Rotary Club of Poole Bay Trust Fund Registered Charity No. 1009997 Annual Report for the year ended 30 June 2021
The Trust Fund
The Rotary Club of Poole Bay Trust Fund is established by Trust Deed.
The purpose of the Trust Fund is to promote and provide a suitable vehicle for the charitable activities of the Rotary Club of Poole Bay, in the interests of the poor and needy, both internationally and in the Poole Bay area.
Charity Address:
| clo Charles Stewart Greaves |
|---|
| 5 Faversham |
| 50 West Cliff Road |
| Bournemouth |
| BH48BB |
| Trustees: | Dimpee Kalita-Smith | President2018/19 (Appointed 1 July2018) |
|---|---|---|
| Alun Williams | Secretary2018/19 (Appointed 1 July2018) | |
| Stewart Greaves | Treasurer2020/21 (Appointed 1 July 2019) | |
| Simon Cripps | Trustee (Appointed 1 July2019) | |
| Sarah Ali Choudhury | President 2020/21 (Appointed 1 July2020) | |
| John Walker | Secretary2020/21 (Appointed1 July2020) | |
| Bankers: | Barclays Bank | |
| Leicester | ||
| LE872BB |
The Rotary Club of Poole Bay appoints the Trustees from time to time from amongst its members. Anyone ceasing to be a member of the Rotary Club of Poole Bay for whatever reason must by necessity resign as trustee.
The attached accounts comply with current statutory regulations and with the requirements of the Charity’s governing instrument. This report was approved by the Trustees at a meeting held on 23 November 2021
For and on behalf.of the Trustees Pg See eee Stewart Greaves Treasurer 2020/21
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Inspectors’ report to the Trustees of the Rotary Club of Poole Bay Trust Fund
We have inspected the financial statements (shown on pages 4 and 5) together with the relevant records of the Trust Fund.
In our opinion and according to the information and explanations given to us, the Trust Fund Accounts give a true and fair view of the charity's affairs as at 30 June 2021.
Honorary Inspectors:
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ee
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Steve Grundy
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John Slater
Commentary on the Accounts
The completed Pirates, Castaways & Codfish project had no income and an expenditure of £783.00. The surplus in the project at 30 June 2021 is £853.27 (£1,636.27 at 30 June 2020). This sum is restricted for use in the future on PC&C and associated projects that the Trustees consider appropriate.
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The accounts indicate that Gift aid income during the year was £1,291.20.
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Including the above, income totalled £26,115.46 (£14,388.81 in 2019/20). However the income did include internal! transfers totalling £500.00 from the General Account for transfer to RFUK Foundation. A sum of £476.00 was also received in respect of subscriptions which should have been paid into the General Account. This sum was duly transferred as an expenditure.
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At30 June 20271, the total funds which have already been committed amount to £1,210.02 including Shoeboxes £125.85, PC&C £853.27 and Bethany Primmer £177.00. A sum of £50.07 is also included, this being the unspent income from Business Partners which is available to use for fund raising expenses.
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The income was significantly higher than in previous years as a result of monies being received to fund the Jaipur Limbs project in Rwanda. A total of £16,350.34 was received from Rotary Foundation and the Rotary Cfub of Guildford. This was transferred to the Charity’s US$ Currency Account.
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In addition to money which appears in these accounts, the Club was also involved in helping a number of charities through associated activities where the money was paid direct by the participants to the charity.
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Rotary Club of Poole Bay Trust Fund
Accounting Policies
Basis of Accounting
The financial statements are prepared under the historical cost convention and in accordance with applicable accounting standards and recommended practice.
Voluntary income
Voluntary income is received by way of donations, sponsorship and fund-raising events and is included in full in the statement of financial activities when received.
Restricted and unrestricted funds
The accounts distinguish between restricted and unrestricted funds. The former is received from donors and are subject to restrictions on the purposes for which they may be used. Unrestricted funds are those where there are no externally imposed restrictions. They include those freely available to the charity for expenditure or appropriation to reserves for internally designated purposes.
Donations in Kind
The Trust Fund was set up by the Rotary Club of Poole Bay and could not operate without the active support and time of the members. It is one of the primary objectives of the Club and it is not considered meaningful or practicable to puta monetary value on this support.
Taxation
The Rotary Club of Poole Bay Trust Fund is a registered charity and the results of its normal activities as reported in the accounts are not liable to Corporation Tax. The attached accounts comply with current statutory regulations and with the requirements of the Charity’s governing instrument.
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Rotary Club of Poole Bay - Trust Fund
Income and Expenditure Account for the Period ended 30 June 2021
| Restricted | Unrestricted | 2021 | 2020 | |
|---|---|---|---|---|
| £ | £ | £ | £ | |
| Incomefortheyear: | ||||
| Pirates, Codfish&Castaways | 0.00 | 0.00 | 1,054.21 | |
| Poliocurryevening tips | 0.00 | 0.00 | 38.00 | |
| BBQ—Poliofund raising | 0.00 | 0.00 | 459.92 | |
| Shoeboxes | 0.00 | 0.00 | 490.00 | |
| Toddlethon—Collections2019 | 0.00 | 0.00 | 132.00 | |
| Toddlethon — GiftAid 2019 | 0.00 | 0.00 | 522.67 | |
| Dorset Mind ~ Rick Stein event | 0.00 | 0.00 | 930.00 | |
| Marys Meals | 0.00 | 0.06 | 215.00 | |
| PGSCancer Charity {Poole RC) | 0.00 | 0.00 | 150.00 | |
| Tyler's Friends int Transfer | 0,00 | 0.00 | 250.00 | |
| PGSCancerCharity (TransferfromG Acc} | 0.00 | 0.00 | 200.00 | |
| Beacon Christmas Collection | 195.04 | 195.04 | 0.00 | |
| Dorset Mind Christmas Collection | 312.89 | 312.89 | 0.00 | |
| Foundation Donations | 606.00 | 606.00 | 730.00 | |
| Jab it Forward (COVAX} donations | 300.00 | 300.00 | 0.00 | |
| Out ofAfrica | 50.00 | 50.00 | 0,00 | |
| Jaipur Limbs | 16,350.34 | 16,350.34 | 0.00 | |
| Subscriptions forGenerai Fund | 476.00 | 476.00 | 0.00 | |
| Paypal donation | 0.00 | 0.00 | 2.50 | |
| Amazon Smile | 14.60 | 14.60 | 0.00 | |
| Donation -lanJones | 0.00 | 9.00 | 60.00 | |
| Covid 19 Donations | 2,372.00 | 2,372.00 | 3,890.00 | |
| Covid Quiz Donations | 290.00 | 390.00 | 0.00 | |
| Gift Aid Covid Donations | 582.50 | 582.50 | 0.00 | |
| Member's Donations | 921.00 | 921.00 | 0.00 | |
| Business Partners | 300.00 | 300.00 | 0.00 | |
| Float Collections | 2,030.10 | 2,030.10 | 4,239.46 | |
| Float Gift Aid 2019 | 585.75 | 585.75 | 1,025.05 | |
| Just Giving | 606.29 | 606.29 | 0.00 | |
| Just Giving Gift Aid | 122.95 | 122.95 | 0.00 | |
| 18,290.27 | 7,825.19 | 26,215.46 | 14,388.81 |
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Rotary Club of Poole Bay - Trust Fund
Income and Expenditure Account fof the period ended 30 June 2021 (continued)
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|---|---|---|---|---|---|---|
|Income for the Year,|Brought|Forward|18,290.27|7,825.19|26,215.46|15,986.91|
|Expenditure|for the|year:|
|Donations:|
|Transfer subscriptions to|General Acc|476.00|476.00|0.00|
|R2R|Hill|Street|800.00|800.00|1,400.00|
|Dorset|Mind|345.89|131.76|477.65|1,715.19|
|RFUK|Polio|33.00|33.00|1,623.46|
|Shoeboxes|526.00|
|Homestart|33.00|53.54|86.54|785.18|
|Life|Education Wessex|33.00|508.00|541.00|785.16|
|Montacute|School|90.36|
|Autism|Wessex|90.36|
|Ladybird|Playschool|(Float)|3.49|
|Marys Meals|200.00|200.00|215.00|
|Foundation|RFUK|500.00|500.00|1,300.00|
|PGS Cancer Charity|350.00|
|Poole|Foodbank|(Faithworks)|400.00|400.00|1,400.00|
|Poole|Hospital|Heroes|1,000.00|
|Mercy|Ships|1,000.00|
|Tyler's|Friends|250.00|
|Birds|of Poole|Harbour|350.00|
|Smile|Project|(Faithworks)|400.00|400.00|200.00|
|St|Anne’s|Exercise|bike|899.10|
|Footprints|200.00|
|Safe|Partnership|400.00|400.00|250.00|
|Diverse|abilities|250.00|250.00|250.00|
|Branksome Community|Fridge|200.00|200.00|80.00|
|Waste|Not Want|Not|800.00|800.00|709.00|
|Stephen|Barnard|Foundation|500.00|
|Pramacare|500.00|500.00|2,000.00|
|Mosaic|350.00|
|Sleepsafe|Faithworks Wessex|500.00|
|Poole Africa|Link|750.00|750.00|0.00|
|Kid's Out Xmas Toybox|100.00|100.00|0.00|
|Faithworks|Debt Training|600.00|600.00|0.00|
|Age Concern|Party|Expenses|249.93|249.93|0.00|
|Out of Africa|50.00|50.00|100.00|0.00|
|Jab|it Forward COVAX Swanage &|Pur|300.00|300.00|0.00|
|Rwanda Jaipur Limbs|Int transfer|16,350.34|982.66|17,333.00|0.00|
|Seeds for Development|250.00|250.00|0.00|
|University|Hospital|Walkaboot|500.00|500.00|0.00|
|Beacon|Housing Upton Xmas|coll|195.04|43.30|238.34|0.00|
|RC Parkstone|Just Giving Gift Aid|0.00|53.54|53.54|0.00|
|RC Poole Just Giving|Gift Aid|53.54|53.54|0.00|
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|Purbeck|Explorerer Scouts Just Giv GA|43.30|43.30|0.00|
|Poole|Lions Just Giving|Gift Aid|107.08|107.08|0.00|
|Soropotomists|Just|Giving|Gift Aid|53.54|53.54|0.00|
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|---|---|---|---|---|---|---|---|
|18,316.27|8,480.19|26,796.46|18,822.30|
|Other|Costs:|
|Pirates,|Codfish & Castaways|783.00|783.00|1,495.87|
|19,099.27|8,480.19|27,579.46|20,318.17|
|Excess of Expenditure over Income|-809.00|-655.00|-1,364.00|-5,929.36|
|Balance|Brought|Forward,|1 July 2020|2,019.02|3,631.57|5,650.59|11,579.95|
|Balance Carried|Forward, 30 June 2021|£1,210.02|£2,976.57|£4,286.59|£5,650.59|
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Rotary Club of Poole Bay - Trust Fund
| Balance | Sheet - 30June | June 2021 | |
|---|---|---|---|
| Notes | 2021 | 2020 | |
| £ | £ | ||
| Current Assets | |||
| Cash at bankand in hand | 4,186.59 | 6,675.67 | |
| 4,186.59 | 6,675.67 | ||
| Creditors | |||
| Amounts fallingdue within oneyear | 0.00 | 1,025.08 | |
| Netcurrent assets | £4,186.59 | £5,650.59 | |
| Represented by: | |||
| Restricted Funds | 1 | 1,210.02 | 2,019.02 |
| Unrestricted Funds | 2 | 2,976.57 | 3,631.57 |
| TotalFunds | £4,186.59 | £5,650.59 |
Notes:
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1 Of the total funds of £4,186.59, a total sum of £1,210.36 has already been committed in the form of restricted funds.
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2 The unrestricted funds include a reserve of £1,200.00 below which the Trustees have agreed the balance should not fall.
The Trust also has a USS currency account for the proposed Jaipur Limbs project in Rwanda. There is currently a balance of US$37,917.17
During 2020/21 the only expenditure was US$8.49 on bank charges The income during the year has been as follows:
| From: | Rotary ClubofPoole Bay | USS | 2,598.31 |
|---|---|---|---|
| Rotary ClubofKigali | USS | 100.00 | |
| RotaryJaipurLimbs | US$ | 14,225.00 | |
| RotaryClub ofPooleBay | uss | 244.66 | |
| RotaryFoundation | US$ | 20,757.69 | |
| Total | USS | 37,925.66 |
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