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2021-09-30-accounts

Charity Registration No. 1010437

Company Registration No. 02658417 (England and Wales)

THE HAMPSHIRE COUNTY FEDERATION OF WOMEN’S INSTITUTES

(A COMPANY LIMITED BY GUARANTEE)

ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021

THE HAMPSHIRE COUNTY FEDERATION OF WOMEN’S INSTITUTES

CONTENTS

Page
Report of the Board of Trustees 1 to 8
Independent examiner’s report 9
Statement of financial activities 10
Balance sheet 11 to 12
Notes to the financial statements 13 to 23

THE HAMPSHIRE COUNTY FEDERATION OF WOMEN’S INSTITUTES TRUSTEES’ REPORT

FOR THE YEAR ENDED 30 SEPTEMBER 2021

The Board of Trustees presents its report with the statutory financial statements of the charitable company for the year ended 30 September 2021.

Reference and administrative details

Trustees

Trustees
T Baker (Treasurer)
J Carver (2ndVice Chairman)
H Carter (Chairman)
S Cooper (resigned 21 June 2021)
P Dunford
C Hayes (resigned 13 January 2021)
G Ireland (resigned 23 March 2021)
K Kemp (1st Vice Chairman)
R Neudegg (appointed 18 November 2020)
G Pussard
A Ryan
D Smythe-Wright
D Calcraft (appointed 19 April 2021)
A Woolford
Secretary K Panella
Charity number 1010437
Company number 02658417
Registered office WI House
22/24 Station Hill
Southampton Road
Eastleigh
Hampshire
SO50 9XB
Independent examiner CBM Accountants Ltd
130 Bournemouth Road
Chandler’s Ford
Eastleigh
Hampshire
SO53 3AL
Bankers Lloyds Bank Plc
49 High Street
Winchester
Hampshire
SO23 9BU

Page 1

THE HAMPSHIRE COUNTY FEDERATION OF WOMEN’S INSTITUTES TRUSTEES’ REPORT

FOR THE YEAR ENDED 30 SEPTEMBER 2021

The Trustees of the Hampshire County Federation of Women’s Institutes (“the Charity”), who are also directors of the Charity for the purposes of the Companies Acts, present their Annual Report and financial statement for the year ended 30 September 2021. The Trustees confirm that the Annual Report and financial statements comply with the Companies Act 2006 and the Charities Act 2011, the Charity’s Articles of Association and the provisions of the Statement of Recommended Practice (SORP), applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) as amended by Update Bulletin 1 (effective 1 January 2015).

STATUS AND ADMINISTRATION

The Charity is a registered charity (No. 1010437) and a company (No. 02658417) limited by guarantee incorporated on 29 October 1991. Its registered office is shown on page 1 of this report.

The present Trustees and any past Trustees who served during the year are shown on page 1, together with the names of the principal external advisers as at the date of the signing of this report.

CHARITY’S PURPOSE

The Charity’s purpose, as set out in the objects clause contained in its articles of association is:

“To further the purposes of the Women’s Institute movement in Hampshire and elsewhere.”

CHARITY’S AIM

The Women’s Institute (WI) offers opportunities for women to enjoy friendship, to learn, to widen their horizons and together to influence local, national and international affairs. It is non-sectarian, non- party political and is open to all women.

Thus, the WI plays a unique role in providing women with educational opportunities, the chance to learn new skills, to take part in a wide variety of activities and to campaign on issues that matter to them and their communities.

The WI enables all women to make a difference – to the life they lead; to the community they are part of, to the world they live in, to expand horizons, to make new friends, to take up new interests, to learn new crafts and to develop new skills.

The Charity provides services and support to all Women’s Institutes within Hampshire. Activities are organised during each year to provide financial support and educational training facilities thereby furthering our policy of encouraging the experience of lifelong learning. There are ongoing training activities in committee skills as well as participation in the discussion of Public Affairs Resolutions and the following up of mandates voted on at the National Annual Meeting. The annual subscription charged to individual members of Women’s Institutes also includes membership of the Charity and membership of the National Federation of Women’s Institutes (“National”) based in London.

OVERVIEW OF CHARITY’S ACTIVITIES

The Trustees review the purpose, aims and activities of the Charity each year. This review looks at the achievements during the previous year, beyond the mere finances, and ensures that the Charity’s purpose is being met. When carrying out the review and planning future activities, the Trustees refer to the guidance contained in the Charity Commission’s general guidance on public benefit. In particular, the Trustees consider how planned activities will contribute to the aims and objectives they have set.

Because of the restrictions in place for the Covid-19 pandemic lockdowns at various times this review will look at the whole year to assess whether the Charity’s purpose has been met. Government lockdowns with staff working from home and restrictions on not meeting at all, then reduced numbers and household mixing has meant an unstable, uncertain and disjointed year but WIs, trustees and staff have kept in touch with each other. We have delivered as much training

Page 2

THE HAMPSHIRE COUNTY FEDERATION OF WOMEN’S INSTITUTES

TRUSTEES’ REPORT

FOR THE YEAR ENDED 30 SEPTEMBER 2021

OVERVIEW OF CHARITY’S ACTIVITIES cont’d

and events for our members as we can – albeit mostly virtually.

In the year ending the 30 September 2021 the planning of events continued under the umbrella of the Events Team. This was under the chairmanship of the 2nd Vice Chair of the Board of Trustees and called upon volunteer members from all WIs to assist. Support was offered to members unable to access virtual platforms due to no prior experience or a lack of confidence. The Trustees are always looking at ways to ensure events are as fully inclusive as possible.

Many planned events were postponed or cancelled but meetings of the Federation Trustees and other committees continued, and during this time a full strategic review of the Federation was carried out and its outcomes are now being implemented

REVIEW OF ACTIVITIES AND ACHIEVEMENTS

Overview

Hampshire Federation has continued to provide training and events throughout the year. Latterly through the use of virtual platforms, but in person when we were able to. Much work has been done to help members who lacked confidence in using technology and to promote inclusiveness. Regular newsletters have been sent by email for individual WI Secretaries and Presidents to cascade down to their members. Printed copies of our Hampshire News resumed in September 2021 and the Hampshire News has continued to be published as an on-line publication throughout this year.

Contributions from members have been encouraged to reflect the events and charitable work they have undertaken. As a Federation we appreciate that this is not fully inclusive, but we have actively promoted the use of technology and encouraged members with the required skills to assist, by telephone, those who are less able in this field.

Sadly, there still remains a proportion of our membership who do not have access to the internet. Our WI Advisers and Trustees have encouraged the committee members of individual WIs to remain in contact with these members through telephone calls and newsletters. Many WIs provided ‘meetings in bags’ ie a newsletter, quiz, bookmark, tea bags, biscuits and small gifts. Just a token reminder of the support from committees whilst WIs were back in lockdown.

Many WIs have been holding their meetings through the virtual platforms and have included speakers, quizzes and other events. When restrictions were eased but indoor mixing was not allowed many WIs held socially distanced garden meetings to allow members to meet in the fresh air whilst remaining Covid secure.

The Charity’s People

Trustees and Sub-Committee members

We have a good base of expertise within our Board members and team of WI Advisers and an excellent level of co-operation in all areas continues. We are indebted to all of our volunteers who have given up many hours to ensure the continued success of the Federation in meeting our charitable objectives. They continue to give of their time without remuneration except for travelling expenses.

This year, more than any other, has seen an increased input by the Committee members of our WIs. They have given many hours in ensuring that their members have been kept informed and involved as much as possible.

Page 3

THE HAMPSHIRE COUNTY FEDERATION OF WOMEN’S INSTITUTES TRUSTEES’ REPORT

FOR THE YEAR ENDED 30 SEPTEMBER 2021

Staff

The support of our staff is invaluable and excellent liaison continues between them and all volunteers and members. The continuing Covid pandemic and its emerging virus variants causing restrictions has not been easy for our staff, who at different times have been furloughed and called upon to work from home. Their co-operation and willingness to adapt have been important factors and are much appreciated throughout the Federation. We said goodbye to our 2-reception staff in the summer and the remaining staff are reviewing their workloads to accommodate the extra work, for which we are grateful and trustees will continue to monitor.

The Presidents and Committee Members of WIs

This year, probably more than any other has seen an increased input by the Presidents and Committee members of our 195 WIs. They have worked hard and given many hours, for no reward, to ensure that their members have been kept informed and involved, as much as possible, in any permitted activities. Members have continued to help during this time making more facemasks, contributions to food banks whose use has increased, volunteer at vaccine coordination centres and as community responders picking up prescriptions and shopping. This year saw the opening of our first virtual WI ‘Hampshire Clouds’ with committee members in the USA and Canada.

Achievements and performance

September 2020 saw the Government ‘rule of six’ implemented with indoor and outdoor social gatherings above six banned in England. A week later staff were working from home and the office was closed.

Our in-person events for October 2020 were cancelled, this included the Autumn Council Meeting at The Anvil, Basingstoke and where possible all events were virtual. These included a coffee morning with the board of trustees, a macaroons cookery demonstration, a speakers selection day and an evening on the science behind brassieres. The middle of the month saw a new three -tier system of Covid 19 restrictions in England. At the end of the month the Prime Minister announced a second lockdown in England to prevent a ‘medical and moral disaster’ for the NHS. This would come into force on the 5[th] of November.

In November 2020 all events continued online. The advisers delivered MCS training. We had a zoom tea with the WI presidents as well as, a talk. ‘Always look on the bright side of life’, by David Woolford telling his story about being an organ donor recipient. A talk about the life and work of Violette Szabo took us to remembrance and considering the work of the resistance. The speaker team delivered a speaker showcase and the month ended with a Christmas crafta-long and a Christmas coffee morning.

December 2020 saw members learning how to cook festive treats and a morning and afternoon resolutions meeting gave them further information on the proposed resolutions. With the Government ‘Stay at Home’ message a quiet Christmas was had by all.

On the 6[th] January 2021 a third National lockdown came into force. Many WIs continued meeting virtually. Trustees attended a virtual inter federation day which was helpful in sharing ideas and supporting each other. The pilot of the virtual WI took place which was successful. A zoom evening ‘A portrait of Antarctica’ was a suitable winter talk, stunning pictures and a very interesting story and information about this remarkable continent.

On the 22[nd] February 2021 the Government announced plans for a roadmap for lifting the lockdown which gave us hope. Our on-line talks continued with ‘running for life’ the story of how running had helped the mental health of one gentleman and how we to could benefit. Members and guests enjoyed a relaxing paint-a-long with ‘The Quirky Bird’. The speaker’s selection team delivered another speakers selection day and the advisers delivered end of year treasurers training.

Page 4

THE HAMPSHIRE COUNTY FEDERATION OF WOMEN’S INSTITUTES TRUSTEES’ REPORT

FOR THE YEAR ENDED 30 SEPTEMBER 2021

Achievements and performance - continued

8[th] March 2021 saw schools return and outdoor recreation meeting of 2 people could take place, some members met socially distanced to walk or run. Virtual events continued with a cook along with popular Denman tutor Peter Lein. For green fingered members we had ‘create a garden for all’ and for the crafty ones an Easter Bonnet make along. At the end of the month the stay-at-home order was lifted and groups of either six people or two households could mix outdoors. This gave scope for WIs to have garden coffee mornings or afternoon teas.

April 2021 saw society gradually open back up, but with no mixing indoors, our virtual events continued. We had ‘cycling to the South Pole’, a zoom quiz, a climate change talk and MCS training was delivered.

Our WIs have received information and encouragement from Trustees and WI Advisers in using media to hold their meetings, including their AGMs, together with constantly advising on restrictions in force at any given time.

In May 2021 our world opened up more with us being able to meet outdoors with up to 30 people, although the rule of 6 or 2 households indoors applied. A delegates meeting for those attending the National Annual Meeting was held online.

June 2021 saw the ‘Everyone’s a Winner’ event that encouraged members to walk, run, cycle, kayak or complete their own goal in a month. Encouragement was given online with virtual postcards and at the end a certificate and pin badge were given to those who signed up for the event. A virtual tour of the Vyne was popular. Two days of officer training were delivered and a walk along the viaduct way near Winchester was well attended and appreciated after months at home.

In June 2021 and with the office open again, there was renewed confidence to mix and meet one another. The summer months saw a card making and unfinished objects (UFO) sale which brought in vital funds.

In August 2021 an afternoon cruise and cream tea on the Solent was fully booked and enjoyed by all.

September 2021 meant we could re schedule the postponed Thanksgiving lunch and talk which was again fully booked.

Throughout the year various federation poetry and story competitions were held and quizzes proved popular. We gave full details of National competitions with a good number of entries which were forwarded for consideration. Sadly a trip to Cardiff was cancelled but we hope this will go ahead in the future. A holiday to Norfolk in 2022 has been oversubscribed, but all have been accommodated with three coaches taking members and guests on a well-earned mini break. The Government announced plan B for winter pressures and Covid. We hope things will continue to improve but know that new Covid variants are likely. Despite some WIs suspending we are seeing a constant number of new enquiries and new members as a result.

FINANCIAL ACTIVITIES AND RESULTS

The main sources of income are the Charity’s portion of membership subscriptions, fees for educational courses, which are expected to be self-financing where possible, and fund-raising. In view of the effect that the Covid-19 had on WIs meetings, the National Federation of Women’s Institutes agreed in 2020 to extend the subscription year by 3 months and for the new subscription year to henceforth start in April. Membership subscriptions received for the year April 2021 to March 2022 have been apportioned between the 2 financial years.

Our Spring Council Meeting, incorporating our Annual General Meeting was held virtually and all other events have been online events. Membership subscriptions were up on the previous year but below earlier years. However, we are grateful for the generosity of members and WIs in their donations; and

Page 5

THE HAMPSHIRE COUNTY FEDERATION OF WOMEN’S INSTITUTES TRUSTEES’ REPORT

FOR THE YEAR ENDED 30 SEPTEMBER 2021

we applied for and received from HMRC Coronavirus Job Retention Scheme sums in respect of our furloughed staff. Thus, overall income, at £114,397 (2020: £109,944), was marginally higher than last year’s income.

The costs of our charitable activities fell in line with the reduction in activity. With the sad departure of our 2 reception staff in June and July 2021, staff costs were reduced whilst office costs decreased as savings were made in the operation of WI House and the reduction in mailings to WIs. Overall expenditure at £126,696 (2020: £166,317) was significantly below last year’s.

The net effect was to produce a deficit of £12,299 (2020: deficit £56,373) before realised and unrealised gains.

Our investments in COIF have continued to perform outstandingly well, giving rise to a very welcome unrealised gain of £15,284 (2020: Unrealised gains £4,100).

The overall result was a surplus of £2,985 (2020: Deficit £52,273), which was better than predicted due to our investment performance.

RESERVES

The Trustees reserves policy is to ensure that sufficient free reserves are maintained such that the overhead cost of running and maintaining WI house including rates, insurance, depreciation and salaries are covered for at least a year. The Trustees also seek to ensure that funds held for bursaries and other restricted and designated funds should grow so that the value of these funds maintain their value in real terms.

The Charity has total reserves of £1,249,115 (2020: £1,246,130). Restricted funds, however, account for £840,549 (2020: £848,353) and total designated funds amount to £321,886 (2020: £300,432).

The details and description of all restricted and designated funds are shown in Note 16 of the accounts. The value of general reserves stands at £86,676 (2020: £97,345) and total designated funds £321,886 (2020: £300,432). Whilst accepting that our expenditure will undoubtedly increase once we fully re-open WI House and thus may be viewed as artificially low, the calculated value of the total general reserves has increased to 21 months cover (2020: 14 months).

RISK MANAGEMENT

The Charity’s approach to risk management is designed to ensure that it remains alert to those external and internal factors that could affect its ability to operate effectively, or even at all. The work of establishing the risks facing the Charity and ensuring suitable mitigating action is being taken is challenging. Nevertheless, the Trustees feel their risk Management schedule is as complete as possible whilst being aware that vigilance is always needed.

GOVERNANCE

The Charity is governed by its Articles of Association adopted on 29 October 1991 as amended by Special Resolutions passed on 28 March 2001, 6 June 2002, 19 June 2004 and 23 March 2021. The Board of Trustees is responsible for the overall governance of the Charity and meets at least five times a year.

Trustee Selection, Induction and Appraisal

The Trustees are elected biennially from WI Members nominated by their WI. The Trustees then look at the blend of experience and skills of all Trustees to ensure that these meet the needs of the Charity. Where additional expertise is identified as being needed, the Trustees will seek to coopt additional Trustees with those skills and/or experience. Induction training is provided to all Trustees after the biennial elections by a trainer from National attending our Trustees’ Meeting. Specific training is available (and attendance encouraged) for the Chairman and Treasurer and these courses were previously held as a residential course by National at Denman College. New

Page 6

THE HAMPSHIRE COUNTY FEDERATION OF WOMEN’S INSTITUTES TRUSTEES’ REPORT

FOR THE YEAR ENDED 30 SEPTEMBER 2021

online training is now available and opportunities to meet post holders from other Federations is actively encouraged. Trustee training is now available online with Trustees being required to complete the online course as soon as possible after appointment. Trustees are also signposted to the Charity Commission website as well as the comprehensive information available on National’s MyWI.

Statement of Trustees’ Responsibilities

The Trustees (who are also directors of the Charity for the purposes of company law) are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the Trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the Trustees are required to:

The Trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Matters Reserved to the Trustees

The following matters are specifically reserved for approval by the Trustees:

Page 7

THE HAMPSHIRE COUNTY FEDERATION OF WOMEN’S INSTITUTES TRUSTEES’ REPORT

FOR THE YEAR ENDED 30 SEPTEMBER 2021

Investment Powers, Policy and Performance

The Articles of Association of the Charity state that it has the power “to deposit or invest funds in any manner as the Trustees shall in their absolute discretion think fit to the extent that the Trustees shall have the same full and unrestricted powers of investing and transposing investments in all respects as if they were beneficially absolute owners…”.

The Trustees are content with the returns being earned on our COIF investments but may consider diversifying into other investments to maximise the return being obtained whilst mitigating the risk .

FUTURE PLANS & DEVELOPMENTS

Throughout the current strange and difficult situation, Federation Trustees and WI Advisers have remained available for consultation via email, telephone calls and virtual platforms if required. With restrictions now lifting and WIs meeting in person, they will resume visiting WIs and Groups to reestablish personal contact and offer support. They will continue to gather the views of members as to how they envisage the way forward for the future.

Board members have inaugurated an in-depth strategy exercise covering all aspects of the Federation. Although hampered by current circumstances, they are identifying areas where improvements can be made to further efficiency and prevent duplication.

New online events continue to be offered. Some events which were postponed from 2019/2020 are still being considered such as the trip to Wales, and the talk by Nick Bailey. The events team will also be revisiting other postponed and cancelled events to ascertain the feasibility of holding these and scheduling events again that have proved to be popular. New events for the 2021/2022 and 2022/2023 years are already being planned. These include a ‘Brides Day ', a literary lunch, training sessions as needed and a holiday to Norfolk.

Trustees are very aware of the need to increase the number of members who are able to access events on line and are arranging training sessions to aid the further development of these skills for everyone.

The success of our first virtual WI is very encouraging and may lead to more such WIs alongside our more traditional offering.

Regular newsletters (both paper copies and an online version) and contact with our WIs will continue and regular discussions are planned to map the way forward for the future whatever the circumstances.

This report has been prepared in accordance with the special provisions relating to small companies within Part 15 of the Companies Act 2006.

By order of the Board of Trustees

K Panella Date: 3 March 2022 Secretary

Page 8

THE HAMPSHIRE COUNTY FEDERATION OF WOMEN’S INSTITUTES INDEPENDENT EXAMINER’S REPORT

TO THE TRUSTEES OF THE HAMPSHIRE COUNTY FEDERATION OF WOMEN’S INSTITUTES

I report on the accounts of the company for the year ended 30 September 2021 which are set out on pages 10 to 23.

Respective responsibilities of trustees and examiner

The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

Basis of independent examiner's report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

have not been met; or

Graham Bennett 130 Bournemouth Road
Independent Examiner Chandlers Ford
CBM Accountants Limited Eastleigh
SO53 3AL
Date 3 March 2022

Page 9

THE HAMPSHIRE COUNTY FEDERATION OF WOMEN'S INSTITUTES STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 30 SEPTEMBER 2021

Donations and legacies
Income from charitable activities
3
Other trading activities:
Fundraising activities
Voluntary income
4
Income from investments
Total income
Expenditure
Cost raising funds
5
Cost of charitable activities
6
Total expenditure
Net income/(expenditure)
Transfers between funds
Net income/(expenditure) before other
recognised gains and losses
Other recognised gains/(losses)
Gains/(losses) on investments
Net movement in funds for the year
Total funds brought forward at 1 October 2020
Total funds carried forward at 30 September 2021		 Restricted
funds
£
Unrestricted
funds
£
Total
2021
£
-
-
-
-
81,551
81,551
-
18,567
18,567
-
10,652
10,652
325
3,302
3,627
325
114,072
114,397
-
21,274
21,274
-
105,422
105,422
-
126,696
126,696
325
(12,624)
(12,299)
(8,129)
8,129
-
(7,804)
(4,495)
(12,299)
-
15,284
15,284
(7,804)
10,789
2,985
848,353
397,777
1,246,130
840,549
408,566
1,249,115		 Restricted
funds
£
Unrestricted
funds
£
Total
2020
£
-
-
-
-
75,250
75,250
-
12,486
12,486
-
17,790
17,790
349
4,069
4,418
349
109,595
109,944
-
22,468
22,468
110
143,739
143,849
110
166,207
166,317
239
(56,612)
(56,373)
(8,778)
8,778
-
(8,539)
(47,834)
(56,373)
-
4,100
4,100
(8,539)
(43,734)
(52,273)
856,892
441,511
1,298,403
848,353
397,777
1,246,130

Page 10

THE HAMPSHIRE COUNTY FEDERATION OF WOMEN'S INSTITUTES BALANCE SHEET

AS AT 30 SEPTEMBER 2021

Fixed assets
Notes
Tangible assets
11
Investments
12
Current assets
Stocks
13
Debtors and prepayments
14
Cash at bank and in hand
Creditors: amounts falling due
within one year
15
Net current assets
Total assets less current liabilities
Represented by:
Restricted funds
16
Designated funds
Functional fixed assets reserve
16
Investment revaluation reserve
16
Other designated funds
16
General funds
16
Total funds
16		 2021
£
£
822,867
348,230
1,171,097
3,923
10,289
130,706
144,918
(66,900)
78,018
1,249,115
840,549
29,007
68,070
224,809
321,886
86,680
1,249,115		 2021
£
£
822,867
348,230
1,171,097
3,923
10,289
130,706
144,918
(66,900)
78,018
1,249,115
840,549
29,007
68,070
224,809
321,886
86,680
1,249,115		 2020
£
£
838,315
332,920
1,171,235
4,054
16,349
158,842
179,245
(104,350)
74,895
1,246,130
848,353
35,476
52,786
212,170
300,432
97,345
1,246,130		 2020
£
£
838,315
332,920
1,171,235
4,054
16,349
158,842
179,245
(104,350)
74,895
1,246,130
848,353
35,476
52,786
212,170
300,432
97,345
1,246,130
3,923
10,289
130,706		 4,054
16,349
158,842
144,918
(66,900)		 179,245
(104,350)
29,007
68,070
224,809		 35,476
52,786
212,170
1,249,115 1,246,130
840,549
321,886
86,680		 848,353
300,432
97,345
1,249,115 1,246,130

Page 11

THE HAMPSHIRE COUNTY FEDERATION OF WOMEN'S INSTITUTES BALANCE SHEET

AS AT 30 SEPTEMBER 2021

These financial statements have been prepared in accordance with the special provisions relating to small companies within Part 15 of the Companies Act 2006 and in accordance with the provisions of FRS 102.

For the year ending 30 September 2021 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.

Directors’ responsibilities:

Approved by the board of trustees on 3 March 2022.

Page 12

THE HAMPSHIRE COUNTY FEDERATION OF WOMEN'S INSTITUTES

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 30 SEPTEMBER 2021

1 Limitation of members’ liability

The members of the charitable company are delegates appointed by each Women’s Institute constituted in Hampshire.

Every member of the Charity has undertaken to contribute to the assets of the charitable company if it is wound up during the period that she is a member, or within one year afterwards, for payment of the debts and liabilities of the charitable company contracted before the time at which she ceases to be a member and of the costs, charges and expenses of winding up the charitable company and for the adjustment of the rights of the contributories among themselves, such an amount as may be required not exceeding £1.

2 Accounting policies

The principal accounting policies adopted in the preparation of the financial statements are set out below and have been consistently applied within the financial statements.

a) Basis of preparation of financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS102, have been prepared in accordance with the Charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)’, Financial Reporting Standard 102 ‘The Financial Reporting Standard applicable in the UK and Republic of Ireland ‘ and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

In preparing these accounts, the Trustees have considered whether in applying the accounting policies required by FRS 102 and the Charities SORP FRS 102 the restatement of comparative items was required. No restatements were required.

b) Income

All income is included in the Statement of Financial Activities when the Charity is legally entitled to the income and the amount can be measured reliably.

Donations, gifts and legacies are included in full in the accounts when receivable. The membership year previously ran from January to December but was extended by 3 months because of Covid-19 in 2020 and the subscription year now runs from April to March. In view of this membership fees received in April through September are apportioned between the old financial year and the next financial year. Income for events after the balance sheet date is included in deferred income. The Charity is not registered for VAT and all income is stated at amounts receivable.

c) Expenditure

All expenditure is accounted for on an accruals basis, when a liability is incurred, and includes VAT where applicable. Expenditure is allocated to the following cost categories:

Page 13

THE HAMPSHIRE COUNTY FEDERATION OF WOMEN'S INSTITUTES

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 30 SEPTEMBER 2021

2. Accounting policies (continued)

d) Expenditure (continued)

Staff and office costs cannot be directly attributed to these particular headings so are allocated on an estimated basis, based on staff time, as follows:

Raising funds
Charitable activities
Governance		 2021
2020
10%
10%
75%
75%
15%
15%
100%
100%

e) Pension

Contributions are included when payments are due to the employees’ defined contribution scheme.

f) Tangible fixed assets

Tangible fixed assets are stated at cost less depreciation. Assets which cost less than £500 are not capitalised.

g) Depreciation

Depreciation has been computed to write off the cost of tangible fixed assets over their expected useful lives using the following rates:

Freehold land & buildings - 2% per annum straight line Computer equipment - 33 1/3% per annum straight line Other office equipment - 10-30% per annum straight line

h) Investments

Investments are stated at market value in the balance sheet. Gains and losses on investments, both realised and unrealised, are included in the Statement of Financial Activities.

i) Stocks

Stocks have been valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.

j) Funds

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the Charity for particular purposes. The cost of raising and administering such funds is charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.

Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. The aim and use of each designated fund is set out in note 16.

General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objects of the Charity.

k) Debtors

Trade debtors are recognised at the settlement amount due. Prepayments are valued at the amount prepaid.

Page 14

THE HAMPSHIRE COUNTY FEDERATION OF WOMEN'S INSTITUTES

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021

2. Accounting policies (continued)

l) Creditors and provisions

Creditors and provisions are recognised where the charitable company has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount.

m) Financial instruments

The charitable company only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement.

3
Income from charitable activities
Membership fees
General activities
Miscellaneous
4.
Voluntary income
Donations
Gift Aid
Grants
HMRC CJRS
5.
Cost of Generation Funds
Income generation activities
Board of Trustees' activities
Trading post, diaries and calendars
Staff Costs Apportioned
Office Costs Apportioned		 2021
2020
£
£
62,796
48,766
18,755
26,484
-
-
81,551
72,250
2021
2020
£
£
1,077
1,822
-
1,442
-
2,764
9,575
11,762
10,652
17,790
2021
2020
£
£
4,424
5
-
144
5,945
9,582
6,970
7,317
3,935
5,420
21,274
22,468

Page 15

THE HAMPSHIRE COUNTY FEDERATION OF WOMEN'S INSTITUTES

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021

6.
Costs of charitable activities
Board of Trustees’ activities
Sub-committee events
Federation magazine & Talking News
Yearbook
Bursaries
Donations
ACWW Triennial Conference
AGM – Accommodation
Governance Costs see Note 7
National Federation: Pooling of fares
Staff Costs Apportioned
Office Costs Apportioned
7. Governance Costs
Professional fees
Trustees meetings
Licences
Staff Costs Apportioned
Office costs apportioned		 2021
2020
£
£
2,787
17,970
553
3,736
-
-
100
505
(480)
1,105
-
110
-
110
-
-
20,683
24,759
-
18
52,281
54,878
29,498
40,658
105,422
143,849
2021
2020
£
£
3,600
2,788
692
2,815
35
48
10,457
10,976
5,889
8,132
20,683
24,759

Professional fees include £3,600 inclusive of VAT (2020: £3,300 inclusive of VAT) for accountancy services in connection with the preparation of the statutory financial statements and independent examination thereof.

8. Trustees

5 trustees (2020: 20) received expenses during the period in respect of travel, parking, accommodation, telephone and postage costs, totalling £381 (2020: £1,647).

No remuneration was paid to any trustee during the current year or the preceding year.

Page 16

THE HAMPSHIRE COUNTY FEDERATION OF WOMEN'S INSTITUTES

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021

9.
Staff costs
Salaries
Social security costs
Pension costs
Recruitment and training		 2021
2020
£
£
64,304
67,401
260
-
5,144
5,358
-
412
69,708
73,171

No employee received emoluments exceeding £60,000 per annum.

The average monthly number of staff during the year was 5 (2020: 5).

The Charity makes contributions to employees' defined contribution schemes. The pension cost is shown above. There were outstanding contributions of £649 at the year-end (2020: £1,466).

10. Office costs 2021 2020
£ £
Telephone, printing, stationery, photocopying and postage 7,976 13,432
Office cleaning, heat, light, rates, water and insurance 11,506 15,244
Office equipment and building maintenance 2,320 6,840
Office equipment and building depreciation 16,314 16,314
Miscellaneous 1,216 2,380
39,332 54,210
11. Tangible assets Cost Freehold Office and Total
property equipment £
£ £
At 1 October 2020 829,569 60,366 889,935
Additions - 866 866
At 30 September 2021 829,569 61,232 890,801
Depreciation
At 1 October 2020 26,732 24,888 51,620
Charge for the year 8,978 7,336 16,314
At 30 September 2021 35,710 32,224 67,934
Net book value
At 30 September 2021 793,859 29,008 822,867
At 30 September 2020 802,837 35,478 838,315

Page 17

THE HAMPSHIRE COUNTY FEDERATION OF WOMEN'S INSTITUTES

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021

12.
Fixed Asset Investments
Market Value
At 1stOctober 2020
Disposals
Additions
Change in market value
At 30 September 2021
Portfolio Analysis:
Investments
Charities Official Investment Funds
Cash
Charities Official Investment Funds
13.
Stocks

Goods for resale
14.
Debtors

Trade Debtors
Prepayments
Other Debtors		 Cost
£
65,000
213,068		 2021
2020
£
£
332,920
327,953
-
-
26
867
15,284
4,100
348,230
332,920
2021
Valuation
£
2020
Valuation
£
133,069
117,786
215,161
215,134
278,068 348,230
332,920
2021
2020
£
£
3,923
4,054
3,923
4,054
2021
2020
£
£
2,183
4,957
7,979
11,265
127
127
10,289
16,349

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THE HAMPSHIRE COUNTY FEDERATION OF WOMEN'S INSTITUTES

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021

15.
Creditors: amounts falling due within one year

Trade Creditors
Tax and Social Security
Other Creditors
Accruals
Wages
Suspended WIs		 2021
2020
£
£
(167)
551
489
1,061
38,049
46,263
14,901
49,676
649
1,466
12,979
5,333
66,900
104,350

All of the deferred income brought forward has been included in the incoming resources of the year.

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THE HAMPSHIRE COUNTY FEDERATION OF WOMEN'S INSTITUTES

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021

16. Funds

The income funds of the charity include the following restricted funds, comprising the unexpended balances of donations and grants held on trust for specific purposes, and designated funds, which are funds set aside out of general funds by the trustees for specific purposes.

Notes
Restricted funds
70thAnniversary fund
1
ACWW
2
Per Capita Accommodation
3
Pooling of Fares
4
WI House
5
Total restricted funds
Designated funds
Functional fixed asset reserve
6
Investment revaluation reserve
7
Other designated funds:
Ellingham and Timsbury
W I B
8
Maintenance fund
9
Equipment fund
10
Training fund
11
WI Adviser accommodation
f
d
12
Kay Dell & Eileen Greenway
Memorial
13
Pam Toneri bursary fund
14
Training & development fund
15
WI Amenity Fund
16
Total other designated funds
Total designated funds
General funds
Total funds
At 1
October
2020
£
Movement in funds
Incoming
Outgoing Transfers
funds/
funds/
investment investment
gains
losses
£
£
£
At 30
September
2021
£

18,212
856
-
-
19,068

12,277
318
-
-
12,595

15,027
-
-
-
15,027

-
-
-
-
-

802,837
-
-
(8,978)
793,859
848,353
1,174
-
(8,978)
840,549

35,476
-
-
(6,469)
29,007

52,786
15,284
-
-
68,070
88,262
15,284
-
(6,469)
97,077

41,377
2,371
480
-
44,228

21,518
1,234
-
-
22,752

15,108
866
-
-
15,974

2,572
147
-
-
2,719

1,213
70
-
-
1,283

33,940
1,945
-
-
35,885

33,506
1,920
-
-
35,426

36,168
2,073
-
-
38,241

26,768
1,533
-
-
28,301
212,170
12,159
480
-
224,809
300,432
27,443
480
(6,469)
321,886
97,345
(16,654)
(480)
6,469
86,680
1,246,130
11,963
-
(8,978)
1,249,115

Page 20

THE HAMPSHIRE COUNTY FEDERATION OF WOMEN'S INSTITUTES

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021

16. Funds (continued)

Restricted Funds

Designated Funds

Page 21

THE HAMPSHIRE COUNTY FEDERATION OF WOMEN'S INSTITUTES

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021

16. Funds (continued)

Transfers are made from designated funds to general funds when funds are no longer required to be held for specific purposes. Transfers are made from general funds to restricted and designated funds where insufficient funds are held to meet specific purposes or in order to allocate investment income and realised investment gains/(losses) to the relevant funds.

17. Analysis of net assets
Tangible Assets
Fixed Asset Investments
Net Current Assets
TOTAL ASSETS LESS CURRENT
LIABILITIES
Long Term Creditors		 Restricted
Funds
£
Designated
Funds
£
General
Funds
£
Total
Funds
£
793,859
29,009
-
822,868
46,690
292,878
8,662
348,230
-
-
78,017
78,017
840,549
321,887
86,679
1,249,115
-
-
-
-
840,549
295,027
86,679
1,249,115

Page 22

THE HAMPSHIRE COUNTY FEDERATION OF WOMEN'S INSTITUTES

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021

18.
Funds managed as agent -
Income
National Federation: Fees
National Federation: Pooling of fares
ACWW Pennies
Expenditure
National Federation: Fees
National Federation: Pooling of fares
ACWW Pennies		 2021
2020
£
£
80,865
95,619
-
-
61
376
80,926
95,995
80,865
95,619
-
-
61
376
80,926
95,995

The above income and expenditure is not included in the statement of financial activities.

19. Related party transactions

There were no transactions with related parties during the year (2020: £Nil).

Page 23