DAVENTRY CHORAL SOCIETY Daventry Choral Society Annual Report and Financial Statements Year Ended 31st March 2024 Charity No: 1010764 www.davent choral.or Daventry Choral Society Contents of the Annual Report and Flnanclal Statements for the year ended 31st March 2024 Trustees, Annual Report Our Objects and How We Fulfil Them Personnel Review of Activities and Public Benefrt DCS Chairman Annual Rewrt Finan Pagesl-4 Trustees, Off￿ts, Patrons and Profssional Advisors P4e5 Independent Examiners Report Page 6 ststement of Finanaal Activit¢es Pages7-8 Balantt Sheet Page 9 Notes to the Accounts Page 10- 16 Trustee's Annual Report 2023-2024 tharty is gO¥Ern￿ by its O)nstltut5on adopted 24 Aprfl 1990 as amended 29 September 2009. ur Daventry CtrK)ral Society v(dS estsblished as a charity by l)eed of Constitutlon In 1990 with Charity Commission number 1010764. The wrp3se of the Soclety Is to promote, Improve arKI mainta'n public educati(￿ in the appreclation ￿ the art and Saen￿ of muslc, In all its aspects, ty the presentation of public o)ncerts and reatals, and by such cther mearB as the Charlty, through its management committee, shall ¢*termine frc*n time to ts'me. We aim to fulfil our misslon by being an erthuslastlc and friendly clx)ir, and being welcoming to w members. We share tsjr interest and talent with the local o)mmunity In ￿orrnan￿ of a V¥ide rarKJe of musical *les. Our weekly rehearsats and peric#Jic w(*kS￿l￿ help us to develop our skills. The list of Trustees and off￿TS Is set out on Page 5 of reFK)rL The planning of our activities is done with regard to the Charlty Commission s get￿ra1 guidarKe on public beneft. We aim to perform as a cholr to the highest level L* our ability, In c*der that our audien￿ tenefits from experienoNJ high quality muslG This often requires the aydrtlon of soloists and orchestras for the fijll perf0rrnan￿ of the music, and this costs monw. We attempt to balance quality and affordability at Èwery performano. This Is often a challenge. Th￿re was a to this finanoal year - after Sprlng concert, the idea was to propel Daventry Choral lety forward with a host of new experiences, whilst being mindfvl that th& variety shujld tr￿n be followed by a year of familiarity. Our proieLtM)ns for this th￿? year pattem was that the first (2023-2024) would ha considerable expenses (orchestras, solc4sts etc.) and the second year w0￿d not . thLs ￿11 show In the firkincial year's accounts. This firwncial year commenced with a Sprlng o)ncert - Haydn's Creatlon. We had hosted a successful worksh)p ¢)n the same work a few weeks ph)r to the day itself, and It was dear that this enabled the performano to be superbly polished. The￿ 6 no doubt that Laura Bailie has Impro¥Ed the m￿lca￿ty of c¥Jr perfonnances over the last few years and this was dernonstrated by the Calib￿ of g)lotsts we ￿rnered for this cor£etL The icing on the cake was a very full house -an absdutely mar¥ek)us turn out with a consderable amcAJrt (* feedba(k saylng thts was the best rendrtl*Jn of the Creati)n many had ever WIt￿&Sed. High praise IrKleed! tKS r(Kle the wave ￿ Ihis success rkjht onto the 2023 Tour. Unlike other yEars, this ￿rne decided Tr)t to go abroad onty to lower costs, Ixrt also to make the expeditk)n completely accessible to erferycffie. DCS is a ctkifity keen an beiro Induslve In every way. We a￿ very aware of the mental health benefts wr ttKxr prOv￿eS along wth the health aspect of the act of slnging ltsdf, as well as the sense of purpose and belongirvj rt provides within Its communlty. The four day tour t(x)k F4ace In sunny Chlchester W￿re there were a few firstsl Unteknownst to the whcle cholr, prlor permIsslc￿ had been obtsined from a seivtQ station to stage a fiashmb in thelr foyer; It proved to ojr SInge￿ that thevre great even with only five rn'nutes. notice! During the tour Laura led us In ￿r first ever evensong, which t(x)k pla￿ In Chichester Cathedral. followed by a Ferformano at a dedicated cOn￿rt ven￿, Graylingwell Chapel ar%1 finally our flrst tirr* singing outdoors at a Nats'onal Trust property, Uppark Holse. The intentlon was to pThide something for all Ujr sirKJers - three completely different venues and an array of experlences. The so(ial and pastoral aspect of the tour held Just as much Importan￿ as ￿ muslc; this was a tlme for members to sperKI time tcxjether, enabiifVJ frlendships to grow al(mg wlth the feeling of belonging wthln the cholr. The feedback the Tour Committee r￿ed from ￿r tcurists was Just super and we were grateful to hear 5t. It sholdd be Th)ted that the twr was originally d￿lse(l prior to ￿ld-19 arKI a p￿e w memlEr had been gNen to ￿ ch(xr. Of cour*. the tour was put on hold during the par#Jernic, txrt rLynstated, tr Committ￿ fourKI costs had risen sgnificantty (as indeed they had across the woHd). The trustees keen to horKrtJr (Njr members V¥ith the original alfvertised (x)st of the trip as m￿h as [X￿1￿ so whlst a smai prO￿rtIon of this increase was passed onto each tour member, the trustees v<*ed to subsidise the rernaning cost increase with DCS funds. We were aware that this depleted (yjr reserves 50rnewha¢ txjt the trustees were also dear that this was a unique situab'on directly related to the globa aftershcKk5 of tr* panderrK aThJ this series of unfortunate events within our society were unlikety to mr again. It is Important to recall, the reason l organisej tr* first auctlon of promises was s￿ifiCallY to pr(vlde fvrKls to subsidise the tour. Midsummer was s4x)n u￿n us and Thjr next new eXperIen￿ proved a rrighty SUCLess. Ffy first time DCS gave a 0)n￿rt on a Sunday aftemoon (rather than Saturday evening) and in dIffe￿rt Ven￿ to 1K)rn￿l - the Daventry C￿￿munity Centre. Keen to expand our breath rf audien￿ and enhan￿ CAJr incLYne, we fdt this setting and a rnore lightweight, varied muslc th01￿ might be the arswer. It was a farly casua affrdir with the chcmr performing whilst the audien￿ sat at fully deC￿ted tsbles, being waited on with an array d cakes ar#J tea - our FOH team were utterly 9Jperb, this couldnt have been done witP#)ut them. afterrKX)n was most ctrssful ¥Mth many FX)sitsve ￿leWS, all seats were fvll, with some of the audience ha¥iThJ to stand. ar profrt made. We were deF￿hted with the outcorre. As the Summer break ccYnmen(Ed, work on the rtw website tegan. As the grateful recipients of a grant frLYll the Councillor Covid SupFKJrt FurMI from WNDC, ttrEse funds (£1500) c(Y4ered ts maixity d the cost of the website enabling it to be profession*ly I￿lIt. We sp*nt the Summer meetirKJ With a recomrrended k)cal o)mpanyi designingi wrlting copy, ed'tting (and edrting!), with tweaks taking pla￿ in the Autumn temi, After mLKh researth, a suitable online ticketing platrorm was chosen, which completed the projert. onh.￿ tkkets went live Just a few days ttfore the Chr15tmas coKert, 9) we ￿11 not have a full FICtU￿ rf Its effKacy until next finanaal year. DCS trustees are aware that the outgoirw have I￿reaSed s)mewhat In recent times so we discussing new ways of creating Income to redu￿ tt* shortfall. We are keen Th)t to pass on rtsing costs to our member5 as ralsing our subs signrficanty wculd not be in line with the ethos of our d￿)ir arKI making music ￿￿SIble to all. New fundraising and inc(xne strategies have al￿dY been imFAery*nted, txjt fall into the next finanoal year, these will be mentioned in the 2024-2025 report. Our year-round fvr￿ra1slng continues with the weew Bring and Buy sale, CLffee contributions 100 dub, Frlents. subscript'ons, Christmas cake raffle, Chorale engagements ar￿ one off fu￿1raIserS like our ScKlal Evenirwj. This NcNember, the theme for the social gat￿ring was A N￿ht at the Movle5; IncI￿ling SUPPVI t￿ cabaret event ran hand in harKI with an AuctDn of Promises - It was an evening of music, fun, frolics fvrKJraisirwJ which was hugely enpyed by all. Our other maiy fundraiser (£500) was ￿ engagerrEnt ￿fjth Fa￿￿eY Hall hotel, where the DCS Cl)orale sang for hotd g￿StS C￿ Christmas e￿. This was a re￿r#jing success aTrl that very same erfening, we seajred the gig for Chrlstmas 20241 Handel's Messiah was the Chol￿ for this yearfs Christrnas ts)n￿rt at our home, HO￿ Crtss Chjrth. Using a redu￿ orchestration, the choir and ￿l01sts We￿ acc(xnpanied by Adrlan Moore on the harpsthord alorrfj with soloists (tr￿0 of four were very last minute subs due to Illness), and famlliar G(xliva Ensemble with whom we have ueated a ￿Per vKrklng relatlonskmp. A popdar Chr&tmas cOn￿rt to attend, the ￿use was COmp￿telY full to ￿rSt1r￿j, with one and all dellghted by professlonal sour￿. Laura ono again, led the ctrK)ir to success. The￿ was one final first to ac£omplish for this pertod, which was to make video recording for the new website. The ￿1r spent a Saturday afterno)n filming m￿tiple takes for a kxDfessional videojraptsr. As the choir moves whdly into its ￿￿pter of full online preserKe, it Is absdutely key that we have something to which the public can refer if they would like to hear Daventry Choral Soclety sing. After all - are our Thyn best advertisement. It was a fun afternoon and we await the results. Auoss this year we have welcomed ten new members, allcrated two students the Your¥J Person's Ch)ra Award and granted c￿e bursaryi we are glad to be able to encourage rEw singers in any way we can. The firk3naal year closed with DCS deep In rehearsal for the Verdi Requiem, In ct)Naboration with the Ncrthampton 8)ch c￿1r arnl Royal Philharmonic Orchestra with performano due to tske place at the Rtyal ar Theatre, Northampton. The next report will reflett u[rf￿ this con￿rt. At the start of my term as thaIrn￿n nearly tvK) years ago, I intended to prlcrtitlse fve thiNJs'. l. DelNer a website and rebrand to represent our charity well. we need to k)c* as as we sour￿. 2. Online ￿ket platfcym - vltal In order for us to move forward. 3. The ability for members aNI SUPFQrters to pay using a debit card pwmert reader - th& has made it a k)t easier for paylngi rather than needing to reffEmber cash. 4. C£)mmission a bideo cf ¢)ur sin9in9 for marketingi muslc needed an ￿line presen￿. This video will shorty be emtedded on the DCS websits. 5. Of mo* impo¢ to Increase bth our member and al¥JIen￿ numbers. ￿er the last two years we have gamered 24 new members arKI COn￿stent￿ flll our venue a(klitorSuff6. These neby initiatives naturally, required a de￿nt am¢xJnt crf funding, but the trustees and l ajree that these measures were ne&4ed In order fJn with the examinat'on giving me ouse to belI￿e that In any materlal ￿Spect. (l) aca)untirKJ records y￿re not kept In respect of tr* S(xiety as requlred by Sect￿￿ 130 of the kt; or (2) the aca)unts do not accord with those reC￿d5. or (3) accounts did not comply with the aprAicaile r￿uirerrents 0)n￿MIng form and content d accojrts set cyjt m the Charrties (Accounts and ReFxxts) RegulatDns 2008 ottrEr than any requirwnent that the aCc￿nts gr￿ a Irue and falr which Is not a matter (J)rsidered as part of an Indeptrthrt eXamina￿n. I have no con￿rr￿ and have come across no cther matters In connettlon eXam1natx￿ to attention shcxjld be drawn in this rerort In order to enat4e a yoper UrKIersts￿1Ing ￿ the acmurts to be Lisa Malor* FCCA cfA COttc￿$ Accountants LLP The Stables Churth Walk Daventry Northants NNII 48L 02107rI024 DAVENTRY CHORAL SOCIErY MENT FINAN Fund Re%trktsd Tlcket & prTrJramme sales cOn￿rt refreshments Music sales Subscripty'ons FurKI raisng everts Ch(xale Rehearsal refreshments sp(￿sorShip1adVertI5lng Grants & donations Sundry Income Gift Aid Interest re￿iVed Tour Income 100 Club 7,176 7,176 3,206 469 8,853 297 766 8,853 3,220 925 585 592 7,298 595 750 566 3,220 925 585 113 163 1,500 1,613 163 131 95 114 114 22,075 968 47 22,075 968 735 £9,712 £7,473 £4,730 £24,543 £46,458 £14,015 •J•iJii Unrtstrlrted Fund R8*trkted Performerfs fees Staging & lighting costs PutAioty, adverts'siThJ & printirvj miS￿lIane(￿j$ concert expe FuThJ raisng costs VenLE hire Music costs InstruffÉnt hi C￿ale costs Worksw costs Rehearsal refreshrn￿ts Sundries 324 Musical direct￿ & accompanist fees 9,750 Rent of rehearsal venuelrecepts'on 1,997 Insurance, affiliations & cwrses 1,241 Statsonery, p)stage & tdephone 93 Internet & website costs 669 Gifts 16 Indep￿dent examlners. report 1,416 cOn￿rt tour costs 9Jbs refurrtd Bank charges ICK) Club YPC4 Expenditure Depreciatson WNDC Grant - Eq￿Prnent write off 5,525 324 655 517 5,525 324 1,241 517 620 303 150 536 260 586 620 1,400 568 450 700 572 272 450 125 125 150 83 85 8,860 1,731 305 14 105 19 1,200 138 462 11,600 1,997 1,241 420 2,169 16 1,416 25,919 25 60 1,850 327 1,500 25,919 25 60 73 385 200 485 280 280 21 21 £16,470 £11,616 £883 £28,185 £57,154 £16,131 Net surplusl(defKit) for the year (6,758) (4,143) 3,847 (3,642) (10,696) (2,116) Transfers tolfrom restrlcted furKJs Income Furmj balanos brcught fonward (7,054) (2,615) 17,90L 2,615 1,542 19,H3 21,559 Fund balances carrfed forward £8,232 £515 £8,747 £19,443 Income Fund balances brought forward 8,232 515 8,747 19,442 Capital Fund balances: Equipment (net book value) Fund balanw carried forward £8,232 £515 £8,747 £19.443 ix Equipment 289 St¢xks Muslc Library NeckLiceslfolders Glasses Debtors, prepayments & accrued inc(xne Uoyds Bank arrent accourt C4F accounts Petty cash ILKI Club fft cash 1,474 189 180 1,58L 52 180 4.083 16,565 14,708 1,007 240 2,854 6,529 240 11,466 38,416 Crejitors and accruals Deferred income 2,451 557 3,872 15,102 3,008 18,974 £8,458 £19,442 £8,747 £19,443 General Purpose Furxl 8,232 17,901 T¢xr knunt IryJ Club Account &Jrsary FUTr Yrmjry Perscffts Ch(Yal Award 1,001 240 275 25 240 27S WNDC Grant- Equirment purthased (net bwk value) £8.747 £19,443 On behalf of the Trustees AV TR .4th AR ND ACCOUNTING POUCIES General Basis of preparlng the flnandal statements The financial ststements of the charity, whch Is a wblic benefit entty urKler FRS 102, have been prepared in accordan￿ with the Charities SORP (FRS 102) 'AccountirKJ and Rep(rti'ThJ by Charities; Statement ￿ Recommended Practice applicable to charities prepariThJ their accounts in ¥COrdan￿ with the Financial Rewrting Standard applicable in the UK and RepLblic of ]￿land (FRS 102) (effective I January 2015),, Finanaal Reporting Standard 102 'The Financial ReFK)rting Starmlard applicable in the UK and Republic of Ireland and the Charities Act 2011. finanaal stateff*nts have been wepar&l Ur￿er the historica cost ccfivention. The financial statements are prtsented in sterling, whid) is the functional currency of tP* chanty. Ftnancial ReportSng Standard 102 - reduced disdosure requlrements The charity had taken advantage of the following disclosure exemption in weparlng these finanoal statements, as permitted by FRS 102 Yhe finanaal Reporting StarKlard aFplicable in UK and Repjblic of Ireland,. The requirements of a Secti￿ 7 statement of cashflows Incomlng Resourcys All income, including grants, are recognised In full in tr* Ststement of FinarKlal ActI￿tIeS In the year in which are receivable. Resources Expended Resources expended a￿ recr4nised in the per￿ In which they are Incurred. RtsOur￿ expended include attributable VAT, which cannot be recovered. Funds Strurture Restricted Funds a￿ to be used for spe(ific purTX)ses laid down by the don(Y. Exp￿rk￿ltUre whth meets these cnteria Is charged to the fund. UnrestriLted Funds are other IncomiTrJ resources receivable or generated for the objects of the tharity without furttEr spectfic purpose and are avaikble as General Funds. Stock Stock is inclLKled at the k)wer of cost and net realisable ￿dIUe. Depreciation Depreciation is promded on equipment at a rate of 20% (stralght Ilne) based on the estimated wful life of the fixed assets. Grants All grants are reccxjnised in the Statement ￿ Flnanclal Artlvhties when they are rtt￿￿able. The value c assets acquired from capital grants are reflected in a thslgnated fund refledirKJ the net try)k value (rf the Donatlons All donabons are recojnised in the statement of financial actlvitlts when are receivable. io 41 ntl DONATIONS AND LEGACIES Donations Gift Abj 113 131 113 131 No recent Gift Aid daims have been calaAated or sut¥nitted ￿or to this rewrt date. This Is urKler reme￿. FEES FOR EXAMINING THE ACCOUl￿s ewdent Examlr*rfs fees for rep)rtlng on tr* ac£C￿rtS 1,440 1,200 TRusfEES' EXPENSES Number of trustees who were pad trust* expenses Total arn￿rt paid The only payments maje to Trustees relate to reimbutsement c* out-rf-tx)cket expense. No ffEmber of the Trustees, nor anyone connected with them, has recei￿d, ¢x Is due to recefve, remurerntion the year, direLtly or indirectiy, from the Charitys fund& RELATED PARTY TRANSAcfxoNS Total dcr)at￿trts of £n4 (2023 - £Nil) We￿ r￿￿￿ed without c£nditJons from TrLStees In the year ended 31° Marth 2024. li ND FIXED ASSETS USED BY THE CHARrrY At CO￿11nsured ￿lUab.on as at Ifl Apyil 2023 Additiors DisFwIs 7,294 310 (1,642) As at 3151 March 2024 5,962 As at 1° Apn'l 2023 Charge for the year Eliminated on th'sp)sal 7,293 21 (1,641) As at 31st Marth 2024 5,673 As at 31Si March 2024 £289 As at 3151 Marth 2023 £1 DEBTORS, PREPAYMENTS AND ACCRUED INCOME PrepaYM￿ts and accrued income 4,083 4,083 CREDrroRS AND ACCRUALS Trade Creditors Accruals Income in athrfan 2,063 1,809 15,102 1,811 557 £3.008 £18,974 12 AV 8. ANALYSIS OF NEf ASSEfs BEfwEeN FUNDS Unrestrlcted Restricted Tangible Flxed Assets Current Assets Current ts'abilities 289 10,951 {3,OC￿} 289 11,466 (3,￿8) 515 £8,232 £515 £8,747 9. MOVEMENTS IN FUNDS At 111 Incoming Jtgoing At31 Tour k£ount 100 Club Acc¢xJnt Bursary Furrfj YourKJ Persons Choral Award WNDC Fund - Equiwient pUrd￿s& WNDC Grart I,ooi 240 275 25 22,075 968 (25,919) (485) 2,843 (483) 240 275 (280) (i) (1,5Crf)) 255 1,5C(I Ger￿al Purp)se Fund 17,901 21,915 (28,969) (2,615) 8,232 £19,443 £46,458 (57,154) £8,747 13 ntl 10.BREAKDOWN OFCONCERTS There were 4 concerts in 2023124 year. 1st Aprll 9th July 9th Dec Messlah Day 2024 Totsl 2023 lM>rriThJ Re5wrces Tts£t Sales l*ogramme Sales Workshop ]r￿me Mu&c Flre tbnabons 2,103 1,630 349 7,176 3,206 214 83 297 522 2,103 3,177 7,473 3.728 Resources Expended Performers. fees StagirYJ & Ughtsrwj co￿ert Printsng & fvjbllcty CorKert Venue trlre Muyc Ph"re CoKert refreshments PPSWADM CorKerts AJ*rb'51r¥J Fk)wers 'anolC*gan Hlre Salar Materiats (2,875) (Iso) {2,650) (174) (82) (370) (79) (113) (21) (271) (36) (250) (2(M)) (7) (5,525) (1253) (324) (19)) (320) (258) (1,4CK)) (7CQ) (568) (302) (414) (2￿) (42) (21) (655) (240) {61) (T) (450) {A.850) (7) (238) (396) (489) (2(lJ) (4LY)} (234) (79) (21) (192) (25) (2(K)) (550) (13) {192) {550) (550) (26) (4,492) (2,074) (4,253) 97) {11,616) (3,163) Surplus l (Deficlt) (2,389) (230) (1,076) (448) {4,143) Cowt i Cowt 2 1st Aprll 9th July 28tr1 Od Haydn's Crea￿On Summer Can￿rt Messlah'C£ffie arml Slnd Dav Handel's Me$￿ah Corwt 4 14 4A 11. SOFA COMPARATIVES (Prevlou$ Year) Fund Rertrlcted In Tlcket & pr(yJramme sales Concert refreshments Music sales Subscriw'ons Jrd raisng everts Chorale Rehearsal refreshments SFM)nsorshipladvertlsing Grants & donations 9Jndry Income Gift Aj'd Interest received Tour income ICKI Club 3.206 3,206 2,799 70 7,298 522 592 7,298 595 750 566 313 8,325 2,838 59S 750 566 10 131 95 131 95 556 20 1,571 47 47 735 73S 1,080 £7,641 £3,728 £1,911 £73S £14,015 £18,113 15