring 2026. Members are invited to nominate any member who they think would be suitable for the position, a secret ballot is then held when every WI has the right to vote for up to 12 members. The elected members nominate members to be co-opted and up to 3 each year are invited to join the board; this enables them to gain experience of the role before deciding if they wish to stand for election at a future date.
## **Organisational structure**
The Durham County Federation of Women's Institutes is governed by a Board of Trustees which consists of a maximum of 12 members, including elected members and up to 4 co-opted members. The Board of Trustees elects its Chairman, two Vice Chairmen and Treasurer. The Board makes decisions relating to the running of the Charity and the upkeep of WI House. The day to day operation of the Federation is carried out by the Federation Secretary who puts into action the wishes of the Board and refers items back where necessary.
## **Induction and training of new trustees**
There is a Handbook which is given to all Trustees on appointment. All Trustees must complete an online training programme offered by the National Federation of Women's Institutes. Prior to the first meeting attended by new Trustees the current Chairman outlines the procedures for meetings and covers items such as confidentiality.
## **Wider network**
The Durham County Federation is affiliated to the National Federation of Women's Institutes, the headquarters of which is in London.
Page 2
## **The Durham County Federation of Women's Institutes Report of the Trustees For The Year Ended 30 September 2024**
## **STRUCTURE, GOVERNANCE AND MANAGEMENT Related parties**
Within Durham County there are individual Women's Institutes who are affiliated to the County Federation who supports and encourages them in their activities.
## **Risk Management**
The major risks identified by the Trustees have been reviewed and systems established to mitigate those risks. All activities arranged are evaluated from a financial viewpoint as well as ensuring that they are within the objects of the Charity.
## **REFERENCE AND ADMINISTRATIVE DETAILS**
Registered company number 02675573 (England and Wales)
## **Registered Charity number**
1010819
## **Registered office**
W I House, Barnfield Road Spennymoor Durham DL16 6EB
## **Trustees**
Mrs Freda Laverick Mrs Angela Dearlove Mrs Joyce Jackson Mrs Lesley Jerred Mrs Elaine Johnson Mrs Yvonne MacDonald Mrs Susan Openshaw Mrs Andrea Patchett Mrs Dorothy Proud Mrs Susan Sandham (Resigned 01/04/2024) Mrs Denise Smith Mrs Alison Henry (Appointed 01/05/2024) Mrs June Carr (Appointed 01/04/2024)
## **Company Secretary**
Mrs Angela Dearlove
## **Independent Examiner**
G. D. O’Hehir & Co Ltd Chartered Certified Accountants Suite 2, SM Business Centre Barnfield Road Spennymoor County Durham DL16 6EL
Page 3
## **The Durham County Federation of Women's Institutes Report of the Trustees For The Year Ended 30 September 2024**
This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.
Approved by order of the board of trustees on 20[th] March 2025 and signed on its behalf by:
Angela Dearlove – Secretary
Page 4
## **The Durham County Federation of Women's Institutes Independent Examiner’s Report to the Trustees For The Year Ended 30 September 2024**
## **Independent examiner's report to the trustees of The Durham County Federation Of Women's Institutes ('the Company')**
I report to the charity trustees on my examination of the accounts of the Company for the year ended 30 September 2024.
## **Responsibilities and basis of report**
Paul W. O’Hehir FCCA G. D. O’Hehir & Co Ltd Chartered Certified Accountants Suite 2, SM Business Centre Barnfield Road Spennymoor County Durham DL16 6EL
Page 5
## **The Durham County Federation of Women's Institutes Income and Expenditure Account For The Year Ended 30 September 2024**
|**Notes**
**TURNOVER**
Cost of sales
**GROSS SURPLUS**
Administrative expenses
**PROFIT / (DEFICIT)**
Other interest receivable and similar
income
**SURPLUS / (DEFICIT) FOR THE**
**FINANCIAL YEAR**|**2024**
**£**
**110,953**
(61,455)
**49,498**
(43,917)
**5,581**
2,065
**7,646**|**2023**
**£**
**84,648**
(41,723)|
|---|---|---|
|||**42,925**
(48,060)|
|||**(5,135)**
763|
|||**(4,372)**|
The notes on pages 9 to 11 form part of these financial statements.
Page 6
## **The Durham County Federation of Women's Institutes Balance Sheet As At 30 September 2024**
|**Notes**
**FIXED ASSETS**
Tangible Assets
**4**
Investments
**5**
**CURRENT ASSETS**
Stocks
**6**
Debtors
**7**
Cash at bank and in hand
**Creditors: Amounts**
**Falling Due Within One**
**Year**
**8**
**NET CURRENT ASSETS**
**(LIABILITIES)**
**TOTAL ASSETS LESS**
**CURRENT LIABILITIES**
**NET ASSETS**
Retained Earnings
**MEMBERS' FUNDS**|**2024**
**£**
**£**
179,919
64,000
**243,919**
982
716
54,913
**56,611**
**(10,092)**
**46,519**
**290,438**
**290,438**
290,438
**290,438**|**2024**
**£**
**£**
179,919
64,000
**243,919**
982
716
54,913
**56,611**
**(10,092)**
**46,519**
**290,438**
**290,438**
290,438
**290,438**|**2023**
**£**
**£**
190,033
44,000
**234,033**
1,823
707
59,245
**61,775**
**(13,016)**
**48,759**
**282,792**
**282,792**
282,792
**282,792**|**2023**
**£**
**£**
190,033
44,000
**234,033**
1,823
707
59,245
**61,775**
**(13,016)**
**48,759**
**282,792**
**282,792**
282,792
**282,792**|
|---|---|---|---|---|
|||**243,919**||**234,033**|
|||
||
|
||**56,611**
**(10,092)**||**61,775**
**(13,016)**
||
|||**46,519**
**290,438**||**48,759**
**282,792**|
|||**290,438**||**282,792**|
|||290,438||282,792|
|||**290,438**||**282,792**|
Page 7
## **The Durham County Federation of Women's Institutes Balance Sheet (continued) As At 30 September 2024**
For the year ending 30 September 2024 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.
The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies' regime. On behalf of the board
## Date 20.03.2025
The notes on pages 9 to 11 form part of these financial statements.
Signed by: Freda Laverick (Chair) Lesley Jerred (Treasurer)
Page 8
## **The Durham County Federation of Women's Institutes Notes to the Financial Statements For The Year Ended 30 September 2024**
## **1. General Information**
The Durham County Federation of Women's Institutes is a private company, limited by guarantee, incorporated in England & Wales, registered number 02675573. The registered office is WI House, Barnfield Road, Spennymoor, County Durham, DL16 6EB.
## **2. Accounting Policies**
## **2.1. Basis of Preparation of Financial Statements**
The financial statements have been prepared under the historical cost convention and in accordance with Financial Reporting Standard 102 section 1A Small Entities "The Financial Reporting Standard applicable in the UK and Republic of Ireland" and the Companies Act 2006.
## **2.2. Turnover**
Turnover is measured at the fair value of the consideration received or receivable, net of discounts and value added taxes. Turnover includes revenue earned from the sale of goods and from the rendering of services. Turnover is reduced for estimated customer returns, rebates and other similar allowances.
## **Sale of goods**
Turnover from the sale of goods is recognised when the significant risks and rewards of ownership of the goods has transferred to the buyer. This is usually at the point that the customer has signed for the delivery of the goods.
## **Rendering of services**
Turnover from the rendering of services is recognised by reference to the stage of completion of the contract. The stage of completion of a contract is measured by comparing the costs incurred for work performed to date to the total estimated contract costs. Turnover is only recognised to the extent of recoverable expenses when the outcome of a contract cannot be estimated reliably.
## **2.3. Tangible Fixed Assets and Depreciation**
Tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. Depreciation is provided at rates calculated to write off the cost of the fixed assets, less their estimated residual value, over their expected useful lives.
## **2.4. Stocks and Work in Progress**
Stocks and work in progress are valued at the lower of cost and net realisable value after making due allowance for obsolete and slow-moving stocks. Cost includes all direct costs and an appropriate proportion of fixed and variable overheads. Work-in-progress is reflected in the accounts on a contract by contract basis by recording turnover and related costs as contract activity progresses.
## **3. Average Number of Employees**
Average number of employees, including directors, during the year was: 12 (2023: 11)
Page 9
## **The Durham County Federation of Women's Institutes Notes to the Financial Statements (continued) For The Year Ended 30 September 2024**
## **4. Tangible Assets**
## **Land & Property**
|**Cost**
As at 1 October 2023
Additions
As at 30 September 2024
**Depreciation**
As at 1 October 2023
Provided during the period
As at 30 September 2024
**Net Book Value**
As at 30 September 2024
As at 1 October 2023|**Freehold**
**Improvements**
**To Property**
**Fixtures &**
**Fittings**
**Computer**
**Equipment**
**Total**
**£**
**£**
**£**
**£**
**£**
131,717
111,057
45,742
12,590
301,106
115
115
131,717
111,057
45,742
12,705
301,321
25,156
41,717
34,062
10,138
111,073
2,634
5,106
1,168
1,321
10,229
27,790
46,823
35,230
11,459
121,302|
|---|---|
||103,927
64,234
10,512
1,246
179,919|
|||
||106,561
69,340
11,680
2,452
190,033|
## **5. Investments**
|**Cost**
As at 1 October 2023 (£24k NSI, £20K C&C Bond 1)
Additions (£20k C&C Bond 2)
As at 30 September 2024|**Investments**
**£**
44,000
20,000|
|---|---|
|||
||64,000|
## **6. Stocks**
|Stock|**2024**
**£**
982
982|**2023**
**£**
1,823
|
|---|---|---|
|||1,823|
Page 10
## **The Durham County Federation of Women's Institutes Notes to the Financial Statements (continued) For The Year Ended 30 September 2024**
## **7. Debtors**
|**.** **Debtors**|||||
|---|---|---|---|---|
||**2024**||**2023**||
||**£**||**£**||
|**Due within one year**|||||
|Prepayments and accrued income||716
||707|
|||
716
|
|707|
## **8. Creditors: Amounts Falling Due Within One Year**
|**.** **Creditors: Amounts Falling Due Within One Year**|||
|---|---|---|
|Trade creditors
Other taxes and social security
Accruals and deferred income|**2024**
**£**
-
-
10,092
10,092|**2023**
**£**
-
196
12,820
|
|||13,016|
## **9. Company limited by guarantee**
The company is limited by guarantee and has no share capital.
Every member of the company undertakes to contribute to the assets of the company, in the event of a winding up, such an amount as may be required not exceeding £1.
Page 11
## **The Durham County Federation of Women's Institutes Detailed Income and Expenditure Account For The Year Ended 30 September 2024**
||**2024**||**2023**||
|---|---|---|---|---|
||**£**|**£**|**£**|**£**|
|**TURNOVER**|||||
|County Fees||24,225||19,131|
|National Fees||27,466||26,399|
|Other Income||57,762||38,618|
|Grants and subsidies received||1,500||500|
|||110,953||84,648|
|**COST OF SALES**|||||
|Opening stock - materials|1,823||2,364||
|NFWI Fees|24,941||24,216||
|Events Expenditure|35,673||16,966||
|Closing stock - materials|(982)||(1,823)||
|||(61,455)||(41,723)|
|**GROSS SURPLUS**||**49,498**||**42,925**|
|**Administrative Expenses**|||||
|Wages and salaries|15,210||21,868||
|Employers pensions|251||178||
|Travel expenses|4,356||2,700||
|Rates|228||213||
|Light and heat|1,781||1,780||
|Water rates|318||252||
|Cleaning|311||311||
|Computer and IT consumables|744||790||
|Repairs, renewals and maintenance|1,900||1,244||
|Insurance|2,065||2,010||
|Printing, postage and stationery|3,222||3,350||
|Telecommunications|1,263||877||
|Accountancy fees|1,673||1,186||
|Legal fees|-||176||
|Bank charges|97||47||
|Depreciation of fixtures and fittings|1,168||1,298||
|Depreciation of computer equipment|1,321||1,619||
|Depreciation of improvements to property|7,740||7,740||
|Sundry expenses|269||421||
|||(43,917)||(48,060)|
|**Other interest receivable and similar income**|||||
|Bank interest receivable||2,065||763|
|**SURPLUS FOR THE FINANCIAL YEAR**||**7,646**||**(4,372)**|
Page 12