||||**Trustees' Annual Report for the**|**Trustees' Annual Report for the**|**Trustees' Annual Report for the**|**Trustees' Annual Report for the**|**Trustees' Annual Report for the**|**Trustees' Annual Report for the**|**Trustees' Annual Report for the**|**Trustees' Annual Report for the**|**Trustees' Annual Report for the**|**ort for theperiod**|**ort for theperiod**|**ort for theperiod**|**ort for theperiod**|||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|||**From**||Period start date||||||**To**|Period end date|||||||
|||||**01**|**08**||||**2022**||**31**|**07**||||**2023**||
|Section A|||Reference and administration details|||||||||||||||
||||**Charity name**|||||||Waterbeach Community Playgroup||||||||
|||||||||||||||||||
|**Other names charity is known by**||||||||||||||||||
|**Registered charity number (if any)** 1009956
**Charity's principal address** The Playhouse, School Grounds,
High Street, Waterbeach,
Cambridge
**Postcode**
**CB25 9JU**
~~————~~||||||||||||||||||
|**Names of the charity trustees who manage the charity**|**Names of the charity trustees who manage the charity**|||||||||||||||||
||**Trustee name**||**Office (if any)**|||||||**Dates acted if not for whole**
**year**||**Dates acted if not for whole**|||**Name of person (or body) entitled to**
**appoint trustee (if any)**|||
|1|Claire Palmer|||||||||To 06/10/2022||||||||
|2|Yao Fu|||||||||To 06/10/2022||||||||
|3|Nicola Little|||||||||To 06/10/2022||||||||
|4|Maria Americo|||||||||To 06/10/2022||||||||
|5|Emma Freeman|||||||||||||||||
|6|Leanna Brierley|||||||||From 06/10/2022||||||||
|7|Uresha Rodrigo|||||||||06/10/2022-28/02/2023||||||||
|8|Abigail Woods|||||||||06/10/2022-06/07/2023||||||||
|9|Chelsy Maria Jacob|||||||||From 28/02/2023||||||||
|10||||||||||||||||||
|11||||||||||||||||||
|12||||||||||||||||||
|13||||||||||||||||||
|14||||||||||||||||||
|15||||||||||||||||||
|16||||||||||||||||||
|17||||||||||||||||||
|18||||||||||||||||||
|19||||||||||||||||||
|20||||||||||||||||||
||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**|||||||||||||||||
|**Name**
**Dates acted if not for whole year**
~~—————<§£@<_——~~||||||||||||||||||
## **Names of the charity trustees who manage the charity**
March **2012**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|
|**Type of adviser**
**Name**
**Address**|||
||||
||||
||||
||||
|**Name of chief executive or names of senior staff members (Optional information)**|||
||||
|**Section B**
**Structure, governance and management**
**Description of the charity’s trusts**
Type of governing document
(eg. trust deed, constitution)
Preschool Learning Alliance Constitution
How the charity is constituted
(eg. trust, association, company)
The Charity is managed by a Committee of Trustees who delegate the
day-to-day operation to the Setting Manager, who is employed for that
purpose by the Trustees.
Trustee selection methods
(eg. appointed by, elected by)
Trustees are nominated and seconded by members of the Charity as
defined in the Constitution and elected by the Management Committee.|||
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- ●policies and procedures adopted for the induction and training of trustees;
- ●the charity’s organisational structure and any wider network with which the charity works;
- ●relationship with any related parties;
- ●trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C**
**Summary of the objects of the charity set out in its governing document**
## **Objectives and activities**
The aims of the Pre-school are to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by:
(a) offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability; (b) encouraging the study of the needs of such children and their families
March **2012**
**TAR**
2
and promoting public interest in and recognition of such needs in the local areas; and (c) instigating and adhering to and furthering the aims and objects of the Preschool Learning Alliance. Our aim is to provide a safe and happy environment in which children can learn through play, making the transition from home to school as easy as possible for both the child and their parents. We provide a curriculum which meets the requirements of Ofsted and the County Council, allowing progression from pre school into the reception year and key stage 1 of the National Curriculum. In pursuing this aim, our Trustees have due regard for the guidance issued by the Charity Commission on Public Benefit. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
**Additional details of objectives and activities (Optional information)**
3 March **2012**
**TAR**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
Section D
Achievements and performance
March **2012**
**TAR**
4
Section D
Achievements and performance
## **Summary of the main achievements of the charity during the year**
We started the Autumn term with a dedicated new starters induction and settling in session for all the children joining playgroup for the very first time,this enabled us to make good bonds with the families and children which proved very effective and was very much enjoyed by staff following the restriction covid had placed on us in the previous 2 years. As always the Autumn term was full of lots of exploration, firstly making use of the good weather and looking at beach and summer themed activities which encouraged lots of talk about experiences the children had had during the long summer break. This seemed to quickly flow into thinking about the changing season and of course there was the usual autumn bounty to explore, we enjoyed lots of sensory trays that really helped us to embrace the sights, sounds and smells of Autumn. We had great fun exploring and learning about Autumn together but before we knew it the half term was upon us and it was time to bid farewell for now to Ratna as she began her maternity leave. We had already welcomed Megan to the staffing team so the transition was smooth. The remainder of the autumn term seemed to whizz by in a flurry of Halloween and other fun activities and before we knew it we were learning the nativity story and lots of festive tunes. With great excitement we started opening the Playgroup advent calendar we had made using photos of us all,the children loved to guess who might be hiding behind each door. As normal in December everything was bedazzled with glitter and sparkles as we made lots of wonderful sparkly creations to help decorate our homes ... .The children also made special Christmas eve plates as our festive fundraiser, which helped to raise much needed funds for the playgroup. We decided that this year we would have a Christmas crafts open morning for parents and carers and produce a nativity video, the craft morning was very well attended and the children loved having their parents at playgroup and enjoyed making Christmas crafts together, sharing a festive snack, a story and finishing with singing some Christmas songs together. Unfortunately, we were unable to produce a full Christmas video due to lots of illness, but we did our best at capturing the children trying on the nativity costumes and singing some hilarious renditions of popular children’s carols. The Autumn term drew to a close with our much-anticipated Christmas party full of dancing, games, festive food, and a visit from Ratna and her new baby Shriya! We all had a fantastic time and were all feeling suitably festive and ready for the big day!. Post-Christmas illness seemed to continue to plague us in January and unfortunately covid raised its ugly head again, however we ploughed on and had lots of fun together thinking about all things cold and icy and the birds and wildlife in our gardens and what they might be eating to sustain themselves.This led onto thinking about lots of different animals and their habitats from farm animals to all of the creatures that live in the seas and oceans around the world. And of course, we celebrated Shrove Tuesday, sampling some delicious pancakes and the children all had a go at trying to flip pancakes too! After the half term break we celebrated World book day by having a week of exploring our favourite stories from the Gruffalo to an amazing Going on a bear hunt themed day.
March **2012**
**TAR**
5
Section D
Achievements and performance
In March we enjoyed a few brief snowy spells that we made the most of with snowballs, snow angels and of course lots of hot chocolate to warm us all up.Before moving swiftly onto world science week where we took part in lots of fun experiments together and then maths week where we looked at numbers,counting and patterns. We finished the term with lots of easter themed activities.
The summer term started with brighter warmer days where we enjoyed lots of outdoor fun and focussed on growth and change, one of the biggest changes was in staffing as Monika and Megan both decided to move onto pastures new, this didn’t stop the remaining staff ably assisted by some bank staff from planning some fantastic experiences for the children including planting sunflower and runner beans, taking part in the duck hatching program and hatching our very own playgroup ducks that were duly named Charlie, Rosie,crystal and rainbow and also learning how to keep our teeth healthy, each child received a special teeth cleaning pack with toothbrush, paste and a sticker chart, you should have seen the mass of sparkly white teeth on show after all the fabulous teeth cleaning!
The summer term is a time where we reflect on the year and think about how much we have all changed and grown and we start thinking about the changes ahead for the rising fives as they move onto their new schools and of course those that are staying and joining us for the very first time. Our aim at community playgroup is that the children leave us independent, resilient, and ready for their next steps on their educational journey and I believe that once again our children were more than ready.
We ended the term as usual with our leavers lunch and celebration for our rising fives. It was lovely to share this special day with the children and their families and we all had a fantastic time. I would like to close my report by thanking the amazing team that make up Waterbeach Community playgroup firstly the wonderful staff I have the pleasure to work with, Sarah, Kate, Ratna, Abby and Laura who work tirelessly to support our children and families. Our wonderful committee Emma, Leanna,Uresha, Chelsy, Abby and Rachel who have helped steer us through yet another very challenging year, without all their time, effort, commitment, and dedication there wouldn’t be a playgroup. And finally, to our amazing children and their families who make everything we do so worthwhile.
## **Section E**
## **Financial review**
We consider it prudent to hold funds in reserve to allow for:
## **Brief statement of the charity’s policy on reserves**
## • **Closure Contingency** .
If we had to close Playgroup, we would need to meet our obligations to staff and the WASPS afterschool club who co-own our building. We calculate this as follows:
March **2012**
**TAR**
6
1/3 of a year’s salaries and HMRC/pension payments (approximating to 1 term’s obligation) + 1 year’s rent (based on figures for the last full year)
Our reserves for 2022-2023 therefore are calculated as follows: 1/3 of year’s salary + HMRC/pension payments £71,823/ 3 = £23,941 1 Year’s Rent and JV costs £8,250
## _**Closure Contingency £32,191**_
- **Maintenance Contingency** .
Our premises are now 20 years old and require increasingly expensive maintenance. We consider it prudent to hold a reserve against the future maintenance/replacement costs of the Playhouse. We calculate this as follows:
Total cash at bank (2022-2023) £68,776 Less working capital (incl. cash at bank, floats, petty cash) £5,000 Less closure contingency £32,191
## _**Maintenance Contingency £36,580**_
## **Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F**
## **Other optional information**
## **Section G**
**Declaration**
March **2012**
**TAR**
7
**The trustees declare that they have approved the trustees’ report above.**
## **Signed on behalf of the charity’s trustees**
|**igned on behalf of the charity’s trustees**|**trustees**|**trustees**|**trustees**|||
|---|---|---|---|---|---|
|**Signature(s)**
CM Jacob
Kirsty
**Full name(s)**
Chelsy Maria Jacob
Kirsty Lu
**Position (eg Secretary, Chair, etc)**
Treasurer
Secretary
**Date**
03/07/2024|CM Jacob|||Kirsty||
|||||||
||Chelsy Maria Jacob|||Kirsty Lu||
|||||||
||||Treasurer||Secretary|
||||03/07/2024|||
8 March **2012**
**TAR**
||||**Waterbeach Community Playgroup**|**Waterbeach Community Playgroup**|**Waterbeach Community Playgroup**|**Waterbeach Community Playgroup**|**Waterbeach Community Playgroup**||||||**1009956**|**1009956**|**1009956**|||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|||||||||||||||||||||
||||**Receipts and payments accounts**||||||||||||||||**CC16a**|
|ee|ee|**For the period**
**from**
1/8/2022
**To**
31/7/2023
ee||||||||||||||||||
|ee|**Section A Receipts and payments**
**Unrestricted**
**funds**
ee||||||**Restricted funds**||||**Endowment**
**funds**||||**Total funds**||||**Last year**|
||||**to the nearest £**||||**to the nearest £**||||**to the nearest £**||||**to the nearest £**||||**to the nearest £**|
||**A1 Receipts**|||||||||||||||||||
||Fees||**-**
**21,881-**||||**-**
**--**||||**-**
**--**||||**-**
**21,881-**||||**-**
**15,112-**|
||Funding||**-**
**76,537-**||||**-**
**--**||||**-**
**--**||||**-**
**76,537-**||||**-**
**61,090-**|
||Donations||**-**
**435-**||||**-**
**--**||||**-**
**--**||||**-**
**435-**||||**-**
**30-**|
||Fundraising||**-**
**1,698-**||||**-**
**--**||||**-**
**--**||||**-**
**1,698-**||||**-**
**1,927-**|
||Milk Refund||**-**
**755-**||||**-**
**--**||||**-**
**--**||||**-**
**755-**||||**-**
**427-**|
||Sale of Uniforms||**-**
**--**||||**-**
**--**||||**-**
**--**||||**-**
**--**||||**-**
**12-**|
||Commission (Photographs)||**-**
**95-**||||**-**
**--**||||**-**
**--**||||**-**
**95-**||||**-**
**141-**|
||French Lessons||**-**
**--**||||**-**
**--**||||**-**
**--**||||**-**
**--**||||**-**
**110-**|
||Other income||**-**
**142-**||||**-**
**--**||||**-**
**--**||||**-**
**142-**||||**-**
**80-**|
||Bank Interest received||**-**
**287-**||||**-**
**--**||||**-**
**--**||||**-**
**287-**||||**-**
**81-**|
||**_Sub total_**_(Gross income for AR)_||**-**
**101,830-**||||**-**
**--**||||**-**
**--**||||**-**
**101,830-**||||**-**
**79,010-**|
|**A2 Asset and investment sales,**
**(see table).**
**-**
**--**
**-**
**--**
**_Sub total_-**
**--**
———~~——~~|||||||**-**
**--**
**-**
**--**
**-**
**--**||||**-**
**--**
**-**
**--**
**-**
**--**||||**-**
**--**
**-**
**--**
**-**
**--**||||**-**
**--**
**-**
**--**|
||**_Total receipts_ **|**-**
**101,830-**
CO) Ce) ee)|||CO) Ce) ee)|**-**
**--**
CO) Ce) ee)|||CO) Ce) ee)|**-**
**--**
CO) Ce) ee)LS|||LS|**-**
**101,830-**
LS|||||**-**
**79,010-**|
||**A3 Payments**|||||||||||||||||||
## **Section A Receipts and payments** ee
**----- Start of picture text -----**
Staff salaries
78,682 - - 78,682 61,831
National insurance contributions
2,834 - - 2,834 5,340
Pension Contributions
2,886 - - 2,886 2,449
Temporary staff costs 1,479 - - 1,479 234
Rent and JV Costs
12,613 - - 12,613 7,944
Fees refunds
42 - - 42
Milk Cost
702 - - 702 472
Groceries
642 - - 642 487
First Aid Supplies 98 - - 98 125
Clothing and uniforms 222 - - 222 326
Other staff costs
749 - - 749 124
Trustee costs
40 - - 40
Office costs
1,259 - - 1,259 1,521
Other Equipment 244 - - 244 130
Gifts & Entertaining 33 - - 33 29
Educational Resources & Services
3,570 - - 3,570 3,204
Subscriptions & Fees 569 - - 569 686
Bank Charges 60 - - 60 96
IT costs
928 - - 928 498
Fundraising costs 1,025 - - 1,025
Marketing costs 25 - - 25
Insurance
468 - - 468 438
Other costs
26 - - 26
Sub total 109,196 - - 109,196 85,934
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total - - - -
- -
Total payments 109,196 109,196 85,934
**----- End of picture text -----**
**----- Start of picture text -----**
Net of receipts/(payments) - 7,366 - - - 7,366 - 6,924
A5 Transfers between funds - - - - -
A6 Cash funds last year end 76,142 - - 76,142 83,066
Cash funds this year end 68,776 - - 68,776 76,142
Page 2
**----- End of picture text -----**
## **Section B Statement of assets and liabilities at the end of the period**
||**-**
**7,366-**
**-**
**--**
**-**
**--**
**-**
**7,366-**
**-**
**6,924-**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**76,142-**
**-**
**--**
**-**
**--**
**-**
**76,142-**
**-**
**83,066-**
**-**
**68,776-**
**-**
**--**
**-**
**--**
**-**
**68,776-**
**-**
**76,142-**
Page 2
**ssets and liabilities at the end of the period**|**-**
**7,366-**
**-**
**--**
**-**
**--**
**-**
**7,366-**
**-**
**6,924-**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**76,142-**
**-**
**--**
**-**
**--**
**-**
**76,142-**
**-**
**83,066-**
**-**
**68,776-**
**-**
**--**
**-**
**--**
**-**
**68,776-**
**-**
**76,142-**
Page 2
**ssets and liabilities at the end of the period**|**-**
**7,366-**
**-**
**--**
**-**
**--**
**-**
**7,366-**
**-**
**6,924-**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**76,142-**
**-**
**--**
**-**
**--**
**-**
**76,142-**
**-**
**83,066-**
**-**
**68,776-**
**-**
**--**
**-**
**--**
**-**
**68,776-**
**-**
**76,142-**
Page 2
**ssets and liabilities at the end of the period**|
|---|---|---|---|
|**Categories**
**B1 Cash funds**|**Details**
**Unrestricted**
**funds**
**to nearest £**
Building Society Current Account
**-**
**4,879-**
Building Society Business Saver
**-**
**29,467-**
Charities Aid Foundation Account
**-**
**34,409-**
Fundraising Float
**-**
**20-**
Petty Cash Float
**-**
**1-**|**Restricted funds**
**to nearest £**
**-**
**--**
**-**
**--**
**-**
**--**|**Endowment**
**funds**
**to nearest £**|
||Building Society Current Account|**-**
**--**|**-**
**--**|
||Building Society Business Saver|**-**
**--**|**-**
**--**|
||Charities Aid Foundation Account|||
||Fundraising Float|||
||Petty Cash Float|**-**
**--**|**-**
**--**|
|**B2 Other monetary assets**
**B3 Investment assets**|**_Total cash funds_**
**-**
**68,776-**
(agree balances with receipts and payments account
(s))
OK
**Unrestricted**
**funds**
**Details**
**to nearest £**
Santander current account - restricted to use on
the Joint Venture - described in section B4
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**Details**
**Fund to which asset**
**belongs**|**-**
**--**|**-**
**--**|
||||OK|
|||**Restricted funds**
**to nearest £**
**-**
**4,999-**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**Cost (optional)**
**-**
**--**
**-**
**--**|**Endowment**
**funds**
**to nearest £**|
||||**-**
**--**|
||||**-**
**--**|
||||**-**
**--**|
||||**-**
**--**|
||||**-**
**--**|
||||**-**
**--**|
||||**Current value**
**(optional)**|
|||**-**
**--**|**-**
**--**|
|||**-**
**--**|**-**
**--**|
**----- Start of picture text -----**
- -
- -
- -
Fund to which asset Current value
Cost (optional)
Details belongs (optional)
B4 Assets retained for the The Premises Fund (Joint Venture) is managed Leasehold land & 138,909 -
jointly with Waterbeach After School Play buildings
charity’s own use Scheme with equal ownership of the assets. The Other land and buildings 18,819 -
assets of the fund comprise of leasehold land Fixtures, fittings and 9,529 -
and buildings, other buildings, fixtures, fitting and equipment
equipment as well as a jointly held bank - -
account. All tangible fixed assets are fully written
off as at 31 July 2023. - -
- -
- -
- -
- -
Fund to which Amount due When due
Details liability relates (optional) (optional)
B5 Liabilities -
-
-
-
-
Signed by one or two trustees on behalf of
Signature Print Name Date of approval
all the trustees
**----- End of picture text -----**
**Page 3**
**Independent examiner's report on the accounts**
> **Report to the trustees/** ~~DT~~ Waterbeach Community Playgroup
> **On accounts for the year** SS 31-Jul-23 **Charity no (if any)** 1009956
> **Set out on pages** DT 2-3 I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 July 2023. **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation of the accounts in **basis of report** accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention **Independent** in connection with the examination which gives me cause to believe that in, any material **examiner's statement** respect: · accounting records were not kept in accordance with section 130 of the Act or · the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
**Signed:** C.Palmer **Date:** 9/9/2023 Ld as **Name:** DT Claire Palmer **Relevant professional** FCA ICAEW **qualification(s) or body (if any):** Fellow of the Institute of Chartered Accountants in England & Wales **Address:** 39 Vicarage Close, Waterbeach, Cambridge, CB25 9QG
**Page 1**