Trustees' Annual Report
For the period
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From (start date) 0 1 0 1 2 1 to end date 3 1 1 2 2 1
Section A Reference and administration details
Charity name 1ST WINLATON SCOUT GROUP
Other names the charity is known by
Registered charity number (if any) 1 0 1 0 7 1 8
HQ registration number 1 0 0 1 1 7 5 3
Charity’s principal address 1 HOOD SQUARE
WINLATON
BLAYDON
Postcode N E 2 1 6 A Y
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
Dates acted if not
Trustee Name Office (if any)
for whole year
1 NATHAN LYNN GSL/SL
2 SUSAN ELTRINGHAM CHAIR
3 PAUL FRAZER TREASURER
4 KYLIE WILSON CL
5 JOHN WILSON
6 IAIN KNOX ACL
7 BETHANY FRAZER BL
8 CLAIRE REID SA
9 SOPHIE DIAS SECRETARY
10 JULIE SIMPSON
11
12
13
14
15
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Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)
Type of advisor Name Address
Section B Structure, governance and management
Description of the charity’s trusts
1 LT700001 (3rd December 2018)
Type of governing document
The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
(e.g. trust deed, constitution)
How the charity is constituted
The Group is a trust established under its rules which are common to all Scouts.
(e.g. trust, association, company)
Trustee selection methods
(e.g. appointed by, elected by)
The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional information, where relevant, about:
Policies and procedures adopted for:
a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them
The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every # months.
Members of the Executive Committee complete 'Essential Information for Executive Committee' training within the first 5 months of joining the committee.
This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property;
The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions;
Assisting in the recruitment of leaders and other adult support;
Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.
Section B
Structure, governance and management (continued) Risk and Internal Control (Specimen 1) The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are:
Damage to the building, property and equipment. The Group
2 LT700001 (3rd December 2018)
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a age o e bu d g, p ope y a d equ p e e G oup
would request the use of buildings, property and equipment
from neighbouring organisations such as the church,
community centre and other Scout Groups. Similar reciprocal
arrangements exist with these organisations. The Group has
sufficient buildings and contents insurance in place to
mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Committee could raise the value of subscriptions to increase
the income to the group on an ongoing basis, either
temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group.
If there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities
for all young people aged 6 to 18. If there was a reduction in
membership in a particular section or the group as whole
then there would have to be a contraction, consolidation or
closure of a section. In the worst case scenario the complete
closure of the Group.
Risk and Internal Control (Specimen 2)
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure
that insurable risks are covered.
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| Section C Objectives and activities |
Section C Objectives and activities |
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| Summary of the objects of the charity set out in its governing document |
The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive diference; we co- |
3 LT700001 (3rd December 2018)
p pf operate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.
Summary of the main activities in relation to these objects
Additional details of the objectives and activities (optional information but encouraged as best practice)
You may choose to include further statements, where relevant, about:
-
policy on grantmaking;
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• contribution made by volunteers; • policy on investments.
Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
Section D Achievements and performance
Summary of the main achievements of the charity during the year
Section E Financial Review
Brief statement of the charity’s policy on reserves Reserves Policy 4 LT700001 (3rd December 2018)
The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 6 months running costs, circa £3000 The Group held reserves of approximately £3100 against this at year end. This is above the level required for operating expenses.
Quantify and explain any designations
Details of any funds materially in deficit (circumstances plus steps to eliminate)
Further financial review details (optional information)
You may choose to include additional information, where relevant, about: Investment Policy (Specimen 1) • the charity’s principal sources of funds (including any fundraising); The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service.
• how expenditure has supported the key objectives of the charity;[The Group Executive regularly monitors the levels of bank ] balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements. • investment policy and objectives; Investment Policy (Specimen 2)
The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.
Section F Other Optional Information
Plans for future periods (details of any significant activities planned to achieve them)
Section G Declaration
5 LT700001 (3rd December 2018)
The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) PAUL FRAZER SUSAN ELTRINGHAM Position (eg Secretary, Chair) TREASURER CHAIR Date 0 7 0 2 2 2 |
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6 LT700001 (3rd December 2018)
1ST NLATON Scout Group Receipts and Payments Account Forthe year 16tJan 2021 To 31stDoc 2021 Receipts and payments 2021 2020 Rveipts meMb1p Subxptis 72D7.66 6.169A3 1813.00 2W.50 494.66 322.93 3A6 150.00 82657 1A28.40 3W.75 1.902.95 Sub to GraEts GM8C 1420150 Othwgw 3.422.00 15.24 Sub totsl Fundrabiry (gros61 Cffte 190.50 Tfthtda Etc 211J 698A2 1.282.64 Sub total Imi8Stm8rt income Bank iniaest S9JO 120.00 S1 tc 1 LT7(*AY)211stJu 20171
1ST WINLATON Scout Group Receipts and Payments Account Forlhe year 20 To 31st Dec 2021 Receipts and payments 20 202 Charitable Paym8niS 5A29JT 219.91 235J)O Rent 163A1 Ewvity at¥J G3s 771.15 B6&24 46127 4S7.15 Durtwnpircts) Is8) 156.OD 16.Frn.00 1,2$6.82 173.t4 438.75 711.10 MiDi&J$ 1M25 213.74 6123 733.45 Ctx¥Tr<iI Bin$ 422.39 273.OD Winlakni cenlmin1&JS 1W.00 4.582.29 Sthtot CrAI28 M(xni 47J7 275.95 S tot Cash fun(ts l•stywènd 19.017.70 7.468.94 2 Lfi(KLY12{15tJwwyI117)
Statement of assets and liabilities at the end of the year 31st DEC 21r21 31st DEC 2020 Cash fund Bank CurwlA(xxxJnt 33s 3,3S5A6 kMinitrAtsADx¥Jnt 3.73 PAJiklirvJ S&4wPo>)Jrt 1WY.64 105.72 Total cash fwKIs Other monetsry assets Taxc&am InsurM S&> to Investm•ftt assets Sl0 Non monetary assets for ¢harltyS use Shq) *( Mrtrvehide5 S£ting wwprrwt fvrr&bJr2dc Liabilities &Jb$mpD( LLW.dthl (XherlsaLilits5 st0{ nature NarT SUSAN ELTRINGHAM Chair PAUL FRAZER 3 LT7QX))211slJanuary 2(Mn
England & Wales Template I: Unqualified report for a non-company charity preparing receipts and payments accounts with a gross income of £250.000 or less in the relevant financial year Independefrt examinerfs rewt to the trustees of I" WINLATON scour GROUP I reportto the trustees on my examination of the accounts of the 151 WINLATON SCOLrr GROUP for the yearended _".1 ' DECEMBER 2021. Responsilxlths and basis of report As the charity tnjstees of the I:. WINLATON SCOLrr GROUP you are resnSibiefOrthe preparation of the accourrt5 in accordan wsth the requ ofthe Charibes Act 2011 lhe Act'l. I report in respect of my examination of the l * WINLATON SCOUT GROUP accourrts carried out under section 145 of the 2011 Art and in carrying out my ex3miF]ation I have foLLowed aiithe applicable Directions given iythe Chwity CrffimissioTr UFxler seclion 14515iib) ofthe A connect¢on with the examination gFwng me cause to believe that in any material respec accounting record5 We not kept in respectof the i '" WINLATON SCOUT GROUP as required by section 130 of the A¢ or attention should be drawn in this re[ er to enalAe a proper of the accounts to be reached. Signed= Nawne: Relevant prvfessI(L qualif LY of professional txxlies [rf any): Addre55: Ifl, QLKZE TrLE UJ.AS4 , tyJEI7 If , -t Date 4th Fd)nry 2022