## **Trustees' Annual Report for the period**
||Period start date|Period start date|||Period end date|Period end date||
|---|---|---|---|---|---|---|---|
|**From**|**01**|**08**|**2021**|**To**|**31**|**07**|**2022**|
## Section A Reference and administration details
**Charity name** Waterbeach Community Playgroup
**Other names charity is known by Registered charity number (if any)** 1009956 **Charity's principal address** The Playhouse, School Grounds, High Street, Waterbeach, Cambridge **Postcode** CB25 9JU
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Laura El Fatmaoui|Chairperson|To 02/06/22||
||Claire Palmer|Treasurer|From 05/10/21||
||Yao Fu||||
||Nicola Little||||
||Maria Americo||||
||Emma Freeman||||
||Leanna Brierley||To 22/3/22||
||Julia Johnstone||To 05/10/21||
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**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
**TAR**
March **2012**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
Fiona Thomas – Setting Manager
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Preschool Learning Alliance Constitution
- (eg. trust deed, constitution)
The Charity is managed by a Committee of Trustees who delegate the How the charity is constituted day-to-day operation to the Setting Manager, who is employed for that (eg. trust, association, company) purpose by the Trustees.
Trustees are nominated and seconded by members of the Charity as Trustee selection methods defined in the Constitution and elected by the Management Committee.
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
The aims of the Pre-school are to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by:
**Summary of the objects of the charity set out in its** (a) offering appropriate play, education and care facilities, family learning **governing document** and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability;
**TAR**
March **2012**
2
(b) encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas; and (c) instigating and adhering to and furthering the aims and objects of the Preschool Learning Alliance.
Our aim is to provide a safe and happy environment in which children can learn through play, making the transition from home to school as easy as possible for both the child and their parents. We provide a curriculum which meets the requirements of Ofsted and the County Council, allowing progression from preschool into the reception year and key stage 1 of the National Curriculum. In pursuing this aim, our Trustees have due regard for the guidance issued by the Charity Commission on Public Benefit.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
**TAR**
March **2012**
3
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
**TAR**
March **2012**
4
## Section D Achievements and erformance p
**Summary of the main achievements of the charity during the year**
Once again, the school year began under the cloud of covid, it was difficult to predict what would happen as we headed into the Autumn term, but we were proud to have managed to remain unscathed with no positive cases amongst staff and children at this point. So, with continued restrictions in place and armed with our cleaning protocols we opened the doors to a very excited group of children, despite there being far fewer than during the previous year, their enthusiasm and excitement soon filled the playhouse, and the fun began. As usual we started the Autumn term with lots of exploration, finding out what really made the children tick, what activities they liked and of course looking at the wonderful Autumnal changes happening all around us. There was the usual autumn bounty to explore, and we enjoyed lots of sensory trays that really helped us to embrace the sights, sounds and smells of the changing season. We had great fun exploring and learning about Autumn together but before we knew it the half term was upon us, as Halloween fell in the holiday, we spent the last week having lots of spooky fun and even made some chocolate sprinkle covered apples to share at home. Throughout the Autumn term we enjoyed lots of exciting STEM activities that Ratna organised for us all, watching the children’s fascination and their problem solving and reasoning skills develop was amazing and I think we all looked forward to each week’s activity. Thank you, Ratna, for all your hard work and fantastic planning! Before we knew it Christmas was looming, and it was hard not to be caught up in the children’s enthusiasm. They were all so excited to start opening the Playgroup advent calendar we made using photos of us all, seeing who was hiding behind the doors was a highlight of the day! We also made lots of wonderful sparkly creations to help decorate our homes…. Now anyone who works in early years will tell you it’s not Christmas unless you go home each day festooned in glitter and sparkles and this year’s cohort didn’t disappoint! The children also enjoyed learning the nativity story and festive songs, it was so much fun watching them all try on the different costumes and the playhouse often resembled a very festive jumble sale. Unfortunately, once again due to Covid restrictions we were unable to perform our nativity story to parents/carers and other relatives in person so we called upon the now famous editing skills of Laura and her husband who created a fabulous DVD so everyone could enjoy the oftenhilarious acting skills of the children, this year’s highlights were the wonky donkey, fidgeting angels, a very excitable shepherd and our children’s inability to pronounce the word nativity. The Autumn term drew to a close with our much-anticipated Christmas party full of dancing, games, festive food, and a visit from the big man himself! (Thank you to Sarah for organising this and our wonderful volunteer Dean Jackson for once again agreeing to become FC for the day!!!) We all had a fantastic time. PostChristmas there was a spike in covid cases and unfortunately most of the staff team finally succumbed which meant there were some difficult decisions to be made about how we could continue to offer places to as many children as we could without compromising safety, our parents were amazing and so supportive and thankfully we managed to get back on track by the beginning of February. The spring term was a term of celebrations and special days as we explored Diwali and Chinese New Year with activities that helped us learn about these special times that some of our children and their families enjoy. In early February we had a few flurries of snow which led us onto exploring all things cold and icy and then of course we finished the half term with lots of love themed valentines’ activities from love potions to decorated hearts. Following the half term holiday, we celebrated Twosday, pancake day, world book day and of course the first signs of spring as well as managing to incorporate our children’s interests which this year were mostly rainbows and all things construction. The children continued to enjoy and benefit from the
**TAR**
March **2012**
5
Section D Achievements and erformance p
start sporty sessions where they engaged in lots of fun activities to keep them active. This year the playgroup celebrates its 50th year anniversary, so over the Easter holidays we tasked the children and staff to take part in a sponsored challenge 50 activity, we had lots of inventive ideas like baking 50 cupcakes, cycling 50km, kicking 50 goals, 50 star jumps and hitting a tennis ball over the net 50 times to name but a few. We were amazed at the children’s ideas, efforts and the fact we were also able to raise a huge amount of money for playgroup. The summer term started with brighter warmer days where we enjoyed lots of outdoor fun and focussed on growth and change, the children all had an opportunity to plant sunflower and runner beans that they carefully watered and nurtured. We were then all so excited to plan and prepare for the delivery of 5 wonderful duck eggs as we took part in a hatching program. The day the eggs arrived the excitement was palpable, and the eager anticipation of the hatching day and the arrival of our beautiful ducklings began. We were not disappointed and were extremely pleased to welcome all five ducklings, Mummy duck Sarah and the children spent many an hour looking after the adorable fluffy ducklings every need including teaching them how to swim!!! We also had fun learning how to keep our teeth healthy, we made lots of low sugar snack recipes, looked at the sugar content of many of our favourite snacks and each child received a special teeth cleaning pack with toothbrush, paste and a sticker chart, you should have seen the mass of sparkly white teeth on show after all the fabulous teeth cleaning! We celebrated our late Queen’s platinum jubilee with a special garden party and enjoyed lots of summer fun together and before we knew it we were hurtling towards the end of term. The summer term is one of lots of change as the rising fives start their transition visits at their new schools, I was once again in awe of my amazing team as they worked tirelessly to ensure that the children moving onto school were more than prepared whilst still supporting those who would be returning after the summer. Our aim is that the children leave us independent, resilient, and ready for the next steps in their educational journey and I believe that despite everything that covid threw at us this year’s cohort were more than ready. We ended the term as usual with an emotionally charged leavers lunch and celebration for our rising fives, it felt wonderful to be able to share this with the children and their families with no restrictions and we all had a fantastic day. As usual I would like to close my report by thanking the amazing team that make up Waterbeach Community playgroup firstly the wonderful staff I have the pleasure to work with, Sarah, Monika, Kate, and Ratna who work tirelessly to support our children and families. Our wonderful committee, Laura, Yao, Maria, Nicola, Claire, Emma and Leanna who have helped steer us through yet another very challenging year, without all their time, effort, commitment, and dedication there wouldn’t be a playgroup. And finally, to our amazing children and their families who make everything we do so worthwhile. Fiona Thomas – Manager Waterbeach Community Playgroup
**TAR**
March **2012**
6
## **Section E Financial review**
We consider it prudent to hold funds in reserve to allow for: **Brief statement of the charity’s policy on reserves Closure Contingency.** If we had to close playgroup, we would need to meet our obligations to staff and the WASPS afterschool club who coown our building. We calculate this as follows: 1/3 of [a year’s salaries and HMRC / Pension payments combined] (approximating to 1 term’s obligation) + 1 year’s rent (based on figures for the last full year). Our reserves for 2021 – 22 therefore are calculated as follows: 1/3 of [year’s salary + HMRC & pension payments] = `￡` 69,798 / 3 = `￡` 23,207 + 1 year’s rent of `￡` 6,600 _**Closure Contingency £29,807**_
**Maintenance Contingency.** Our premises are now 20 years old and require increasingly expensive maintenance. We consider it prudent to hold a reserve against the future maintenance / replacement costs of the Playhouse.
We calculate this as follows: Total Cash at Bank (2021 – 22) `￡` 76,141 Less working capital `￡` 5000 Less contingency vs closure `￡` 29,807 _**Maintenance Contingency £41,334**_
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
**TAR**
March **2012**
7
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**ed** **on behalf of the charity’s trustees**|**’s trustees**|**’s trustees**||||
|---|---|---|---|---|---|
|**Signature(s)**C. Palmer
E. Freeman
**Full name(s)**Claire Palmer
Emma Freeman
**Position (eg Secretary, Chair,**
**etc)**
Treasurer
Trustee
**Date**06/10/22|C. Palmer||E. Freeman|||
||||Emma Freeman|||
|||
Treasurer||Trustee||
|||06/10/22||||
**TAR**
March **2012**
8
**----- Start of picture text -----**
Waterbeach Community Playgroup 1009956
Receipts and payments accounts CC16a
For the period
To
from 01/08/2021 31/07/2022
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Fees 15,112 - - 15,112 11,828
Funding 61,090 - - 61,090 89,436
CJRS Claim - - - - 750
Coronavirus Insurance Claim - - - - 1,785
Donations 30 - - 30 651
Fundraising 1,927 - - 1,927 1,026
Milk Refund 427 427 442
Sale of Uniforms 12 12 64
Commission (Photographs) 141 141 144
French Lessons 110 110 120
Other income 80 80 68
Bank Interest received 81 - - 81 128
Sub total (Gross income for
- - 79,010 106,442
AR) [ 79,010 ]
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 79,010 - - 79,010 106,442
A3 Payments
Staff salaries 61,831 61,831 61,274
National insurance contributions 5,340 5,340 5,933
Pension Contributions 2,449 2,449 2,589
Temporary staff costs 234 234 48
Rent and JV Costs 7,944 7,944 6,644
Milk Cost 472 472 502
Groceries 487 487 504
First Aid Supplies 125 125 37
Clothing and uniforms 326 326 776
Other staff costs 124 124 754
Office costs 1,521 1,521 1,638
Other Equipment 130 130 2,901
Gifts & Entertaining 29 29 310
Charitable donations - - - - 150
Educational Resources & Services 3,204 - - 3,204 2,326
Subscriptions & Fees 686 - - 686 623
Bank Charges 96 - - 96 81
IT costs 498 498 383
Insurance 438 438 -
Sub total [ 85,936 ] - - 85,936 87,474
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 85,936 - - 85,936 87,474
Net of receipts/(payments) - 6,926 - - - 6,926 18,968
A5 Transfers between funds - - - - -
A6 Cash funds last year end 83,066 - - 83,066 64,099
Cash funds this year end 76,141 - - 76,141 83,066
**----- End of picture text -----**
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|E. Freeman
Signature
C.Palmer
Charities Aid Foundation Account
**Details**
**Details**
Building Society Current Account
Fundraising Float
Petty Cash Float
**Details**
Building Society Business Saver
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Santander current account - restricted to
use on the Joint Venture - described in
section B4
The Premises Fund (Joint Venture) is
managed jointly with Waterbeach After
School Play Scheme with equal owndership
of the assets. The assets of the fund
comprise of leasehold land and buildings,
other buildings, fixtures, fitting and
equipment as well as a jointly held bank
account. All tangible fixed assets are fully
written off as at 31 July 2022.
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**3,608**
**-**
**29,267**
**43,244**
**20**
**-**
**1**
**-**
**76,141**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**670**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Leasehold land &
buildings
**138,909**
Other land and
buildings
**18,819**
Fixtures, fittings and
equipment
**9,529**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Claire Palmer
Emma Freeman|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**|
|---|---|---|---|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval
06/10/2022
06/10/2022|
## **Independent examiner's report on the accounts**
## **Independent Examiner’s Report**
**Report to the trustees/** Waterbeach Community Playgroup **members of On accounts for the year** 31 July 2022 **Charity no** 1009956 **ended (if any) Set out on pages** 2-3
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 July 2022.
- **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
**Date:** 12/10/2022 **Signed: Name:** Julia Jones **Relevant professional** FCA ICAEW **qualification(s) or body (if any): Address:** Burnham House, Splash lane, Wyton, Huntingdon, PE28 2AF
**October 2018**
1