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← The Hampshire County Federation Of Women's Institutes

2025-09-30-accounts

`Charity Registration No. 1010437

Company Registration No. 02658417 (England and Wales)

THE HAMPSHIRE COUNTY FEDERATION OF WOMEN’S INSTITUTES

(A COMPANY LIMITED BY GUARANTEE)

ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2025

THE HAMPSHIRE COUNTY FEDERATION OF WOMEN’S INSTITUTES

CONTENTS

Page
Report of the Board of Trustees 1 to 9
Independent examiner’s report 10
Statement of financial activities 11
Balance sheet 12 to 13
Notes to the financial statements 14 to 24

THE HAMPSHIRE COUNTY FEDERATION OF WOMEN’S INSTITUTES TRUSTEES’ REPORT

FOR THE YEAR ENDED 30 SEPTEMBER 2025

The Board of Trustees presents its report with the statutory financial statements of the charitable company for the year ended 30 September 2025.

Reference and administrative details

Trustees

Trustees
A Brice
D Calcraft
J Carver (Vice Chair)
P Clark
S Crump
B George
A Golt (resigned 30 September 2025)
C Johns (resigned 26 August 2025)
K Kemp (Chair)
M Morgan
R Neudegg (Vice Chair)
G Pussard (Treasurer)
C Winter
V Wretham
Secretary C Willis
Charity number 1010437
Company number 02658417
Registered office WI House
22/24 Station Hill, Southampton Road
Eastleigh Hampshire
SO50 9XB
Independent examiner CBM Accountants Ltd
130 Bournemouth Road
Chandler’s Ford
Eastleigh
Hampshire
SO53 3AL
Bankers Lloyds Bank Plc
49 High Street
Winchester
Hampshire
SO23 9BU

Page 1

THE HAMPSHIRE COUNTY FEDERATION OF WOMEN’S INSTITUTES TRUSTEES’ REPORT

FOR THE YEAR ENDED 30 SEPTEMBER 2025

INTRODUCTION

The trustees of the Hampshire County Federation of Women’s Institutes (“HCFWI”), who are also directors of the charitable company for the purposes of the Companies Acts, present their Annual Report and financial statement for the year ended September 2025. The trustees Annual Report incorporates the strategic report as required under company law.

The trustees confirm that the Annual Report and financial statements comply with the Companies Act 2006 and the Charities Act 2011, the Charity’s Articles of Association and the provisions of the Statement of Recommended Practice (SORP), applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) as amended by Update Bulletin 1 (effective 1 January 2015).

HCFWI is a registered charity (No. 1010437) and a company (No.02658417) limited by guarantee incorporated on 29 October 1991. Its registered office is shown on page 1 of this report.

The present trustees and any past trustees who served during the year are shown on page 1, together with the names of the principal external advisers as at the date of the signing of this report.

OBJECTIVES AND ACTIVITIES

HCFWI is a county Federation of the national movement of Women’s Institutes (WI), as a member of the National Federation of WIs (“NFWI”). The main purpose of the WI is to “advance the education of women and girls for the public benefit”. HCFWI’s purpose, as set out in the objects clause contained in its articles of association is “To further the purposes of the Women’s Institute movement in Hampshire and elsewhere.”

The WI provides women with educational opportunities, the chance to learn new skills, opportunities to widen their horizons and together influence local, national and international affairs by campaigning on issues that matter to them and their communities. It is non-sectarian, non-party political and is open to all women. The WI enables all women to make a difference to the life they lead, to the community they are part of, and to the world they live in.

The HCFWI represents the WI movement in Hampshire consisting of 177 WIs with over 7300 members as at 30th September 2025. Each WI is a separately constituted charity that prepares its own accounts.

HCFWI’s vision and mission is:

Trustees drive this vision forward under the tagline Accountable, Responsible, Accessible ensuring they are accountable to members; responsible for using resources effectively; and accessible to all. To ensure the charity’s purpose is met, trustees annually review the aims, objectives, activities and vision of HCFWI as part of monitoring, or developing, the two-year strategy. When carrying out the review and planning future activities, the trustees refer to the guidance contained in the Charity Commission's general guidance on public benefit. This review ensures the charity meets its objectives and fulfils its

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THE HAMPSHIRE COUNTY FEDERATION OF WOMEN’S INSTITUTES TRUSTEES’ REPORT

FOR THE YEAR ENDED 30 SEPTEMBER 2025

vision.

This year trustees continued to work on the 2024-2026 strategic plan that was published in March 2024. The 2024-2026 strategic plan is divided into strategic goals for Income and Resources, Communications, WI House (HCFWI headquarters), and Membership. This report is based on our vision and strategic goals.

ACHIEVEMENT AND PERFORMANCE

HCFWI continues to make a difference to its members by providing educational opportunities across a range of subjects that provide life-long learning. The trustees are mindful to ensure that activities are inclusive, affordable and accessible whilst providing added value for WIs members and in line with our charitable objectives and vision for the Federation.

Fun and Friendship

Competitions Our members are keen to take part in competitions throughout the year. Both the quiz and calendar photography competition remain popular. The WI tent at the Hampshire and New Forest County Show continues to be popular, with over 6,000 visitors to the tent this year and over 600 competition entries where members demonstrated their skills in cakes (culinary skills) crafts, art, flower arranging, photography, papercraft and many other subjects. To compliment these annual competitions, the Federation has established monthly competitions in Hampshire WI News which are tapping into our members different interests and which support or draw attention to our objects and campaigns. These included an invitation to create a biscuit recipe; a callout for knitted bees; an artwork on a postcard to support our Clean Rivers campaign and in September, a virtual balloon race to recognise WI Day

Promotion We continue to promote our work on social media and through attendance at local shows, (such as Alresford, Romsey, and the Hampshire and New Forest Shows) and attendance at the Winchester Christmas Market. Additionally, funds continue to be used to make improvements to the charity’s website, which was launched in October 2023, ensuring information available to the public is current and is a way of promoting the work of the charity and Hampshire WIs.

Resolutions HCFWI has continued to support members campaigning for Clean Rivers. In May a panel discussion raised the profile of the effect of pollutants on the quality of our rivers and offered some solutions to support wildlife in them. Members have been encouraged to publicise the educational events they have run to advance their knowledge of CPR as part of our Bystanders can be Lifesavers campaign. A consistent theme of HCFWI Resolutions activity has been to highlight ongoing violence against women and the White Ribbon campaign has been promoted, particularly to external organisations such as Rugby Clubs and local councils. We continue to support members developing their own submissions for future campaigns, with two WIs making submissions to the 2025 resolutions long list.

Events Members from across Hampshire have attended events together, sometimes forging friendships with neighbouring Federations. These events have included: visits (Lemon and Jinja), arts and crafts (Festive Glass Fusing, Harriet Riddle Textile Art Workshop, Craft and Create sessions), sport and leisure (Rugby Impact 25 launch, Day of Dance), performing arts (Edinburgh Fringe play The Rats), inspirational women (“The Lumberjills”, ACWW and The Queen’s Pearls), our annual holiday (Kent) and opportunities to socialise and meet members virtually and in-person (Eco-Balloon Race and Open House for WI Day, John Lewis Festive Evening, Speaker Selection Days, Coffee Mornings and Sales). Alongside these, members also attended the first watch party and lunch to watch the NFWI Annual Meeting. HCFWI has continued to use Eventbrite to promote and sell tickets as part of streamlining internal processes. Attendance for events has varied across the year, with some events being cancelled

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THE HAMPSHIRE COUNTY FEDERATION OF WOMEN’S INSTITUTES TRUSTEES’ REPORT

FOR THE YEAR ENDED 30 SEPTEMBER 2025

due to low uptake of tickets. Trustees will continue to consider the types of events that can be provided, ensuring they add value for members whilst meeting our objectives. A review of the types of events the Federation hold is being considered as part of the future strategy for the federation.

Forward Thinking

Training and Support Taking into account NFWI’s review of training, HCFWI has started to review and develop a suite of training packages that support WIs in running effectively and remove some of the challenges they face. HCFWI has continued to support WI Officers in the running of their WIs, by providing training in February (end of year processes), March (Office365), and July (Officer training, introduction and update). Additionally, one-to-one training was provided for Office 365, MCS (the NFWI membership database), and drop-in sessions to help resolve a range of challenges and increase confidence in their roles. To further support WI Treasurers, a role that is often difficult to fill, HCFWI continue to embed two processes trialled last year: one is to provide bookkeeping for WIs via the HCFWI finance office, and the second providing access to Xero Simple, aimed at larger WI with Treasurers wanting to adopt a fully electronic finance management (6 WIs).

Communications HCFWI continues to communicate with members and publicly about our work via social media, email, a monthly magazine and our website. This year we introduced WI4U, a direct to inbox newsletter for members, and the public, who choose to sign up. This is proving popular promoting events and activities directly to members and will continue to grow over the coming year. Following the successful redesign Hampshire WI News, the trustees decided to increase the size of the magazine. Whilst subscriptions to the magazine have not increased, feedback has been positive. Over the next year HCFWI will engage members at a focus group to identify further improvements, including longer articles and themes, and will focus on promotion of the magazine to increase subscription.

Annual Meeting To ensure the annual meeting continued to provide members with a better experience a decision was taken to hold the meeting in Winchester Guildhall, again with the decision to always provide a streaming option to allow for virtual attendance to include our virtual WIs. Due to matters outside our control a last-minute change of venue was required. The 2025 annual meeting therefore took place at Portsmouth Guildhall. Whilst we sold 700 tickets the venue was not full and before the event took place a decision was made to book a different venue for the 2026 Annual Meeting. An announcement was made to members in March 2025.

WI House Trustees agreed last year to promote the use of WI House. Building on the refurbishment and decoration that has taken place, we promoted WI House as a member's comfortable space that can be used informally, or for meetings and events, which has resulted in an increased use of the property. This took place whilst still ensuring three members of staff and federation governance activities (e.g. Board and Adviser meetings) can still take place. Sadly, the lift at WI House was damaged during a storm in January 2025 and has been out of action whilst appropriate repair work takes place. This has limited access to our upstairs for events, but the events team have been creative and where necessary re-arranged events to take place downstairs to ensure our events are accessible to all members.

Members and Volunteers As part of monitoring progress against the 2024-2026 strategy trustees agreed to focus on increasing membership and volunteer engagement. During the year we started four new WIs (Athena WI, Bedhampton Belles WI, Boorley and Botley WI, and Coates WI). Our Federation is supported by volunteers in a range of roles; we continue to have a core group of volunteers but plan to encourage other members to get involved.

Page 4

THE HAMPSHIRE COUNTY FEDERATION OF WOMEN’S INSTITUTES TRUSTEES’ REPORT

FOR THE YEAR ENDED 30 SEPTEMBER 2025

FINANCIAL ACTIVITIES AND RESULTS

The main sources of income are the Charity’s portion of membership subscriptions, fees for educational courses, which are expected to be self-financing where possible, and fundraising activities.

A roofing issue resulted in an urgent change of venue for our Spring Council meeting from Winchester Guildhall to Portsmouth Guildhall. Whilst unplanned this did result in a significantly higher number of members able attend in person whilst we continued to offer an online version. We continued to offer a mixture of online and in-person events throughout the year. Membership subscriptions again saw an increase on the previous year reflecting the increase in subscriptions due to the Federation as well as continued credit control and the work of Independent Financial Examiners to identify monies due to the Charity. The work to reclaim Gift Aid for 1 year yielded just under £2k. The Federation was delighted to have been chosen by Pennington to receive Funds for a special bursary to be drawn from entries at the Spring Council Meeting. The Federation was delighted to have been awarded a grant by the Denman Trust of £10k which will be spend over the next 18 months. The Bank of England base rate remaining relatively high has proved beneficial for the Charity with Investment income higher than last year by £1.5k. The overall income, at £232,572 (2024: £222,131), was higher than last year’s income.

Whilst we continue to review all expenditure items to ensure value for money, the Charity is not immune from the inflationary effects felt by all. Thus, both the cost of generating funds and the cost of our charitable activities have increased. Overall expenditure therefore at £219,628 (2024: £208,576) was above last year’s.

The net effect was to produce a surplus of £12,944 (2024: surplus £13,555) before realised and unrealised gains or losses.

Our investments in COIF resulted in an unrealised loss of £5,998 (2024: Unrealised gain £12,249).

The overall result was a surplus of £6,946 (2024: surplus £25,804).

Meanwhile the Federation has invested in capital expenditure of £15,285 (2024: £Nil). This comprised of new computers for staff to upgrade to Windows 11; a replacement security system and a major overall and upgrade of the entire electrical system.

RESERVES

The Trustees reserves policy is to ensure that sufficient free reserves are maintained such that the overhead cost of running and maintaining WI house including rates, insurance, depreciation and salaries are covered for at least a year. The Trustees also seek to ensure that funds held for bursaries and other funds should grow such that the value of these funds maintain their value in real terms.

The Charity has total reserves of £1,277,103 (2024: £1,270,157). Restricted funds, however, account for £814,452 (2024: £815,123) whilst total designated funds amount to £331,973 (2024: £331,994).

The details and description of all restricted and designated funds are shown in Note 16 of the accounts. The value of general reserves stands at £130,678 (2024: £123,040) and total designated funds £331,973 (2024: £331,994). The result is that the calculated value of the total general reserves has remained unchanged at 19 months cover (2024: 19 months).

RISK MANAGEMENT

The charity’s approach to risk management is designed to ensure that it remains alert to those external

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THE HAMPSHIRE COUNTY FEDERATION OF WOMEN’S INSTITUTES TRUSTEES’ REPORT

FOR THE YEAR ENDED 30 SEPTEMBER 2025

and internal factors that could affect its ability to operate effectively, or even at all. Trustees review the risk register regularly to ensure suitable mitigating action is being taken, and discuss risks, when necessary, at board meetings. The trustees feel their risk management schedule is as complete as possible whilst being aware that vigilance is always needed.

STRUCTURE, GOVERNANCE AND MANAGEMENT

HCFWI is governed by its Articles of Association adopted on 29 October 1991 as amended by Special Resolutions passed on 28 March 2001, 6 June 2002, 19 June 2004 and 23 March 2021. The Board of Trustees is responsible for the overall governance of the charity and in accordance with the charity’s constitution will meet at least five times a year.

Trustee Selection, Induction and Appraisal

The trustees are elected biennially from WI members nominated by their WI. The trustees undertake an annual skills review to ensure their skills and experiences meet the needs of the charity. Where additional expertise is identified as being needed, the trustees will seek to co-opt additional trustees with those skills and/or experience. Induction training is provided to all new trustees whether elected or co-opted. Trustee training is also available from NFWI via the WI Learning Hub, including a mandatory course that must be completed within 3 months of appointment. Other courses to support personal development are also available and attendance is encouraged. Trustees are also signposted to the Charity Commission website and other online leadership and trustee training, e.g. Open University. Where required the trustees as a group will undertake training to improve the effectiveness of the board.

Organisational Structure and wider network

HCFWI is a Federation of the NFWI, as explained on page 2. HCFWI is structured as outlined in Figure 1. To ensure the Board works effectively this year a trustee has been appointed to coordinate the work of each of the areas listed in Figure 2, with all areas reporting at the Board of Trustees meetings.

Working groups are also formed for specific projects or events, such as the annual meeting, or establishing WI4U. The teams and working groups are made of volunteers, including Trustees, WI Advisers, ex-trustees and WI members. These are supported by three members of staff: an office manager, an administrator, and a finance officer. All three members of staff work part-time but ensure WI House is open to members 4 days a week.

The charity works with neighbouring Federations via inter-Federation events, engages with Federations

Page 6

THE HAMPSHIRE COUNTY FEDERATION OF WOMEN’S INSTITUTES

TRUSTEES’ REPORT

FOR THE YEAR ENDED 30 SEPTEMBER 2025

nationally via the NFWI National Council, and interacts with NFWI in relation to constitutional developments, membership matters, and to gain legal or HR support as necessary. HCFWI interacts daily with WIs across Hampshire to provide support and advice, in particular WI Officers but also all WI members.

Statement of Trustees’ Responsibilities

The Trustees (who are also directors of the Charity for the purposes of company law) are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the Trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the Trustees are required to:

The Trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Matters Reserved to the Trustees

The following matters are specifically reserved for approval by the Trustees:

Page 7

THE HAMPSHIRE COUNTY FEDERATION OF WOMEN’S INSTITUTES TRUSTEES’ REPORT

FOR THE YEAR ENDED 30 SEPTEMBER 2025

Investment Powers, Policy and Performance

The Articles of Association of the Charity state that it has the power “to deposit or invest funds in any manner as the Trustees shall in their absolute discretion think fit to the extent that the Trustees shall have the same full and unrestricted powers of investing and transposing investments in all respects as if they were beneficially absolute owners…”.

The Trustees are content with the returns being earned on our COIF investments but may consider diversifying into other investments to maximise the return being obtained whilst mitigating the risk.

FUTURE PLANS & DEVELOPMENTS

HCFWI‘s vision to be forward thinking ensures we consider ways to improve the ways in which we support WI members in Hampshire and modernise the WI to ensure it continues to thrive across the county. As part of finishing the 2025-2026 strategy trustees have agreed to focus on the following areas of development for the coming year:

Page 8

THE HAMPSHIRE COUNTY FEDERATION OF WOMEN’S INSTITUTES TRUSTEES’ REPORT

FOR THE YEAR ENDED 30 SEPTEMBER 2025

This report has been prepared in accordance with the special provisions relating to small companies within Part 15 of the Companies Act 2006.

By order of the Board of Trustees

Date:

Dr Katrina Kemp Chair

Page 9

THE HAMPSHIRE COUNTY FEDERATION OF WOMEN’S INSTITUTES INDEPENDENT EXAMINER’S REPORT

TO THE TRUSTEES OF THE HAMPSHIRE COUNTY FEDERATION OF WOMEN’S INSTITUTES

I report on the accounts of the company for the year ended 30 September 2025 which are set out on pages 9 to 22.

Respective responsibilities of trustees and examiner

The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

Basis of independent examiner's report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

have not been met; or

Graham Bennett 130 Bournemouth Road Independent Examiner Chandlers Ford CBM Accountants Limited Eastleigh SO53 3AL Date

Page 10

THE HAMPSHIRE COUNTY FEDERATION OF WOMEN'S INSTITUTES STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 30 SEPTEMBER 2025

Donations and legacies
Income from charitable activities
3
Other trading activities:
Fundraising activities
Voluntary income
4
Income from investments
Total income
Expenditure
Cost raising funds
5
Cost of charitable activities
6
Total expenditure
Net income/(expenditure)
Transfers between funds
Net income/(expenditure) before other
recognised gains and losses
Other recognised gains/(losses)
Gains/(losses) on investments
Net movement in funds for the year
Total funds brought forward at 1 October 2024
Total funds carried forward at 30 September 2025		 Restricted
funds
£
Unrestricted
funds
£
Total
2025
£
-
-
-
1,471
183,894
185,365
-
16,412
16,412
10,500
2,098
12,598
1,388
16,809
18,197
13,359
219,213
232,572
-
13,297
13,297
875
205,456
206,331
875
218,753
219,628
12,484
460
12,944
(12,698)
12,698
-
(214)
13,158
12,944
(457)
(5,541)
(5,998)
(671)
7,617
6,946
815,123
455,034
1,270,157
814,452
462,651
1,277,103		 Page 11
Restricted
funds
£
Unrestricted
funds
£
Total
2024
£
-
-
-
1,343
179,512
180,855
-
14,631
14,631
-
9,760
9,760
1,391
15,494
16,885
2,734
219,397
222,131
-
16,930
16,930
2,159
189,487
191,646
2,159
206,417
208,576
575
12,980
13,555
(9,230)
9,230
-
(8,655)
22,210
13,555
1,008
11,241
12,249
(7,647)
33,451
25,804
822,770
421,583
1,244,353
815,123
455,034
1,270,157

THE HAMPSHIRE COUNTY FEDERATION OF WOMEN'S INSTITUTES BALANCE SHEET

AS AT 30 SEPTEMBER 2025

Fixed assets
Notes
Tangible assets
11
Investments
12
Current assets
Stocks
13
Debtors and prepayments
14
Cash at bank and in hand
Creditors: amounts falling due
within one year
15
Net current assets
Total assets less current liabilities
Represented by:
Restricted funds
16
Designated funds
Functional fixed assets reserve
16
Investment revaluation reserve
16
Other designated funds
16
General funds
16
Total funds
16		 2025
£
£
782,848
381,725
1,164,573
1,034
547
217,352
218,933
(106,403)
112,530
1,277,103
814,452
20,016
68,012
243,945
331,973
130,678
1,277,103		 2025
£
£
782,848
381,725
1,164,573
1,034
547
217,352
218,933
(106,403)
112,530
1,277,103
814,452
20,016
68,012
243,945
331,973
130,678
1,277,103		 2024
£
£
784,854
374,607
1,159,461
296
1,674
203,230
205,200
(94,504)
110,696
1,270,157
815,123
17,929
74,010
240,055
331,994
123,040
1,270,157		 2024
£
£
784,854
374,607
1,159,461
296
1,674
203,230
205,200
(94,504)
110,696
1,270,157
815,123
17,929
74,010
240,055
331,994
123,040
1,270,157
1,034
547
217,352		 296
1,674
203,230
218,933
(106,403)		 205,200
(94,504)
20,016
68,012
243,945		 17,929
74,010
240,055
1,277,103 1,270,157
814,452
331,973
130,678		 815,123
331,994
123,040
1,277,103 1,270,157

Page 12

THE HAMPSHIRE COUNTY FEDERATION OF WOMEN'S INSTITUTES BALANCE SHEET

AS AT 30 SEPTEMBER 2025

These financial statements have been prepared in accordance with the special provisions relating to small companies within Part 15 of the Companies Act 2006 and in accordance with the provisions of FRS 102.

For the year ending 30 September 2025 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.

Directors’ responsibilities:

ensuring the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and

preparing the financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of Companies Act 2006 relating to financial statements, so far as applicable to the charitable company

Approved by the board of trustees on .

Dr Katrina Kemp

Chair

Page 13

THE HAMPSHIRE COUNTY FEDERATION OF WOMEN'S INSTITUTES

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 30 SEPTEMBER 2025

1 Limitation of members’ liability

The members of the charitable company are delegates appointed by each Women’s Institute constituted in Hampshire.

Every member of the Charity has undertaken to contribute to the assets of the charitable company if it is wound up during the period that she is a member, or within one year afterwards, for payment of the debts and liabilities of the charitable company contracted before the time at which she ceases to be a member and of the costs, charges and expenses of winding up the charitable company and for the adjustment of the rights of the contributories among themselves, such an amount as may be required not exceeding £1.

2 Accounting policies

The principal accounting policies adopted in the preparation of the financial statements are set out below and have been consistently applied within the financial statements.

a) Basis of preparation of financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS102, have been prepared in accordance with the Charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)’, Financial Reporting Standard 102 ‘The Financial Reporting Standard applicable in the UK and Republic of Ireland ‘ and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

In preparing these accounts, the Trustees have considered whether in applying the accounting policies required by FRS 102 and the Charities SORP FRS 102 the restatement of comparative items was required. No restatements were required.

b) Income

All income is included in the Statement of Financial Activities when the Charity is legally entitled to the income and the amount can be measured reliably.

Donations, gifts and legacies are included in full in the accounts when receivable. The membership year previously ran from January to December but was extended by 3 months because of Covid-19 in 2020 and the subscription year now runs from April to March. In view of this membership fees received in April through September are apportioned between the old financial year and the next financial year. Income for events after the balance sheet date is included in deferred income. The Charity is not registered for VAT and all income is stated at amounts receivable.

c) Expenditure

All expenditure is accounted for on an accruals basis, when a liability is incurred, and includes VAT where applicable. Expenditure is allocated to the following cost categories:

Page 14

THE HAMPSHIRE COUNTY FEDERATION OF WOMEN'S INSTITUTES

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2025

2. Accounting policies (continued)

d) Expenditure (continued)

Staff and office costs cannot be directly attributed to these particular headings so are allocated on an estimated basis, based on staff time, as follows:

Raising funds
Charitable activities
Governance		 2025
2024
10%
10%
75%
75%
15%
15%
100%
100%

e) Pension

Contributions are included when payments are due to the employees’ defined contribution scheme.

f) Tangible fixed assets

Tangible fixed assets are stated at cost less depreciation. Assets which cost less than £500 are not capitalised.

g) Depreciation

Depreciation has been computed to write off the cost of tangible fixed assets over their expected useful lives using the following rates:

Freehold land & buildings - 2% per annum straight line Computer equipment - 33 1/3% per annum straight line Other office equipment - 10-30% per annum straight line

h) Investments

Investments are stated at market value in the balance sheet. Gains and losses on investments, both realised and unrealised, are included in the Statement of Financial Activities.

i) Stocks

Stocks have been valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.

j) Funds

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the Charity for particular purposes. The cost of raising and administering such funds is charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.

Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. The aim and use of each designated fund is set out in note 16.

General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objects of the Charity.

k) Debtors

Trade debtors are recognised at the settlement amount due. Prepayments are valued at the amount prepaid.

Page 15

THE HAMPSHIRE COUNTY FEDERATION OF WOMEN'S INSTITUTES

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2025

2. Accounting policies (continued)

l) Creditors and provisions

Creditors and provisions are recognised where the charitable company has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount.

m) Financial instruments

The charitable company only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement.

.

3
Income from charitable activities
Membership fees
General activities
Miscellaneous
4.
Voluntary income
Donations
Gift Aid
Grants
5.
Cost of Generation Funds
Income generation activities
Trading post, diaries and calendars
Staff Costs Apportioned
Office Costs Apportioned		 2025
2024
£
£
85,734
83,481
99,630
97,374
-
-
185,364
180,855
2025
2024
£
£
10,646
5,165
1,952
4,595
-
-
12,598
9,760
2025
2024
£
£
1,996
1,964
281
4,597
5,581
5,240
5,439
5,129
13,297
16,930

Page 16

THE HAMPSHIRE COUNTY FEDERATION OF WOMEN'S INSTITUTES

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2025

6.
Costs of charitable activities
Board of Trustees’ activities
Sub-committee events
Federation magazine & Talking News
Yearbook
Bursaries
Donations
ACWW Triennial Conference
AGM - Accommodation
AGM – Observer tickets
AGM - Travel
Governance Costs see Note 7
National Federation: Pooling of fares
Staff Costs Apportioned
Office Costs Apportioned
7. Governance Costs
Professional fees
Trustees’ meetings
Licences
Staff Costs Apportioned
Office costs apportioned		 2025
2024
£
£
89,767
77,109
3,388
(252)
-
-
834
282
4,160
6,750
50
100
275
2,159
-
-
-
1,512
-
656
25,215
25,538
-
32
41,857
39,299
40,785
38,461
206,331
191,646
2025
2024
£
£
4,470
4,470
4,101
5,446
116
70
8,371
7,860
8,157
7,692
25,215
25,538

Professional fees include £4,470 inclusive of VAT (2024: £4,500 inclusive of VAT) for accountancy services in connection with the preparation of the statutory financial statements and independent examination thereof.

8. Trustees

14 trustees (2024: 14) received expenses during the period in respect of travel, parking, accommodation, telephone and postage costs, totalling £2,794 (2024: £4,514).

No remuneration was paid to any trustee during the current year or the preceding year.

Page 17

THE HAMPSHIRE COUNTY FEDERATION OF WOMEN'S INSTITUTES

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2025

9.
Staff costs
Salaries
Social security costs
Pension costs
Recruitment and training		 2025
2024
£
£
52,559
49,608
-
-
2,628
2,471
622
320
55,809
52,399

No employee received emoluments exceeding £60,000 per annum.

The average monthly number of staff during the year was 3 (2024: 3).

The Charity makes contributions to employees' defined contribution schemes. The pension cost is shown above. There were outstanding contributions of £468 at the year-end (2024: £424).

10. Office costs 2025 2024
£ £
Telephone, printing, stationery, photocopying and postage 11,740 11,900
Office cleaning, heat, light, rates, water and insurance 13,098 14,689
Office equipment and building maintenance 8,607 6,274
Office equipment and building depreciation 17,289 15,572
Miscellaneous 3,647 2,847
54,381 51,282
11. Tangible assets Cost Freehold Office and Total
property equipment £
£ £
At 1 October 2024 829,569 55,301 884,870
Additions 5,003 10,281 15,284
Disposals - (4,180) (4,180)
At 30 September 2025 834,572 61,402 895,974
Depreciation
At 1 October 2024 62,645 37,371 100,016
Charge for the year 9,095 8,195 17,290
Eliminated on disposals - (4,180) (4,180)
At 30 September 2025 71,740 41,386 113,126
Net book value
At 30 September 2025 762,832 20,016 782,848
At 30 September 2024 766,924 17,930 784,854

Page 18

THE HAMPSHIRE COUNTY FEDERATION OF WOMEN'S INSTITUTES

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2025

12.
Fixed Asset Investments
Market Value
At 1stOctober 2024
Disposals
Additions
Change in market value
At 30 September 2025
Portfolio Analysis:
Investments
Charities Official Investment Funds
Cash
Charities Official Investment Funds
13.
Stocks

Goods for resale
14.
Debtors

Trade Debtors
Prepayments
Other Debtors		 Cost
£
65,000
213,068		 2025
2024
£
£
374,607
350,662
-
-
13,116
11,696
(5,998)
12,249
381,725
374,607
2025
Valuation
£
2024
Valuation
£
133,012
139,010
248,713
235,597
278,068 381,725
374,607
2025
2024
£
£
1,034
296
1,034
296
2025
2024
£
£
-
1,489
547
185
-
-
547
1,674

Page 19

THE HAMPSHIRE COUNTY FEDERATION OF WOMEN'S INSTITUTES

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2025

15.
Creditors: amounts falling due within one year

Trade Creditors
Tax and Social Security
Other Creditors
Accruals
Wages
Suspended WIs		 2025
2024
£
£
1,739
3,101
597
541
49,370
43,809
21,508
12,468
468
424
32,721
34,161
106,403
95,504

All of the deferred income brought forward has been included in the incoming resources of the year.

Page 20

THE HAMPSHIRE COUNTY FEDERATION OF WOMEN'S INSTITUTES

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2025

16. Funds

The income funds of the charity include the following restricted funds, comprising the unexpended balances of donations and grants held on trust for specific purposes, and designated funds, which are funds set aside out of general funds by the trustees for specific purposes.

Notes
Restricted funds
70thAnniversary fund
1
ACWW
2
Per Capita Accommodation
3
WI House
4
Joy Morgan Memorial Fund
5
Pennington WI Bursary
6
Denman Grant
7
Total restricted funds
Designated funds
Functional fixed asset reserve
8
Investment revaluation reserve
9
Other designated funds:
Ellingham and Timsbury
W.I.Bursary
10
Building Emergency fund
11
Equipment fund
12
Kay Dell & Eileen Greenway
Memorial
13
Pam Toneri bursary fund
14
Training & development fund
15
WI Amenity Fund
16
Total other designated funds
Total designated funds
General funds
Total funds
At 1
October
2024
£
Movement in funds
Incoming
Outgoing Transfers
funds/
funds/
investment investment
gains
losses
£
£
£
At 30
September
2025
£

14,507
671
(221)
(8,606)
6,351

11,957
554
(457)
-
12,054

18,221
1,471
-
-
19,692

766,925
5,003
-
(9,095)
762,833

3,513
163
(654)
-
3,022

-
500
-
-
500

-
10,000
-
-
10,000
815,123
18,362
(1,332)
(17,701)
814,452

17,929
10,282
-
(8,195)
20,016

74,010
-
(5,998)
-
68,012
91,939
10,282
(5,998)
(8,195)
88,028

46,952
2,174
(1,216)
-
47,910

25,312
1,172
(386)
-
26,098

15,343
710
(234)
-
15,819

38,191
1,768
(1,793)
-
38,166

36,223
1,677
(2,028)
-
35,872

46,142
2,136
(704)
47,574

31,892
1,476
(862)
-
32,506
240,055
11,113
(7,223)
-
243,945
331,994
21,395
(13,221)
(8,195)
331,973
123,040
7,430
(1,878)
(2,086)
130,678
1,270,157
12,944
(5,998)
-
1,277,103

Page 21

THE HAMPSHIRE COUNTY FEDERATION OF WOMEN'S INSTITUTES

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2025

16. Funds (continued)

Restricted Funds

Page 22

THE HAMPSHIRE COUNTY FEDERATION OF WOMEN'S INSTITUTES

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2025

16. Funds (continued)

Designated Funds

Transfers are made from designated funds to general funds or other designated funds when funds are no longer required to be held for specific purposes. Transfers are made from general funds to restricted and designated funds where insufficient funds are held to meet specific purposes or in order to allocate investment income and realised and unrealised investment gains/(losses) to the relevant funds.

Page 23

THE HAMPSHIRE COUNTY FEDERATION OF WOMEN'S INSTITUTES

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 30 SEPTEMBER 2025

17. Analysis of net assets
Tangible Assets
Fixed Asset Investments
Net Current Assets
TOTAL ASSETS LESS CURRENT
LIABILITIES
Long Term Creditors		 Restricted
Funds
£
Designated
Funds
£
General
Funds
£
Total
Funds
£
762,832
20,016
-
782,848
51,620
81,392
-
133,012
-
230,565
130,678
361,243
814,452
331,973
130,678
1,277,103
-
-
-
-
814,452
331,973
130,678
1,277,103
18.
Funds managed as agent -
Income
National Federation: Fees
National Federation: Pooling of fares
ACWW Pennies
Expenditure
National Federation: Fees
National Federation: Pooling of fares
ACWW Pennies		 2025
2024
£
£
194,932
94,361
2,832
2,608
-
-
197,764
96,969
194,932
94,361
2,832
2,608
-
-
197,764
96,969

The above income and expenditure is not included in the statement of financial activities.

19. Related party transactions

There were no transactions with related parties during the year (2024: £Nil).

Page 24