## **Association of Friends of Clyro school Church in Wales Primary School Clyro Hereford HR3 5LE Charity Reg No 1009863**
## **Annual Report - September 2023 to August 2024**
Contents;
Overview of the Charity Trustee/ Board Information Objectives of the Charity Summary of Activities 2023/2024 Summary of Achievements Financial Review
## **1. Overview of the Charity**
This charity runs as a Parent and Teacher Association (PTA) to support Clyro Church in Wales primary school.
The school is a Rural school close to Hay on Wye with 3 classes and 74 Children attending the school as at July 2024.
In 2022 the school lost the equivalent of one class teacher because of budgetary constraints. Actions from parents led to fundraising to fight this action. This resulted in increased funds into our account.
At the commencement of the school year September 2023, the board of trustees changed to a new group of parents. The charity constitution was updated on 29th August 2023.
## **2. Trustee/ Board Information**
The charity trustee of the CIO are-
Louise Davies Alex Chichton- Stuart Helen Simms Edith Farnworth Pete Webster
## **Board Roles;**
Chairperson/s - Edith Farnworth & Pete Webster Secretary - Jessica Bailey Treasurer - Helen Simms
The Association of Friends of Clyro school has 17 active members whom are all parents of the school.
## **3. Objectives of the charity**
Our overarching objective is;
## **To advance the education of the pupils in the School**
During 2023/ 4 we set out to achieve the following;
1. Refurbish the school pond into a nature area within the grounds of Clyro Primary School is a fenced off, overgrown area which houses a pond and derelict birdhide. We wanted to fundraise to transform this area, re-establishing the pond and bird-hide and creating a sensory garden with a trail running through it.
2. Build an outdoor nature classroom next to the raised vegetable beds, we want to build a timber-frame outdoor classroom which will be called ‘The Garden Laboratory’. Student will learn all about growing food, food science and the biodiversity within the school grounds.
3. Raise funds to support the School with the new welsh Curriculum
4. Raise funds to cover the costs of transport for trips ( as previous years)
5. Hold events that bring the local community connecting with the school
6. Hold a Christmas event that is magical and also brings the community together.
7. To act as the management committee for the mighty Oaks Club - After school club that was started in September 2023.
## **4. Summary of Activities 2023/2024**
The Income in this year has come from fundraising activities by the friends of the school and parents participation in the events, and grants for the After school Club and the Nature Projects
## **Nature Grants**
We were awarded a grant from Powys County Council’s Nature Partnerships ‘Local Places for Nature Grant’ to go towards the construction of the Garden Lab. The growing space at the School is to be opened to the public at various events throughout the year, making it a community project. We were also awarded funds to purchase a digital camera for the School so we could document the construction of the build.
Grant £10,494.60
## **After School Club Grant**
We were awarded a grant from the National Lottery ‘Community Fund’ to help run the Mighty Oaks After School Club. The grant covered staffing costs, venue hire, equipment purchases, healthy snacks and instructor fees, all of which contributed to the subsidisation of the club, making it more affordable and accessible.
Grant - £19,999 over 2 years
## **Fundraising Activities**
The following activities were undertaken to raise money; Bingo Evening - £510.65 Co-op bag pack - £292.00 Beetle Drive - £89.30 Xmas Fayre - £1043.03 Refreshments - £145.83 Garden Party £246.12 Sports day £361.62 Plant sale £23.90 Lottery £659.60 Hay fayre £65.90
## **Total Fundraising £3437.95**
## **Donations**
Black lions £500 Anonymous £250 Cheese Market £300 Paypal just giving £91.92
## **Total Donations £ 1141.92**
## **5. Summary of Achievements**
The parents have worked hard to put on more events this year than any year previously. The enthusiasm and skills of those individuals involved has meant we have seen an improvement in the grounds, involving the children too, improving their outdoor space. It is noticeable that our success is because of a wide ranging and diverse set of skills held by those involved, from gardening, arts,experience of grants, admin and willingness for involvement with the school.
## **After school club**
The grant for the After School Club has been crucial to it being financially viable for parents. The club is open to primary-school aged children from Clyro and the surrounding villages and towns. This has proved very popular with 1,352 places filled across all sessions between April 2023 and March 2024, averaging 35 places filled per week. Sessions have been subsides from a running cost of around £10 per place per session, to £5.50, making it much more affordable to families. The club has also been crucial for attracting parents to the school from the local community with diminishing numbers in previous years we are now seeing an increase in families choosing the school.
## **Nature space**
Work has begun in earnest in the Pond Area of the School, with volunteers from Radnor Wildlife Trust coming into school and working with children to clear the pond of debris and re-establish aquatic pond plants. The bird hide has been restored, and the pond area has been fenced off to be safe. Hedging has been laid in the sensory garden and specimen trees planted. The construction of the timer-frame garden lab is complete. Four new raised beds have been installed, as well as a greenhouse, and the area has been fenced off with chestnut paling, making the entire veggie garden rabbit-proof. Wildflower corridors have been created within the grounds of the school and new habitat boxes for bird, bugs and hedgehogs put in place. Furniture was purchased for the garden lab and the children have started using the outdoor classroom. Lots of community events were held at the school with the garden space being open and used. A local gardening club came in to work with the children.
## **Events**
One of the schools objectives was to work closer with the community, promoting the school and connecting the Children with them. To get the local community to spend money at school events means the fund is not just supported by the parents.
The Christmas fayre was run this year in the Baskerville Hall hotel, selling tickets to the local community. This was a massive success not just financially but was a talking point for many months afterwards. The Nature events have also connected us to the Clyro Gardening club.
## **School Fund**
This was the first year that the friends had agreed to give the School a lump sum of £3000 at the beginning of the year. This was allocated to each class and used to subsidize school transport for trips such as the Christmas outing.
The money has been used to buy equipment, such as art supplies, science equipment and sundry items to support topics/ themes of learning. The new Welsh Curriculum now allows teachers to be more creative with how they teach and integrate subjects which often require specific tools and equipment that the school budget has no allowance for. The money has also allowed the school to pay for specialists to come in and run workshops and events.
## **6. Financial review**
The income for this year - £45247.02
Expenditure - £29900.73
A financial examiners report was completed by a Local Accountant David M Jones & Partners, Brooklands, Hay on Wye. HR3 5AP.
The documents attached to this report are;
1. Receipts & Payments accounts
2. Independent Examiners Report
3. 3 bank account statements for the year end
4. Cash summary sheet
End
**Association of Friends of Clyro School**
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1009863
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## **Recei ts and a ments accounts p p y**
||**Association of Friends of Clyro Schoolyro Schoolro School**|**Association of Friends of Clyro Schoolyro Schoolro School**|**Association of Friends of Clyro Schoolyro Schoolro School**|**Association of Friends of Clyro Schoolyro Schoolro School**|**Association of Friends of Clyro Schoolyro Schoolro School**|**1009863**|**1009863**||**CC16a**|
|---|---|---|---|---|---|---|---|---|---|
|||||||||||
||**Receipts andpayments accounts**|||||||||
||**For the period**
**from**||Period start date||**To**|Period end date||||
||||9/1/23|||8/31/24||||
|**Section A Receipts and payments**
**Unrestricted**
**funds**
**Restricted funds**
**Endowment**
**funds**
**Total funds**
**Last year**||||||||||
||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**|
|**A1 Receipts**
~~==2===~~|~~=2===~~|~~=2===~~|~~=2===~~|~~=2===~~|~~=2===~~|~~=2===~~|~~=2===~~|~~=2===~~|~~=2===~~|
|School Lottery & general fundraising
~~==2===~~|**4,707**
~~=2===~~|~~=2===~~|**-**
~~=2===~~|~~=2===~~|**-**
~~=2===~~|~~=2===~~|**4,707**
~~=2===~~|~~=2===~~|**-**
~~=2===~~|
|Mighty Oaks Income
~~==2===~~|**8,012**
~~=2===~~|~~=2===~~|**-**
~~=2===~~|~~=2===~~|**-**
~~=2===~~|~~=2===~~|**8,012**
~~=2===~~|~~=2===~~|**-**
~~=2===~~|
|Powys CC Nature Grant
~~==2===~~|**- 0**
~~=2===~~|~~=2===~~|**10,494**
~~=2===~~|~~=2===~~|**-**
~~=2===~~|~~=2===~~|**10,494**
~~=2===~~|~~=2===~~|**-**
~~=2===~~|
|Lottery grant- Mighty Oaks
~~==2===~~|**- 0**
~~=2===~~|~~=2===~~|**19,999**
~~=2===~~|~~=2===~~|**-**
~~=2===~~|~~=2===~~|**19,999**
~~=2===~~|~~=2===~~|**-**
~~=2===~~|
|Bank Interest
~~==2===~~|**78**
~~=2===~~|~~=2===~~|**-**
~~=2===~~|~~=2===~~|**-**
~~=2===~~|~~=2===~~|**78**
~~=2===~~|~~=2===~~|**-**
~~=2===~~|
|~~==2===~~|**- 0**
~~=2===~~|~~=2===~~|**-**
~~=2===~~|~~=2===~~|**-**
~~=2===~~|~~=2===~~|**-**
~~=2===~~|~~=2===~~|**-**
~~=2===~~|
|~~==2===~~|**- 0**
~~=2===~~|~~=2===~~|**-**
~~=2===~~|~~=2===~~|**-**
~~=2===~~|~~=2===~~|**-**
~~=2===~~|~~=2===~~|**-**
~~=2===~~|
|~~==2===~~|**- 0**
~~=2===~~|~~=2===~~|**-**
~~=2===~~|~~=2===~~|**-**
~~=2===~~|~~=2===~~|**-**
~~=2===~~|~~=2===~~|**-**
~~=2===~~|
|**_Sub total_**_(Gross income for AR) _
~~==2===~~|
**12,797**
~~=2===~~|~~=2===~~|**30,493**
~~=2===~~|~~=2===~~|**-**
~~=2===~~|~~=2===~~|**43,290**
~~=2===~~|~~=2===~~|**-**
~~=2===~~|
|~~= =2===~~
~~———————~~|~~=2===~~
~~———————~~|~~=2===~~
~~———————~~|~~=2===~~
~~———————~~|~~=2===~~
~~———————~~|~~=2===~~
~~———————~~|~~=2===~~
~~———————~~|~~=2===~~
~~———————~~|~~=2===~~
~~———————~~|~~=2===~~
~~———————~~|
|**A2 Asset and investment sales,**
**(see table).**
~~———————~~|~~———————~~|~~———————~~|~~———————~~|~~———————~~|~~———————~~|~~———————~~|~~———————~~|~~———————~~|~~———————~~|
|~~———————~~|**- 0**
~~———————~~|~~———————~~|**- 0**
~~———————~~|~~———————~~|**- 0**
~~———————~~|~~———————~~|**-**
~~———————~~|~~———————~~|~~———————~~|
|~~———————~~|**- 0**
~~———————~~|~~———————~~|**- 0**
~~———————~~|~~———————~~|**- 0**
~~———————~~|~~———————~~|**-**
~~———————~~|~~———————~~|**- 0**
~~———————~~|
|**_Sub total_**
~~———————~~|**_Sub total_**
**- 0**
~~———————~~|~~———————~~|**- 0**
~~———————~~|~~———————~~|**- 0**
~~———————~~|~~———————~~|**-**
~~———————~~|~~———————~~|**- 0**
~~———————~~|
|~~———————~~|~~———————~~|~~———————~~|~~———————~~|~~———————~~|~~———————~~|~~———————~~|**43,290**
~~———————~~|~~———————~~|~~———————~~|
|**_Total receipts_ **
~~———————~~|
**12,797**
~~———————~~|~~———————~~|**30,493**
~~———————~~|~~———————~~|**- 0**
~~———————~~|~~———————~~||~~———————~~|**- 0**
~~———————~~|
|~~———————~~|~~———————~~|~~———————~~|~~———————~~|~~———————~~|~~———————~~|~~———————~~|~~———————~~|~~———————~~|~~———————~~|
|**A3 Payments**
~~Saas~~|~~Saas~~|~~Saas~~|~~Saas~~|~~Saas~~|~~Saas~~|~~Saas~~|~~Saas~~||~~Saas~~|
|Fundraising expenses
~~Saas~~|**934**
~~Saas~~|~~Saas~~|**-**
~~Saas~~|~~Saas~~|**-**
~~Saas~~|~~Saas~~|**934**
~~Saas~~|~~Saas~~|**-**
~~Saas~~|
|School Funding
~~Saas~~|**3,399**
~~Saas~~|~~Saas~~|**-**
~~Saas~~|~~Saas~~|**-**
~~Saas~~|~~Saas~~|**3,399**
~~Saas~~|~~Saas~~|**-**
~~Saas~~|
|Afterschool club- wages
~~Saas~~|**- 0**
~~Saas~~|~~Saas~~|**11,916**
~~Saas~~|~~Saas~~|**-**
~~Saas~~|~~Saas~~|**11,916**
~~Saas~~|~~Saas~~|**-**
~~Saas~~|
|Afterschool club- expenses
~~Saas~~|**- 0**
~~Saas~~|~~Saas~~|**3,732**
~~Saas~~|~~Saas~~|**-**
~~Saas~~|~~Saas~~|**3,732**
~~Saas~~|~~Saas~~|**-**
~~Saas~~|
|Pond Project expenses
~~Saas~~|**- 0**
~~Saas~~|~~Saas~~|**7,919**
~~Saas~~|~~Saas~~|**-**
~~Saas~~|~~Saas~~|**7,919**
~~Saas~~|~~Saas~~|**-**
~~Saas~~|
|~~Saas~~|**- 0**
~~Saas~~|~~Saas~~|**-**
~~Saas~~|~~Saas~~|**-**
~~Saas~~|~~Saas~~|**-**
~~Saas~~|~~Saas~~|**-**
~~Saas~~|
|~~Saas~~|**- 0**
~~Saas~~|~~Saas~~|**-**
~~Saas~~|~~Saas~~|**-**
~~Saas~~|~~Saas~~|**-**
~~Saas~~|~~Saas~~|**-**
~~Saas~~|
|~~Saas~~|**- 0**
~~Saas~~|~~Saas~~|**-**
~~Saas~~|~~Saas~~|**-**
~~Saas~~|~~Saas~~|**-**
~~Saas~~|~~Saas~~|**-**
~~Saas~~|
|~~Saas~~|**- 0**
~~Saas~~|~~Saas~~|**-**
~~Saas~~|~~Saas~~|**-**
~~Saas~~|~~Saas~~|**-**
~~Saas~~|~~Saas~~|**-**
~~Saas~~|
|**_Sub total_ **
~~Saas~~|
**4,333**
~~Saas~~|~~Saas~~|**23,568**
~~Saas~~|~~Saas~~|**-**
~~Saas~~|~~Saas~~|**27,901**
~~Saas~~|~~Saas~~|**-**
~~Saas~~|
|~~Saas~~
~~SSS~~|~~Saas~~
~~SSS~~|~~Saas~~
~~SSS~~|~~Saas~~
~~SSS~~|~~Saas~~
~~SSS~~|~~Saas~~
|~~Saas~~
~~5~~|~~Saas~~
~~5~~|~~Saas~~
~~5—~~|~~Saas~~
~~—~~|
|**A4 Asset and investment**
**purchases,(see table)**
~~SSS~~|~~SSS~~|~~SSS~~|~~SSS~~|~~SSS~~||~~5~~|~~5~~|~~5—~~|~~—~~|
|~~SSS~~|**- 0**
~~SSS~~|~~SSS~~|**- 0**
~~SSS~~|~~SSS~~|**- 0**
|~~5~~|**-**
~~5~~|~~5—~~|~~—~~|
|~~SSS~~|**- 0**
~~SSS~~|~~SSS~~|**- 0**
~~SSS~~|~~SSS~~|**- 0**
|~~5~~|**-**
~~5~~|~~5—~~|~~—~~|
|**_Sub total_ **
~~SSS~~|
**- 0**
~~SSS~~|~~SSS~~|**- 0**
~~SSS~~|~~SSS~~|**- 0**
|~~5~~|**-**
~~5~~|~~5—~~|**- 0**
~~—~~|
|~~SSS~~|~~SSS~~|~~SSS~~|~~SSS~~|~~SSS~~||~~5~~|~~5~~|~~5—~~|~~—~~|
|**_Totalpayments_ **
~~SSS~~|
**4,333**
~~SSS~~|~~SSS~~|**23,568**
~~SSS~~|~~SSS~~|**- 0**
|~~5~~|**27,901**
~~5~~|~~5—~~|**- 0**
~~—~~|
|~~SSS~~
~~_====~~|~~SSS~~
~~_====~~|~~SSS~~
~~_====~~|~~SSS~~
~~_====~~|~~SSS ~~
~~_====~~|
~~_====~~|~~5~~
~~_====~~|~~5~~
~~_====~~|~~5—~~
~~_====~~|~~—~~
~~_====~~|
|**_Net of receipts/(payments)_ **
~~_====~~|
**8,464**
~~_====~~|~~_====~~|**6,925**
~~_====~~|~~_====~~|**-**
~~_====~~|~~_====~~|**15,390**
~~_====~~|~~_====~~|**-**
~~_====~~|
|**A5 Transfers between funds**
~~_====~~|~~_====~~|~~_====~~|**-**
~~_====~~|~~_====~~|**-**
~~_====~~|~~_====~~|**-**
~~_====~~|~~_====~~|**-**
~~_====~~|
|**A6 Cash funds last year end**
~~_====~~|**9,244**
~~_====~~|~~_====~~|**-**
~~_====~~|~~_====~~|**-**
~~_====~~|~~_====~~|**9,244**
~~_====~~|~~_====~~|**-**
~~_====~~|
|**_Cash funds thisyear end_ **
~~_====~~|
**17,708**
~~_====~~|~~_====~~|**6,925**
~~_====~~|~~_====~~|**-**
~~_====~~|~~_====~~|**24,633**
~~_====~~|~~_====~~|**-**
~~_====~~|
|~~_====~~|~~_====~~|~~_====~~|~~_====~~|~~_====~~|~~_====~~|~~_====~~|~~_====~~|~~_====~~|~~_====~~|
|**Section B Statement of assets and liabilities at the end of the period**
**Categories**
**Details**
**Unrestricted**
**funds**
**Restricted funds**
**Endowment**
**funds**
~~_====~~||||||||||
|~~—===~~|~~—===~~|||~~—===~~|**to nearest £**
~~—===~~|~~—===~~|**to nearest £**
~~—===~~|~~—===~~|**to nearest £**
~~—===~~|
|**B1 Cash funds**
~~—===~~|Natwest 1634
~~—===~~|||~~—===~~|**15,245**
~~—===~~|~~—===~~|**6,925**
~~—===~~|~~—===~~|**-**
~~—===~~|
||Natwest 2401
~~—===~~|||~~—===~~|**2,349**
~~—===~~|~~—===~~|~~—===~~|~~—===~~|~~—===~~|
||Natwest 1774
~~—===~~|||~~—===~~|**35**
~~—===~~|~~—===~~|**-**
~~—===~~|~~—===~~|**-**
~~—===~~|
||Cash in hand
~~—===~~|||~~—===~~|**79**
~~—===~~|~~—===~~|**-**
~~—===~~|~~—===~~|**-**
~~—===~~|
13/06/2025
|||**_Total cash funds_**|**_Total cash funds_**|**_Total cash funds_**||**17,708**||**6,925**|**6,925**|**-**|
|---|---|---|---|---|---|---|---|---|---|---|
|||(agree balances with receipts and payments
account(s))||||OK||||OK|
|||||||**Unrestricted**
**funds**||**Restricted funds**||**Endowment**
**funds**|
|||**Details**||||**to nearest £**||**to nearest £**||**to nearest £**|
||**B2 Other monetary assets**|||||**-**||**-**||**-**|
|||||||**-**||**-**||**-**|
|||||||**-**||**-**||**-**|
|||||||**-**||**-**||**-**|
|||||||**-**||**-**||**-**|
|||||||**-**||**-**||**-**|
||||||||||||
|||**Details**||||**Fund to which asset**
**belongs**||**Cost (optional)**||**Current value**
**(optional)**|
||**B3 Investment assets**|||||||**-**||**-**|
|||||||||**-**||**-**|
|||||||||**-**||**-**|
|||||||||**-**||**-**|
|||||||||**-**||**-**|
||||||||||||
|||**Details**||||**Fund to which asset**
**belongs**||**Cost (optional)**||**Current value**
**(optional)**|
||**B4 Assets retained for the**
**charity’s own use**|||||||**-**||**-**|
|||||||||**-**||**-**|
|||||||||**-**||**-**|
|||||||||**-**||**-**|
|||||||||**-**||**-**|
|||||||||**-**||**-**|
|||||||||**-**||**-**|
|||||||||**-**||**-**|
|||||||||**-**||**-**|
||||||||||||
|||**Details**||||**Fund to which**
**liability relates**||**Amount due**
**(optional)**||**When due**
**(optional)**|
||**B5 Liabilities**|||||||**-**|||
|||||||||**-**|||
|||||||||**-**|||
|||||||||**-**|||
|||||||||**-**|||
||||||||||||
||Signed by one or two trustees on behalf
of all the trustees|Signature||||Print Name||||Date of approval|
||||||||||||
||||||||||||
CCXX R2 accounts (SS)
13/06/2025
2
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
Section A
Independent Examiner's Report
Report to the trusteesl
members of
Gb,3rily lianie
Association of Friends of Clyro School
On accounts for the year
ended
31" August 2024
Charity no
(if any)
1009863
Set out on pages
I report to the trustees on my examination of the accounts of the above
charity ("the Trust") for the year ended
As the charity trustees of the Trust, you are responsible for the preparation
Responsibilities and of the accounts in accordance with the requirements of the Charities Act
basis of report 2011 ("the Act").
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.
I have completed my examination. I confirm that no material matters have
come to my attention (other than that disclosed below ") in connection with
the examination which gives me cause to believe that in, any material
respect..
accounting records were not kept in accordance with section 130 of
the Act or
the accounts do not accord with the accounting records
Independent
examiner's statement
I have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in order to enable a
proper understanding of the accounts to be reached.
Pl&ase delete the words in the brackets if they do not apply.
Signed:
Date:
Name:
fflYÉ 61
Relevant professional
qualification(s) or body
(if any):
Address:
David M Jones & Partners
Brooklands
Hay-on-wye, HR3 SAP
Section B
Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32,
Independent examination of charity accounts.. directions and guidance for
examiners).
IER
October 2018