2021-03-31-accounts - Recreation Ground

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Christchurch Recreation Ground Charity AGM Christchurch Community Centre 7:30pm Wednesday 30[th] June 2021

Minutes

Attendance: Bryan Burfield, Geoff Harper, Jill Watts, Kay Miller, Michelle Halls, Nigel Russell, Pat Rigby, Peter Owen, Liz Scott, Nate Lansdell, Sarah Vickers, Vincent Ford

1. Attendance:

Attendance via zoom : Richard Lloyd, Sandra Lloyd, James Hughes, Elaine Reed-Hughes

Apologies: Andy Street, Jill Bliss, Roger Gladwin, Sandra Kay

2. Minutes CRGC held on 26[th] May 2021

These were agreed and signed by chair.

3. Chairs Report

Due to Covid19 the CRGC have been unable to hold an AGM, the last being May 2019. From March 2020 the Community Centre has been closed to the public, from May 2021 we have slowly begun to reopen for clubs and events. Throughout the national lockdown the Committee have continued to meet remotely and continued to improve the facilities for when the building could re-open. We have also received two substantial grants equating to £22,468 to help cover costs throughout lockdown.

Listed below are investments achieved by grant funding and monies raised by the CRCG towards the up-keep and improvements to the Christchurch Community Centre. Period through 2019, Lockdown 2020, June 30[th] 2021

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Project Estimated Source of funding
Value
(GBP)
Solar Panel Installation £10,795 Grant – Whitemill FDC
Acoustic Panels (Main £1,800 Grant – Whitemill FDC
hall) £1,170 CRCG – Fund
Wine Glasses + Storage £150 CRCG - Funds
boxes
Meeting room Smart TV £460 CRCG – Funds
Network Cabinet & £100 CRCG – Funds
Extra’s
Hand dispensers £100 CRCG – Funds
Dinner service plates £799 CRCG – Funds
Internet – Connection Free 3 Year Grant – Connecting
Contract Cambs
Internet – Connection £25.99 Per CRCG – Funds (Building
month maintenance)
CCTV Installation £1,400 CRCG – Funds
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Floor Polishing Machine £1,500 CRCG – Funds
Building Maintenance £1,500 CRCG - Funds
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Further Committed asset expenditure approved by Committee April 2021 £6,000 max – Large flat screen TV Installation for main hall

Other Investments to our Community Centre. Verandah £25,000 Grant – Secured by Parish Council Notice Board £1,400 Donation Horse show committee

4. Financial Report

Due to there being no AGM in 2020 the treasurer has provided the enclosed financial reports for both 2019/20 and 2020/21.

5. Booking Secretary Report

The Community Centre has been closed for business since March 2020. No bookings for clubs or other hiring events have taken place. From May 2021 we have had limited uptake from our regular users of the hall, many clubs opting not to return in the current climate. Letters to all clubs were issued at the beginning of May 2021 stating a 50% reduction on charges up until April 2022 in order to help encourage getting ‘back to normal’.

6. Election of Committee

All current members were required to stand down from the committee – all were re-elected for 2021/22. Geoffrey Harper was re-elected as Chair Nigel Russell was re-elected as vice chair Peter Owen was re-elected as treasurer Jill Watts was re-elected as secretary Bryan Burfield was elected as the new bookings Secretary after Sandra Kay decided to step down in this position and requested not to stand for this role again.

James Hughes was re-elected as Health and Safety officer.

7. Policy Review

Policies were taken by Jill Watts to be checked for next meeting to ensure they are still current and up to date.

8. Any other business

TV – Demonstration of 120” 4K widescreen projector TV took place at the hall and was attended by Geoff, Peter, Bryan and Elaine. This is a roller housed set up including a good sound system. Should additional surround sound be required – Geoff has a system that he is willing to donate. The cost of this TV is £5000, it was decided and seconded that Peter would go ahead and purchase this.
TV aerial – Jill suggested using an amazon fire stick or other streaming device using wifi instead of paying the cost for aerial installation. This was seconded and agreed by the committee – Jill to purchase.
Internet – A second line has been fed into the hall after initial problems with the first wifi system. The cost of this line is set up for 18 months for £26 per month.
Piano – someone in the community has approached Geoff with the offer of a Piano for the hall – The committee agreed that although a generous offer, the space that this would use outweighed the actual need for such a large item. It was decided to go back to the person who made the offer, thanking them for the offer, with a suggestion of offering it to the School or the Church.
Staging – Peter provided an updated costing for staging from ‘stack a stage’ – after looking at our options it was felt that a slightly larger staging would be required for the hall, this would be in two trollies (one containing 9m squared and one containing 6m squared) this would come to £4386, Peter asked for clarification on what the committee wanted to do about the staging quotes both the new ones and those that were supplied last meeting. As of last meeting it was left with 2 forerunners – ‘stack a stage’ and the stage identical to the schools one, Elaine was to check the dimensions of the school staging trolley to see if it would fit through the storage cupboard doors. Elaine confirmed that the school staging would not fit through our doorways, however some committee members hadn’t seen the spec or details of the ‘stack a stage’ and felt that they would like to see this before making a final decision. Geoff would re-issue the design spec and quote to all committee members for ‘stack a stage’ so that a decision could be made next meeting.
Path to container- It was passed to Elaine and James to get quotes from local builders for building a path from the community centre to the container, it was also suggested that a ramp would be useful from the veranda onto the grass for wheelchair access – this to be added to the works quote and brought to next meeting.
Caravan and motorhome club – Peter has been approached to see if the committee would be interested in letting this club use the field and facilities. Peter to get more information on what they would require and timescales of when.
Cleaning – Elaine and Sandra would like to continue with their Monday Cleans – they would also like to be able to liaise with the booking secretary in regards to knowing when an additional clean would be required and be offered these extra cleans before we contact external cleaning companies. Geoff suggested bringing in Sarah and Michelle to take up an additional cleans, however the committee felt that in the current climate, and with there being so few bookings, that this would not yet be needed and that our current staffing would be sufficient.
Work Party – maintenance day to be looked at in the July meeting
Website – Nate Lansdell has volunteered to have a look at the design of a website for the hall, this would incorporate a booking and payments system. A working party will be set up to discuss requirements and He will bring his ideas to the next meeting.
Hall pricing – this to be added to next agenda
Vincent Ford from Welney was in attendance – he’d been given information in regards to setting up and volunteering in a Box Aerobics club – unfortunately wires had been crossed and Vincent was only wanting to help out in a club on our site and not actually set up a club. The Committee thanked Vincent for attending, however we currently do not have anyone in the village wanting to set up such a club.

9. Date of next meeting Wednesday 28[th] July 2021 at 7:30pm at Christchurch Community Centre

Christchurch Community Centre accounts 01/04/20 – 31/03/21

Balance of Account 01/04/20 £22,044.35 Business Premium £167.58

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Income £ Expenditure £
Hire of Community Equipment
Centre
Short Mat Bowls Maintenance – Fire extinguisher 100.38
WI Notice board 111.74
Gardening Club C/heat service 216.00
Donations Electrical - 120.00
CCTV
Craft Club Sanitiser & gel 98.01
Football Team 165.00 FDC - rubbish 96.53
Fund raising Equipment- CCTV 1184.00
Bowls Club Wi Fi 106.38
Painting Class Insurance 206.93
Pilates
Misc 432.00 Acustisolve 2926.00
Private Bookings
Horse Show 1402.80
Grants FDC 9373.83
Credits FDC 13094.00
Utilities:
Electricity 1428.00
Water - Everflow 1716.09
Everflow Ltd 1182.72 1182.72
Rates
Licences: 180.00
Total Total £9,672.
Income £25,650. Expenditure 78
35
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Balance b/fwd £22,044.35 plus Income of £25,650.35 minus exp £9,672.78 = £38,021.92

Balance at 31/03/20 Community A/c £38,021.92 plus Business A/c £167.65 = £38,189.57

Christchurch Community Centre accounts 01/04/20 – 31/03/21

Balance of Account 01/04/20 £22,044.35 Business Premium £167.58

Balance b/fwd £22,044.35 plus Income of £25,650.35 minus exp £9,672.78 = £38,021.92

Balance at 31/03/20 Community A/c £38,021.92 plus Business A/c £167.65 = £38,189.57