Company Number: 2682463 (England and Wales) Charity Number: 1010322 EAsf YORKSHIRE FEDERATION OF WOMEN S INsfThLrrES (A company limited by guarantee) FINANCIAL sfATEMETrtrs For the year ended 31 Dember 2023 Phoenix Accountancy and Buslness Consultsncy Limited
EAsf YORKSHIRE FEDERATION OF WOMEN'S INSTrruTES Index to the Financial Statements For the year ended 31 December 2023 Company No: 2682463 Charity No.. 1010322 Page Company Information Independent Examiners Report Directors, Report Income and Expenditure Account Ststement of Financial Attivities Balance Sheet 14 16 17-18 ststement of Cash Flows 19 Notes to the Flnancial Ststements Organisation Chart 20 33
EAST YORKSHIRE FEDERATION OF WOMEN'S INsrrruTES Company Information For the year ended 31 December 2023 TRusfEES Company No: 2682463 Charlty No: 1010322 Elizabeth Lambert - Appointed 1810412022 Mrs Betty Lusby Mrs Suzanne Millar Mrs Christine Snowden Gillain Cowlam - Appointed 12/0412022 Anna Mitchell Lesley Alderson-speight Fran Waudby - Appointed 14104/2022 Alyson Calvert COMPANY SECREfARY Mrs Shirley Jennison 4 Stable Offices Grange Way Beverley East Yorkshire HU17 9FS REGIsfERED OFFICE REGIsfERED COMPANY NUMBER 2682463 REGIsfERED CHARtrY NUMBER 1010322 INDEPENDENT EXAMINER Rebecca Triffitt, MAAT Practice Accountsnt Phoenix Accountancy and Business Consultsncy Limited Morley's Cottage Morley's Yard Walkergate Beverley East Yorkshire HU17 9BY
EAsf YORKSHIRE FEDERATION OF WOMEN'S INsrrrLrrES Company Information For the year ended 31 December 2023 BANKERS HSBC 63 Market Pla Beverley East Yorkshire HU17 8AL Company No: 2682463 Charity No.. 1010322 Co-op Bank Business Dirett PO Box 250 Skelmersdale WN8 6wr COIF Charities Deposit Fund CCLA Investment Management Limited 80 Cheapside London EC2V 6DZ
EASf YORKSHIRE FEDERATION OF WOMEN'S INsrrntrES Company No: 2682463 Charity No: 1010322 Independent Examiner's Report to the Members of East Yorkshire Federation of Women's Institutes I report on the accounts of The East Yorkshire Federation of Women's Institutes for the year ended 31 December 2023, which are set out on pages 14 to 32. Respective responsibilities of trustees and examiner The trustees (who a also the dirertors of the company for the purposes of company law) are responsible for the preparation of the accounts. The charity's tnjstees consider that an audit is not required for this year under settion 144 of the Charities Att 2011 (the Charities Att) and that an independent examination is needed. It is my responsibility to". examine the accounts under section 145 of the Charities A¢ to follow the procedures laid down in the general Diretttons given by the Charity Commission (under section 145(5)(b) of the Charities Act, and to stste whether particular matters have come to my attention. Basis of independent examiner's report My examination was carried out in accordance wlth general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also Indudes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the eviden that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fairf view and the report is limlted to those matters set out in the ststement below. Independent examiner's statement In connertion with my examination, no matter has come to my attention to indicate that: accounting records have not been kept in accordan with section 386 of the Companies Act the accounts do not accord with such records: where accounts are prepared on an accruals basis, whether they fail to comply with relevant accounting requirements under section 396 of the Cornpanies Att 2006, or are not consistent with the Charities SORP (FRS102) any matter which the examiner believes should be drawn to the attention of the reader to gain a proper understanding of the accounts. Rebecca Triffi MAAT Prattice Accountant Phoenix Accountsncy and Business Consultsncy Limited Morley's Cottage Morley's Yard Walkergate Beverley HU17 9BY Date.. ziglgLF
EAsf YORKSHIRE FEDERATION OF WOMEN'S IN5ruTES Company No.. 2682463 Charity No: 1010322 Report of the Board of Trustees (incorporating the Director's Report) For the year ended 31 December 2023 The trustees present their report with the financial statements of the company for the year ended 31 December 2023. Reference and Administrative Details of the Charity, its Trustees and Athiisers Name of chari East Yorkshire Federation of Women's Institutes an istr tion Num er: 2682463 Chari istration Number: 1010322 Federation ffice: 4 Stsbles Offices Grange Way Beverley East Riding of Yorkshire HU17 9FS Telephone: 01482 860626 Email: eyfvvi@eastyorkshirewi.org.uk Mrs Shirley Jennison Mrs Andrea Robinson Federation Secreta Federation Financial ecre Dirert rs and Trustees: The direttors of the charitable company (the charity) are ts trustees for the purpose of charity law and throughout this report are collectively referred to as the trustees. Names of trustees {dIrtOrS) who served during the year and since the year end were as follows'.- FEDERATION CHAIRMAN: Mrs Christine Snowden Kilham Wl VICE-CHAIRMEN: Nrs Ann Mitchell Mrs Suzanne Millar Sewerby - from Apr22 Leven WI - from Apr 22 HON TREASURER: Mrs Alyson Calvert Minster INI - from Apr 22 AssIsfANT TREASURER". Mrs Betty Lusby Leven WI - from Apr 22
EAsf YORKSHIRE FEDERATION OF WOMEN'S INsrrriirES Company No: 2682463 Charity No.. 1010322 Report of the Board of Trustees (incorporating the Director's Report) For the year ended 31 December 2023 Directors and Tr Continued ELEcfED MEMBERS: Mrs Lesley Alderson-speight Beverley WI Mrs Gill Cowlam Ms Elizabeth Lambert Pocklington Wl - from April 2022 Mrs Amanda Berry Minster WI - from May 2022 Mrs Fran Waudby Elloughton WI O from Ottober 2023 Gilberdyke Wl- from May 2022 WI Advisers Mrs Ann Mitchell Mrs Suzanne Millar Mrs Barbara Ball Mrs Christine Snowden Sewerby WI Leven WI Pocklington WI Kilham WI Inde endent Examiner Rebecca Triffitt, MAAT Employee of; Phoenix Accountancy and Business Consultsncy Limited Morley's Yard Walkergate Beverley East Riding of Yorkshire HU17 9BY S licitor Cooper Wilkin Chapman The Hall Lairgate Beverley East Riding of Yorkshire HU17 8HL
EAsf YORKSHIRE FEDERATION OF WOMEN'S INSTMJTES Company No.. 2682463 Charity No: 1010322 Report of the Board of Trustees (incorporating the Director's Report) For the year ended 31 December 2023 Governance The National Federation of Women's Institutes of England, Wales, Jersey Guernsey and the Isle of Man is a Company Limited by Guarantee and not having a share capital. East Yorkshire Federation of Women's Institutes (EYFWI) is a member of the National Federation. EYFWI has a Constitution as well as Memorandum and Articles of Association. The company was incorporated on 29 January 1992. Every member of the Charity undertakes to contribute a maximum of £1 in the event of the charity winding up. The Board of Trustees Recruitment Bi-annually all W15 and trustees within the Federation are circulated with invitstions to nominate trUStS in advance of the Annual Meeting. They usually serve a two year term. The number of trustees must be not less than 8 and no more than 15. The Board of Trustees may make co-options. Training l. Trustee Training is provided by the National Federation. Principal Risks l. A significant fall in membership would lead to reduced funds. More Federation events would need to be organised to make up for the loss of income from subscription fees. 2. The state of the fabric of the property owned by EYFWI is monitored and maintsined by the Trustees. 3. A current Fire Certificate is in place. 4. Maintenance agreements are in pla with regard to the boiler.
EAsf YORKSHIRE FEDERATION OF WOMEN S INsrrruTES Company No: 2682463 Charity No: 1010322 Report of the Board of Trustees (incorporating the Director's Report) For the year ended 31 December 2023 Objects The main purposes of the Women's Institute organisation are: a) to advance the education of women and girls for the public benefit in all areas including (without limitation): local, national and international issues of political and social importance; music, drama and other cultural subjects; and all branches of agriculture, crafts, home economics, science, health and social welfare; b) to promote sustainable development for the public benefit by: educating people in the preservation, conservation and protection of the environment and the prudent use of natural resources. and promoting sustainable means of achieving economic growth and regeneration; c) to advance health for the public benefit. and d) to advance citizenship for the public benefit by the promotion of civic responslbilty and volunteering. Main objectives for the following year. In planning our objettives for the following year the Directors have tsken into account the Charity Commission guidance on public benefit. The Board of Trustees, Advisers/WISPs will focus on increasing membership within the Federation. They will also continue to listen to the membership. Achievements and Performance Review of Activities 2023 The EYFWI Board of Trustees is satisfied that in the year 2023: Our work reflected our aims. Our resources were well managed. Members were satisfied with the serrfice they received.
EAsf YORKSHIRE FEDERATION OF WOMEN'S INsrrruTES Company No: 2682463 Charity No: 1010322 Report of the Board of Trustees (incorporating the Director's Report) For the year ended 31 Dember 2023 The overall membership of the Federation remained stable. Our Advisers and WISPS have worked hard to open new Wls as well as maintaining their work of attending many Annual Meetings throughout the Federation. Training sessions were provided by them, for WI Offficers and Group Representstives. The Newsletter was sent out monthly via email to every Wl throughout the year with printed copies provided for those that requested them. During 2023 EYFWI sub-committees arranged a significant number of attivities for our membership, some of which sold out. Chairman's Statement The members were offered a varied programme of events throughout the year. The annual visit to Cober Hill was a great success as were the Spring and Autumn Meetings. All were well attended along with workshops by the various committees. Membership was steady and as we build on the success of 2023 we look forward to renewed growth. Membership Advisory Committee The Membership Advisory Committee (MAC) focused on Year Two of their "Building for Sustainable Growth" Strategy with the objective of rebuilding confidence and enjoyment within the organisation post-pandemic. Second year Focus - "Build capacity with a member- centric approach" to expand reach and ensure existing members felt valued and engaged. Throughout the year, the Adviser team have been in touch with every Wl on a regular basis to offer personalised training, support and guidance enabling Wls to feel confident with the governance of their charity, build capacity and skillsets. Working across the Federation, the Adviser team have attively sought out new opportunities to promote the WI and participated in various local community events, Including Eco fairs, Pride, and government initiatives eg warm spaces projert in conjunction with local Wls engaged with diverse communities through the conversation cafe and continued to support the East Yorkshire Roses virtual WI. This strategy has impacted membership numbers resulting in increased capacity year on year with membership numbers returning to pre- pandemic levels Arts, Crafts & Leisure The Arts Craft & Leisure Committee in 2023 ran a number of events. Our underlying aim was to provide members with the chance to participate in fun educational attivities. We ran bNO full day craft events where members made boxes using recycled cards, brooches from remnants & mini terrariums at the "Spring Craft Day with a Green Theme" and did needle felting, made gift tags, truffles with a box to put them In at the Crafty Christmas Capers Craft Day ' 10
EAsf YORKSHIRE FEDERATION OF WOMEN'S INsrrriJrES Company No: 2682463 Charity No: 1010322 Report of the Board of Trustees (incorporating the Director's Report) For the year ended 31 December 2023 Arts, Crafts & Leisure (Con t) We also provided a Knit and Natter with a vintage theme & bNO half day "Craft and Chat afternoons" where members tried a paper craft to make cards and a sewing craft to make felt brooches & made beaded felt hearts for Big Green Week at the other. We provided an Evening of Archery & our Day at The Races gave members the chance to hear a talk about horse racing & then see horse racing. Local history featured in another event with a tslk by a local historian about a notable East Yorkshire church & a cream tea at our Time travel and Tea afternoon. In 2024 our activities include perfume making, two mixed craft days, two local history events, archery & baking as well as a trip to a local theatre's costume department East Yorkshire Voices During 2023 we continued to engage with individual members and WIS to strengthen the East Yorkshire Voices Team with the aim of giving members the opportunity to have their voices heard on the campaigns and issues they care about. The team focussed on 3 key projects: Cancer Awareness, Violence against Women and Girls (VAWAG), Climate Change. We worked with Humber and Yorkshire Cancer Alliance to successfully delivery the initial Cancer Awareness events to EYFWI Members supporting the the '5 minutes that Matter, and 'See the Signs, Campaigns. The Federation continued our participation in the muti- organisational Police commissioners Forum on VAWAGS and a small team took part in the Million Women Rise march in London. We came together with local environmentsl community groups for the inaugural Beverley eco-Fest where we were able to showcase WI campaigns to the general public and highlight some of the attivities undertaken by individual Wls. Looking fonNard to 2024 we plan to build on the work undertaken last year and continue to support WIS with their campaign activities and encourage them share their stories both within the Federation and their wider communities. We will be offering members additional Cancer Awareness sessions delivered both fa-to-faCe and virtually. We will continue our participation in the muti-organisational Police commissioners Forum on VAWAG and also provide opportunities for WI'S to provide practical help to women in their local areas. The East Yorkshire VolS team will be raising awareness of the WIS Campaigns and campaign history with members of the public who may not have considered the option of Wl membership through participation in community event such as the Driffield show and the Beverley Eco-fest
EAsf YORKSHIRE FEDERATtON OF WOMEN'S INSTrriirES Company No: 2682463 Charity No: 1010322 Report of the Board of Trustees (incorporating the Dirertor's Report) For the year ended 31 December 2023 Financial Reserves Policy l. Purpose of Reserve The reserve is intended as a financial buffer against an unexpected shortfall in income. Its intended use is to keep the business premises running and providing a rvice to our members. It will also ensure our continued ability to fulfil our contractual obligations to our staff until income improves, or to allow reasonable notice periods/redundancy payments in the worst case. 2. Amount of Reserve The amount of the reserve will comprise: (a) 6 months, operating costs of East Yorkshire Federation WI C'the Company.?, based on attual costs over the preceding 12 months, and (b) the cost of staff redundancy payments should such become unavoidable. This amount will be updated annually to comply with legal requirements, and adjusted in line with employees, age, length of service and salaries. The amount of the reserve (a+b) is to be reviewed annually at year end (January Trustees Meeting). In addition to this reserve, there will be an amount kept In the instant-access bank savings account to cover unforeseen emergency expenditure. This sum will be equivalent to 20 % of the reserve, and will be subjett to annual review in January as above. 3. Establishing a Reserve The Company already has sufficient funds to cover a reserve as set out above. These funds will be set aside in a Charities Only Investment Fund (COIF), already held by the Company, to keep them separate from normal expenditure and enable them to gain interest. Funds held by the Company in eXsS of the amount of resenies determined by Trustees shall be used in the furtherance of our charitsble objettives. The allocation of the funds shall be determined in principle at the February Trustees Meeting, and all allocations should be spent before the end of the calendar year. Maintaining premises, equipment and stsff to provide support, advice and a central hub for our activities is vitsl to the successful running of the Company. Thus reasonable expenditure on such purposes is deemed by Trustees to be in the furtherance of our objertives. 12
EAsf YORKSHIRE FEDERATION OF WOMEN'S INsrrruTES Company No: 2682463 Charity No: 1010322 Report of the Board of Trustees (incorporating the Director's Report) For the year ended 31 December 2023 Plans for Future Periods The Board of Trustees, Advisers/WISPS will deliver a variety of events for members to engage with and continue to build and support the members Statement of disclosure of information to Independent Examiner We, the direttors of the company who held offfi at the date of approval of these financial statements, each confirm so far as we are aware, that: there is no relevant information of which the company's Independent Examiner is unaware; and we have taken all the steps that we ought to have taken as directors in order to make ourselves aware of any relevant information and to establish that the company's independent examiners are aware of that information. Statement of dirertors, responsibilities Company law requires the direttors to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the excess of income over expenditure of the charitable company for that period. In preparing those financial statements, the directors are required to: selett suitable accounting policies and then apply them consistently; make judgements and estimates that are reasonable and prudent. prepare the financial ststements on the going concern basis unless it is inappropriate to presume that the company will continue to operate. The direttors confirm that the accounts comply with the above requirements. The directors are responsible for keeping proper accounting records which dlsclose with reasonable accuracy at anytime the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Att 1985. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Independent Examiner Again we have appoint Phoenix Accountsncy and Business Consultsncy Limited as our Independent Examiners, this was agreed in our annual general meeting. 13
EAsf YORKSHIRE FEDERATION OF WOMEN'S INSTITUTES Company No: 2682463 Charity No: 1010322 Report of the Board of Trustees (incorporating the Director's Report) For the year ended 31 December 2023 Small Company Provisions This report has been prepared in accordance with the special provisions of part 15 of the Companies Act 2006. Statement of Recommended Prartice The accounts comply with the SORP "Accounting and Reporting by Charities" (effective 1st January 2019) as far as possible whilst complying with the Companies Act 2006. By order of the Boa rd Christine Snowden Chairman 14
EAsf YORKSHIRE FEDERATION OF WOMEN'S INsrrrLrrES Company No: 2682463 Charity No: 1010322 Income and Expenditure Account For the year ended 31 December 2023 Notss 2023 2022 INCOME 75,173 71,527 EXPENDITURE (79,945) (74,589) OPERATING SURPLUS/(DEFICIT) 12 (4,772) (3,062) INVEsfMENT INCOME 571 123 PROFrri(LOSS) ON INVEsfMENT 5,068 (4,063) SURPLUS/(DEFICIT) FOR THE YEAR 867 (7,002) RESERVES BROUGHT FORWARD 17 98,574 105,576 RESERVES CARRIED FORWARD 17 99,+11 98,574 Income of £75,173 (2022: £71,527) comprises £75,708 (2022: £69,948) for unrestricted funds and £36 (2022: £1,579) for restrltted funds. A detsiled analysis of income by source is provided in the statement of financial activitles. The surplus for the year of £867 (2022: deficit £7,002) comprises a surplus of £1,153 (2022: deficit £6,367) for unrestricted funds and a deficit of £286 (2022: deficit £635) for restrlcted funds as shown in the ststement of financial artivities. There are no recognised gains and losses other than those passing through the income and expenditure account. The income and expenditure account has been prepared on the basis that all operations are continuing operations. The notes on pages 20 to 32 form part of these financial statements. 15
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EAsf YORKSHIRE FEDERATION OF WOMEN'S IN5[lrrES Company No: 2682463 Charity No: 1010322 Statement of Cash Flows For the year ending 31 December 2023 Notes 2023 2022 Net Movement in Funds Add back depreciation charge Deduct interest income shown in investing attivities Decrease/(increase) in stock Decrease/(increase) in debtors Increase/(decrease) in creditors Net cash used in operating activities 867 1,311 (571) (7,002) 1,015 (123) 13 107 1,653 16 4.962 (6.339) Cash flows from investing artivities Interest income Gain on investment market value Purchase of tangible fixed assets Cash provided by (used in) investing artivities 571 (5,068) 123 4,063 396 3,790 13 (5,995) Cash flows from financing activities Repayment of borrowing Cash invested in Investment fund Cash used in financing activities (1,033) (2,549) Increase/(decrease) in cash and cash equivalents cash and cash equivalents at the beginning of the year 29,493 32,042 15 Total cash and cash equivalents at the end of the year 15 28,460 29,493 The notes on page 20 to 32 form part of these financial statements. 19
EAsf YORKSHIRE FEDERATION OF WOMEN'S INSTrriJrES Notss to the Financial Statements for the year ended 31 December 2023 Accounting policies Company No: 2682463 Charity No: 1010322 1.1. Basis of Preparation The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effettive 1st January 2019) - (Charities SORP (FRS102)), the financial reposting standard applicable in the UK and Republic of Ireland (FRS102) and the Companies Art 2006. East Yorkshire Federation of Women's Institute mts the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost or transattion value unless othenvise stated in the relevant accounting policy note(s). 1.2. Going Concern The TrUstS consider the Charity to be a going concern. The accounts have been prepared on this basis. 1.3. Income Income is recognised when the charity has entitlement to the funds, any performance conditions attached to the item(s) of income have been met, it is probable that the income will be received and the amount can be measured reliably. Income from government and other grants, whether 'capitsl' grants or 'revenue' grants, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred. 1.4. Interest Receivable Interest on funds held on deposit is included when re1vable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the Bank. 1.5. Fund accounting Restrirted funds are funds which are to be used in accordance with specific restrictions imposed by donors. Restricted funds are accounted for separately to each other and to the core funding of the company. General funds are unrestricted funds which are available for use at the discretion of the directors in the furtherance of the general objectives of the charity and which have not been designated for other purpos. Designated funds compri unrestricted funds that have been set aside by the direttors for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements. 20
EAsf YORKSHIRE FEDERATION OF WOMENS INSTrruTES Company No: 2682463 Charity No: 1010322 Notes to the Financial Statements for the year ended 31 December 2023 1.6. Expenditure and irrecoverable VAT Expenditure is recognised once there is a legal or construttive obligation to make a payment to a third party, it Is probable that settlement will be required and the amount of the obligation can be measured reliably. Expenditure is classified under the followlng activity headings: Costs of raising funds comprlse the costs of trading. Expenditure on charitsble attivities includes the costs of events, training and education, providing support to Women's Institutes in the East Riding of Yorkshire and other activities undertaken to further the purposes of the charity and their associated support costs. Other expenditure represents those Items not falling into any other heading. Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred. 1.7. Allocation of support costs Support costs are those funrtlons that assist the work of the charity but do not direttly undertake charitable attivities. Support costs include back office costs, financei personnel, payroll and governance costs which support the Charities attivities. Due to the level of materiality of allocating support costs to the costs of fundraising, these costs have all been allocated to charitable attivities. A full breakdown of all costs related to Charitable Activities has been provided in Note 8. 1.8. Tangible fixed assets and depreciation Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost less estimated residual value of each asset over its expetted useful life (except frhold land) as follows.. Freehold Buildings Office and Computer equipment Fixtures and Fittings Miscellaneous Equipment 2% oncost 25 % on cost 20 % on cost 25 % on cost 1.9. Debtors Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due. 1.10. Cash at bank and in hand Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account. 21
EAsf YORKSHIRE FEDERATION OF WOMEN'S INsrrruTES Notes to the Financial Statements for the year ended 31 Dember 2023 1.11. Creditors and provisions Creditors and provisions are recognised where the charity has a present obligatlon resulting from a past event that wlll probably result in the transfer of funds to a third paty and the amount due to settle the obligation can be measUd or estimated reliably. Creditors and provisions are normally recognised at their ttlement amount after allowing for any trade discounts due. Legal Status of the Charity The charity is a company limited by guarantee and has no share capltsl. The liability of the members is limited. Company No: 2682463 Charity No: 1010322 Every member of the Company undertakes to contribute such amount as may be required, not exceeding £1, to the Compan5 assets if it should be wound up while he or she is a member, or within one year after he or she ceaS to be a member for payment of the Company's debts and liabilities contracted before he or she ceases to be a member and of the costs, charges and expenses of winding up and for the adjustment of the rights of the contributories among themselves. If the Company is wound up or dissolved and after all Its debts and liabilities have been satisfied there remains any property, it shall not be paid to or distributed among the members of the Company but shall be given or transferred to some other charity or charities havirig objects slmilar to the objects of the Company. Income and Expendlture Account The company is a charity and so achievements cannot be measured by normal commercial criteria. Accordingly, the Directors consider that it would be inappropriate to present a Profit and Loss Account in one of the formats t out by the Companies Act 2006. Therefore, as permitted by the Companies Att, in order to reflect the special nature of the company's actlvities, the Direttors are of the opinion that it would be more appropriate to present an Income and Expenditure Account. 22
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EASf YORKSHIRE FEDERATION OF WOMEN'S INsrrrLrrES Company No: 2682463 Charity No: 1010322 Notes to the Financial Statements for the year ended 31 December 2023 12. Operating surplus The operating surplus is arrived at after charging.. Total 2023 Total 2022 Depreciation - Owned Assets Direttors Emoluments Directors Travelling Expenses Accountancy Fees (Current year) Payroll Fees 1,311 1,015 115 604 249 2.279 147 580 177 13. Tangible Fixed Assets Freehold Land Fixtures and Buildings and Fittings Other Equip Office and Computer Equipment Totsl At 01 January 2023 Additions Disposals At 31 December 2023 49,117 1,374 1,372 9,199 1,498 61,062 1,498 Depreciation At 01 January 2023 Charge for the year On Disposals At 31 December 2023 19,960 982 1,011 79 1,372 9,199 250 31,542 1,311 Net Book Value At 31 December 2023 At 31 December 2022 284 363 29,157 29,520 27
EAsf YORKSHIRE FEDERATION OF WOMEN'S INsrrruTES Notes to the Financial Statements for the year ended 31 December 2023 Company No: 2682463 Charity No.. 1010322 14. Debtors Total 2023 Totsl 2022 Trade Debtors Other Debtors Prepayments and Accrued Income 605 712 605 712 15. Cash at Bank and in Hand Totsl 2023 Totsl 2022 COIF Deposit Account Current Account Savings Account Denman Account Education and Training Fund Held Funds Petty Cash Cheque Clearing Account 11,149 7,194 4,951 10,681 7,386 6,098 2,305 1,021 1,658 3,358 1,340 132 336 28,460 336 16. Liabilities Creditors: Amounts falling due within one year Totsl 2023 Totsl 2022 Trade Creditors Pensions Taxes and Social Security Accruals and Deferred Income 4,205 982 39 604 580 28
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EAsf YORKSHIRE FEDERATION OF WOMEN'S INSTmrrES Company No: 2682463 Charity No: 1010322 Notes to the Financial Statements for the year ended 31 December 2023 17. Accumulated funds (continued) Restricted funds Balance At Movement in Resources 01101123 Incoming 2,305 22 Balance at Outgolng Transfers 31112/23 (2,327) Denman Fund Education and Training Held Funds 1,021 1,658 10 2,327 322 322 3,358 36 A brief description of each of the Restricted Funds is given below: Denman Fund Atting within our financial rules after the closure of Denman College, this money has been moved to the Education & Training Funds Education and Training This money is u*d to support training courses for members, linked to our aims. Sub- Committees within the Federation bid each year for sums from this fund to support courses they are running. Held Funds These are surplus funds of an institute when it is disbanded. The policy is that these are held for 3 years in case they re-form, otherwise they are transferred to unrestricted funds. We also hold funds for new institutes until they have bank accounts of their own. At 31 December 2023 funds were held as follows: Interest Driffield WI Cottingham WI Minster WI Brough Centurion WI Triella WI Archives 10 (322) 698 416 475 25 38 30
EAsf YORKSHIRE FEDERATION OF WOMEN'S INsrrriJrES Company No.. 2682463 Charity No.. 1010322 Notes to the Financial Statements for the year ended 31 December 2023 18. Contingent liabilities There were no contingent liabilities 19. Directors/Trustees remuneration No remuneration directly or indirertly out of the funds of the company was paid or payable for the year to any director. During the year £395 (2022.. £147) was paid to Directorsrfrustees for travel expenses. 20. Related Party Transactions There We no related paty transactions during the year. 21. Other recognised gains and losses There were no other recognised gains or losses. 22. Going Concern The Trustees consider the charitable company to be a going concern for a period of 12 months beyond the date of the Independent Examiners report. The charity generates the majority of its Income through subscriptions and the provision of events to its members. 31
EAsf YORKSHIRE FEDERATION OF WOMEN'S IN5rS Company No: 2682463 Charity No.. 1010322 anisational Structute EYFWI Board of Trustees hold 12 me¢tings during the year. They have collective responsibility for the Federation. They make strategic decisions. They delegate the organising, training and events to sub-committees, or appointed Representatives who work within their temis of reference. to staff who are responsible for carying out work defined within their job description and liaising with BOT, sub-committees and members. These are: SUCoMMittee responsible for organising events Federation Secretary who may delegate to WI Advisors Sub-Conm]ittee Responsible for forming, enlarging and suspending WIS, and help with all other aspects of the Wls within the federation Other staff Federation Representatives are responsible for a particular aspect of the Wl organisation, ie Denman, Associated Country Women of the World 32